HP Electronic Forms - Manuals

E l e c t r o n i c F o r m s U s e r G u i d e Buttons Form Buttons List View Buttons Optional Buttons Within each form you will find the following buttons which have different uses and functions. These ‘Forms Buttons’ will be found on all forms: The ‘Print’ button will call up the Print Dialog Box...

E l e c t r o n i c F o r m s U s e r G u i d e Buttons NOTE: Some buttons may not be included on some forms due to lack of space. Buttons may also appear smaller than normally shown due to space limitations. These ‘Forms Buttons’ will be found on all List Views: The ‘Find’ button will put you into ...

E l e c t r o n i c F o r m s U s e r G u i d e Entering Information Filling in information or entering data is perhaps the easiest and most used function of electronicforms. This section describes the various options available in filling in forms using FileMaker Pro. A New Form 1. Click on the butt...

E l e c t r o n i c F o r m s U s e r G u i d e Entering Information Check Boxes, Pop-up Menus, and Radio Buttons Most forms include boxes that require a check or ‘X’ in the box to define information. Thesefeatures are also found in FileMaker Pro. Three different options of limited information may b...

E l e c t r o n i c F o r m s U s e r G u i d e Text Formatting Users of FileMaker Pro must keep in mind that this program is a database program and not atext processing program. There is some text processing capabilities available in FileMaker Pro,but you won’t find all of the capabilities availabl...

E l e c t r o n i c F o r m s U s e r G u i d e Browsing Records In ‘Browse’ you can create new records and edit, sort, print, and export them to another file. Therecords appear in the current layout. L a y o u t S t a t u s A r e a Form Layout Records:3 Unsorted 3 Layout Dialog Box Flip through the...

E l e c t r o n i c F o r m s U s e r G u i d e Finding Records In ‘Find Mode’ you make ‘Find’ requests to locate records based on selected criteria. The locatedrecords become the ‘Found Set’ for browsing, sorting, previewing, and printing. FileMaker Proswitches to Browse after completing a find req...

E l e c t r o n i c F o r m s U s e r G u i d e Finding Records Symbols Definitions < less than <= less than or equal > greater than => greater than or equal = exact match ... range ! duplicates / / today’s date ? invalid date or time @ one character * zero or more characters “” literal ...

E l e c t r o n i c F o r m s U s e r G u i d e Finding Records Click on the ‘Find All’ button in List View Layout to make all records available forbrowsing or printing after a Find. ‘Find All’ is located in the ‘Select’ menu. Thekeyboard shortcut is ‘Ctrl+J’. If you ‘Find’ a record and then duplica...

E l e c t r o n i c F o r m s U s e r G u i d e Sorting Records Sorting rearranges records according to the entries in a field or a set of fields. FileMaker Pro storesrecords in the order you add them. You can sort all records or a group of ‘Found Records’ and thenbrowse, update, or print those reco...

E l e c t r o n i c F o r m s U s e r G u i d e FileMaker andForm Menus FileMaker Pro has nine pull-down menus on the menu bar. New Database...Open...CloseDefine Fields...Define Relationships...Define Value Lists...Access PrivilegesSharing... UndoCutCopyPastePaste Special... Use Edit menu commands t...

E l e c t r o n i c F o r m s U s e r G u i d e Printing Forms There are several ways that electronic forms may be printed. One way is to use the ‘Print’ buttons provided that use a ‘Script’ to perform a function of FileMaker Pro. Of course you may also use the ‘Menus’ located at the top of the scre...

E l e c t r o n i c F o r m s U s e r G u i d e Printing Forms Selecting Print Options In FileMaker Pro, you can print specific pages, control the print quality, print to a file, add pagenumbers, choose to print specific records, print field and script definitions, print a specific number ofcopies, ...

E l e c t r o n i c F o r m s U s e r G u i d e Printing Forms Troubleshooting Printer Problems The majority of problems and user frustrations using FileMaker Pro are usually traced to printerproblems. FileMaker Pro uses the printer driver (for Windows) or printer definition (for Macintosh) to defin...

E l e c t r o n i c F o r m s U s e r G u i d e Printing Forms Some forms are required to be printed on other than standard white paper. If a form requiresspecial paper, a Warning box will notify you when the file is opened. This ‘Warning Box’ willtell you what paper is required: Special Printing Re...

E l e c t r o n i c F o r m s U s e r G u i d e Layouts 3 Form Layout Records:3 Unsorted Shows the layouts available in thefile. Clicking on the box willindicate the layout names. The Layout Dialog Box Form Layout Form LayoutInstructionsSupplementList View Clicking on the name of the layout will cha...

E l e c t r o n i c F o r m s U s e r G u i d e Importing andExporting Records Importing Records into FileMaker Pro You can import records from other FileMaker Pro files or from files created in other applications. To import records from a FileMaker Pro file or files from other applications: 1. Open...

E l e c t r o n i c F o r m s U s e r G u i d e Importing andExporting Records 4. The fields in the source file will map to the fields in the destination file as shown in the list. Youcan drag the field names in the ‘Fields In’ list to change where FileMaker Pro maps data. Click the‘Scan Data’ butto...

E l e c t r o n i c F o r m s U s e r G u i d e Importing andExporting Records To Import or Export selected files: 1. Open the source file. 2. Create a ‘Found Set’ (see Section 7, Finding Records) of the records to be exported orimported. 3. To import selected files open the destination file and fol...

E l e c t r o n i c F o r m s U s e r G u i d e Supported Systemsand Printers System Support Since you are using the tutorial it is assumed that your computer has at least the minimumrequirements to run FileMaker Pro and WSDOT electronic forms. Windows Pentium class processor with 64 MB RAMmemory Ha...

E l e c t r o n i c F o r m s U s e r G u i d e Supported Systemsand Printers 4. Network attached printer - Wire routing and the number of users using the printer cansignificantly affect print times. 5. Fonts - Using a printer without the correct fonts or the fonts disabled can cause long printtimes...

E l e c t r o n i c F o r m s U s e r G u i d e Supported Systemsand Printers 7. Low cache allocation - A low print cache or disk cache allocation may cause slow printtimes for both Macintosh and Windows systems. If possible increase cache size. 8. Multiple applications - Multiple applications runni...

E l e c t r o n i c F o r m s U s e r G u i d e Notes and Warnings N O T E : FileMaker Files that have been E-Mailed sometimes cannot be opened just by double-clicking on the file icon. If you receive a file such as this then you will have to openFileMaker Pro first then open the file from within Fi...