Sharp FO-6700 - Manual

5 Power consumption Standby: Without dual line option: 15 WWith dual line option: 17 W Maximum: 600 W Dimensions Width: 18.1" (460 mm)Depth: 15.4" (390 mm)Height: 20.1" (510 mm) Weight Approx. 55.1 lbs. (25.0 kg) As a part of our policy of continuous improvement, SHARP reserves the right...

7 Table of Contents QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1 GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . . . 2 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Important safety information . . . . ...

9 1. Ins tall a tion 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Telephone line cord Toner cartridge Rapid Key labels Document OUT tray Operation manual Received document tray Power cord Paper size lab...

A Look at the Operation Panel 10 LINE 1 IN USE CHANGEOVER POWER SAVE RESOLUTION STANDARD FINE SUPER FINE HALF TONE STATUS 1 4 5 8 9 10 6 7 2 3 LINE 2 IN USE Display This displays messages and prompts during operation and programming. LINE 1 IN USE light This lights when the fax machine is using the ...

A Look at the Operation Panel 11 1. Ins tall a tion Paper indicator This blinks when one of the paper sources (tray or cassette) is out of paper, and lights steadily when all sources are out of paper. Toner indicator This blinks when the toner cartridge nears empty, and lights steadily when the tone...

A Look at the Operation Panel 12 CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 21 06 14 22 07 15 23 08 16 24 27 28 29 30 31 32 CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 33 41 CONTRAST SEARCH DIA...

A Look at the Operation Panel 14 1 2 3 4 5 6 7 8 9 0 ABC GHI DEF FUNCTION COPY DOCUMENT DUPLEX SCAN BROADCAST STOP START REPORT SPEED DIAL REDIAL SPEAKER JKL MNO PRS TUV OPER WXY PRIORITY 28 29 30 31 34 36 37 38 39 40 35 32 33 Dial keypad (numeric keys) Use these keys to dial and program fax numbers...

A Look at the Operation Panel 15 1. Ins tall a tion REDIAL key Press this key to automatically redial the last number dialed. SPEAKER key Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine. BROADCAST key Press this...

Connections 16 Connections Points to keep in mind when setting up ♦ Do not place the machine in direct sunlight. ♦ Do not place the machine near heaters or air conditioners. ♦ Keep dust away from the machine. ♦ Install the machine on a level surface. Connecting the power cord Connect the female end ...

Connections 17 1. Ins tall a tion Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE 1 . Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The fax machine is set for touch-tone dialing. If you...

Connections 18 Attaching the document OUT tray Insert the protrusion on the right side of the machine into the hole in the right side of the document OUT tray as shown, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side o...

Connections 19 1. Ins tall a tion Dual line option (FO-67DL) The dual line option allows your fax machine to be connected to a second telephone line. If you wish to use this option, consult your dealer to have the dual line kit installed. After your dealer installs the dual line kit, connect your se...

Connections 20 ♦ When you program an auto-dial number (Rapid Key or Speed Dial number), you can specify that the number use a particular line. Note: The LINE key cannot be used to select a line if either of the lines has been set to reception only using Option Setting 31 (Dial Selection). A line sel...

Installing the Print Cartridges 21 1. Ins tall a tion Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. ♦ The initial starter toner cartridge included with the fax machine can print approximately 3000 letter-size pages (4% coverage of each pa...

Installing the Print Cartridges 22 3 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations. 4 Remove the new drum cartridge from its packaging. • Caution! Excessive exposure to light will damage the drum car-tridge. Install the cartridge p...

Installing the Print Cartridges 24 9 Reset the toner counter by pressing the LIFE key (flip up the Rapid Key overlay), 2 , and the START key. LIFE V 2 START 8 Close the print compartment cover. • Press down on the dot markings at the left edge to make sure the cover is completely closed. 10 Reset th...

Installing the Print Cartridges 25 1. Ins tall a tion When to replace the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator wil...

Loading Printing Paper 26 Loading Printing Paper You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. You can load up to 500 sheets of letter paper in each of the paper cassettes. Note: To use A4 paper in a paper cassette, you must have a service tech- nician adju...

Loading Printing Paper 27 1. Ins tall a tion 4 Replace the received document tray. • The received document tray must be attached for the fax machine to operate properly. 3 Insert a stack of paper into the tray, print side up. • If you loaded letter paper, make sure the end of the tray is pushed in. ...

Entering Your Name and Fax Number 29 1. Ins tall a tion Entering Your Name and Fax Number Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send. Important! The law re...

Entering Your Name and Fax Number 30 5 Press the START key. The display will show: ENTER SENDER’S NAME START 4 Enter your fax number (max. of 20 digits) by pressing the numeric keys. • To insert a space between digits, press the # key. • To clear a mistake, press the STOP key. (Example) 4 5 2 4 3 2 ...

Setting the Date and Time 32 Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. Note: Make sure the display shows the date and time before beginning...

Setting the Date and Time 33 1. Ins tall a tion 5 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). 6 Press the * key to select A.M. or the # key to select P.M. 7 Press the START key to start the clock. Example: 9:25 or Daylight Saving Time If...

Volume Adjustment 34 Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. Speaker 1 Press the SPEAKER key. 2 Flip the Rapid Key overlay up (if it is down), and press the UP or DOWN key. 3 When the display shows the desired volume level, press the SPEAKER ...

Volume Adjustment 35 1. Ins tall a tion Ringer 1 Flip the Rapid Key overlay up (if it is down), and press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed.) • The ringer will ring once at the selected level, then the date and time will reappear in the display. Display: RINGER VOLU...

36 5.0" (128 mm) 5.8" (148 mm) 11" (280 mm) 17" (432 mm) 14 lbs. (52 g/m²) 36 lbs. (157 g/m²) 14.3" (364 mm) 10.1" (256 mm) 20 lbs.(80 g/m²) 2. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder ...

Transmittable Documents 37 2. Sendi ng Doc u ments Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: 10.1 inches (256 mm) Maximum scann...

Loading the Document 38 Loading the Document Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 50 pages, place the additional pages gent...

Adjusting the Resolution and Contrast 39 2. Sendi ng Doc u ments Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The fax machine has four resolution settings: The default resolution setting is STANDARD. If you don’t a...

Adjusting the Resolution and Contrast 40 RESOLUTION STANDARD FINE SUPER FINE HALF TONE To adjust the resolution setting, press the RESOLUTION key one or more times until the indicator light next to the desired setting comes on. Contrast The fax machine has three contrast settings: The default settin...

Sending a Fax by Normal Dialing 41 2. Sendi ng Doc u ments Sending a Fax by Normal Dialing With Normal Dialing, you press the SPEAKER key and then dial by pressing the numeric keys. ♦ Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding...

Sending a Fax by Normal Dialing 42 3 If you pressed the SPEAKER key, dial the number of the receiving machine by pressing the numerickeys on the fax machine. If you are using an extension phone, dial using the keypad on the extension phone. • If Option Setting 26 (TEL. BILLING CODE) has been set to ...

Programming Auto-Dial Numbers 43 2. Sendi ng Doc u ments Programming Auto-Dial Numbers You can dial a fax number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering an abbreviated Speed Dial number. To use a Rapid Key or Speed Dial number, you must first program the full f...

Programming Auto-Dial Numbers 44 4 To program a Rapid Key number, press a Rapid Key (to select Rapid Keys 33 through 48, flip up the Rapid Key overlay). To program a Speed Dial number, press the SPEED DIAL key and then enter a number from “1” to “200”. (If you enter less than three digits, press the...

Programming Auto-Dial Numbers 45 2. Sendi ng Doc u ments 7 Enter the name of the party by pressing the letter entry keys (max.of 20 characters). (Make sure the Rapid Key overlay is flipped down.) • If you don’t want to enter a name, go directly to Step 8. 8 Press the START key. Example: SHARP 9 Pres...

Programming Auto-Dial Numbers 46 11 Return to Step 4 to program another number, or press the STOP key repeatedly to return to the date and time display. • If you programmed a Rapid Key number, you can write the name of the party on the label above the Rapid Key. Step 4 or STOP 10 This selection only...

Programming Auto-Dial Numbers 47 2. Sendi ng Doc u ments Clearing auto-dial numbers Note: You cannot clear a number if it is used in a program or timer oper- ation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the o...

Programming Auto-Dial Numbers 48 Making changes To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps...

Creating and Using Personal Books 49 2. Sendi ng Doc u ments Creating and Using Personal Books Up to 30 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. ♦ 48 Rapid Key numbers and 16 Speed Dial numbers can be programmed in eac...

Creating and Using Personal Books 51 2. Sendi ng Doc u ments 8 Press the START key. START 9 Return to Step 4 to create another book, or press the STOP key repeatedly to return to the date and time display. Step 4 or STOP Using a personal book To program or use a Rapid Key or Speed Dial number in a p...

Creating and Using Personal Books 52 3 When your book is open, all of the Rapid Keys on the operation panel automatically convert to keys for use in your book. Speed Dial numbers 1 through 16 are also available for use in your book. You can perform the following operations in a book: ♦ Program any R...

Creating and Using Personal Books 53 2. Sendi ng Doc u ments Closing a book A book will automatically close when the operation performed from the book is completed. If you need to close a book before performing an operation, press the STOP key. The display shows: CANCEL BOOK?1=YES, 2=NO Press the 1 ...

Creating and Using Personal Books 55 2. Sendi ng Doc u ments 7 Press the STOP key repeatedly to return to the date and time display. STOP 6 Press the START key. START all-FO6700.book Page 55 Wednesday, August 30, 2000 1:17 PM

Sending a Fax by Automatic Dialing 56 Sending a Fax by Automatic Dialing Dual Access The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation. After you dial, your document will be i...

Sending a Fax by Automatic Dialing 58 2 Press the appropriate Rapid Key. • The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.) • The document will be automatically transmitted once th...

Sending a Fax by Automatic Dialing 59 2. Sendi ng Doc u ments Speed Dialing If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number. 1 Load the document(s). SEND READY will appear in the display...

Sending a Fax by Automatic Dialing 60 3 Check the display. If the name or number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 2.) Direct Keypad Dialing You can also enter a full number with the number keys and then press the START key to begin dialing. 1 Lo...

Sending a Fax by Automatic Dialing 61 2. Sendi ng Doc u ments 2 Enter the number of the receiving machine by pressing the numeric keys. • If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appe...

Sending a Fax by Automatic Dialing 63 2. Sendi ng Doc u ments Chain Dialing An auto-dial number set for Chain Dialing can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The following are some examples of how t...

Sending a Fax by Automatic Dialing 64 Automatic redialing If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes. To stop a...

Sending a Fax by Automatic Dialing 65 2. Sendi ng Doc u ments ♦ The numbering of pages retransmitted will begin from "1" again. ♦ If an error or power failure occurs during transmission of a cover sheet, retransmission will not take place. Checking documents in memory To display information ...

Sending a Fax by Automatic Dialing 66 To cancel a memory transmission If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.) 1 Press the MEM. STATUS key (flip up the Rapid Ke...

Cover Sheet 67 2. Sendi ng Doc u ments Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and ...

Cover Sheet 68 2 Press the COVER SHEET key. • The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. • To cancel the cover sheet selection, press the STOP key. 3 Dial the receiving party and transmit the fax. If desired, you can set your fax to automatically send a cov...

Batch Page Numbering 69 2. Sendi ng Doc u ments Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each p...

71 3 . R e c e iv in g Doc u ments 3. Receiving Documents The fax machine has two modes for receiving calls: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes. MANUA...

Using AUTO Reception Mode 72 2 If you hear a fax tone, press the START key on the fax machine. • If the other party first speaks with you, press the START key after speaking. (Press your START key before the sender presses their Start key.) Using MANUAL Reception Mode 1 When the fax machine rings, a...

Substitute Reception to Memory 73 3. Rec e iv in g D o c u ments 1 Press the MEM. STATUS key (flip up the Rapid Key overlay) and the 3 key. RX STATUS will appear in the display. Substitute Reception to Memory If the fax machine runs out of paper, toner, or the paper jams, incoming documents will be ...

Making Copies 75 4. Mak ing Copi es A B C A B C A B C A B C C C C B B B A A A Originals Sorted (SORT COPY) Not sorted (MULTI COPY) 3 Enter the desired number of copies per original with the numeric keys. • If the desired number of copies is from 1 to 9, enter “0” first. • The display will show: 4 Pr...

Making Copies 76 Checking copy jobs in memory You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure. 1 Press the MEM. STATUS key (flip up the Rapid Key overlay) and then the 1 key. COPY STATUS will appear in the display. 2 P...

77 5. Spec ial F unc tions 5. Special Functions Broadcasting The Broadcasting function allows you to send the same document to multiple locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each...

Broadcasting 78 • Enter one or more full fax numbers (max. of 60) with the numeric keys, pressing the START key after each full number. • Press one or more Group Keys. (See Storing numbers in Group Keys at the end of this section.) 4 Press the START key. The display will show: BROADCAST MODESELECT T...

Broadcasting 79 5. Spec ial Func ti ons Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure...

Broadcasting 80 1 Press these keys. The display will show: 2:GROUP ENTRY MODE1=SET, 2=CLEAR 2 Press 1 (SET) to program a Group Key, or 2 (CLEAR) to clear a Group Key. or SET CLEAR 3 Press any Rapid Key not already programmed to select it as a Group Key. If you are clearing a Group Key, press it and ...

Broadcasting 81 5. Spec ial Func ti ons 5 Press the START key. 6 Return to Step 3 to program another Group Key, or press the STOP key repeatedly until you return to the date and time display. Step 3 or 4 Enter fax numbers using one or both of the following methods: • Press one or more Rapid Keys. • ...

Confidential Operations 82 Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out...

Confidential Operations 84 2 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys. This number identifies the mailbox. 1 Press the CONFIDENTIAL Key and then 3 . The display will show: Confidential reception When another fax machine sends you a document by confident...

Confidential Operations 85 5. Spec ial Func ti ons 3 Enter the 4-digit passcode with the numeric keys. 4:CONF. CODE CLEARENTER BOX # (00-99) 4 Press the START key. 5 Enter a name for the mailbox by pressing the letter entry keys (make sure the Rapid Key overlay is down). 6 Press the START key. (Exam...

Confidential Operations 86 2 Enter the 2-digit number that identifies the mailbox you want to clear. 3 Enter the 4-digit passcode of the mailbox with the numeric keys. (Example) 0 1 (Example) 0 3 1 2 4 Press the START key. Printing out received documents When you have received a confidential documen...

Confidential Operations 87 5. Spec ial Func ti ons 3 Enter your confidential passcode. (Example) 0 3 1 2 4 Press the START key. • Printing will begin. After printing, the document will be erased from memory. START all-FO6700.book Page 87 Wednesday, August 30, 2000 1:17 PM

Relay Request 88 Relay Request Relay Request allows you to send a document to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax machine, as ...

Relay Request 89 5. Spec ial Func ti ons ♦ Only Speed Dial numbers for end receiving machines that are two digits long can be entered in the relay group. If the relay machine has a 3-digit Speed Dial number that you want to enter, ask the operator of the relay machine to store it in a Group Key, and...

Relay Request 91 5. Spec ial Func ti ons 8 Press numeric keys to enter Speed Dial numbers (2-digit numbers only) for the end receiving machines that are programmed in the relay machine. If you don’t want to enter Speed Dial numbers, go directly to Step 9. 9 Press the START key. 10 Press numeric keys...

Relay Request 92 14 Return to Step 2 to enter another relay group, or press STOP repeatedly to return to the date and time display. Clearing a relay group To clear a relay group, you need to know the 2-digit number that identifies it. You can check the number by printing out the Relay Group List as ...

Relay Request 93 5. Spec ial Func ti ons Requesting a relay transmission Important: To request a relay transmission, your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as exp...

Relay Request 94 Relay Broadcast The fax machine can also act as a relay station. It will receive a document from a fax machine requesting a relay transmission, and automatically broadcast it to the stations that the requesting machine specifies. To enable a fax machine to request a relay transmissi...

Subaddressing Transmission 96 Subaddressing Transmission The Confidential transmission and Relay Request functions explained in the previous two sections can only be used when the other fax machine is also a Sharp machine. Subaddressing transmission allows you to use these functions even when the ot...

Subaddressing Transmission 97 5. Spec ial Func ti ons About Subaddress The Subaddress that you enter in the transmission table is a number up to 20 digits long that your fax machine and the receiving fax machine use to identify the operation. It can be any number you desire as long as both fax machi...

Subaddressing Transmission 100 Sending a fax by Subaddressing transmission 1 Load the document (s). • SEND READY will appear in the display. • Set the resolution and/or contrast if desired. 2 Press the FUNCTION key and then 0 . The display will show: 3 Press the 1 key. The display will show: Q CONTR...

Subaddressing Transmission 101 5. Spec ial Func ti ons 5 Press the START key. The display will show: 6 Dial the receiving fax machine and transmit the document using Rapid Key Dialing, Speed Dialing, or Direct Keypad Dialing. START (AUTO)SUBADDR. TX READY Clearing a transmission table Follow the ste...

Polling 103 5. Spec ial Func ti ons Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to...

Polling 104 • Enter one or more full fax numbers with the numeric keys, pressing the START key after each full number. 3 Press the START key. Reception will begin. Serial Polling using a Group Key If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by ...

Polling 106 Clearing a document To clear a memory poll document (or documents) from memory, follow the steps below: 1 Press these keys: The display will show: 2 Press 2 to select CLEAR. 3 Press START to clear the documents. 2 Polling Security Polling Security allows you to prevent unauthorized polli...

Polling 107 5. Spec ial Func ti ons System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages. Note: System and ID...

Polling 108 Programming and clearing a System number One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if your System number matches the other fax machine’s System number or one of its ID numbers. 1 Press these keys: ...

Polling 109 5. Spec ial Func ti ons 3 Enter the number (4 digits) with the numeric keys. 4 Press the START key. 5 Press the STOP key repeatedly to return to the date and time display. (Example) 0 3 1 4 Storing and clearing ID numbers for polling permission Up to five 4-digit ID numbers can be progra...

Polling 110 3 Storing: Enter a number from 1 to 5. This number identifies the ID number you will enter in the next step. Clearing: Enter the number which identifies the ID number you want to clear, and go to Step 5. (Example) 1 4 Enter the ID number (4 digits) by pressing the numeric keys. (Example)...

Power Save Mode 111 5. Spec ial Func ti ons Power Save Mode Power Save Mode allows you to conserve power by turning off the laser printer heater in the fax machine. While Power Save Mode is on, the laser printer heater remains off and incoming faxes are received to memory. When Power Save Mode is tu...

Power Save Mode 112 2 Enter 34 by pressing the numeric keys. The display will show: 3 Press 1 to select REAL TIME, or 2 to select TIMER. 34:POWER SAVE TYPE1=REAL TIME, 2=TIMER or REAL TIME TIMER 2 1 4 3 4 Press the STOP key twice to return to the date and time display. Turning on Power Save Mode whe...

Power Save Mode 113 5. Spec ial Func ti ons Turning on Power Save Mode when TIMER is selected When TIMER is selected, Power Save Mode turns on and off automatically at the times you specify. Follow the steps below to set the on and off times. 1 Press the POWER SAVE key. The display will show: 2 Pres...

Timer Operations 117 5. Spec ial Func ti ons Timer Operations The Timer function allows you to set up an operation to be performed automatically at a specified time. Up to 48 operations can be set at any one time, and the time of each can be set up to a week in advance. You can use this function to ...

Timer Operations 118 4 Press the START key. 5 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). 6 Press the * key to select A.M. or the # key to select P.M. Example: 9:25 0 5 2 9 or A.M. P.M. 7 Enter a 1-digit number for the day of the operati...

Timer Operations 119 5. Spec ial Func ti ons 11 Adjust the resolution and or contrast if desired, and then press the START key. 10 Press the START key. Transmission (Continued from Initial procedure .) 9 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press the ...

Timer Operations 120 Confidential transmission (Continued from Initial procedure .) 9 Enter the mailbox number (2 digits). (Go directly to Step 10 if the receiving machine does not have mailboxes.) (Example) 10 Press the START key. 12 Load the document and then press the START key. • The document wi...

Timer Operations 123 5. Spec ial Func ti ons Serial Polling (Continued from Initial procedure .) 9 Dial the machines to be polled using one or more of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers, pressing the SPEED DIAL key before each number. (If yo...

Timer Operations 126 12 Load the document and then press the START key. • The document will be scanned into memory. START Subaddressing transmission (Continued from Initial procedure .) 9 Enter the 2-digit number of the Subaddressing transmission table you wish to use. 11 Dial the receiving machine ...

Timer Operations 128 3 Press the START key. 4 Press the STOP key repeatedly until you return to the date and time display. START STOP Canceling a timer operation If you need to cancel a timer operation before it is performed, follow the steps below. ♦ You will need to know the number assigned to the...

Batch Transmission 129 5. Spec ial Func ti ons Batch Transmission Batch transmission allows you to store a number of documents in memory for automatic transmission to one location at a set time. If you often send documents to a particular location, this function helps reduce telephone line costs by ...

Batch Transmission 130 ♦ If no jobs have been stored under a Batch Key when the time for transmission arrives, transmission will not take place. 1 Load the document(s). • SEND READY will appear in the display. 2 Press the appropriate Batch Key. • After scanning, the message number assigned to your d...

Batch Transmission 131 5. Spec ial Func ti ons 3 Press the START key. 2 Enter the 3-digit message number assigned to the document. Canceling a job stored for batch transmission If necessary, you can cancel a job stored for a batch transmission before transmission takes place. To do so, you will need...

Entering and Using Programs 132 Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦ Any Rapid Key which is not a...

Entering and Using Programs 136 Confidential transmission (Continued from Initial procedure .) 12 Enter the mailbox number (2 digits). (Go directly to Step 13 if the receiving machine does not have mailboxes.) (Example) 13 Press the START key. 15 If you want the document to be sent through memory, p...

Entering and Using Programs 144 Batch transmission (Continued from Initial procedure .) 12 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 3 digits, press the START key to complete th...

Entering and Using Programs 146 Clearing a Program Key To clear a Program Key, follow these steps: 1 Press these keys: The display will show: 2 Press 2 to select CLEAR. 2 (Example) 14 Adjust the resolution and or contrast if desired, and then press the START key. 15 Press the START key 16 Press the ...

Entering and Using Programs 148 Canceling a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow the steps below. Note: This procedure will not work for a document stored for a batch transmission. To ca...

Duplex Scanning for Two-sided Documents 149 5. Spec ial Func ti ons Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the ...

Print Hold 151 5. Spec ial Func ti ons Print Hold If desired, you can have the fax hold all received documents in memory instead of immediately printing them out. When you enter the correct Print Hold code, the documents will print out. Programming the Print Hold code To use Print Hold, you must fir...

Print Hold 152 Turning on Print Hold To turn on the Print Hold function, set Option Setting 30 to YES. This procedure is explained in Chapter 6, Optional Settings . Note: The Print Hold function cannot be turned on when Power Save Mode is on. Printing out received documents When the Print Hold funct...

Department Control 153 5. Spec ial Func ti ons Department Control Department Control is used to limit use of the fax machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dea...

Department Control 154 3 Entering: Enter a 2-digit number from “01” to “30” with the numeric keys. This number identifies the Department Code that you will enter in the next step. Clearing: Enter the 2-digit number that identifies the Department Code you want to clear. Note: It is not possible to cl...

Department Control 155 5. Spec ial Func ti ons 8 Return to Step 3 to enter (or clear) another Department Code, or press the STOP key one or more times until you return to the date and time display. Accessing the machine When Department Control is activated, you must enter your Department Code before...

Blocking Reception of Unwanted Faxes 156 Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option...

Telephone Billing 158 Telephone Billing If you are on a PBX, you can have the fax machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent. Telephone billing is possible in two ways: using Department Control and by direct billing code entry. Using Depart...

Telephone Billing 159 5. Spec ial Func ti ons 1 Load the document (s). • If you are using Normal Dialing, press the SPEAKER key or pick up an extension phone connected to the same line. • SEND READY will appear in the display. 2 Enter the code to access an outside line (max. of 3 digits). 3 Flip dow...

Distinctive Ring 160 Distinctive Ring Important: ♦ To use distinctive ring, you must subscribe to a distinctive ring ser-vice from your local phone company. ♦ Your fax machine may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone com...

162 6. Optional Settings The option settings let you customize the fax machine to better suit your needs. An initial setting has been made for each option at the factory. To change a setting, follow the steps below to access the option, and then change the setting as explained in the option setting ...

Optional Settings 163 6. O p ti on Setti ngs 4 After entering a selection, the subsequent option setting will appear in the display. To return to the date and time display, press the STOP key twice. Option Settings Setting 01: FINE RESOLUTION PRIORITY This option sets the default resolution (the res...

Optional Settings 164 Setting 04: AUTO LISTING Press 1 (YES) to have the fax machine automatically print an Activity Report once every 50 send/receive operations. (The report can still be printed on demand at any time.) Press 2 (NO) to turn the function off. ♦ Initial setting: 2 Setting 05: TRANSACT...

Optional Settings 165 6. O p ti on Setti ngs Setting 08: SECURITY SELECTION Press 1 (ON) to turn polling security on, or 2 (OFF) to turn it off. ♦ Initial setting: 1 Setting 09: ERROR CORRECTION MODE (ECM) Press 1 (YES) to have any distortions in a transmission due to noise on the telephone line cor...

Optional Settings 166 Setting 13: COPY CUT-OFF This setting determines how the fax machine will copy documents that are longer than the printing paper. Press 1 (CONTINUE) to have the remainder of the document printed on a second page, or 2 (CUT-OFF) to cut off (not print) the remainder. ♦ Initial se...

Optional Settings 167 6. O p ti on Setti ngs Option Setting 33, Separate Mode, is turned on, the selections will be 1 for UPPER CASSETTE or 2 for LOWER CASSETTE.) Paper will always be drawn from this source unless the source runs out of paper. The 2ND PRIORITY setting now appears to let you select t...

Optional Settings 168 Setting 19: HEATER MODE To conserve power, you can turn off the laser printer heater in your fax machine. When this is done, the heater will turn on automatically when you receive a document (there will be a slight delay before printing while the heater warms up) and turn off w...

Optional Settings 169 6. O p ti on Setti ngs Setting 24: MULTI TTI If you are using Department Control, you can press 1 to have the department name (the name associated with the department code entered by an operator to access the fax) appear at the top of each transmitted document. This will appear...

Optional Settings 170 Setting 28: DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from 1 to 5 to select a pattern. See Distinctive Ring in Chapter 5 for more details. ♦ Initial setting: 5 Setting 29: VERIFICATIO...

Optional Settings 171 6. O p ti on Setti ngs Setting 31: DIAL SELECTION If the dual line option has been installed, you can use this setting to specify how each line will be used. Reception only, transmission only, or free (both reception and transmission are allowed) can be selected. Enter a number...

Optional Settings 172 Setting 32: COPY RESOLUTION Use this setting to select the default copying resolution (the resolution used for copying if a setting is not made with the RESOLUTION key). Press 1 (S-FINE) to set the default resolution to SUPER FINE, or 2 to set it to FINE. ♦ Initial setting: 2 S...

173 7. Printi ng Li s ts 7. Printing Lists and Reports You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To...

Printing Lists and Reports 174 ♦ If Option Setting 4 (Auto Listing) is set to YES, a report will be automatically printed out whenever information on 50 operations has accumulated. (A report can still be printed on demand at any time.) ♦ All information is erased after a report is printed out. If au...

Printing Lists and Reports 175 7. Pr in ting Lis ts NOTE (One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the failure.) OK - Transmission/reception was successful. P.FAIL - A power failure prevented the tr...

Printing Lists and Reports 176 CANCEL 7 - (Used for Subaddressing transmission only) A Subaddressing transmission was not successful because the receiving machine does not have Subaddressing reception capability. CANCEL 8 - (Used for Subaddressing transmission only) A Subaddressing transmission was ...

Printing Lists and Reports 177 7. Pr in ting Lis ts Telephone Number List (List 03) This list shows the fax numbers that have been programmed for automatic dialing. Relay Group List (List 04) This list shows the relay groups that have been programmed. all-FO6700.book Page 177 Wednesday, August 30, 2...

Printing Lists and Reports 178 Passcode List (List 05) This list shows settings made for polling security, your name and fax number as programmed in the fax machine, a sample of the header printed at the top of every page you transmit (HEADER PRINT), and the numbers entered in the relay passcode lis...

Printing Lists and Reports 182 Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it prin...

183 8. Maintenanc e 8. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white ...

The Housing 184 The Housing Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner. These solvents may damage or discolor the machine. Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ...

186 9. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in the display, and/or a transaction report is printed out with COM. E- and a number from 0 to 31 in the NOTE column. Try the transaction again. If the error persists, check the following: • Check the hookup...

Problems and Solutions 187 9. Tr oubl e- s hooting Dialing and transmission problems Problem Solution Dialing is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE 1 jack and the wall jack....

Problems and Solutions 188 Reception and copying problems Problem Solution The fax machine doesn’t receive documents automatically. • Make sure that the reception mode is set to AUTO. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is set to the correct r...

Problems and Solutions 189 9. Tr oubl e- s hooting The quality of copies is poor and/or black spots appear. • Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the scanning glass as explained in Chapter 8. Dots appear at regular intervals on...

Messages and Signals 190 Messages and Signals Display messages CHECK TRAY/CASSETTE This indicates that a paper jam has occurred in the tray or one of the cassettes, or that one of the cassettes is not installed properly. CONF REFUSED A confidential transmission has been denied because you entered an...

Messages and Signals 192 RELAY REFUSED A relay request has been denied because your fax number has not been entered in the relay machine’s list of permitted numbers, an auto dial number not programmed in the relay machine was specified, or your fax number has not been programmed in your machine. REM...

Clearing Paper Jams 193 9. Tr oubl e- s hooting Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing the START key. If the document doesn’t feed out, open the ope...

Clearing Paper Jams 194 Clearing jammed printing paper If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. 1 Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot d...

Clearing Paper Jams 196 7 Replace the paper cassette. 6 If the display still indicates that paper is jammed, open the cassettes and remove the jammed paper. all-FO6700.book Page 196 Wednesday, August 30, 2000 1:17 PM

FCC Regulatory Information 197 FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be p...

198 S H A R P Date Revised: Date Issued :May. 28, 1999 MATERIAL SAFETY DATA SHEET (1/2) MSDS No. B-1020 Section 1. Product Identification Product : FO-47ND / DUNT-455BSCZZ (Toner Car tridge) Section 2. Supplier's Name and Address Sharp Cor poration 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Local sup...

200 A Activity Report , 173 Auto Listing , 164 Alarm volume , 168 Anti Junk Fax , 156 , 168 Anti Junk Number List , 181 Audible signals , 192 Auto Cover Sheet , 165 Auto reception mode , 71 , 72 Auto-dial numbers, programming , 43 B Batch page numbering , 69 Batch transmission , 129 - 131 Batch Tran...

NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALERABOUT THE WARRANTY THAT YOUR SELLING DEALEREXTENDS TO YOU. In order to assure you, the end-user, ofwarranty protection, Sharp extends a limited warranty to eachof its authorized dealers and, in turn, requires each of itsauthorized dealers to extend i...

PRINTED IN THAILAND (TINSE4149XHTZ) SHARP DOCUMENT NETWORK SYSTEM OF AMERICA Sharp Plaza, Mahwah, New Jersey 07430-2135 SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side ...