Sharp UX-B800 - Manual

4 Important: This machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company (errors may occur during transmission and reception of faxes). This machine is not compatible with digital telephone systems. Impor...

5 Number keys: Use to dial numbers. SCAN TO E-MAIL key: Press to send a document to an e-mail recipient. Display: This displays messages to help you operate the machine. A, B, C keys: An e-mail address can be stored in each key for one-touch selection (p. 20). RESOLUTION/RECEPTION key When a documen...

6 R key: If you are on a Flash-type PBX, use this key to dial out (page 28). SPEAKER key: Press to listen to the line and fax tones through the speaker when faxing (p. 28). Note: This is not a speakerphone. It cannot be used for speaking. START/MEMORY key: Press after dialling to send a fax (p. 28)....

7 Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.) To adjust the volume of the speaker when monitoring a conversation, press or (the volume revert...

Unpacking Checklist 8 Points to keep in mind when setting up ♦ Do not place the machine in direct sunlight. ♦ Do not place the machine near heaters or air conditioners. ♦ Keep dust away from the machine. ♦ Keep the area around the machine clear. About condensation If the machine is moved from a cold...

Loading Paper 9 1. Installation Loading Paper Approximately 200 sheets of A4-size paper (60 - 80 g/m 2 ) can be loaded in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 Fan the paper, and then tap the edges against a flat surface to even ...

Connecting the Power Cord 10 Plug the power cord into a 230 V, 50 Hz, earthed (3-prong) AC outlet. ♦ The power outlet must be installed near the equipment and must be easily accessible. Caution! Remove all packing tape before plugging in the power cord (see page 8), or damage to the machine may resu...

Connecting the Phone Line 12 In this example, “15” is closest to a straight line. The machine is initially set to print high quality images, which require more ink. If you prefer to use less ink and speed up drying time, change the “INK SAVE MODE” setting to “ON” (pp. 49 and 53). Connecting the Phon...

Name and Fax Number 13 1. Installation Enter your name and fax number. ♦ Your entered name and fax number will be printed automatically at the top of all fax pages you send. 1 Press , then until [ ENTRY MODE ] appears . 2 Press . Display: [ OWN NUMBER SET ] 3 Press . [ ENTER FAX # ] 4 Enter your fax...

Setting the Reception Mode 14 Setting the Reception Mode The machine has three modes for receiving incoming faxes: AUTO mode: The machine automatically answers all calls on two rings and begins fax reception. MANUAL mode: All calls, including faxes, must be answered by picking up the machine's hands...

Connecting the Machine 15 2. Scan to E-mail 2. Scan to E-mail The Scan to E-mail feature lets you scan a document and directly send the image to an e-mail recipient. ♦ This saves you the trouble of scanning the document into a computer and sending the scanned file using an e-mail program. ♦ The scan...

Connecting the Machine 16 IP address The machine requires an IP address to communicate on the Internet. If your network is set up to automatically assign IP addresses, you do not need to do anything; the machine will automatically receive an IP address when it is connected. Automatic assignment of I...

E-mail Settings 17 2. Scan to E-mail If the machine is unable to communicate... ♦ Check the Ethernet cable. Are the connections secure? Are you using straight-through (not crossover) cable that supports 10Base-T? ♦ There may be a problem in the router or other device to which the machine is connecte...

E-mail Settings 18 Accessing the machine’s Web page To access the Web page, you will need to know the machine’s host name or IP address (usually it is most convenient to use the host name). To check the machine’s host name or IP address, follow the procedure in Checking your IP address and the conne...

Storing E-mail Addresses 20 Storing E-mail Addresses You can store e-mail addresses in the A , B , and C keys, in Rapid Keys, and in Speed Dial numbers. ♦ An e-mail address stored in a Rapid Key or the A , B , or C key is selected by simply pressing that key. A total of 36 Rapid Keys are available. ...

Storing E-mail Addresses 21 2. Scan to E-mail • If you did not select a Rapid Key or Speed Dial number in Step 2, the display will show the next available Rapid Key or Speed Dial number. If that number is acceptable, press and go to Step 8. If not, press the desired Rapid Key, or press the A , B , o...

Scan to E-mail Transmission 22 Follow the steps below to send a document to an e-mail recipient. ♦ The document will be sent as an attachment to an e-mail message. ♦ You can specify the recipient by directly entering an e-mail address, or by selecting an address that has been stored as explained in ...

Scan to E-mail Transmission 23 2. Scan to E-mail 4 If you need to select or change any of the e-mail options, press and follow Steps 5 and 6 below. (Note that settings selected here are temporary. To make permanent changes, see p. 17.)If you do not wish to change the e-mail options, go directly to S...

Scan to E-mail Transmission 24 Error messages If transmission is not successful because the machine is unable to connect to your mail server, one of the following error messages will appear. [ CONNECTION ERROR ] This appears when communication does not take place correctly on your local network, usu...

Network Settings 25 2. Scan to E-mail 1 Press , then until [ NETWORK SETTING ] appears . 2 Press twice. [ DHCP ] will appear. 3 Press for NO (the machine will not obtain an IP address automatically). • [ IP ADDRESS ] will appear. (If you wish to configure a different setting, press or .) 4 Press . 5...

Transmittable Documents 26 3. Sending Faxes Transmittable Documents Loading the Document have a slick, coated surface should be photocopied, and the copy loaded in the feeder. ♦ Documents that are curled or have a wave-like pattern must be flattened. Minimum document size/weight Loading up to 20 she...

Resolution and Contrast 27 3. Sending Fa x e s Resolution and Contrast 2 Place the document face down with the top edge going in first, and insert it all the way into the feeder. Make sure that the roller draws the document in. • Display: [ READY TO SEND ] . 3 Adjust the resolution and/or contrast s...

Sending a Fax: Normal Dialling 28 1 Load the document(s). • The resolution/contrast cannot be adjusted unless the document is loaded. 2 Press one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings,...

Sending a Fax: Auto Dialling 29 3. Sending Fa x e s • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (p. 56). Note: If the transmission is unsuccessful and the display shows [ DOCUMENT JAMMED ], remove the document as explained on pa...

Sending a Fax: Auto Dialling 33 3. Sending Fa x e s • If you are on a Flash-type PBX and are dialling out, press , press to insert a pause, and then enter the number of the receiving machine. • If you are on a PBX and must dial a number to dial out, enter the number, press to insert a pause, and the...

Batch Page Numbering 34 Use this feature to add a slash and the total number of pages to each page number on transmitted fax pages (for example, "P. 1/5", "P.2/5", etc.). This allows the recipient to check for missing pages. 1 Load the document(s). 2 Press , then to show [ PAGE COUNT...

TEL/FAX Mode 35 4. Receiv ing Fa x e s 4. Receiving Faxes To change the number of rings on which the machine answers calls in AUTO mode, change the “NUMBER OF RINGS” setting (p. 49). The machine automatically reduces received faxes as needed to fit the paper. If you prefer to have all faxes printed ...

Using MANUAL Mode 36 Using MANUAL Mode To select MANUAL mode, press (with no document in the feeder) until [ MANUAL ] appears in the display. In MANUAL mode, you must answer all calls (even faxes) by picking up the machine’s handset or an extension phone connected to the same line. Answering with th...

Reception to Memory 37 4. Receiv ing Fa x e s Incoming faxes will be received to memory when printing is not possible, such as when the machine runs out of paper, the print cartridge needs replacement, or the paper jams. When you have received a fax in memory, [ FAX RX IN MEMORY ] will appear in the...

38 5. Making Copies 1 Load the document(s). (Maximum of 20 A4-size sheets.) • If desired, press to set the resolution and/or contrast. 2 Select the following copy settings as needed: • Enlarge/reduce: Press or to select 100%, 125%, 135%, 200%, 70%, 88% or 94%. Default setting: 100%. • Number of copi...

Broadcasting 39 6. Special Fun c tions 6. Special Functions Broadcasting You can send the same document to as many as 20 fax or e-mail destinations in just one operation. ♦ The destinations must be all fax or all e-mail. It is not possible to mix fax and e-mail destinations. ♦ Only destinations stor...

Broadcasting 40 Broadcasting using a Group Key If the destinations to which you want to broadcast have all been stored in one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcast operation using the following simplified procedure: 1 Load the document(s). • If de...

Caller ID (Requires Service) 41 6. Special Fun c tions programmed. Clear one of the keys and then store a group. 4 Press the Group Key that you want to use ( or ). (If you are clearing a Group Key, press the Group key that you want to clear and go to Step 8.) • If [ ALREADY STORED ] or [ RAPID # STO...

Caller ID (Requires Service) 42 Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear when you receive a call. Display messages One of the following messages will appear while the machine rings if caller information is not available. Ca...

Blocking Unwanted Faxes 43 6. Special Fun c tions The Anti Junk Fax function blocks reception of faxes from a fax number that you specify. To use this function, enter the fax number that you want to block. Only one number can be entered. 1 Press , then until [ ENTRY MODE ] appears . 2 Press , then u...

Fax Forward to E-mail 44 Fax Forward to E-mail You can have incoming faxes from specified fax numbers (or all fax numbers) automatically converted to e-mail and forwarded to designated e-mail recipients. ♦ This provides a convenient means of forwarding received faxes to someone who is out of the off...

Fax Forward to E-mail 45 6. Special Fun c tions Activating (and deactivating) Fax Forward to E-mail After you have stored one or more Fax Forward to E-mail groups, follow the steps below to activate the Fax Forward to E-mail function. 1 Press , then until [ RCV FAX TO E-MAIL ] appears. 2 Press . 3 P...

Secure Receive 46 Secure Receive To prevent others from viewing or taking your received faxes, use the Secure Receive function. When this function is activated, received faxes are held in memory without being printed. To print the faxes, a 4-digit “secure code” must be entered. Note: When Secure Rec...

Secure Receive 47 6. Special Fun c tions Deactivating Secure Receive If you need to deactivate Secure Receive (faxes will be automatically printed when received), follow the steps below. 1 Press , then until [ ACTIVATE SECURE RCV. ] appears. 2 Press . 3 Press to select “NO”. 4 Enter the 4-digit secu...

PBX Operations 48 PBX Operations If the machine is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the original caller on hold, make a further call to a third party, and then go back to the original caller. Transferring calls: ...

Option Settings 49 7. Option/Pr int Settings 7. Option Settings and Print Settings The option settings and print settings allow you to customize the operation of the machine to better suit your needs. The option settings are related to general operation. The print settings are related to printing. T...

Option Settings 50 TRANSACTION LIST This sets the condition for printing transaction reports (see page 56). Press a number key as follows: (ALWAYS PRINT): Print after every fax transmission, reception and error. (ERROR/MEMORY): Print only after an error or memoryoperation. (SEND ONLY): Print after e...

Option Settings 51 7. Option/Pr int Settings FAX SIGNAL RX The machine will automatically begin reception if you hear a soft fax tone after answering a call on the machine’s handset or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function...

Option Settings 52 DIAL TONE DETECTION Press (YES) to have the machine verify the presence of a dial tone on the line before automatic dialling. Press (NO) to turn this function off. Note: If you select YES and find that the machine is unable to dial, change the setting to NO. Initial setting: NO KE...

Print Settings 53 7. Option/Pr int Settings Print Settings Make a selection for the displayed setting as explained below. This is done in step 3 of the procedure on page 49. Setting Description RECEIVE RATIO Press (AUTO) to have the machine automatically reduce the size of received faxes to fit the ...

55 8. Pr inting Lis ts 8. Printing Lists You can print lists showing settings and information entered in the machine. 1 Press , then until [ LISTING MODE ] appears . 2 Press . 3 Press or until the desired list (see below) appears. • ACTIVITY LIST: This report shows information on your most recent tr...

Transaction Report 56 NOTE One of the following notes will appear under NOTE to indicate whether the fax was successful, and if not, why it failed. OK - Transmission/reception was successful. P.FAIL - A power failure prevented the transaction. JAM - The printing paper or document jammed. BUSY - The ...

Improving Print Quality 58 Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. 1 Press , then until [ PRINT SET-UP ] a ppears . 2 Press , then until [ ...

Improving Print Quality 59 9. Maintenance 5 If the bottom diagonal lines still have breaks, repeat Steps 1 through 4 to clean the nozzles again. Repeat several more times if necessary.If the print quality is still not satisfactory after cleaning the nozzles several times, continue with Step 6. 6 Ope...

Improving Print Quality 60 Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, open the cover and remove the print cartridge (see the procedure beginning on page 10). Wipe the part indicated below with a damp clot...

Problems and Solutions 61 10. T roub le- shooting Line error Problem Solution LINE ERROR appears in the display. A line error occurs when your machine cannot communicate correctly with another fax machine. The error is usually due to a problem on the phone line.Try faxing again. If unsuccessful, che...

Problems and Solutions 62 Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 12). The power is on, but no transmission takes place. • Make s...

Problems and Solutions 63 10. T roub le- shooting The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine. Print qu...

Messages and Signals 64 Display messages Note: If you have turned on the Caller ID function, see page 42 for display messages related to Caller ID. ADD PAPER & /PRESS START KEY(alternating messages) Check the printing paper. If the tray is empty, add paper and then press . If there is paper in t...

Messages and Signals 66 SERVER ERROR A Scan to E-mail transmission was not successful because the machine could not connect to your mail server or there was no response from the mail server. Make sure the SMTP server setting is correct (p. 19). If you have configured “SMTP Authentication” settings o...

Clearing Paper Jams 67 10. T roub le- s h ooting Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or [ DOCUMENT JAMMED ] appears in the display, first try pressing . If the document doesn't feed out, remove it as explained below. Important: Do...

68 Fax / Scan to E-mail Transmission Place your document (up to 20 pages) face down in the document feeder. Sending a Fax by Normal Dialling 1 Lift the handset or press . 2 Dial the fax number. 3 Wait for the reception tone (if a person answers, ask them to press their Start key). 4 Press . Using a ...

Index 69 A Anti Junk Fax, 43Audible signals, 66Auto Print Out (of Activity Report), 51AUTO reception mode, 14, 35Auto-dial numbers Storing, 29Using, 31 B Batch page numbering, 34Broadcasting, 39 C Caller ID, 41Caller ID list, 42, 55Contrast, 27Copies, 38 D Date, setting, 13Destination List, 55Dial t...

Index 70 M MANUAL reception mode, 14, 36Memory full, 65Memory, substitute reception to, 37 N Network Cable, 15Checking connection, 16Connecting to, 15Problems, 17 Network Setting List, 55Network settings, configuring, 25Network settings, initializing, 25Normal Dialling, 28Number of Rings setting, 49...

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