Page 2 - Electronic Forms User Guide; Welcome to WSDOT Forms Application.; to donwload the free reader; If you have a copy of FileMaker Pro version 5.0 from; Index
Welcome to Electronic Forms User Guide Welcome to Electronic Forms User Guide Electronic Forms User Guide Welcome to WSDOT Forms Application. The form files included in this application are the same fillable (Fill and Print Online)used by WSDOT personnel. The package includes a FileMaker Runtime eng...
Page 3 - Index of Topics
Electronic Forms User Guide Index of Topics Index of Topics Appendix B 10-1 Printing Finding Records Browsing Records Entering Information Layouts Menus Form Buttons 1-1 3-1 4-1 5-1 6-1 7-1 8-1 9-1 Appendix A Notes and Warnings Glossary of Terms Basic Instructions for Windows Users 2-1 Text Formatti...
Page 4 - E l e c t r o n i c F o r m s U s e r G u i d e; WSDOT Forms; To run the forms; DOTeForms; or; DOTeForms0; folder; Notes on Filemaker; To fill out another form just click on the; New Form; button and enter data as described; Windows Runtime Forms
E l e c t r o n i c F o r m s U s e r G u i d e WSDOT Forms To run the forms 1. Open the DOTeForms or DOTeForms0 folder 2. Double click the DOTeForms.exe application or FormMenu.WF9 file. Notes on Filemaker All of the forms ship with one blank record. To enter data in a form click on the field youwa...
Page 5 - Buttons; These ‘Forms Buttons’ will be found on all forms:
E l e c t r o n i c F o r m s U s e r G u i d e Buttons Form Buttons List View Buttons Optional Buttons Within each form you will find the following buttons which have different uses and functions. These ‘Forms Buttons’ will be found on all forms: The ‘Print’ button will call up the Print Dialog Box...
Page 6 - These ‘Forms Buttons’ will be found on all List Views:
E l e c t r o n i c F o r m s U s e r G u i d e Buttons NOTE: Some buttons may not be included on some forms due to lack of space. Buttons may also appear smaller than normally shown due to space limitations. These ‘Forms Buttons’ will be found on all List Views: The ‘Find’ button will put you into ...
Page 7 - Entering Information; A New Form
E l e c t r o n i c F o r m s U s e r G u i d e Entering Information Filling in information or entering data is perhaps the easiest and most used function of electronicforms. This section describes the various options available in filling in forms using FileMaker Pro. A New Form 1. Click on the butt...
Page 8 - Yes
E l e c t r o n i c F o r m s U s e r G u i d e Entering Information Check Boxes, Pop-up Menus, and Radio Buttons Most forms include boxes that require a check or ‘X’ in the box to define information. Thesefeatures are also found in FileMaker Pro. Three different options of limited information may b...
Page 9 - Text Formatting; Features that are available:
E l e c t r o n i c F o r m s U s e r G u i d e Text Formatting Users of FileMaker Pro must keep in mind that this program is a database program and not atext processing program. There is some text processing capabilities available in FileMaker Pro,but you won’t find all of the capabilities availabl...
Page 11 - Browsing Records; L a y o u t S t a t u s A r e a; The Layout Dialog Box; Form Layout; The Record Book
E l e c t r o n i c F o r m s U s e r G u i d e Browsing Records In ‘Browse’ you can create new records and edit, sort, print, and export them to another file. Therecords appear in the current layout. L a y o u t S t a t u s A r e a Form Layout Records:3 Unsorted 3 Layout Dialog Box Flip through the...
Page 13 - Finding Records; Using Find Mode; Omit; Find
E l e c t r o n i c F o r m s U s e r G u i d e Finding Records In ‘Find Mode’ you make ‘Find’ requests to locate records based on selected criteria. The locatedrecords become the ‘Found Set’ for browsing, sorting, previewing, and printing. FileMaker Proswitches to Browse after completing a find req...
Page 14 - Symbols Definitions; ? invalid date or time; Wildcards
E l e c t r o n i c F o r m s U s e r G u i d e Finding Records Symbols Definitions < less than <= less than or equal > greater than => greater than or equal = exact match ... range ! duplicates / / today’s date ? invalid date or time @ one character * zero or more characters “” literal ...
Page 15 - Find All
E l e c t r o n i c F o r m s U s e r G u i d e Finding Records Click on the ‘Find All’ button in List View Layout to make all records available forbrowsing or printing after a Find. ‘Find All’ is located in the ‘Select’ menu. Thekeyboard shortcut is ‘Ctrl+J’. If you ‘Find’ a record and then duplica...
Page 16 - Sorting Records; Sort
E l e c t r o n i c F o r m s U s e r G u i d e Sorting Records Sorting rearranges records according to the entries in a field or a set of fields. FileMaker Pro storesrecords in the order you add them. You can sort all records or a group of ‘Found Records’ and thenbrowse, update, or print those reco...
Page 17 - FileMaker Pro has nine pull-down menus on the menu bar.
E l e c t r o n i c F o r m s U s e r G u i d e FileMaker andForm Menus FileMaker Pro has nine pull-down menus on the menu bar. New Database...Open...CloseDefine Fields...Define Relationships...Define Value Lists...Access PrivilegesSharing... UndoCutCopyPastePaste Special... Use Edit menu commands t...
Page 19 - Printing Forms; Print
E l e c t r o n i c F o r m s U s e r G u i d e Printing Forms There are several ways that electronic forms may be printed. One way is to use the ‘Print’ buttons provided that use a ‘Script’ to perform a function of FileMaker Pro. Of course you may also use the ‘Menus’ located at the top of the scre...
Page 20 - Selecting Print Options
E l e c t r o n i c F o r m s U s e r G u i d e Printing Forms Selecting Print Options In FileMaker Pro, you can print specific pages, control the print quality, print to a file, add pagenumbers, choose to print specific records, print field and script definitions, print a specific number ofcopies, ...
Page 21 - Troubleshooting Printer Problems
E l e c t r o n i c F o r m s U s e r G u i d e Printing Forms Troubleshooting Printer Problems The majority of problems and user frustrations using FileMaker Pro are usually traced to printerproblems. FileMaker Pro uses the printer driver (for Windows) or printer definition (for Macintosh) to defin...
Page 22 - Special Printing Requirements
E l e c t r o n i c F o r m s U s e r G u i d e Printing Forms Some forms are required to be printed on other than standard white paper. If a form requiresspecial paper, a Warning box will notify you when the file is opened. This ‘Warning Box’ willtell you what paper is required: Special Printing Re...
Page 23 - Layouts; Layout Buttons; List View
E l e c t r o n i c F o r m s U s e r G u i d e Layouts 3 Form Layout Records:3 Unsorted Shows the layouts available in thefile. Clicking on the box willindicate the layout names. The Layout Dialog Box Form Layout Form LayoutInstructionsSupplementList View Clicking on the name of the layout will cha...
Page 24 - Importing Records into FileMaker Pro
E l e c t r o n i c F o r m s U s e r G u i d e Importing andExporting Records Importing Records into FileMaker Pro You can import records from other FileMaker Pro files or from files created in other applications. To import records from a FileMaker Pro file or files from other applications: 1. Open...
Page 25 - Exporting Records from FileMaker Pro
E l e c t r o n i c F o r m s U s e r G u i d e Importing andExporting Records 4. The fields in the source file will map to the fields in the destination file as shown in the list. Youcan drag the field names in the ‘Fields In’ list to change where FileMaker Pro maps data. Click the‘Scan Data’ butto...
Page 26 - Importing and Exporting Selected or Sorted Records
E l e c t r o n i c F o r m s U s e r G u i d e Importing andExporting Records To Import or Export selected files: 1. Open the source file. 2. Create a ‘Found Set’ (see Section 7, Finding Records) of the records to be exported orimported. 3. To import selected files open the destination file and fol...
Page 27 - System Support
E l e c t r o n i c F o r m s U s e r G u i d e Supported Systemsand Printers System Support Since you are using the tutorial it is assumed that your computer has at least the minimumrequirements to run FileMaker Pro and WSDOT electronic forms. Windows Pentium class processor with 64 MB RAMmemory Ha...
Page 28 - Long Print Times
E l e c t r o n i c F o r m s U s e r G u i d e Supported Systemsand Printers 4. Network attached printer - Wire routing and the number of users using the printer cansignificantly affect print times. 5. Fonts - Using a printer without the correct fonts or the fonts disabled can cause long printtimes...
Page 29 - Multi-User Electronic Forms
E l e c t r o n i c F o r m s U s e r G u i d e Supported Systemsand Printers 7. Low cache allocation - A low print cache or disk cache allocation may cause slow printtimes for both Macintosh and Windows systems. If possible increase cache size. 8. Multiple applications - Multiple applications runni...
Page 30 - Notes and Warnings
E l e c t r o n i c F o r m s U s e r G u i d e Notes and Warnings N O T E : FileMaker Files that have been E-Mailed sometimes cannot be opened just by double-clicking on the file icon. If you receive a file such as this then you will have to openFileMaker Pro first then open the file from within Fi...
