HP 7400C Series - Manuals

6 Getting started Back to TOC Where do I start? You can start scanning from one of these places: ● the scanner buttons ● the HP PrecisionScan Pro software ● another program ● the HP ScanJet Copy Utility Where you start depends on what you want to do with the scan and on your own preferences. Using t...

Back to TOC Getting started 7 Selecting and preparing items Before placing items in the scanner, follow these guidelines for selecting and preparing them to prevent damage to the items and the scanner. Items for the scanner glass The scanner glass can scan the widest range of items, including: ● Pap...

8 Getting started Back to TOC Items for the XPA The HP ScanJet transparency adapter (XPA) is included with some scanner models or can be ordered. Use the XPA and its templates to scan: ● photographic negatives ● 35 mm slides ● other transparent media up to 127 to 127 mm (5 by 5 inches) in size. For ...

Back to TOC Getting started 9 Completing your first scan Doing your first scan is easy. This section shows you how to take the same item and scan to print using the two primary scanning methods: ● the scanner buttons ● HP PrecisionScan Pro software Before scanning, you will load the item in the scan...

10 Getting started Back to TOC To complete your first scan using the scanner buttons 1 Load the item in the scanner. See "To load the item in the scanner" on page 9 . 2 Select COLOR COPY or B & W COPY by pressing the button until the light next to your choice is lit. Only select COLOR CO...

Back to TOC Getting started 11 To complete your first scan using the HP PrecisionScan Pro software 1 Load the item in the scanner. See "To load the item in the scanner" on page 9 . 2 With the item loaded, press HP S CANNING S OFTWARE on the scanner. The scanner scans the item to the HP Preci...

12 Getting started Back to TOC Frequently asked questions This section contains answers to some questions users frequently ask about scanning. What settings does the HP PrecisionScan Pro software set automatically for an item I scan? Based on the scanned item, the software automatically chooses opti...

Back to TOC Getting started 13 Should I change the resolution? The HP PrecisionScan Pro software sets the resolution for you. In almost all cases, you get the best results and the smallest file size if you use the resolution the software has determined to be best for the type of original you have. W...

Back to TOC 15 2222 Scanning from scanner buttons The scanner buttons provide an easy way to scan items directly to destinations or files using settings optimized for the destination you choose. When you use a scanner button except HP S CANNING S OFTWARE , you do not view or change scanned images be...

16 Scanning from scanner buttons Back to TOC Overview of scanner buttons E-mail Scan using settings optimized for e-mail. The scanned image is attached to a new e-mail message. e-mail photo/e-mail document Choose the original type before pressing E- MAIL to ensure the best settings are used. Choose ...

Back to TOC Scanning from scanner buttons 17 Scanning quickly without making changes Use the scanner buttons to scan quickly to a destination using settings optimized for that destination. A destination is a printer, file, or another program, such as your e-mail, fax, and word-processing programs. I...

18 Scanning from scanner buttons Back to TOC Supported e-mail programs Supported e-mail programs allow the scanner to scan an item as a file and attach it to a new e-mail message. If a scanned image automatically appears as a file attachment in a new e-mail message, your e-mail program is supported....

Back to TOC Scanning from scanner buttons 19 Faxing a scan When you fax using the scanner buttons, the scanner scans the item using default settings optimized for faxing. If you have a supported fax application program, the scanned image then automatically appears in a new fax message, which you the...

20 Scanning from scanner buttons Back to TOC Supported fax programs Supported fax programs allow the scanner to scan items directly into new fax messages. If a scanned image automatically appears in a new fax message, your fax program is supported. If you are using an unsupported fax program, the sc...

Back to TOC Scanning from scanner buttons 21 Printing copies You can scan an item and send it to a printer to make copies using the scanner button. At the computer, you can see the progress of the scan or you can cancel the scan. (If you cancel the scan, the printer might feed a blank page to the ou...

22 Scanning from scanner buttons Back to TOC Saving a scan to a file You can scan and save items directly to files for archiving purposes without making changes to them. The files are saved in PDF format, which keeps the original page formatting. T i p To save a scanned image in a different file for...

Back to TOC Scanning from scanner buttons 23 Making scanned text editable You can make text on a scanned image editable. The optical character recognition (OCR) program converts the text to be editable and then places it in a supported word-processing program. Depending on the capabilities of the wo...

24 Scanning from scanner buttons Back to TOC What to expect from OCR programs Optical character recognition programs convert some text more accurately than other text. Because OCR technology is never perfect, proofread all converted text carefully to ensure the characters have been correctly interpr...

Back to TOC Scanning from scanner buttons 25 Changing settings for buttons When you use the scanner buttons, the scanner scans the item using settings optimized for the destination, such as e-mail, that is associated with that button. Settings are applied to all items being scanned until you change ...

26 Scanning from scanner buttons Back to TOC Destinations options Destinations The Destinations pull-down menu lists the available destinations on your computer. Note: If a destination does not support an option on the Buttons tab, the option is dimmed. Type of file When Image is selected, the scann...

Back to TOC Scanning from scanner buttons 27 ADF Page Size options If you are using an ADF with the scanner, select the size of the pages you load in the ADF: ● Letter ● Legal ● A4 For more information about loading items in the ADF, see "Scanning from the ADF" on page 66 .

Back to TOC 29 3 Scanning from HP PrecisionScan Pro Using the HP PrecisionScan Pro software, you can preview scanned images and make changes to the images before you send them to a destination or file them. You start the HP PrecisionScan Pro software from a scanner button or the HP Scanning Software...

30 Scanning from HP PrecisionScan Pro Back to TOC To start the software without initiating a scan In the HP Scanning Software folder, double-click HP PrecisionScan Pro . The software starts. For more information about the types of assistance the software itself offers, see “ Finding help for using t...

Back to TOC Scanning from HP PrecisionScan Pro 31 Performing a new scan Once you start a new scan, the scanner does a preliminary scan of the item and displays the scanned image in the HP PrecisionScan Pro software. Then, you can see the scanned image and edit it, if necessary, before sending it to ...

32 Scanning from HP PrecisionScan Pro Back to TOC Cropping or selecting an area for final scan Once a scanned image appears in the HP PrecisionScan Pro software, you must select which area becomes the final scanned image by creating a selection area. When you create a selection area, a dotted select...

Back to TOC Scanning from HP PrecisionScan Pro 33 Getting a closer look (zooming) Zoom in on the selection area to look at it more closely or make changes to it. Zoom out to view the entire preview image, or so you can select a different area of the image to view. Zooming in on the selection area be...

34 Scanning from HP PrecisionScan Pro Back to TOC List of output types To reset output type On the Output Type menu, click Automatically Set Type . The software chooses the best output type based on the image inside the selection area. For these uses Use this output type Color photos or drawings wit...

Back to TOC Scanning from HP PrecisionScan Pro 35 Making optional adjustments, basic These tools are needed most often, but using any of them is still optional. Depending on the output type chosen, some tools will not be available. Resizing (output dimensions) You can resize the image before you do ...

36 Scanning from HP PrecisionScan Pro Back to TOC Changing resolution Resolution determines the amount of data in a scanned image. The scanning software chooses the optimal resolution based on the output type. This resolution generally does not need to change. If you do change the resolution, choose...

Back to TOC Scanning from HP PrecisionScan Pro 37 Rotating an image You can rotate the image in 90-degree increments clockwise or counterclockwise. You might need to rotate the image if you placed the bottom of the item at the top of the scanner glass, or if the item was sideways. Items such as nega...

38 Scanning from HP PrecisionScan Pro Back to TOC Sharpening an image Increasing sharpening enhances detail in the image. The HP PrecisionScan Pro software automatically selects the optimal sharpen level, but you can change it. You might want to increase sharpening if the image looks fuzzy. Converse...

Back to TOC Scanning from HP PrecisionScan Pro 39 Making optional adjustments, advanced These optional adjustments are ones that most people generally do not use or need, but some advanced users might want them for special effects or other needs. Depending on the output type chosen, some tools are n...

40 Scanning from HP PrecisionScan Pro Back to TOC Changing midtones The midtone setting lets you lighten or darken the middle values in an image. The range for the number in the Midtone field is 1.0 to 4.0. Moving toward 1.0 darkens the image. Moving toward 4.0 lightens the image. To adjust midtones...

Back to TOC Scanning from HP PrecisionScan Pro 41 Changing highlights The highlight is the value in the image that is represented on the screen as white. All values lighter than the highlight also appear as white. The image has a default highlight setting. Selecting a higher number makes more of the...

42 Scanning from HP PrecisionScan Pro Back to TOC Changing shadow The shadow is the value in the image that is represented on the screen as black. All values darker than the shadow also appear as black. The image has a default shadows value. Selecting a higher number makes more of the darker values ...

Back to TOC Scanning from HP PrecisionScan Pro 43 Checking for clipped areas The lightest or darkest areas of an image that will print without any detail in them are known as clipped areas. The lightest areas, or highlights, will print as the color of the paper (without ink or toner) and therefore w...

44 Scanning from HP PrecisionScan Pro Back to TOC Setting pixel output levels The output levels setting lets you create interesting effects for scanned pictures. When you select this command, the Black and White output levels appear. By default, white is set to 255, and black is set to 0. Decreasing...

Back to TOC Scanning from HP PrecisionScan Pro 45 Viewing RGB values and pixels You can view the RGB values and pixel color for any spot in a color or grayscale image using the RGB meter. To view the RGB values and pixel color for slides, negatives, or other transparent items, use "Viewing RGB v...

46 Scanning from HP PrecisionScan Pro Back to TOC Changing the hue Color in an image consists of its hue and the saturation. Hue refers to the overall color cast of the image. The software sets the hue for an image, but you can change it. You might want to change it if the image has too much of one ...

48 Scanning from HP PrecisionScan Pro Back to TOC Setting which colors become black or white in black & white bitmaps This procedure only applies to color images that will be using the Black & White Bitmap output type. It allows you to create special effects, or to correct for originals on c...

Back to TOC Scanning from HP PrecisionScan Pro 49 Descreening images Use the Descreen command to reduce undesirable patterns in printed items that you are scanning. An example of an undesirable pattern is a moiré pattern, or the circles that often appear on pictures printed in newspapers. Note that ...

50 Scanning from HP PrecisionScan Pro Back to TOC Completing the final scan When you finish making changes, you need to complete the final scan by doing one of these tasks: ● Sending to a program . See this page. ● Returning the image to a program that supports TWAIN or the HP ScanJet Plug-in . See ...

Back to TOC Scanning from HP PrecisionScan Pro 51 To create editable text 1 Choose Scan To from the Scan menu. 2 Choose Text File from the Destination pull-down menu, and then click Scan . 3 Select a text or text-and-image file format in the Format pull-down menu, and then click Save . See "List...

52 Scanning from HP PrecisionScan Pro Back to TOC Saving to a file Save scanned images as files when you want to use the images again later. For help deciding on which file type to use, see "List of file types" on page 52 , or see "Tips for best image quality" on page 59 . For defini...

54 Scanning from HP PrecisionScan Pro Back to TOC Printing The selection area is the part of the image that prints. If there is no selection border, the contents of the entire scanner bed, including blank areas, print. Printing does not save the image to the computer. Save the scanned image to a fil...

Back to TOC Scanning from HP PrecisionScan Pro 55 Placing a scan on a website There are many website development tools, or HTML editors, available. These applications help you develop websites, and support a variety of graphics file formats. However, not all Web browsers can display all the file for...

56 Scanning from HP PrecisionScan Pro Back to TOC Scanning directly to a website Share photos with other people by scanning directly to the Web. People you know can view the photos and other items by visiting your website, which will have an address you can give them. Links to the website are in Eng...

Back to TOC Scanning from HP PrecisionScan Pro 57 Copying and pasting into another program You can copy the scanned image to the Clipboard and then paste it into a file in the destination program. After the image is pasted, it becomes a part of the file. To copy and paste into another program 1 In t...

58 Scanning from HP PrecisionScan Pro Back to TOC Dragging-and-dropping to the desktop or a folder Scanned images you drag-and-drop to the desktop or a folder become a Scrapbook picture clipping file. The bitmap file is given a generic name such as “picture clipping.” Subsequent images scanned to th...

Back to TOC Scanning from HP PrecisionScan Pro 59 Other features and tips The other sections in “ Scanning from HP PrecisionScan Pro ” provide the most common information you need to scan items every day. In this section, you can find information about: ● which settings to use to get the best image ...

60 Scanning from HP PrecisionScan Pro Back to TOC Saving settings You can save and name a group of settings that you frequently use for a particular purpose and apply them to items you scan in the future. For example, if you routinely e-mail pictures to someone, you can save the settings including t...

Back to TOC Scanning from HP PrecisionScan Pro 61 Scanner tab options The Scanner tab of the Preferences dialog box controls these options. Preview scan when HP Scanning Software button is pushed When selected, a preview of the scan appears when you press the HP Scanning Software button on the scann...

62 Scanning from HP PrecisionScan Pro Back to TOC Selection Area tab options The Selection Area tab controls the following preferences. Automatically create selection area after a mouse click When selected, a selection area will be created around an area on which you click with the cursor. Automatic...

Back to TOC Scanning from HP PrecisionScan Pro 63 Controls tab options The Controls tab of the Preferences dialog box controls the control range readout to use for scanning. The control range sets the amount of tonal resolution per color available for correction in the Adjust Exposure command and Ad...

64 Scanning from HP PrecisionScan Pro Back to TOC Scanning from other programs You can bring an image directly into an open file in one of your programs if the program supports TWAIN or the HP ScanJet Plug-in. Generally, the program is compliant if it has a command such as “Acquire,” “Scan,” or “Imp...

Back to TOC 65 4444 Using accessories The scanner supports using the HP ScanJet Automatic Document Feeder (ADF) and the HP ScanJet Transparency Adapter (XPA) for slides, negatives, and other transparent items. These accessories are included with some scanner models or can be ordered.

66 Using accessories Back to TOC Scanning from the ADF You can scan multiple-page items quickly and easily using the ADF. When you use the ADF, you can scan to the HP PrecisionScan Pro software or other destinations. For instructions on setting up the ADF, see the Setup and Support Guide . To scan f...

Back to TOC Using accessories 67 Scanning from the XPA You can scan slides or negatives using the XPA. You should NOT use the XPA to scan full-size (A4 or Letter) presentation slides and transparencies. To scan these full-size items, place them on the scanner glass, place a white piece of paper on t...

Back to TOC Using accessories 69 Scanning negatives To scan negatives, you need the larger template and the negative template. To scan negatives 1 With the XPA connected to its port on the scanner, restart the software. 2 Place the large template on the scanner glass so the wording “Hewlett Packard”...

Back to TOC Using accessories 71 Scanning transparencies Transparencies are like 35 mm slides, only larger. When you scan them, you will use only the larger template. To scan transparencies 1 With the XPA connected to its port on the scanner, restart the software. 2 Place the large template on the s...

72 Using accessories Back to TOC 6 On the Scan menu, click XPA (Slides) . 7 Before making changes, see "Making optional adjustments for transparent items" on page 72 . 8 When finished using the XPA, on the Scan menu, click Scanner Glass . Disconnect the XPA if you want. Making optional adjus...

Back to TOC Using accessories 73 Adjusting midtones for transparent items You can adjust the overall lightness or darkness of the scanned image using the midtone setting. The range for the number in the Midtone field is -100 to 100. To lighten transparent items overall 1 On the Advanced menu, click ...

74 Using accessories Back to TOC Adjusting shadows for transparent items You can adjust shadows to lighten or darken the dark areas. The range for the number in the Shadows field is -100 to 100. To lighten darker areas 1 On the Advanced menu, click Adjust Exposure . 2 Do one of the following: ● Drag...

Back to TOC 75 5555 Troubleshooting usage and maintaining This section provides information for: ● Solving issues that might occur while using the scanner or HP scanning software, or issues with the appearance of scanned images. Start with “Checking the basics” on this page . ● Setting scanner lamp ...

76 Troubleshooting usage and maintaining Back to TOC Starting troubleshooting Start here to find the information you need. Choose one of these general groups of issues, and then choose one of that group’s more specific issues. The scanner or software is not working. ● A message is on the scanner or ...

Back to TOC Troubleshooting usage and maintaining 77 Resolving issues that did not generate messages If the scanner or software is not working but no message appears, look for the cause and solution in this section. Items you scanned previously are no longer on the computer. The scanned image might ...

78 Troubleshooting usage and maintaining Back to TOC When I choose HP Scanning Software on the scanner, the image does not appear in the software. ● A cable might be loose. Check that the USB or SCSI cable is securely connected. ● You might have accidentally turned off the preview feature. Check thi...

Back to TOC Troubleshooting usage and maintaining 79 Resolving image-quality issues This section contains information for resolving image-quality issues, whether you scanned using the scanner glass, the ADF, or the XPA. ● Resolving issues with scanned images . See this page. ● Resolving issues with ...

Back to TOC Troubleshooting usage and maintaining 81 An original photo was fuzzy, and the scanned image looks even worse. The sharpening level needs to be increased. In the HP PrecisionScan Pro software, adjust the sharpening. See "Sharpening an image" on page 38 . Scanned images are grainy,...

82 Troubleshooting usage and maintaining Back to TOC Resolving issues with printed copies Use this section to help resolve issues with printed pages. Parts of the page around the edges are not printing. Printers cannot print right up to the edge of the paper. To get the image to fit inside the print...

Back to TOC Troubleshooting usage and maintaining 83 Colors in printed images are incorrect. The output type or printer settings might not be correct. Choose a different output type and print again. Check the printer settings. If it is a color printer, check if the printer is out of ink or toner. Sc...

84 Troubleshooting usage and maintaining Back to TOC Resolving issues with slides and negatives Use the following section to help resolve issues with slides, negatives, and other transparent media scanned using the XPA. All actions must be performed in the HP PrecisionScan Pro software, because you ...

Back to TOC Troubleshooting usage and maintaining 85 Resolving issues with editable text This section contains resolutions to issues that might occur when you are trying to make text editable. Scanned text is not editable. ● If you pressed a button on the scanner, you might have chosen one other tha...

86 Troubleshooting usage and maintaining Back to TOC The converted text did not retain font size and style when the text was placed in a word-processing program. Word-processing programs cannot always accept the original formatting of the scanned text. Reformat the text in the word-processing progra...

Back to TOC Troubleshooting usage and maintaining 87 Resolving issues sending to destinations Use this section to resolve issues sending images to destinations. When I choose E-mail on the scanner, scanned images do not automatically appear in a new e-mail message. The e-mail program is Web-based or...

Back to TOC Troubleshooting usage and maintaining 89 I want to start scanning from another program, such as my word- processing program, so I can bring an image into my open file, but I cannot start the scan. The other program must support TWAIN or the HP ScanJet Plug-in. If you cannot find a comman...

90 Troubleshooting usage and maintaining Back to TOC Resolving issues with accessories This section contains information for resolving issues when you are using the XPA or ADF. Resolving issues with the XPA This section contains issues that might occur when you are using the transparency adapter (XP...

Back to TOC Troubleshooting usage and maintaining 91 Resolving issues with the ADF This section contains issues that might occur when you are using the automatic document feeder (ADF). The ADF is feeding multiple sheets, skewing pages, or jamming frequently. ● If the pages look like they are skewing...

92 Troubleshooting usage and maintaining Back to TOC Setting scanner lamp controls You can set the scanner lamp to use either Energy Save mode or Faster Scan mode. These scanner lamp controls are available in the HP ScanJet Controls control panel. Energy Save mode While in Energy Save mode, the scan...

Back to TOC Troubleshooting usage and maintaining 93 Clearing jams from the ADF Pages can jam at the beginning or the end of a page. Use the appropriate procedure below to clear the jam and continue. To clear jams at the start of a page 1 While holding down on the document input tray, raise the hatc...

94 Troubleshooting usage and maintaining Back to TOC To clear jams at the end of a page 1 While holding down on the document input tray, open the hatch. 2 Remove any pages from the input tray. 3 While holding the document output tray down, open the document input tray. 4 Remove the jammed paper. 5 C...

Back to TOC Troubleshooting usage and maintaining 95 Cleaning and maintaining Periodically, the scanner and accessories might need to be cleaned or to have maintenance, especially if you are seeing marks or smudges on scanned images. Cleaning the scanner You might need to clean the scanner glass if ...

96 Troubleshooting usage and maintaining Back to TOC Cleaning the XPA Clean the XPA with a dry, soft cloth. If necessary, spray the cloth with window cleaner or isopropyl alcohol. Cleaning the ADF You must clean these parts of the ADF to maintain high-quality scanning: ● ADF window ● gray bar above ...

98 Troubleshooting usage and maintaining Back to TOC Replacing the ADF Window If the ADF window becomes scratched or uncleanable, you might need to replace it. Order the ADF window from Hewlett-Packard. To remove the ADF window 1 Disconnect the ADF cable from its port on the scanner. 2 Lift the ADF ...

Back to TOC Troubleshooting usage and maintaining 99 To install the new ADF window 1 Position the four Z-shaped hooks of the ADF window into the four holes on the bottom of the ADF. 2 Rotate the ADF window back until it contacts the bottom of the ADF. 3 Check that the long, pointed tab is on the ins...

100 Troubleshooting usage and maintaining Back to TOC Uninstalling the software The Uninstall option of the Installer allows you to remove the scanning software from your computer. To uninstall the software 1 Unplug the scanner and restart the computer. Note: If you do not unplug the scanner and res...

Back to TOC 101 A A A A Using software commands and controls Using software commands and controls Using software commands and controls Using software commands and controls This section contains information for using the shortcuts, toolbars, and cursors in the HP PrecisionScan Pro software. The HP Pr...

102 Back to TOC Using keyboard shortcuts and the menus This section summarizes the menus and commands in the HP PrecisionScan Pro software that you can select using the keyboard. About HP PrecisionScan Pro View information about the program, version, and copyright. Apple ( ) menu New Scan + N Start ...

Back to TOC 105 HP PrecisionScan Pro tool and information bars The HP PrecisionScan Pro software contains a toolbar and an Info bar to help you use commands quickly or find information about the current scanned image. Toolbar The HP PrecisionScan Pro software displays a toolbar containing shortcut b...

106 Back to TOC Info bar The info bar appears at the bottom of the preview window and displays the following information: A the width of the output image B the height of the output image C scale of the output image D the Output Type currently selected E One of the following: ● A progress bar that sh...

Back to TOC 107 Context-sensitive cursors The shape of the pointer indicates the type of activity you can perform in the scanning software. Selection area cursor New selection area Draw a new selection area. Move selection area Drag the selection area to a new location in the preview area.Drag the s...

Back to TOC 109 BBBB Glossary Glossary Glossary Glossary symbols 8-bit grayscale Used to represent black-and-white photos accurately. These grayscale images contain 256 shades of gray. 24-bit color Color images composed of three 8-bit color channels. When combined, the red, green, and blue channels ...

Back to TOC 119 portrait Orientation of a photograph or image that is taller than it is wide. An image that is wider than it is tall is called a landscape orientation. posting scans Term for scanning items directly to a website. PPI Pixels Per Inch. A measurement of resolution for monitors and scann...

Back to TOC 123 y z zoom scan The ability to enlarge, or magnify, the image in the Preview area so that finer adjustments can be made to the image. This action does not enlarge the picture that is saved, printed, copied to the Clipboard, or dragged into another program.

125 Index A About HP PrecisionScan Pro command 102 accessories, using 65 accuracy, OCR 24 acquiring scans 64 active program, definition 109 adapter, transparency. See XPA ADF (automatic document feeder) capacity 91 cleaning 96 document specifications 7 feeding problems 91 jams, clearing 93 jams, pre...