Epson WF-4640 - Manuals

Setting a Password and Locking the Control Panel You can set an administrator password to lock the following settings and prevent them from beingchanged: • System Administration Setup settings • Eco mode settings • Presets • Contacts Note: For more information on administration settings, see the Adm...

Entering Characters on the LCD Screen Follow these guidelines to enter characters for passwords and other settings. • To move the cursor, select or . • To change the case of letters, select . • To delete the previous character, select . • To enter numbers or symbols, select . • To enter a space, sel...

You see a screen like this: 3. Select Add New . 4. Select the function for which you want to set up a preset. You see the main screen for that function, such as the Copy screen: 5. Select the settings you want to save, and select Save . 21

You see a screen like this: 6. Use the displayed keyboard to enter a name for the preset, and press . 7. Select Save . When you copy, fax, or scan, you can use the preset by selecting Presets and selecting your preset from the list. Parent topic: Setting a Password and Locking the Control Panel Rela...

You see a screen like this: 3. Scroll down and select System Administration . 4. Select Common Settings . 5. Scroll down and select Language . 6. Select a language. Parent topic: Using the Control Panel Adjusting Control Panel Sounds You can adjust the sound level heard when you press buttons on the...

You see a screen like this: 3. Scroll down and select System Administration . 4. Select Common Settings . 5. Select Sound . 6. Select Button Press . 7. Press to decrease or to increase the sound. 8. Select OK to exit. Parent topic: Using the Control Panel Adjusting the Screen Brightness You can adju...

You see a screen like this: 3. Scroll down and select System Administration . 4. Select Common Settings . 5. Select LCD Brightness . 6. Adjust the screen brightness by selecting a brightness level or by pressing the left and right arrowbuttons. 7. Select OK to exit. Parent topic: Using the Control P...

You see a screen like this: 3. Scroll down and select System Administration . 4. Select Common Settings . 5. Scroll down and select Operation Time Out . 6. Select Off . Parent topic: Using the Control Panel Product Parts Locations See these sections to identify the parts on your product. Product Par...

1 Document cover 2 Scanner glass 3 Control panel 4 USB Type A port for external devices Parent topic: Product Parts Locations Product Parts - Inside 29

1 Ink cartridge slots 2 Front cover 3 Print head Parent topic: Product Parts Locations Product Parts - Back 1 Line port 2 EXT port 3 USB port 4 LAN port 5 Service USB port (do not remove sticker) 6 Maintenance box 7 Rear cover 8 AC inlet Parent topic: Product Parts Locations 30

Using Eco Mode and Other Power Saving Settings Your product enters sleep mode automatically and turns off the LCD screen if it is not used for a periodof time. You can make the time period shorter and select other options to save energy and resources. Changing the Eco SettingsChanging the Sleep Time...

4. Select Configure . 5. Change any settings as necessary. 6. Select OK to exit. Parent topic: Using Eco Mode and Other Power Saving Settings Changing the Sleep Timer Settings You can adjust the time period before your product enters sleep mode and turns off the LCD screen. Note: This setting can be...

• Press the number of minutes on the LCD screen, select the number of minutes from the on-screen keypad, then press . 7. Select OK . Parent topic: Using Eco Mode and Other Power Saving Settings Changing the Power Off Timer Settings You can have the product turn off automatically if it is not used fo...

Epson Connect Solutions for Smartphones, Tablets, and More You can print documents, photos, emails, and web pages from your home, office, or even across theglobe. You can use your smartphone, tablet, or computer. Epson offers these solutions to print and scanfrom anywhere: Epson Email Print, Epson i...

2. Visit epson.com/connect to learn more about Epson iPrint and check the compatibility of your mobile device. 3. Download Epson iPrint from the Apple App Store or Google Play. 4. Connect your mobile device to the same wireless network that your product is using. 5. Print from your mobile device to ...

5. Click Add , then follow the instructions on the screen to create your destination list. 6. When you're ready to scan, select the setting for the Scan to Cloud service on your product controlpanel. Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More Related topics Wi-Fi or Wir...

Wi-Fi or Wired Networking See these sections to use your product on a Wi-Fi or wired network. Wi-Fi Infrastructure Mode SetupWi-Fi Direct Mode SetupWi-Fi Protected Setup (WPS)Printing a Network Status SheetChanging or Updating Network Connections Wi-Fi Infrastructure Mode Setup You can set up your p...

3 Computer with a wireless interface 4 Computer 5 Internet 6 Ethernet cable (used only for wired connection to the wireless router or access point) Selecting Wireless Network Settings From the Control Panel Parent topic: Wi-Fi or Wired Networking Selecting Wireless Network Settings From the Control ...

Wi-Fi Direct Mode Setup You can set up your product to communicate directly with your computer or another device withoutrequiring a wireless router or access point. 1 Epson product 2 Computer with a wireless interface 3 Other wireless device Your product automatically selects one of these modes to c...

Parent topic: Wi-Fi or Wired Networking Enabling Wi-Fi Direct Mode You can enable Wi-Fi Direct mode to allow direct communication between your product and computer orother devices without a wireless router or access point. 1. Press the home button, if necessary. 2. Press . 3. Select Wi-Fi Setup . Yo...

Using WPS to Connect to a Network Parent topic: Wi-Fi or Wired Networking Using WPS to Connect to a Network If you have a WPS-enabled wireless router or access point, you can use Wi-Fi Protected Setup (WPS) toconnect your product to the network. 1. Press the home button, if necessary. 2. Press . 3. ...

If the network connection is successful, the Wi-Fi icon in the upper-right corner of the LCD screen islit as shown. Parent topic: Wi-Fi Protected Setup (WPS) Printing a Network Status Sheet You can print a network status sheet to help you determine the causes of any problems you may haveusing your p...

Examine the settings shown on the network status sheet to diagnose any problems you have. Parent topic: Wi-Fi or Wired Networking Changing or Updating Network Connections See these sections to change or update how your product connects to a network. Accessing the Web Config UtilityChanging a USB Con...

1. Do one of the following: • If you want to use only a Wi-Fi connection, disconnect the USB cable from your product. With Windows, also uninstall your product software. • If you want to add a Wi-Fi connection in addition to a USB connection, leave the USB cable connected to your product. 2. Downloa...

2. Download your product software from the Epson website, or install it from the CD that came withyour product using the instructions on the Start Here sheet. Parent topic: Changing or Updating Network Connections Related tasks Uninstalling Product Software - Windows Disabling Wi-Fi Features You may...

Loading Paper Before you print, load paper for the type of printing you will do. Loading Paper in the CassetteLoading Paper and Envelopes in the Rear Paper Feed SlotPaper Loading CapacityAvailable Epson PapersSelecting the Paper Settings for Each Source - Control PanelSelecting Default Paper Setting...

9. Extend the output tray and open the paper stopper. Note: If you are using legal-size or longer paper, do not open the paper stopper. Do not remove or insert the paper cassette during printing. Always follow these paper loading guidelines: • Load only the recommended number of sheets. • Load paper...

6. Slide the edge guides against the paper, but not too tightly. 7. Select the size and type of paper you just loaded in the Paper Setup menu. Always follow these paper loading guidelines: • Load only the recommended number of sheets. • Load paper short edge first, no matter which way your document ...

Paper Loading Capacity Paper type Loading capacity - paper Loading capacity - rear paper cassette feed slot Plain paper 250 sheets 80 sheets Letter (8.5 × 11 inches[216 × 279 mm]) and A4(8.3 × 11.7 inches[210 × 297 mm]) 250 sheets 1 sheet Legal (8.5 × 14 inches[216 × 357 mm]) Epson Bright White Pape...

Paper type Loading capacity - paper Loading capacity - rear paper cassette feed slot Epson Premium Presentation Paper — 20 sheets Matte Epson Premium Presentation PaperMatte Double-sided Epson Ultra Premium PresentationPaper Matte Epson Brochure & Flyer PaperMatte Double-sided Epson Photo Paper ...

You see a screen like this: 5. Select Paper Size . 6. Select the paper size you loaded. 7. Select Paper Type . 8. Select the paper type you loaded. 9. Select OK . 10. Select another paper source to change or press home to return to the Home screen. Paper Type Settings Parent topic: Loading Paper Pap...

For this paper Select this Paper Type or Media Type setting Letterhead paper Letterhead Recycled paper Recycled Color paper Color Preprinted paper Preprinted Envelopes Envelope Epson Ultra Premium Photo Paper Glossy Ultra Glossy Epson Premium Photo Paper Glossy Prem. Glossy Epson Photo Paper Glossy ...

4. Select Printer Settings . 5. Select the Paper Source Settings options you want to use. 6. Select one of these Auto Error Resolver options: • Turn on this setting to display a warning and print on one side of paper only when a 2-sided printing error occurs, or to print the data that the printer co...

Note: These settings can be locked by an administrator. If you can't access these settings, contact your administrator for assistance. 1. Press the home button, if necessary. 2. Select Setup . You see this screen: 3. Scroll down and select System Administration . Enter the administrator password, if...

Placing Originals on the Product Follow the instructions here to place your original documents or photos on the product. Caution: Do not place anything on top of your product or use its cover as a writing surface to avoid damaging it. Placing Originals on the Scanner GlassPlacing Originals in the Au...

Related topics CopyingScanningFaxing Placing Originals in the Automatic Document Feeder You can place multi-page original documents in the Automatic Document Feeder (ADF).You can alsouse the ADF to scan both sides of a 2-sided document. Make sure the originals meet the AutomaticDocument Feeder speci...

3. Insert the originals into the ADF faceup and top-edge first. The ADF icon on the control panel lights up. 4. Slide the ADF edge guide against the originals, but not too tightly. 73

Copying See the information here to copy documents or photos using your product. Note: Copies may not be exactly the same size as your originals. Copying Documents or PhotosCopying Options Copying Documents or Photos You can copy documents or photos onto various sizes and types of paper, including E...

6. Change any of the displayed settings as necessary. 7. Select Settings to view and change additional copy settings, if necessary. Then press the back button 8. Select Preview to preview your copy on the LCD screen. 9. Select Preset to save your copy settings. Note: Presets can be locked by an admi...

Printing From a Computer Before printing from your computer, make sure you have set up your product and installed its softwareas described on the Start Here sheet. Note: If you have an Internet connection, it is a good idea to check for updates to your product software on Epson's support website. If...

2-Up and 4-Up Prints 2 or 4 pages on one sheet of paper. Click the Page Order button to select page layout and border options. 2×1 Poster, 2×2 Poster, 3×3 Poster, 4×4 Poster Prints one image on multiple sheets of paper to create a larger poster. Click the Settings button to select image layout and g...

You see this window: 4. Select the double-sided printing options you want to use. 5. Click OK to return to the Main tab. 6. Click the Print Density button. 84

You see this window: 7. Select the type of document you are printing as the Document Type setting. The softwareautomatically sets the Adjustments options for that document type. 8. If necessary, select the Adjustments options you want to use. 9. Click OK to return to the Main tab. 10. Print a test c...

Selecting Additional Layout and Print Options - Windows You can select a variety of additional layout and printing options for your document or photo on the MoreOptions tab. 1. To change the size of your printed document or photo, select the Reduce/Enlarge Document checkbox and select one of these s...

Note: These settings are not saved with your document. You can select to print the following information, which comes from the Windows Control Panel on yourcomputer: • User Name • Computer Name • Date • Date/Time Parent topic: Selecting Additional Layout and Print Options - Windows Selecting a Print...

You see the available Printing Presets on the left: 2. Place your cursor over one of the Printing Presets to view its list of settings. 3. Use any of the available options on the screen to control your printing presets. 4. To choose an option for printing, select it. 5. Click OK . Parent topic: Prin...

Selecting Extended Settings - Windows You can select additional settings that apply to all the print jobs you send to your product. 1. Access the Windows Desktop and right-click the product icon in the Windows taskbar. 2. Select Printer Settings . 3. Click the Maintenance tab. You see the maintenanc...

Page Rendering Mode Increases print speed when printing is extremely slow or the print head stops during printing. Print as Bitmap Increases print speed when printing is extremely slow or the print head stops during printing, andother settings do not help. Skip Blank Page Ensures that your product d...

You see your application's Print window, such as this one: 2. Click OK or Print to start printing. Parent topic: Printing with Windows Selecting Default Print Settings - Windows When you change your print settings in a program, the changes apply only while you are printing in thatprogram session. If...

You see the printer settings window: 3. Select the print settings you want to use as defaults in all your Windows programs. 4. Click OK . These settings are now the defaults selected for printing. You can still change them as needed forprinting in any program session. Changing the Language of the Pr...

3. Click the Maintenance tab. You see the maintenance options: 4. Select the language you want to use as the Language setting. 5. Click OK to close the printer software window. The printer software screens appear in the language you selected the next time you access them. Parent topic: Selecting Def...

You see this window: 3. Do one of the following: • To change how often the software checks for updates, select a setting in the Check every menu. • To disable the automatic update feature, select the Never option. 4. Click OK to exit. Note: If you choose to disable the automatic update feature, you ...

Selecting Double-sided Printing Settings - OS XManaging Color - OS XSelecting Printing Preferences - OS XPrinting Your Document or Photo - OS X Parent topic: Printing From a Computer Selecting Basic Print Settings - OS X Select the basic settings for the document or photo you want to print. 1. Open ...

You see the expanded printer settings window for your product: Note: The print window may look different, depending on the version of OS X and the application you are using. 5. Select the Copies and Pages settings as necessary. Note: If you do not see these settings in the print window, check for th...

6. Select the page setup options: Paper Size and Orientation . Note: If you do not see these settings in the print window, check for them in your application before printing. They may be accessible by selecting Page Setup from the File menu. 7. Select any application-specific settings that appear on...

Selecting Page Setup Settings - OS X Depending on your application, you may be able to select the paper size and orientation settings fromthe print window. Note: If you do not see these settings in the print window, check for them in your application before printing. They may be accessible by select...

Selecting Print Layout Options - OS X You can select a variety of layout options for your document or photo by selecting Layout from the pop- up menu on the print window. • To print multiple pages on one sheet of paper, select the number of pages in the Pages per Sheet pop-up menu. To arrange the pr...

Selecting Double-sided Printing Settings - OS X You can print on both sides of the paper by selecting Two-sided Printing Settings from the pop-up menu on the print window. Note: Some options may be pre-selected or unavailable, depending on other settings you have chosen or if you are accessing the p...

2. Select the type of document you are printing as the Document Type setting. The software automatically sets the Adjustments options for that document type. 3. If necessary, customize the Adjustments settings as instructed on the screen. 4. Print a test copy of your double-sided document to test th...

Two-sided Printing Options Long-Edge binding Orients double-sided printed pages to be bound on the long edge of the paper. Short-Edge binding Orients double-sided printed pages to be bound on the short edge of the paper. Adjustments Print Density Sets the level of ink coverage for double-sided print...

Color Options Settings Manual Settings Lets you select manual color adjustments. Click the arrow next to Advanced Settings and select settings for Brightness , Contrast , Saturation , and individual color tones. You can also select a color Mode setting for printing photos and graphics and the Fix Re...

Permit temporary black printing Allows you to print using black ink when a color ink cartridge is expended. Automatic Cassette Switching Automatically switches to the other cassette when one of the cassettes runs out of paper. High Speed Printing Speeds up printing, but may reduce print quality. War...

Cancelling Printing Using a Product Button If you need to cancel printing, press the Stop button on your product. Parent topic: Printing From a Computer 115

Scanning You can scan original documents or photos and save them as digital files. Starting a ScanSelecting Epson Scan SettingsScanning with OS X Using Image CaptureScanning Special Projects Starting a Scan After placing your original documents or photos on your product for scanning, start scanning ...

5. Select the jobs that you want to assign to any of the pull-down menus, click OK , then click OK again. You can now use the added scan jobs when you scan from the product control panel. Parent topic: Starting a Scan Using the Product Control Panel Starting a Scan with Document Capture Pro or Docum...

You see a window like this: Note: With OS X 10.6, 10.7, 10.8, or 10.9, you can download and install Epson Scan scanning software, which will provide additional image adjustment features within Document Capture. Todownload Epson Scan, visit Epson's driver download site ( U.S. downloads or Canadian do...

• OS X : If you installed Epson Scan, close the Scan Settings window, open the Scan menu at the top of the screen and select Displays the EPSON Scan Setup Screen . Click the Scan icon. Select any displayed scan settings you want to use and click OK . 5. Click Scan . You see a preview of your scan in...

Related topics Placing Originals on the ProductSelecting Epson Scan Settings Starting a Scan from a Scanning Program You can start Epson Scan from a scanning program to select scan settings, scan, and open the scannedimage in the program. Note: With OS X 10.6, 10.7, 10.8, or 10.9, in addition to sca...

Related topics Placing Originals on the Product Selecting Epson Scan Settings After starting Epson Scan, you can select settings in various modes to customize your scan. Scan ModesSelecting the Scan ModeScanning in Office ModeScanning in Professional ModeImage Preview GuidelinesScan Resolution Guide...

Parent topic: Selecting Epson Scan Settings Scanning in Office Mode When you scan in Office Mode, Epson Scan automatically saves your scanned file in PDF format in youroperating system's Documents or My Documents folder, or opens it in your scanning program. You canselect settings, preview, and chan...

You see this window: 2. Select the Document Source setting indicating where you placed your original. To scan a 2-sided document in the ADF, select ADF-Double-sided . Note: If you are using the ADF, remove any documents from the scanner glass. 128

Scan Resolution Guidelines Related tasks Selecting Scan File SettingsScanning in Professional Mode Available Document Source Settings - Office Mode You can select these Document Source options in Epson Scan Office Mode. Scanner Glass Selects the scanner glass as the location where the originals are ...

• To resize the scan area, place your cursor over the edge or corner of the marquee, then click and drag the edges where you want them. (Hold down the Shift key as you resize the marquee to retain the same width/height proportions.) • To create additional marquees (up to 50, if available), click the...

Skip Blank Pages Ensures that your product does not scan pages that contain no text or images. Edge Fill Corrects shadowing around the edges of the image by filling the shadows with the color you select. Brightness Adjusts the overall lightness and darkness of the scanned image. Contrast Adjusts the...

You can also use the scan area to select specific Image Adjustments settings for a scanned image. Justbe sure to click inside the scan area before selecting the settings. Note: In Professional Mode, the default Preview mode is Normal mode. To use Thumbnail Preview mode instead, click the Thumbnail t...

• Thumbnail preview : Your scan area is selected automatically, but you can change it. Place your cursor in one corner of the desired scan area, then click and drag the cursor to the opposite cornerto create a marquee (dotted line) on the preview image. 2. Do the following, as necessary, to work wit...

• Trimming : Turns automatic image cropping on or off. • Unlock icon: Unlocks the width/height proportions of the scanned image size so you can adjust it without constraint. Parent topic: Scanning in Professional Mode Image Preview Guidelines You can preview your scanned image so you can adjust the ...

4. Select the Scan Mode setting indicating where you placed your original (if available). Select any other scan settings as necessary. 150

Note: If you are scanning a multi-page document in the ADF, you can have Image Capture combine all the pages into a single document. After all pages have been scanned, you see the message No document loaded. . . . 5. Select the folder in which you want to save your scanned file in the Scan To pop-up...

Scanning Special Projects Your product's scanning software offers various options to help you quickly complete special scanprojects. Scanning to a SharePoint Server or Cloud ServiceScanning Multi-Page Originals as Separate Files Parent topic: Scanning Scanning to a SharePoint Server or Cloud Service...

Scanning Multi-Page Originals as Separate Files You can use Document Capture Pro (Windows only) to scan multi-page originals as separate scannedfiles. You indicate where you want the new scanned files to start by inserting a blank page or barcodebetween the pages of your original. Note: The settings...

Faxing See these sections to fax using your product. Note: This product allows you to store names, telephone numbers, and fax data in its memory even when the power is turned off. Make sure you restore all of the default settings if you give away or disposeof the product. This will erase all of your...

1. Connect a phone cable to your telephone wall jack and to the LINE port on your product. Note: If you have a DSL or ISDN connection, you must connect the appropriate DSL filter, or ISDN terminal adapter or router to the wall jack to be able to use the line for faxing or voice calls using yourprodu...

ISDN connection (two phone numbers) 1 ISDN wall jack 2 Terminal adapter or ISDN router 2. If you are connecting a telephone or answering machine to your product using a second phonecable, remove the cap from the EXT port on your product. 159

3. Connect a second phone cable to your telephone or answering machine and to the EXT port on your product. Note: If you connect an answering machine and Receive Mode is set to Auto , set the number of rings before your product answers a call to a number that is higher than your answering machine'ss...

Setting Up Fax Features Using the Fax Utility - OS X Parent topic: Faxing Setting Up Basic Fax Features See these sections to select the basic settings you need to use the product's fax features. Selecting Your Country or RegionSelecting the Date and TimeUsing the Fax Setup WizardSelecting the Line ...

3. Scroll down and select System Administration . Enter the administrator password, if necessary. 4. Select Common Settings . 5. Scroll down and select Country/Region . 6. Scroll up or down, if necessary, then select your country or region. You see a confirmation screen. 7. If the setting is correct...

You see a screen like this: 8. Select Use . 9. Select Access Code . 10. Use the displayed keypad to enter the access code such as 9, and select OK . Parent topic: Setting Up Basic Fax Features Setting the Number of Rings to Answer If you connect an external answering machine and select to receive fa...

2. Select Setup . 3. Scroll down and select System Administration . Enter the administrator password, if necessary. 4. Scroll down and select Fax Settings . 5. Select Receive Settings . 170

6. Select Rings to Answer . 7. Select the number of rings, and select OK . Make sure to select a number higher than the number of rings your answering machine is set to for answering a call. Note: An answering machine picks up every call faster than the product, but the product can detect fax tones ...

Setting Options Description Direct Dialing Off Does not restrict dialed fax numbers. Restrictions On Allows faxing only to numbers stored in the contactslist or history. Enter Twice Requires you to enter fax numbers twice to preventerrors. Confirm Address List Off Selects whether or not to display a...

You see this window: 3. Select Fax Settings for Printer . (Select your product, if prompted.) 180

You see this window: 4. Select Fax Settings . 5. Follow the prompts that appear on the screen to enter your fax header information and select yourfax settings. Note: For detailed information, select the FAX Utility Help option. Parent topic: Setting Up Fax Features Setting Up Fax Features Using the ...

• OS X 10.5 : In the Apple menu or the Dock, select System Preferences . Select Print & Fax , select the FAX option for your product, and select Open Print Queue . Select Utility . 2. Double-click FAX Utility , if necessary. You see this window: 3. Select your FAX product in the Printer list. 4....

Setting Up Contacts Using the Product Control Panel You can set up your contacts and contact groups using the control panel on your product. Note: Contacts can be locked by an administrator. If you cannot access or change contacts, contact your administrator for assistance. Creating a ContactEditing...

7. To add or delete a contact, select the number next to it. 8. Select Save . Parent topic: Setting Up Contacts Using the Product Control Panel Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows You can set up your speed dial and group dial lists using the FAX Utility for Windows. The...

3. Select Fax Settings for Printer . (Select your product, if prompted.) You see this window: 4. Select Speed Dial/Group Dial List . 192

Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X You can set up your speed dial and group dial lists using the FAX Utility. The utility also lets you importfax numbers from the MacAddress Book and back up fax numbers to your product's memory. Note: You can create up to 60 speed dial an...

Sending Faxes See these sections to send faxes using your product. Sending Faxes from the Product Control PanelSending Faxes Using the Fax Utility - WindowsSending Faxes Using the Fax Utility - OS X Parent topic: Faxing Sending Faxes from the Product Control Panel See these sections to send faxes us...

2. Press the home button, if necessary. 3. Dial the fax number from the connected telephone. Speak to the recipient if necessary. 4. Select Start Fax on the LCD screen. 5. Select Send . Note: Your product now communicates with the recipient's fax machine. Do not hang up the telephone. 6. When you he...

You see a window like this: 7. Enter the recipient's name and fax number or select a recipient from the phonebook, then click Next . Note: For detailed instructions on using the Epson FAX Utility, click Help . 8. Select a cover sheet and enter a subject and message, then click Next. 9. Click Send to...

You see this window: 9. Select the Color and Image Quality settings you want to use for your fax. 10. Click Fax . Parent topic: Sending Faxes Receiving Faxes See these sections to receive faxes with your product. Fax ReceptionReceiving Faxes AutomaticallyReceiving Faxes ManuallyReceiving a Fax by Po...

Related tasks Receiving Faxes Automatically Receiving a Fax by Polling You can use polling to receive a fax from another fax machine (such as a fax information service). 1. Press the home button, if necessary. 2. Select Fax . You see a screen like this: 3. Select Menu . 4. Select Polling Receive and...

1. Press the home button, if necessary. 2. Check the icon on the LCD screen. It turns on if there are any unread or unprinted faxes in the product's memory. 3. Select Fax . 4. Select Open Inbox . Enter the administrator password, if necessary. 5. Select the fax you want to view. You see the fax disp...

2. Do one of the following: • To check the status of currrent fax jobs, select Job Monitor , select Communication Job , and select the fax job you want to check. • To check the history of faxes that have been sent or received, select Job History , select Receive Job or Send Job , and select the job ...

Using USB Flash Drives With Your Product Follow the instructions here to work with a USB flash drive inserted into your product. Inserting a USB Flash DriveRemoving a USB Flash DriveViewing and Printing From the LCD ScreenTransferring Files on a USB Flash Drive Inserting a USB Flash Drive Insert you...

1. If your product is connected to your computer using a USB cable, do one of the following: • Windows : Open the My Computer , Computer , or Windows Explorer utility. Then right-click the name of your flash drive (listed as a removable disk) and select Eject . • OS X : Drag the removable disk icon ...

Print Setting Options - Device Mode Printing TIFF Files You can select and print files in the TIFF format from a USB flash drive or other device. 1. Press the home button, if necessary. 2. Select Memory Device . 3. Select TIFF . You see a list of the available files. 4. Select the file you want to p...

Print settings Available options Description Fit Frame On Automatically crops the photo to fit into the selected photolayout Off Turns off automatic cropping Bidirectional On Prints at normal speed Off Slows down printing to improve print quality Print Order Last Page on Top Select the order for pri...

5. Select Memory Device Interface . You see a screen like this: 6. Make sure Memory Device is set to Enable . 7. Select File Sharing . 8. Select the way your computer is connected to the product: either USB or Wi-Fi/Network . Parent topic: Transferring Files on a USB Flash Drive Related tasks Removi...

Replacing Ink Cartridges and Maintenance Boxes The maintenance box stores ink that gets flushed from the system during print head cleaning. When anink cartridge is expended or the maintenance box is at the end of its service life, you need to replace it. You may also need to replace a cartridge that...

You see a screen like this: The ink and maintenance box levels are displayed at the bottom of the screen. Note: The displayed ink and maintenance box levels are approximate. 3. For more information, select the ink cartridge images at the bottom of the screen. Parent topic: Check Cartridge and Mainte...

You see this window: 2. Replace or reinstall the maintenance box or any ink cartridge as indicated on the screen. Note: If any of the cartridges installed in the product is broken, incompatible with the product model, or improperly installed, Epson Status Monitor will not display an accurate cartrid...

You see this window: 4. Deselect the See Low Ink Reminder alerts checkbox at the bottom of the screen. 5. To disable promotional offers, deselect the Display Epson Offers checkbox. Parent topic: Check Cartridge and Maintenance Box Status Related tasks Removing and Installing Ink CartridgesReplacing ...

Checking Cartridge and Maintenance Box Status with OS X You can check the status of your ink cartridges and maintenance box using a utility on your Mac. 1. Do one of the following: • OS X 10.6/10.7/10.8/10.9 : In the Apple menu or the Dock, select System Preferences . Select Print & Fax , Print ...

3. Do the following as necessary: • You can update the ink cartridge and maintenance box status by clicking Update . • Replace or reinstall the maintenance box or any ink cartridge as indicated on the screen. Note: If any of the cartridges installed in the product is broken, incompatible with the pr...

Ink color Part number Standard-capacity High-capacity Black 786 786XL Cyan 786 786XL Magenta 786 786XL Yellow 786 786XL Parent topic: Purchase Epson Ink Cartridges and Maintenance Box Removing and Installing Ink Cartridges Make sure you have your replacement cartridges handy before you begin. You mu...

7. Insert the new cartridge into the holder and push it in until it clicks into place. 8. Select Check on the LCD screen to make sure the cartridges are installed correctly. Caution: If you see a message that an ink cartridge is installed incorrectly, press in the ink cartridge until it clicks into ...

Caution: If you remove an ink cartridge for later use, protect the ink supply area from dirt and dust and store it in the same environment as the printer. The valve in the ink supply port is designed to containany excess ink, but do not touch the ink supply port or surrounding area. Always store ink...

6. Select the Black/Grayscale checkbox. 7. Click OK . 8. Print your document. Epson Status Monitor 3 displays a print message. 9. Click Print in Black to print your document. Parent topic: Printing With Black Ink and Expended Color Cartridges Printing With Expended Color Cartridges - OS X If printin...

Conserving Low Black Ink with Windows The following window appears when black ink runs low and there is more color ink. Note: The window appears only when you have selected Plain Paper/Bright White Paper as the paper type setting, and depends on other selected print settings. To use this feature, Ep...

Adjusting Print Quality If your print quality declines, you may need to run a utility to clean or align the print head. If running these utilities does not solve the problem, you may need to replace the ink cartridges. Print Head MaintenancePrint Head AlignmentCleaning the Paper Guide Print Head Mai...

6. Check the printed pattern to see if there are gaps in the lines. Print head is clean Print head needs cleaning 7. If there are no gaps, click Finish . If there are gaps or the pattern is faint, clean the print head. Parent topic: Print Head Nozzle Check Print Head Cleaning If print quality has de...

You see a window like this: 5. Click Start to begin the cleaning cycle. Note: Do not open the front cover during the cleaning cycle. Caution: Never turn off the product during a cleaning cycle or you may damage it. 6. When the cleaning cycle is finished, you can check to see if the nozzles are clean...

7. Check the printed pattern to see if there are gaps in the lines. Print head is clean Print head needs cleaning • If there are no gaps, click Finish . • If there are gaps or the pattern is faint, click Clean to clean the print head again. If you don’t see any improvement after cleaning the print h...

Aligning the Print Head Using the Product Control PanelAligning the Print Head Using a Computer Utility Parent topic: Adjusting Print Quality Related concepts Print Head Cleaning Aligning the Print Head Using the Product Control Panel You can align the print head using the control panel on your prod...

You see a screen like this: 7. Do one of the following: • If your printouts look blurry or vertical lines are misaligned, select Vertical Alignment . • If you see horizontal bands at regular intervals, select Horizontal Alignment . 8. Follow the on-screen instructions to print an alignment sheet. No...

• If you printed a horizontal alignment sheet, select the number representing the pattern with the least amount of separation or overlap on the LCD screen. Parent topic: Print Head Alignment Related references Product Status Messages Related tasks Loading Paper in the Cassette Aligning the Print Hea...

You see a window like this: 6. Check the printed pattern and follow the instructions on the screen to choose the numberrepresenting the best printed pattern for each set. Vertical alignment Horizontal alignment 254

• After choosing each pattern number, click Next . • If no patterns are aligned in one or more of the sets, choose the closest one in each set and click Realignment . Then print another alignment sheet and check it. Note: Click Skip (where available) if you want to skip a particular alignment sheet....

Cleaning and Transporting Your Product See these sections if you need to clean or transport your product. Cleaning Your ProductTransporting Your Product Cleaning Your Product To keep your product working at its best, you should clean it several times a year. Note: Close the rear paper feed slot and ...

Transporting Your Product If you need to ship your product or transport it a long distance, prepare it for transportation as describedhere. Caution: During transportation and storage, follow these guidelines: • Avoid tilting the product, placing it vertically, or turning it upside down; otherwise in...

Solving Problems Check these sections for solutions to problems you may have using your product. Checking for Software UpdatesProduct Status MessagesStatus Menu Error CodesRunning a Product CheckResetting Control Panel DefaultsSolving Setup ProblemsSolving Network ProblemsSolving Copying ProblemsSol...

• OS X : You can manually update the software by opening the Applications > Epson Software folder and selecting EPSON Software Updater . Parent topic: Solving Problems Product Status Messages You can often diagnose problems with your product by checking the messages on its LCD screen. Youcan also...

LCD screen message Condition/solution Communication error See the link below to the Error Code section in this manual. Authentication error DNS error Recovery mode An error has occurred during firmware updating. Connect yourproduct using a USB cable and try downloading the FirmwareUpdate from the Ep...

Code Condition/solution 208 The fax could not be sent to some of the specified recipients. Print a fax log to check which recipients failed to receive the fax. If the Save Failure Data setting is turned on, you can resend a fax from Job Monitor in the Status Menu. 301 There is not enough storage spa...

Printing Fax Reports Related topics Sending FaxesWi-Fi or Wired Networking Running a Product Check Running a product check helps you determine if your product is operating properly. 1. Disconnect any interface cables connected to your product. 2. Load plain paper in the product. 3. Press the home bu...

Resetting Control Panel Defaults If you have a problem with settings on the product control panel, you can reset them to their factorydefaults. You can choose which settings to reset or reset them all. Note: This setting can be locked by an administrator. If you cannot access or change this setting,...

6. Select Yes to reset the selected settings. (Select No if you want to cancel the operation.) Parent topic: Solving Problems Solving Setup Problems Check these sections if you have problems while setting up your product. Noise After Ink InstallationSoftware Installation Problems Parent topic: Solvi...

Related references Windows System RequirementsOS X System Requirements Solving Network Problems Check these solutions if you have problems setting up or using your product on a network. Note: Breakdown or repair of this product may cause loss of fax and network data and settings. Epson is not respon...

obtain your product's MAC address, print a network status sheet. Then follow the instructions in yourrouter or access point documentation to add the address to the list. • If your router or access point does not broadcast its network name (SSID), follow the instructions that came with your product t...

2. Windows only: uninstall your product software. 3. Initialize your router following the instructions in your router documentation. Note: If you are reading these instructions online, you will lose your internet connection when you initialize your router, so note the next step before initializing i...

• Print a network status sheet and verify that the network settings are correct. If the network status is Disconnected , check any cable connections and turn your product off and then on again. • If you are using TCP/IP, make sure the product's IP address is set correctly for your network. If your n...

Cannot Scan Over a Network If you cannot start Epson Scan for scanning over a network, try these solutions: • If you cannot scan from your product control panel, make sure you restarted your computer after installing the product software. Make sure the Event Manager program is not being blocked by y...

Solving Copying Problems Check these solutions if you have problems copying with your product. Product Makes Noise, But Nothing CopiesProduct Makes Noise When It Sits for a While Parent topic: Solving Problems Product Makes Noise, But Nothing Copies If your product makes a noise, but nothing copies,...

Paper Feeding Problems If you have problems feeding paper, try these solutions: • If paper does not feed for printing, remove it from the rear feed slot or cassette. Reload it, then adjust the edge guides. Make sure the paper stack is not above the tab on the edge guides inside thecassette or rear f...

5. If any jammed paper remains near the output tray, carefully remove it. 6. Follow the prompts on the LCD screen to clear any error messages. If you still see a paper jam message, check the other paper jam solutions. Parent topic: Solving Paper Problems Related references Paper Jam Problems in the ...

Paper Jam Problems in the Duplexer (Rear Cover) Paper Jam Problems in the Duplexer (Rear Cover) If paper has jammed in the duplexer, follow the steps here to clear the jam. 1. Cancel the print job from your computer, if necessary. 2. Press the buttons on the sides of the rear cover and remove it. 3....

Document Jams in the Automatic Document Feeder If you have problems with document jams in the automatic document feeder (ADF), follow the steps hereto clear the jam. 1. Cancel the print job, if necessary. 2. Remove your originals from the ADF. 3. Open the ADF cover. 4. Carefully remove any jammed pa...

Related references Paper Jam Problems Inside the ProductPaper Jam Problems in the CassettePaper Jam Problems in the Duplexer (Rear Cover) Paper Ejection Problems If you have problems with paper ejecting properly, try these solutions: • If paper does not eject fully, you may have set the wrong paper ...

• Make sure any interface cables are connected securely at both ends. • If you connected your product to a USB hub, make sure it is a first-tier hub. If it still does not print, connect your product directly to your computer instead of the hub. • Run a product check to see if a test page prints. If ...

• Windows XP : Click Start and select Printers and Faxes . (Or open the Control Panel , select Printers and Other Hardware , if necessary, and Printers and Faxes .) 2. Right-click your product name, select Printing Preferences , and select your product name again if necessary. 3. Click the Maintenan...

• Windows : Click the Maintenance tab, select Extended Settings , and select the following settings: • High Speed Copies • Always Spool RAW Datatype • Page Rendering Mode • Print as Bitmap Parent topic: Solving Problems Printing from a Computer Related references Windows System RequirementsOS X Syst...

Note: Leave these options turned on when you print on Epson Iron-on Cool Peel Transfer paper, if available for your product. Parent topic: Solving Page Layout and Content Problems Related tasks Selecting Additional Layout and Print Options - WindowsSelecting Basic Print Settings - OS X Too Many Copi...

• Make sure you selected the correct margins for your paper size in your printing program. • Make sure your paper is positioned correctly for feeding into the printer. You can use the preview option in your printer software to check your margins before you print. Parent topic: Solving Page Layout an...

Incorrect Image Size or Position If your printed image is the wrong size or in the wrong position, try these solutions: • Make sure you selected the correct paper size and layout settings in your printing program and printer software. • Make sure your paper is positioned correctly for feeding into t...

Blurry or Smeared PrintoutFaint Printout or Printout Has GapsGrainy PrintoutIncorrect Colors Parent topic: Solving Problems White or Dark Lines in Printout If you notice white or dark lines in your prints (also called banding), try these solutions before you reprint: • Run a nozzle check to see if a...

Selecting Double-sided Printing Settings - OS X Faint Printout or Printout Has Gaps If your printouts are faint or have gaps, try these solutions: • Run a nozzle check to see if any of the print head nozzles are clogged. Then clean the print head, if necessary. • The ink cartridges may be old or low...

• Run a nozzle check to see if any of the print head nozzles are clogged. Then clean the print head, if necessary. • Align the print head. • You may need to increase the image resolution or print a smaller size; see your software documentation. • If you enlarged the image in an image-editing program...

• Your printed colors can never exactly match your on-screen colors. However, you can use a color management system to get as close as possible. Try using the color management options in yourprinter software. • For best results, use genuine Epson ink and paper. Parent topic: Solving Print Quality Pr...

Note: With OS X 10.6, 10.7, 10.8, or 10.9, in addition to scanning with Image Capture, you can download and install Epson Scan scanning software. Epson Scan provides additional imageadjustment and photo correction features for enhancing scanned images, and provides an interfacefor TWAIN-compliant OC...

Note: With OS X 10.6, 10.7, 10.8, or 10.9, in addition to scanning with Image Capture, you can download and install Epson Scan scanning software. Epson Scan provides additional image adjustmentand photo correction features for enhancing scanned images, and provides an interface for TWAIN-compliant O...

Related references Available Image Adjustments - Office Mode Related topics Placing Originals on the Product Line of Dots Appears in All Scanned Images If a line of dots appears in all your scanned images, clean the scanner glass with a soft, dry, lint-freecloth or use a small amount of glass cleane...

• Increase the Resolution setting. Parent topic: Solving Scanned Image Quality Problems Related topics Selecting Epson Scan Settings Image Colors are Patchy at the Edges If you are scanning a thick or warped original, cover its edges with paper to block external light as youscan it. Parent topic: So...

Parent topic: Solving Scanned Image Quality Problems Related topics Selecting Epson Scan Settings Scanned Image Colors Do Not Match Original Colors Printed colors can never exactly match the colors on your computer monitor because printers andmonitors use different color systems: monitors use RGB (r...

Scanned Image Edges are Cropped If the edges of a scanned image are cropped, make sure your original is placed correctly for scanning. Ifnecessary, move your original away from the edges of the scanner glass slightly. Parent topic: Solving Scanned Image Quality Problems Related topics Placing Origin...

• Make sure the error correction mode (ECM) setting is turned on if you are trying to send or receive a color fax. • If your telephone line uses call waiting and you have trouble receiving faxes, turn off call waiting to prevent disruption of incoming faxes. Note: If your product is connected to a V...

5. Do one of the following to uninstall Epson Scan, then follow any on-screen instructions: • Windows 8.x , Windows 7 , or Windows Vista: Select EPSON Scan and click Uninstall/Change . • Windows XP : Select EPSON Scan and click Change/Remove . 6. Restart your computer, then see the Start Here sheet ...

Technical Specifications These sections list the technical specifications for your product. Note: Epson offers a recycling program for end of life products. Please go to epson.com/recycle for information on how to return your products for proper disposal. Windows System RequirementsOS X System Requi...

Note: Visit Epson's support website at epson.com/support (U.S.) or epson.ca/support (Canada) for the latest in compatibility and drivers for your product. Parent topic: Technical Specifications OS X System Requirements To use your product and its software, your Mac should use one of these operating ...

Scanning Specifications Scanner type Flatbed, color Photoelectric device CIS Effective pixels 10200 × 14040 pixels at 1200 dpi; scanning area may be restricted ifresolution setting is large Document size Maximum: A4 (8.3 × 11.7 inches [210 × 297 mm]) or Letter (8.5 × 11inches [216 × 279 mm]) Scannin...

Parent topic: Technical Specifications Fax Specifications Fax type Walk-up black-and-white and color fax capability (ITU-T SuperGroup 3) Supported lines Standard analog telephone lines PBX (Private Branch Exchange) telephone systems Speed Up to 33.6 kbps Resolution Monochrome : Standard: 203 × 98 dp...

reduce print quality and cause paper jams or other problems. If you encounter problems, switch to ahigher grade of paper. Single-sheets Size B5 (7.2 × 10.1 inches [182 × 257 mm]) A4 (8.3 × 11.7 inches [210 × 297 mm]) A5 (5.8 × 8.2 inches [148 × 210 mm]) A6 (4.1 × 5.8 inches [105 × 148 mm]) Letter (8...

1 Left: 0.12 inch (3 mm) minimum; 1.89 inches (48 mm) recommended 2 Bottom: 0.20 inch (5 mm) minimum 3 Top: 0.20 inch (5 mm) minimum 4 Right: 0.12 inch (3 mm) minimum; 0.83 inch (21 mm) recommended Parent topic: Technical Specifications Ink Cartridge Specifications Note: This product uses only genui...

Dimension Specifications Height WF-4630 : Stored: 13.5 inches (342 mm) Printing: 15.1 inches (383 mm) WF-4640 : Stored: 16.6 inches (422 mm) Printing: 18.2 inches (462 mm) Width Stored: 18.1 inches (461 mm) Printing: 18.1 inches (461 mm) Depth Stored: 16.6 inches (422 mm) Printing: 25.8 inches (655 ...

Power consumption WF-4630 : (with USB connection) Standalone copying: 20 W (ISO/IEC24712) Ready mode: 7.5 W Sleep mode: 1.8 W Power off mode: 0.3 W WF-4640 : Standalone copying: 21 W (ISO/IEC24712) Ready mode: 8.2 W Sleep mode: 2.0 W Power off mode: 0.3 W Parent topic: Technical Specifications Envir...

Note: Epson cannot guarantee the operation of externally connected devices. External storage devices that are powered via USB are not recommended. Use only external storage devices with independentAC power sources. Parent topic: Technical Specifications Network Interface Specifications Wi-Fi Standar...

Parent topic: Technical Specifications Safety and Approvals Specifications United States Safety: UL60950-1 EMC: FCC part 15 Subpart B class B Canada Safety: CAN/CSA C22.2 No. 60950-1 EMC: CAN/CSA-CEI/IEC CISPR 22 Class B This equipment contains the following wireless module: • Manufacturer: Askey Co...

Notices Check these sections for important notices about your product. Note: Epson offers a recycling program for end of life products. Please go to epson.com/recycle for information on how to return your products for proper disposal. Epson offers postage-paid ink cartridge recycling with an environ...

• Before transporting the product, make sure that the print head is in the home (far right) position and the ink cartridges are in place. • When storing or transporting the product, do not tilt it, stand it on its side, or turn it upside down; otherwise ink may leak. Ink Cartridge Safety Instruction...

• After bringing an ink cartridge inside from a cold storage site, allow it to warm up at room temperature for at least three hours before using it. • Store ink cartridges with their labels facing upward. Do not store cartridges upside down. Parent topic: General Product Safety Instructions LCD Scre...

Parent topic: General Product Safety Instructions FCC Compliance Statement For United States Users This equipment complies with Part 68 of the FCC rules and the requirements adopted by theAdministrative Council for Terminal Attachments ("ACTA") . On the surface of this equipment is a labelth...

WARNING The connection of a non-shielded equipment interface cable to this equipment will invalidate the FCCCertification or Declaration of this device and may cause interference levels which exceed the limitsestablished by the FCC for this equipment. It is the responsibility of the user to obtain a...

This printer product includes the open source software program "OpenLDAP 2.4.30" which applies theterms and conditions provided by owner of the copyright to the "OpenLDAP". Parent topic: Notices Trademarks EPSON ® and Supplies Central ® are registered trademarks, EPSON Exceed Your Vi...

Seiko Epson Corporation shall not be held liable for any damage resulting from electromagneticinterference that occurs from the use of any interface cables other than those designated as Epsonapproved Products by Seiko Epson Corporation. This information is subject to change without notice. libTIFF ...

Default Delay Times for Power Management for Epson Products This product will enter sleep mode after a period of nonuse. This is to ensure that the product meetsEnergy Star standards of energy efficiency. More energy savings can be achieved by setting the time tosleep to a shorter interval. Parent t...