Canon i-SENSYS MF419x- Manuals

Using the Machine as a Scanner ................................................................................................... 304 Preparing to Use the Machine as a Scanner ............................................................................................................ 305 Scanning f...

Scan Settings ........................................................................................................................................................ 666 Memory Media Print Settings ........................................................................................................

Viewing the Counter Value .................................................................................................................................... 823 Using a USB Memory Device to Save/Load Settings Data .......................................................................................

Installation 0UWX-001 To use this machine safely and comfortably, carefully read the following precautions and install the machine in an appropriate location. Do not install in a location that may result in a fire or electrical shock ● A location where the ventilation slots are blocked(too close to ...

Do not install in the following locations that may result in damage ● A location subject to dramatic changes in temperature orhumidity ● A location near equipment that generates magnetic orelectromagnetic waves ● A laboratory or location where chemical reactions occur ● A location exposed to corrosi...

Power Supply 0UWX-002 This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz. ● Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fireor electrical shock. ● Do not use power cords other than the one provide...

Handling 0UWX-003 ● Immediately unplug the power plug from the AC power outletand contact an authorized Canon dealer if the machine makesan unusual noise, emits an unusual smell, or emits smoke orexcessive heat. Continued use may result in a fire or electricalshock. ● Do not disassemble or modify th...

● When copying with a thick book placed on the platen glass, do not press the feeder forcefully. Doing so maydamage the platen glass and result in injury. ● Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage theplaten glass and result in injury. ● D...

Maintenance and Inspections 0UWX-004 Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the following. If a problem occurs during operation, see Troubleshooting(P. 721) . If the problem cannot be resolved or you feel the mach...

Consumables 0UWX-005 ● Do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in alocation exposed to open flames. This may cause the toner to ignite, and result in burns or fire. ● If you accidentally spill or scatter toner, carefully wipe up the loose ...

● The packing materials may be changed in form or placement, or may be added or removed without notice. ● Dispose of the removed sealing tape according to local regulations. When disposing of a used toner cartridge ● Place the toner cartridge into its protective bag to prevent the toner from scatter...

Basic Operations Basic Operations ............................................................................................................................................... 14 Parts and Their Functions ................................................................................................

Basic Operations 0UWX-006 This chapter describes basic operations, such as how to use the operation panel or how to load the paper and documents, that are frequently performed to use the functions of the machine. ◼ Parts and Their Functions This section describes the exterior and interior parts of t...

Front Side 0UWX-008 Feeder Automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the feeder, documents can be scanned continuously. Placing Documents(P. 47) Ventilation slots Air from inside the machine is vented out to cool down the inside of the machine...

Back Side 0UWX-009 Upper rear cover Open the upper rear cover when clearing paper jams. Clearing Jams(P. 723) Ventilation slots Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Installa...

Sub-output tray When using a paper type that easily curls such as labels or envelopes, you can reduce curl by opening this tray. Paper Curls(P. 777) Lower rear cover Open the lower rear cover to set the paper size switch lever or remove jammed paper. Interior(P. 22) Clearing Jams(P. 723) Handset jac...

Interior 0UWX-00A Duplex transport guide If paper has jammed during 2-sided printing, lower the duplex transport guide to remove the jammed paper. Clearing Jams(P. 723) Transport guide If there is a paper jam inside the machine, raise the transport guide to remove the jammed paper. Clearing Jams(P. ...

Multi-Purpose Tray 0UWX-00C Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. Paper tray Pull out the paper tray when loading paper. Tray extension Open the tray extension when loading large paper. LINKS Loading Paper...

Paper Drawer 0UWX-00E Paper level indicator Indicates the remaining amount of paper. The mark moves downward as the remaining amount of paper decreases. Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock ...

Operation Panel 0UWX-00F MF419x / MF418x MF416dw / MF411dw ● The operation panel shown above is for the MF416dw. The available functions vary depending on themodel Basic Operations 26

Start key Press to scan or copy documents. Also press this key when you start printing images from a USB memory device. Sound Volume key Press to adjust volume. Adjusting the Volume(P. 99) Counter Check key (MF419x / MF418x) Press to view the counter values of printouts as well as the list of the av...

Display 0UWX-00H The Home screen or settings screen appears on the display, allowing you to initiate functions such as copying or scanning. You can also use the display to check information such as error messages and the machine's operation status. The screen is also a touch panel, so you can perfor...

<Check Counter> Screen (MF419x / MF418x) When you press ( ), the <Check Counter> screen is displayed. From this screen, you can view the counter values of printouts, as well as the serial number of the machine and the machine configuration. <Check Device Configuration> Displays the...

Customizing the Home Screen 0UWX-00J You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred arrangement. You can also change the order that they are displayed in. Adding Buttons to the Home Screen(P. 34)Changing the Arrangement of Buttons(P. 35)...

4 Select the check box for all settings to be displayed in the Home screen and tap<Apply>. ● Clear the check box for the name of the button you want to remove and then tap <Apply>. Once youremove a registered button, a space appears where the button was displayed in the Home screen. Ifne...

● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press . Logging on to the Machine(P. 44) 2 Tap <Set Display Order>. 3 Select the button to move. ● The selected button is highlighted. Tap the selected button again to deselect it. 4 Tap <Previous&g...

Using the Display 0UWX-00K The display is a touch panel, allowing you to operate directly on the screen. Avoid the following actions. The display may misfunction or be damaged. ● Pressing forcefully ● Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.) ● Operating with wet/soile...

◼ Selecting Items Tap an item name or button to make a selection. If an item is mistakenly touched ● Slide your finger away then release it from the screen to cancel the selection. To return to the previous screen ● Press to return to the previous screen. ◼ Scrolling the Screen The scroll bar appear...

◼ Changing Values and Settings Changing Values Tap / to enter values. If an icon such as below is displayed at the upper left of the screen, you can enter values directly using the numeric keys. To move the cursor ● When / is displayed, tap to move the cursor. Value range ● Values in ( ) displayed b...

Entering Text 0UWX-00L Use the display and numeric keys to enter text and values. Switching the Type of Text Tap <A/a/12> to switch the type of text that is entered. The currently selected type of text is indicated by the "A", "a", or "12" displayed above and to the rig...

(Not available) 0 (space) -.*#!",;:^`_=/|'?$@%&+\~()[]{}<> (Not available) ● Press or tap <#> when the type of text that is entered is <A> or <a> to display enterable symbols in the screen. Tap symbols to enter. Deleting Text One character is deleted each time is pres...

Logging on to the Machine 0UWX-00R If Department ID Management is enabled or System Manager IDs are enabled, you must log on before using the machine. You also need to log on if use of the fax and scan functions is restricted. Department ID Management logon(P. 44)Logging on to Authorized Send(P. 45)...

3 Press . ➠ The logon screen will be changed to the Home screen. ● After you finish using the machine, press again to display the logon screen. Logging on to Authorized Send If the Send function authorization setting ( LDAP Server Authentication(P. 536) ) is enabled, the Authorized Send logon screen...

4 Press . ➠ The logon screen switches to the fax or scan function Home screen. ● After you finish using the machine, press again to display the logon screen. If the logout selection screen appears ● If you are logged in to both Authorized Send and Department ID Management, a dialog box appears inwhi...

Placing Documents 0UWX-00S Place documents on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of documents in the feeder so that they can be scanned continuously. For information about the types of document...

Placing Documents on the Platen Glass 1 Open the feeder. 2 Place the document face down on the platen glass. ● Align the corner of the document with the top-left corner of the platen glass. ● To scan transparent documents (for example, tracing paper or transparencies), cover them with plainwhite pap...

2 Fan the document stack and align the edges. ● Fan the document stack in small batches, and align the edges by lightly tapping the stack on a flat surface afew times. 3 Place the document(s) face up in the feeder. ● Make sure that the document stack does not exceed the load limit lines ( ). ● Do no...

Loading Paper 0UWX-00U You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you temporarily use size or type of paper that is not loa...

Paper handling and storage ● Store the paper on a flat surface. ● Keep the paper wrapped in its original package to protect the paper from moisture or dryness. ● Do not store the paper in such a way that may cause it to curl or fold. ● Do not store the paper vertically or stack too much paper. ● Do ...

Loading Paper in the Paper Drawer 0UWX-00W Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P. 58) Loading Regular Size Paper(P. 53)Loadin...

4 Insert the paper drawer into the machine. ● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a confirmation screenis displayed. Notify to Check Paper Settings(P. 715) » Continue to Specifying Paper Size and Type in the Paper Drawer(P. 68) When changin...

3 Load the paper so that the edge of the paper stack is aligned against the front side ofthe paper drawer. ● Load the paper with the print side face down. ● Fan the paper stack well, and tap it on a flat surface to align the edges. Do not exceed the load limit line when loading paper ● Make sure tha...

Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. 5 Insert the paper drawer into the machine. ● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a confirmation...

Loading Paper in the Multi-Purpose Tray 0UWX-00X When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer(P. 53) Make sure to load paper in portrait ori...

4 Insert the paper into the multi-purpose tray until the paper stops. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges. Do not exceed the load limit guide when loading paper ● Make sure that the paper stack does not exceed the ...

Loading Envelopes 0UWX-00Y Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. Note that envelopes cannot be loaded in the paper drawer. Before Loading Envelopes(P. 61)Loading Envelopes in the Multi-Purpose Tr...

4 Align the edges of the envelope on a flat surface. Loading Envelopes in the Multi-Purpose Tray Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the short edge toward the machine), with the non-glued side (front side) face up. You cannot print on the reverse side of en...

Loading Preprinted Paper 0UWX-010 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper properly so that printing is performed on the correct side of the paper with a logo. Making 1-Sided Printouts on Paper with Logos(P. 6...

Printing on Paper with Logos in Landscape Orientation When loading the paper in the paper drawer Load the paper with the logo side (the side to print the document) face down. When loading the paper in the multi-purpose tray Load the paper with the logo side (the side to print the document) face up. ...

Specifying Paper Size and Type 0UWX-011 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. ● If the setting does not match the size and type of loaded ...

Specifying Paper Size and Type in the Paper Drawer 0UWX-012 ● To specify a custom paper size, you need to register that size before hand. Registering a Custom PaperSize(P. 74) 1 Press and tap <Paper Settings>. 2 Tap <Drawer 1> or <Drawer 2>. ● <Drawer 2> is displayed only whe...

3 Specify the length of the <Y> (longer) side. ● Tap <Y>. ● Input the length of the <Y> side, and tap <Apply>. 4 Tap <Apply>. 2 Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P. 58)Limiting the Paper Sizes Displayed(P. 77)Paper(P. 858) Basic Operat...

Registering a Custom Paper Size 0UWX-015 You can register up to three frequently used custom paper sizes. 1 Press and tap <Paper Settings>. 2 Tap <Register Custom Paper>. 3 Tap <Not Registered>. ● If paper sizes <1> to <3> have already been registered, either change or ...

Limiting the Paper Sizes Displayed 0UWX-016 You can ensure that only frequently used paper sizes are shown in the screen for selecting the paper size setting. 1 Press and tap <Paper Settings>. 2 Tap <Select Frequently Used Paper Sizes>. 3 Tap <Multi-Purpose Tray>, <Drawer 1>,...

Registering in the Address Book 0UWX-017 You can register frequently used fax/scan destinations in the Address Book and easily select them when needed. Destinations can be searched alphabetically, fromlists in the Address Book, or by entering three-digit numbers (coded dial numbers).You can also spe...

Registering Destinations in the Address Book 0UWX-018 You can register up to 281 normal destinations in the Address Book. You can edit or delete destinations that you have registered. Registering Destinations in the Address Book from Remote UI(P. 624) 1 Press and tap <Address Book>. 2 Tap <...

Making detailed settings (only when registered for fax) After tapping <Details>, a screen similar to the following is displayed. <ECM TX> If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting <On...

◼ Editing the Content of Destinations After registering destinations, you can change the content of registered information. For example, you can change the fax number or name of a registered destination, change the type from fax number to e-mail, change the coded dial number, and so on. 1 Press and ...

6 After editing the necessary items, tap <Apply>. ◼ Deleting a Destination from the Address Book 1 Press and tap <Address Book>. 2 Tap <Details/Edit>. 3 Select the index containing the destination you want to delete. Index(P. 78) ● You can change the display by tapping / . 4 Select...

Registering Destinations for Favorites 0UWX-019 You can register frequently used destinations as Favorites in the Address Book. Destinations can be edited or deleted after they have been registered( Registering Destinations in the Address Book from Remote UI(P. 624) ). You can register up to 19 dest...

◼ Editing the Content of Destinations in Favorites After registering destinations, you can change the content of registered information. For example, you can change the fax number or name of a registered destination, change the type from fax number to e-mail, and so on. 1 Press and tap <Address B...

● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap<Apply>. Setting a PIN for Address Book(P. 556) 6 After editing the necessary items, tap <Apply>. ◼ Deleting a Favorite Destination from the Address Book 1 Press and tap <Address B...

4 Select the destination you want to delete. 5 Tap <Delete>. ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap<Apply>. Setting a PIN for Address Book(P. 556) 6 Tap <Yes>. Basic Operations 93

Registering Multiple Destinations for Group Dial 0UWX-01A Multiple destinations can be combined into groups. You can register up to 299 destinations (100 destinations for e- mails) for a group. After a group is registered, you can edit or delete it. ● Only destinations of the same type of address ca...

To remove a destination from the group ● Select the destination that you want to remove from the group, and tap <Remv. from Grp> <Yes>. 11 Tap <Apply>. ◼ Editing the Content of Groups After registering destinations in a group, you can change the content of registered information. F...

4 Select the group you want to edit. 5 Tap <Edit>. ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap<Apply>. Setting a PIN for Address Book(P. 556) 6 After editing the necessary items, tap <Apply>. ◼ Deleting a Group from the ...

3 Tap < >. 4 Select the group you want to delete. 5 Tap <Delete>. ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap<Apply>. Setting a PIN for Address Book(P. 556) 6 Tap <Yes>. Basic Operations 98

Adjusting the Volume 0UWX-01C The machine produces sounds in a variety of situations, such as when fax sending is complete or when a paper jam or error occurs. You can set the volume of each of these sounds individually. ◼ Adjusting <Fax Volume> 1 Press the ( ) key. 2 To change <Fax Volume&...

<Entry Tone> Confirmation sound each time a key on theoperation panel or button on the display ispressed Select <On> (produce a tone) or<Off> (not produce a tone). <Invalid Entry Tone> Sound produced when an invalid key operationis performed, such as when you enter anumber ou...

Entering Sleep Mode 0UWX-01E The sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can save power simply by pressing on the operation...

Exiting Sleep Mode Press . You can also tap the display or press any key other than to exit sleep mode. ● If an external telephone or the optional handset is connected, the machine exits sleep mode whenyou take the receiver off the hook. Basic Operations 102

Setting Auto Shutdown Time 0UWX-01F By enabling this setting, you can set the machine to automatically shut down. The machine automatically turns OFF after the specified period of idle time has elapsed since entering the sleep mode. You can cut electric power consumption at night and on holidays if ...

Copying Copying ................................................................................................................................................................ 105 Basic Copy Operations ....................................................................................................

Copying 0UWX-01H This chapter describes basic copy operations and various other useful functions, such as 2-sided copying and copying both sides of an ID card onto one page. ◼ Using Basic Operations Basic Copy Operations(P. 107)Canceling Copies(P. 111)Selecting Copy Paper(P. 110) ◼ Using Copy Settin...

2-Sided Copying(P. 122) Copying Multiple Documents onto One Sheet (2 on 1/4 on 1)(P. 125) Copying Both Sides of an ID Card onto One Page(P. 127) ◼ Simplifying Your Frequent Copy Operations Changing Default Settings(P. 131)Registering Frequently Used Copy Settings(P. 132) Copying 106

Basic Copy Operations 0UWX-01J 1 Place the document(s). Placing Documents(P. 47) 2 Press and tap <Copy>. 3 Enter the number of copies using the numeric keys. ● Enter a quantity from 1 to 999. ● Press to cancel the entered quantity. 4 Specify the copy settings as necessary. ● Tap the item you w...

Selecting Copy Paper 0UWX-01K Specify the paper source that contains the paper to use for printing out copies. ● You must first specify the size and type of paper that is loaded in the paper source. Specifying Paper Size and Type(P. 67)Loading Paper(P. 51) <Copy> <Paper> Select the paper...

Canceling Copies 0UWX-01L If you want to cancel copying immediately after pressing , tap <Cancel> on the screen or press on the operation panel. You can also cancel copying after checking the copy status. ◼ Tap <Cancel> on the Screen That is Displayed While Copying ◼ Press to Cancel If t...

Checking the Copying Status and Log 0UWX-0HU You can check the current copy statuses and the logs for copied documents. ● When <Display Job Log> is set to <Off>, you cannot check the copy job log. Display Job Log(P. 713) Useful in the Following Cases ● When some long time has already pas...

<Copy/Print Job Status> Displays a list of the documents that are being copied, being processed, or are waiting to be processed. <Details> Displays detailed information about the document selected from the list. To check the copy logs 1 Tap <Copy Job Log>. 2 Select the document who...

Various Copy Settings 0UWX-01R A variety of settings are available to suit your needs, such as when you want to save paper or make your documents easier to read. Enlarging or Reducing(P. 116) Selecting Document Type(P. 117) Adjusting Density(P. 118) Adjusting Sharpness(P. 120) 2-Sided Copying(P. 122...

Enlarging or Reducing 0UWX-01S You can enlarge or reduce copies by using a preset copy ratio such as <A5->A4>, or by setting a custom copy ratio in increments of 1%. ● If you make a setting for <N on 1> after setting the copy ratio, the setting of reduction ratio in <N on 1>take...

Selecting Document Type 0UWX-01U You can select the optical image quality for the copy depending on the document type, such as text-only documents, documents with charts and graphs, or magazinephotos. <Copy> <Original Type> Select the document type <Text> Suitable when copying docu...

Adjusting Density 0UWX-01W You can adjust the density of the copy if the text or images in a document are too light or dark. You can also adjust the background to remove the background colorwhen document pages are lightly colored or yellowing. ● Adjust both the density and background when copying a ...

Adjusting Sharpness 0UWX-01Y You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance ofmagazine photos. <Copy> <Sharpness> Adjust the sharpness <Apply> <-> Decreases the sharpn...

2-Sided Copying 0UWX-020 You can copy two pages of a document on both sides of the paper. You can also copy a two-sided document on both sides of the paper, or on two separate pages. Make sure that the paper size switch lever is set properly ● When performing 2-sided copying, improper setting of the...

Copying Both Sides of an ID Card onto One Page 0UWX-022 You can use <ID Card Copy> to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or ID card. ● <ID Card Copy> is available with A4/Letter size paper or large...

Erasing Dark Borders and Frame Lines (Erase Frame) 0UWX-023 When copying documents that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages fromthick book, dark borders may appear. <Erase Frame> enables you to erase the...

Collating Copies by Page 0UWX-024 When preparing multiple copies of multi-page documents, set <Collate> to <On> to collate copies in sequential page order. This function is useful when preparinghandouts for meetings or presentations. <Copy> <Collate> <On> <Off> Th...

Configuring Copy Settings to Your Needs 0UWX-025 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used settings as default settings, you can eliminate the need to configure the same settings every time you ...

Changing Default Settings 0UWX-026 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every ...

Registering Frequently Used Copy Settings 0UWX-027 You can register up to four frequently used combinations of copy settings. By simply selecting a registered setting combination when it is needed, you can eliminate the need to configure the same settings every time you make copies, such as if you f...

5 Tap <Yes>. 6 Select whether to register the settings as a shortcut button. ● If you select <Yes>, a message appears. Check the message and then tap <OK>. The registered settingcombination is added to the Home screen as a shortcut button. ● If the Home screen is full and the short...

Faxing Faxing ................................................................................................................................................................... 137 Configuring Initial Settings for Fax Functions (MF419x / MF416dw) .......................................................

Forwarding Received Faxes(P. 191) Archiving Sent Faxes(P. 198) Receiving Fax Information Services(P. 199) ◼ Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax) (MF419x / MF416dw)(P. 203) ◼ Sending and Receiving Faxes via the Internet Using Internet Fax (I-Fax)(P. 223)...

Configuring Initial Settings for Fax Functions 0UWX-029 Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular s...

Deciding Which Fax Receive Mode to Use 0UWX-02A Before configuring the fax settings, determine which receive mode best suits your intended use. Intended use Receive mode Use fax only/Never use telephone <Auto>This setting is for when you want to use the machine exclusively for receiving faxes,...

Registering the Fax Number and Unit Name 0UWX-02C Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. 1 Press and tap <Menu>. 2 Select <Fax Settings> <Fax Setup Guide>. 3 Tap <Set Up Now>. 4 Tap <...

Selecting the Receive Mode 0UWX-02E Select the receive mode that suits your intended use beforehand ( Deciding Which Fax Receive Mode to Use(P. 141) ). 1 Tap <Next>. ● The screen shown here is displayed after the unit name has been registered ( Registering the FaxNumber and Unit Name(P. 142) )...

Connecting the Telephone Line 0UWX-02F Connect the telephone line to the machine. 1 Tap <Next>. ● One of the screens shown here is displayed after the receive mode has been set ( Selecting the ReceiveMode(P. 144) ). 2 Connect the telephone line to the machine. Notice for Connecting the Telepho...

Sending Faxes 0UWX-02H ● You need to complete some procedures before using fax functions. Configuring Initial Settings for FaxFunctions (MF419x / MF416dw)(P. 140) 1 Place the document(s). Placing Documents(P. 47) 2 Press and tap <Fax>. ● When the logon screen appears, use the numeric keys to e...

If a confirmation window appears ● When <Confirm Entered Fax Number> is set to <On>, the input screen reappears so that you can confirmthe destination ( Checking Destinations before Sending Documents(P. 561) ). Enter the destinationagain. Adding a destination ● To enter a second or subse...

Specifying Registered Destinations 0UWX-02J You can specify destinations by selecting them from the Address Book or coded dial numbers, as well as by using the numeric keys. To use the Address Book or coded dial numbers, you need to register destinations beforehand. You can also specify previously u...

Specifying from Address Book 0UWX-02K The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipientnames. ● You need to register destinations in the Address Book before using this feature. Registering...

Specifying Previously Used Destinations 0UWX-02R You can select a destination from among the past three destinations. When you specify a previously used destination, the machine also sets the same fax settingssuch as density you used the last time you sent documents to that destination. ● When <R...

Specifying Destinations in an LDAP Server 0UWX-02S If your office has an LDAP server installed, you can specify a destination using user information in the server. Access the LDAP server via the machine to search for theappropriate user information and specify it as destination. ● You need to specif...

5 Enter the search target character string using the numeric keys, and tap <Apply>. ● On how to enter text, see Entering Text(P. 41) . ● To specify multiple search criteria, repeat steps 4 and 5. 6 Tap <Search Method>. 7 Select the search method. <Using All Conditions Below> Search...

Various Fax Settings 0UWX-02U A variety of settings are available to suit your needs, for example, when you want to adjust density or enhance the clarity of an image. Adjusting Resolution(P. 167) Adjusting Density(P. 168) Scanning 2-Sided Documents(P. 169) Adjusting Sharpness(P. 170) Faxing 166

Adjusting Resolution 0UWX-02W You can select the resolution suitable for your document type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. <Fax> <Resolution> Select the resolution <200 x 100 dpi (Normal)> Suitable for documents that c...

Scanning 2-Sided Documents 0UWX-030 The machine can automatically scan the front and back sides of documents in the feeder. ● The machine cannot scan both sides of documents automatically when the documents are placed on theplaten glass or when the machine is set to Manual Sending. <Fax> <2...

Configuring Fax Settings to Your Needs 0UWX-031 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used settings as default settings, you can eliminate the need to configure the same settings every time you s...

Registering Frequently Used Fax Settings 0UWX-033 You can register up to 18 frequently used combinations of fax settings. You can quickly display registered settings when needed, eliminating the need to make involved settings every time, such as "making a scan of a two-sided original, sending it...

Canceling Sending Documents (Fax/I-Fax) 0UWX-034 If you want to cancel sending faxes immediately after pressing , tap <Cancel> on the display or press on the operation panel. You can also cancel sending faxes after checking the fax status. ◼ Tap <Cancel> on the Screen during Fax Transmis...

Receiving Faxes 0UWX-035 This section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some procedures for using fax functions before specifying the receiving settings. Configuring Initial Settings for Fax Functions (MF419x / MF416dw)(P. ...

<Answering Machine> When the call is a faxAfter an incoming call rings, the machine receives the fax automatically. When the call is a telephone callThe answering machine activates, enabling the caller to leave a message. If you pick up thehandset before the answering machine starts recording ...

3 Select the receiving method. When selecting <Fax/Tel (Auto Switch)> Specify the following three settings as necessary. When the setting is complete, tap <Apply>. <Ring Start Time> Enables you to specify the duration during which the machine determines whether an incoming call is ...

◼ Using a Telephone to Receive Faxes (Remote Reception) When you pick up the telephone and get a fax signal, you do not need to go to the machine to receive the fax. Just enter a specific ID number (default setting: 25) with the telephone, and you can start receiving the fax. ● When the telephone is...

Making a Call before Sending Faxes (Manual Sending) 0UWX-037 You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Press to send your faxes. ● You need to connect your telephone or the optional han...

Storing Received Faxes into Memory (MemoryReception) 0UWX-039 You can store received faxes into memory, and then print them later. This feature can prevent unauthorized persons from seeing confidential documentsunintentionally. Storing Documents into Memory(P. 188)Printing Documents in Memory(P. 189...

<Report Print> Enables you to print RX Result reports every time documents are stored into memory. To print reports, tap <On>. You also need to set <RX Result Report> to <On>. RX Result Report(P. 814) <Memory Lock Time> Specify a period of time during the day in which r...

Forwarding Received Faxes 0UWX-03A You can forward received documents to other destinations. You can select a document from among all the documents received in memory for forwarding, or setthe machine to automatically forward every received document to specifieddestinations. Fax numbers as well as e...

Selecting a Document to Forward 0UWX-03C The machine forwards the document that you select from among all the documents received in memory. To use this feature, first activate the Memory Reception feature. Storing Received Faxes into Memory (Memory Reception) (P. 188) ● As long as the Memory Recepti...

6 Select the forwarding destination from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book(P. 154) . ➠ The document is forwarded to the specified destination. Faxing 193

Forwarding All the Received Documents Automatically 0UWX-03E The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically(P. 194)Prin...

<On> Prints all the documents to be forwarded. <Only When Error Occurs> Prints only the documents that failed to be forwarded. Printing/Resending/Deleting Documents that Failed to be Forwarded You can store documents that failed to be forwarded in memory, and print, resend, or delete the...

To delete the checked document 1 Tap <Delete>. 2 Tap <Yes>. LINKS Receiving Faxes (MF419x / MF416dw)(P. 179)Checking Status and Log for Sent and Received Documents(P. 201) Faxing 197

Archiving Sent Faxes 0UWX-03F In addition to the address specified when the fax is sent, you can also send faxed documents to a preset storage address for archiving. This is useful for keeping a logof what has been sent. You can specify a fax number, an e-mail address, a sharedfolder on the computer...

Receiving Fax Information Services 0UWX-03H Through fax information services, you can easily get a variety of helpful lifestyle and work information from companies and organizations. This section describes a typicalprocedure for receiving these services. ● Depending on the service, actual procedures...

<Details> Displays detailed information about the document selected from the list. If you specified multiple destinations, the number of specified destinations is displayed on the screen. To check the details of specified multiple destinations, tap <Destination>. To check the communicati...

Sending Faxes from Your Computer (PC Fax) 0UWX-03K You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax setti...

Sending PC Faxes 0UWX-03L ● When <Allow Fax Driver TX> is set to <Off> on the machine, you cannot send faxes from computers. Prohibiting PC Faxing (MF419x / MF416dw)(P. 559) ● You need to enable Department ID Management on the fax driver you are using if Department IDManagement is enable...

2 Set the communication mode and fax number (or URI). To specify multiple destinations at once 1 Click the [Select Destination] tab. 2 Click [Add Destination]. 3 Set the communication mode and fax number (or URI), and click [OK]. 4 Repeat steps 2 and 3 to add concurrent destinations. ● You can also ...

Attaching Cover Sheets to PC Faxes 0UWX-03R You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or create your own custom cover sheets. For more information, click [Help] on the fax driver screen. 1 Open a document in a...

Using Address Book for PC Faxes 0UWX-03S Once you register frequently used destinations for PC faxes in the Address Book, you can easily specify destinations whenever you send PC faxes. Also, Address Book datain CSV format created on applications such as Microsoft Excel can be imported intothe machi...

Registering Destinations 0UWX-03U This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations...

Using Registered Destinations 0UWX-03W This section describes how to specify destinations registered in the Address Book. Registering Destinations(P. 213) ● You cannot use the Address Book if you do not have permission to access the folder where the Address Bookis saved. Log on as a user who has per...

Importing/Exporting Address Book Data from the FaxDriver 0UWX-03X Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications. Importing Address Book...

5 Select the file to import and click [Open]. ● For a CSV file, specify the separators used in the file. ➠ The destinations imported from the file are displayed in [Address Book]. Exporting Address Book Data The file formats that can be written out from the fax driver are the following two: CSV file...

If the screen above is not displayed ● You can only send to your own e-mail address. To send to other destinations, you must configure the sendfunction authentication settings so that e-mail transmission is not restricted. Contact your administratorfor details. LDAP Server Authentication(P. 536) . 5...

● The subject is set to "Attached Image" by default. ● The body is not set by default. Enter it as necessary. Without the body text, only scanned documents are sent. ● The reply-to address is not set by default. If you want to specify an e-mail reply-to address that is differentthan the mach...

6 Tap <Apply>. To specify reply-to address 1 Tap <Reply To>. 2 Tap <Specify from Address Book>. 3 Select a reply-to address from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book(P. 154) . ● The reply-to address that can be specif...

● To cancel sending, tap <Cancel> <Yes>. Canceling Sending Documents (Fax/I-Fax)(P. 177) When placing documents in the feeder in step 1 When scanning is complete, the I-Fax is sent. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedures belo...

Receiving I-Faxes 0UWX-041 ◼ When an I-Fax Arrives When an I-Fax arrives, the Processing/Data indicator on the operation panel blinks. After the I-Fax is completely received, the document is printed out automatically and the indicator goes out. ● To cancel reception, press <RX Job> <Job Sta...

Using the Machine as a Printer 0UWX-042 There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver or print image files from a USB memory device. Make full use of the print functions to suit your needs. ◼ Printing from a Computer You can...

Printing from a Computer 0UWX-043 You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways. Before you can ...

Printing a Document 0UWX-044 This section describes how to print a document on your computer by using the printer driver. Paper settings on the machine ● Normally, it is necessary to specify the paper size and type for the paper loaded in each paper source beforeproceeding to printing. Specifying Pa...

[Page Size] Select the size of a document made in the application. [Output Size] Select the size of paper on which the document will be actually printed. If the selected size differs from the one specified in [Page Size], the document is printed enlarged/reduced automatically according to the select...

When printing from the Windows Store app in Windows 8/Server 2012 Display the charms on the right side of the screen and use the procedure shown below.Windows 8/Server 2012 Tap or click [Devices] the printer driver for this machine [Print].Windows 8.1/Server 2012 R2 Tap or click [Devices] [Print] th...

Canceling Prints 0UWX-045 You can cancel printing from your computer or on the operation panel of the machine. From a Computer(P. 241)From the Operation Panel(P. 242) From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. 1 Double-click the printer...

Canceling from an application ● On some applications, a screen like shown below appears. You can cancel printing by clicking [Cancel]. From the Operation Panel Cancel printing using or . ◼ Press to Cancel If the Screen Displays a List of Documents When is Pressed Tap the document to cancel. ◼ Check ...

Checking the Printing Status and Log 0UWX-046 You can check the current print statuses and the logs for printed documents. ● When <Display Job Log> is set to <Off>, you cannot check the print job log. Display Job Log(P. 713) Useful in the Following Cases ● When your documents are not pri...

<Copy/Print Job Status> Displays a list of the documents that are being processed, being copied, or are waiting to be processed. <Details> Displays detailed information about the document selected from the list. To check the print logs 1 Tap <Print Job Log>. 2 Select the document w...

Various Print Settings 0UWX-047 There are a variety of settings to suit your needs, such as Enlarged/Reduced and 2-sided Printing. Enlarging or Reducing(P. 248) Switching 1-Sided and 2-Sided Printing(P. 250) Collating Printouts by Page(P. 252) Printing Multiple Pages onto One Sheet(P. 254) Printing ...

Enlarging or Reducing 0UWX-048 You can make enlarged or reduced printouts by using a preset print ratio, such as A5 to A4, or a custom print ratio that you set in increments of 1%. Setting Print Ratio by Specifying the Original Document and Paper Size (Preset Ratio) The print ratio is automatically ...

Collating Printouts by Page 0UWX-04A When printing copies of multi-page documents, select [Collate] to print complete sets in sequential page order. This function is useful when preparing handouts formeetings or presentations. [Basic Settings] tab Select [Collate] or [Group] in [Collate/Group] [OK] ...

Printing Multiple Pages onto One Sheet 0UWX-04C You can print multiple pages onto a single sheet. For example, you can print four or nine pages onto a single sheet by using [4 on 1] or [9 on 1]. Use this function if youwant to save paper or to view your document in thumbnails. ● To save more paper, ...

Printing Posters 0UWX-04E You can print one page of a document onto multiple pages. For example, if you make a one-page A4-size document nine times larger, you will have a poster 3x3 A4size sheets large after you print the document and paste it together. [Basic Settings] tab In [Page Layout], select...

Printing Booklet 0UWX-04F You can print two pages of a document on both sides of paper and then fold your printed pages in half to make a booklet. The printer driver controls the print order insuch a way that the page numbers are correctly arranged. Make sure that the paper size switch lever is set ...

Printing Borders 0UWX-04H You can add borders, such as broken lines or double lines, in the margins of printouts. [Page Setup] tab Click [Page Options] Select the border type in [Edging] [OK] [OK] [Edging] Select the border type. Preview Displays a preview with the selected border. LINKS Printing a ...

Printing Dates and Page Numbers 0UWX-04J You can print the information such as dates or page numbers, and you can specify where to print this information on the document (upper-left, lower-right, etc.). [Page Setup] tab Click [Page Options] Select the print position of the print date, user name orpa...

Printing Watermarks 0UWX-04K You can print watermarks such as "COPY" or "CONFIDENTIAL" over the document. You can create new watermarks or use pre-registered watermarks. [Page Setup] tab Select the [Watermark] check box Select a watermark from the drop-down list [OK] [Watermark] Sele...

Printing Specific Pages onto Different Paper 0UWX-04R You can print specific pages of a document, such as when you want to print the cover of a booklet on colored paper. In this case, load colored paper for the cover inthe multi-purpose tray and load plain paper for the body pages in the paper drawe...

Saving Toner 0UWX-04U You can set the printer driver to print documents using less toner. ● When the toner save setting is enabled, fine lines and portions with lighter print density may becomeblurred. [Quality] tab Select the document type in [Objective] Click [Advanced Settings] Select [TonerSave]...

Combining and Printing Multiple Documents 0UWX-04W By using Canon PageComposer, you can combine multiple documents into one print job and print the job with specified print settings. This function, for example, enablesyou to combine documents made with different applications and print all of thepage...

➠ The Canon PageComposer starts. Printing does not start in this step. 5 Repeat steps 1 to 4 for the documents you want to combine. ➠ The documents are added to the Canon PageComposer. 6 From the [Document Name] list, select the documents to combine, and click . ● To select multiple documents, click...

Configuring Printer Settings on the Machine 0UWX-04X When you print a document from a computer, you can specify many print settings such as the number of copies or 1- sided/2-sided printing, on the printer driver. However, the <Paper Size Override> setting described below can only be specified...

Printing a Document Secured by a PIN (Secure Print) 0UWX-04Y By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure...

Preparing for Using Secure Print 0UWX-050 Make sure that Secure Print is enabled on the printer driver. ● To perform the following procedure, log on to the computer with an administrator account. 1 Open the printer folder. Displaying the Printer Folder(P. 892) 2 Right-click the printer driver icon f...

Printing via Secure Print 0UWX-051 This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the ...

➠ After the secured document is sent to the machine, it is held in the memory of the machine waiting to beprinted. If you selected [No] at step 3 Enter the [Document Name], [User Name], and [PIN] and click [OK]. ● The document name is automatically set based on the information from the application. ...

If the <Select User> screen is displayed ● If secured documents from two or more users are being held in memory, the <Select User> screen isdisplayed prior to the <Select File> screen. Select your user name. 3 Enter the PIN using the numeric keys, and then tap <Apply>. ➠ Prin...

Configuring Print Settings to Your Needs 0UWX-052 You can register combinations of settings as "Profiles" to suit your different printing needs. Also, you can register the settings that you frequently use as the default setting. Once the default setting is set, the registered settings are au...

Registering Combinations of Frequently Used PrintSettings 0UWX-053 Specifying combinations of settings such as "1-sided landscape orientation on A4 size paper" every time you print may be time consuming. If you register these frequently used combinations of print settings as "profiles,&#...

Selecting a Profile Select the profile that suits your needs, and click [OK]. Changing the settings of the selected profile ● You can change the settings of a selected profile. In addition, the changed settings can be registered asanother profile. LINKS Printing a Document(P. 237) Using the Machine ...

Printing from USB Memory (Memory Media Print) 0UWX-055 You can print image files and PDF files stored in a USB memory device by connecting it directly to the machine. Using this function, you can print without using a computer. Available File Formats You can print the following types of image files....

1 Connect a USB memory device to the USB port on the front of the machine. ● Do not remove the USB memory device or shock or shake the device or the machine when data is beingread or written. Also, do not turn OFF the machine while the processing is in progress. 2 Press and tap <Memory Media Prin...

2 Tap <Display Method>. 3 Tap the display method. <Details> Displays file names and dates. ● You can set whether to display abbreviated file names. File Name Display Format(P. 676) <Images> Displays previews. ● Tap / or flick to switch the preview. ● Tap to display a larger preview...

● You can specify a sort setting such as <Name (Ascending)> or <Date/Time (Ascending)> as the defaultsetting for the file sort order. File Sort Default Settings(P. 676) 1 Tap <All Items>. 2 Tap <Sort Files>. 3 Tap the criteria for file sorting. ● When you select <Date/Time...

Color data is converted to monochrome so that R, G, and B are uniformly converted to the same gray level. 7 Press . ➠ Printing starts. ● If you want to cancel printing, tap <Cancel> <Yes> 8 Disconnect the USB memory device from the USB port. 1 Press . 2 Press . 3 Tap <Device Status>...

Changing Default Memory Media Print Settings 0UWX-056 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the sam...

Using the Machine as a Scanner Using the Machine as a Scanner ........................................................................................................... 304 Preparing to Use the Machine as a Scanner .......................................................................................

Using the Machine as a Scanner 0UWX-057 You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned documents are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume pap...

Preparing to Use the Machine as a Scanner 0UWX-058 To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see "MF Driver Installation Guide." To connect the machine to your computer via a wireless o...

Scanning from the Machine 0UWX-059 The sequence of "scanning a document and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computerdocuments will be saved to; whether to scan documents in color or black and white;whether to save documents...

5 Select the scan type. Scan type Color Resolution File format <Color Scan> Color 300 dpi JPEG (Exif) <Black & White Scan> Black and white *1 300 dpi PDF (Searchable *2 , High compression) <Custom 1> Color 300 dpi JPEG (Exif) <Custom 2> Color 300 dpi JPEG (Exif) *1 Docume...

When placing documents in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedure below (except if you selected JPEG as a file format). 1 If there ar...

Other useful scanning functions ● You can save scanned documents to a USB memory device or send them by e-mail or as I-Faxes. Thedocuments can also be saved to shared folders/FTP Server. You can accomplish these functions directly fromthe machine. Scanning Documents Directly to USB Memory(P. 332)Sen...

Scanning from a Computer 0UWX-05A There are two ways to scan from a computer: using MF Scan Utility and using an application such as an image- processing or word-processing application. Scanning Using MF Scan Utility MF Scan Utility is an application included with the machine that enables you to sca...

Scanning Using an Application 0UWX-05C You can scan documents from applications such as image-processing or word- processing software. The scanned image is directly loaded in the application,allowing you to edit or process the image immediately. The following procedurevaries depending on the applica...

Configuring Scan Settings in ScanGear MF 0UWX-05E ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to configure advanced scan settings when you scan. The way of startingScanGear MF differs depending of the way of scanning from the computer. Starting from MF Scan Uti...

Configuring Scan Settings in Simple Mode 0UWX-05F Simple Mode is a collection of basic scan settings in ScanGear MF designed for easy operation. In other words, Simple Mode is a digest version of ScanGear MF. Configure settings in the order indicated from to on the screen, and click [Scan]. By doing...

Configuring Scan Settings in Advanced Mode 0UWX-05H If you click the [Advanced Mode] tab on the ScanGear MF screen, you can make more advanced adjustments in the image quality than you can in Simple Mode. You can also register adjusted settings as Favorite Settings. For more detailed information, cl...

(Clear) Clears the preview image. (Crop) Specifies the cropping area with the cropping frame. Click and drag the area you want to crop. The cropping area is indicated with a dotted line. You can move the cropping frame or change its size with your mouse. Setting multiple scanning areas ● You can spe...

[Grayscale] The document is scanned as a grayscale image (in black and white with intermediateshades of gray, similar to a black and white photograph). [Color] The document is scanned as a color image. [Text Enhanced] The document is scanned as a black and white image optimized for processing by OCR...

● Select [Flexible] to change the output size and the ratio of width to height. Drag the area you want to scan onthe preview image or enter values for width and height. If you specify the magnification percentage in the[%] entry field on the right side of the width and height entry fields, the docum...

Adjusting Brightness and Color Configure color settings such as brightness, contrast, and color tone. The displayed items vary depending on the settings selected for [Color Mode] ( Specifying Settings for Documents and Color Mode(P. 318) ). When [Text Enhanced] is selected, you cannot configure thes...

Select from the items listed below. [No Correction] Performs no correction. [Over Exposure] Lightens the entire image. [Under Exposure] Darkens the entire image. [High Contrast] Emphasizes the difference between the light and dark parts of the image. [Invert the Negative/Positive Image] Inverts the ...

Specifying Other Settings Click [Preferences] to configure various settings, including the operation when scanning. ◼ [Preview] Tab Configure the preview and auto crop operations. [Preview at the Start of ScanGear] Select the preview operation when you start ScanGear MF. [Automatically Execute Previ...

◼ [Scan] Tab Configure the settings that are applied when you scan a document by using an application, and the settings for ScanGear MF operations. [Scan without Using ScanGear's Window] When you scan the document by using an OCR software or other application, the ScanGear MF screen may not be displ...

Color is adjusted so that the color tone on the display comes closer to that on the printed result. This setting is available if you select [Color] for [Color Mode] ( Specifying Settings for Documents and Color Mode(P. 318) ). ● If [Color Matching] is enabled, the [Fading Correction] ( Adjusting Ima...

Registering Frequently Used Settings It is troublesome to configure the color mode, image quality, or other settings each time you scan. If you register frequently used settings as Favorite Settings, you can scan simply call the registered settings when scanning. The following settings cannot be reg...

➠ The [Add/Delete Favorite Settings] screen is displayed. 4 Enter a name into [Setting Name], and click [Add] [Save]. ● Enter a name for the settings to register. Use a name that is easy to find in the drop-down list. Calling registered Favorite Settings ● Display a preview image, and select the reg...

➠ The [Add/Delete Tone Curve Settings] or [Add/Delete Threshold Settings] screen is displayed. 4 Enter a name into [Setting Name], and click [Add] [Save]. ● Enter a name for the settings to register. Use a name that is easy to find in the drop-down list. Calling the registered setting ● Display a pr...

Convenient Scanning with a Machine-Based Operation 0UWX-05J The machine can convert original documents into electronic file formats such as PDF without using a computer. There are many advantages to digitizing documents. A variety of useful settings are available to suit your needs. Scanning Documen...

Scanning Documents Directly to USB Memory 0UWX-05K This section describes how to scan documents to save directly in a USB memory device connected to the machine. Scanned documents are saved as JPEG images, PDF files or in other digital file formats. Available USB Memory Devices You can use USB memor...

3 Press and tap <Scan>. ● When the logon screen appears, use the numeric keys to enter the user name and password. Then select theauthentication server and press . Logging on to Authorized Send(P. 45) . 4 Tap <USB Memory>. 5 Specify the scan settings as necessary. ● Select the settings. ...

To specify priority 1 Tap <Priority>. 2 Select a priority level. 8 Press to start sending. ➠ Scanning of the document starts. ● To cancel sending, tap <Cancel> <Yes>. Canceling Sending Documents (E-Mail/Shared Folder/FTP Server)(P. 345) When placing documents in the feeder in step ...

Saving Documents Directly in Shared Folder/FTP Server 0UWX-05R This section describes how to scan documents and save them to a shared folder or FTP server directly from the machine. Scanned documents are saved as JPEG images, PDF files or in other digital file formats. ● To save documents directly t...

4 Select a destination from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book (P. 362) . ● Selecting destinations directly by entering coded dial numbers. You can also specify previously useddestinations. Selecting Destinations Directly by Entering...

Specifying Detailed Settings 0UWX-05U This section describes the settings available when scanning documents. These settings include specifying the file format into which documents are converted and adjusting density to improve the appearance of scanned documents as well as the basic settings such as...

Specifying a Scanning Size 0UWX-05W You can specify the scanning size of your documents. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<I-Fax>/<File> <Scan Size> Select the document size LINKS Scanning Documents Directly to USB Memory(P. 332)Se...

Setting Color Mode 0UWX-0H5 You can specify whether to scan documents in color or black and white. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<File> <Color Mode> Select the color mode LINKS Scanning Documents Directly to USB Memory(P. 332)Sending ...

Selecting a File Format 0UWX-05X You can select the file format to which documents are scanned, from PDF/JPEG/TIFF. For PDF, you can select a highly compressed PDF file with a reduced file size or a textsearchable PDF file prepared by OCR (Optical Character Recognition). <Scan> Select <USB ...

Specifying Orientation of Your Document 0UWX-060 You can specify portrait or landscape orientation. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<File> <Original Type> Select the document type <Portrait> Select for documents with portrait orie...

Adjusting Balance between File Size and Image Quality 0UWX-064 You can specify the file compression ratio when converting scanned documents into the JPEG format. <Small: Memory Priority> makes the compression ratio higher thannormal to create smaller files with lower image quality. On the othe...

Setting Gamma Values 0UWX-065 The scanned documents are converted into the specified file formats. At that time, you can specify the gamma values to apply to the documents. You can specify thesame gamma value as that of the monitor which is to be used for viewing theconverted files so the files are ...

5 Enter the search target character string using the numeric keys, and tap <Apply>. ● On how to enter text, see Entering Text(P. 41) . ● To specify multiple search criteria, repeat steps 4 and 5. 6 Tap <Search Method>. 7 Specify the search method. <Using All Conditions Below> Searc...

Configuring Scan Settings to Your Needs 0UWX-06C The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used scan settings as default settings, you can eliminate the need to configure the same settings every time...

Changing Default Settings 0UWX-06E The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every ...

Settings Select the item you want to set, and change the default value. ◼ I-Fax <Menu> <Scan Settings> <I-Fax Settings> <TX Function Settings> <Change DefaultSettings> Select the setting Change the default value of the selected item <Apply> Settings Select the ite...

<Details> Displays detailed information about the document selected from the list. If you specified multiple destinations, the number of specified destinations is displayed on the screen. To check the details of specified multiple destinations, tap <Destination>. To check the logs for se...

Can Be Used Conveniently with aMobile Device Can Be Used Conveniently with a Mobile Device ........................................................................ 386 Connecting to a Mobile Device .........................................................................................................

Connecting to a Mobile Device 0UWX-0H6 When connecting the machine to a mobile device, you can select whether to connect by wireless LAN, DirectConnection, or a touch on the machine (NFC) * . Select the connection method that best suits your environment and devices. * MF416dw Only ◼ Connecting to a ...

Make Direct Connection (Access Point Mode) 0UWX-0H7 Even in an environment without wireless LAN router, you can connect your mobile device and the machine without going through difficult settings when you use "Access Point Mode," which allows you to wirelessly and directly connect your mobil...

<Connect. Info.> You can view the information on the Direct Connection being proceeding. <Disconnect> Stops the Direct Connection procedure. When printing, scanning, or other desired operation is complete, tap this button to terminate the connection. ● When the machine is in Direct Conne...

Connecting by a Touch on the Machine (NFC) 0UWX-0H8 This machine supports the NFC (Near Field Communication) standards. By simply touching an NFC compatible mobile device to the NFC mark ( Operation Panel(P. 26) ) on the operation panel of the machine, you can connect the device to the machine. For ...

Making the Best Use of the Machine by UtilizingApplications 0UWX-0H9 You can use an appropriate application that enables you to perform printing, scanning, or other operation by operating the machine from your mobile device. The machine supports a dedicated application from Canon and various other a...

Using AirPrint 0UWX-0HH You can print, scan, or fax without using drivers by sending print data from Apple devices. AirPrint settings Configuring AirPrint Settings(P. 393)Displaying the Screen for AirPrint(P. 396) Functions of the AirPrint Printing with AirPrint(P. 398)Scanning with AirPrint(P. 401)...

Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name]/[Location]/[Latitude]/[Longitude] Enter the name and the installation location information to help you identify this machine when operating your Apple device. This information is useful if you have more...

<Menu> <Network Settings> <TCP/IP Settings> <IPP Print Settings> <UseTLS> Select <Off> or <On> Changing the Scan Setting You can turn on/off the scan function available with AirPrint. The factory default setting is <On>. <Menu> <Network Settin...

Trademarks Apple, Bonjour, iPad, iPhone, iPod touch, Safari, Mac, Mac OS, Mac OS X, AirPrint and the AirPrint logo are trademarks of Apple Inc. Can Be Used Conveniently with a Mobile Device 397

Printing with AirPrint 0UWX-0HJ You do not necessarily need to use a computer for printing e-mails, photos, Web pages, and other documents. AirPrint enables you to print directly from Apple devices such as iPad, iPhone, and iPod touch. Printing from iPad, iPhone, or iPod touch(P. 398)Printing from M...

2 From the application on your Apple device, tap to display the menu options. 3 From the drop-down list, tap [Print]. 4 Select this machine from [Printer] in [Printer Options]. ● The printers connected to the network are displayed. Select this machine in this step. ● [Printer Options] is not display...

5 Specify the print settings as necessary. ● The available settings and paper sizes differ depending on the application you are using. ● You can specify the halftones setting for image files using the operation panel. Specifying the Halftones Setting for Image Files(P. 400) 6 Click [Print]. ➠ Printi...

Scanning with AirPrint 0UWX-0HK You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with Mac OS X 10.9 or later installed. Network Environment You need one of the following environments. ● The Mac and the machi...

5 Click [Open Scanner]. ➠ The [Scanner] screen is displayed. 6 Configure the scan settings as necessary. 7 Click [Scan]. ➠ Scanning starts, and scanned data is displayed. Can Be Used Conveniently with a Mobile Device 402

Faxing with AirPrint 0UWX-0HL AirPrint enables you to send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with Mac OS X 10.9 or later installed. Network Environment You need one of the following environments. ● Th...

If AirPrint Cannot Be Used 0UWX-0HR If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10seconds and then turn it back ON to check if the problem is solved. ● Make sure that...

Using Google Cloud Print 0UWX-0HS Google Cloud Print is a service that enables a user who has a Google account to print from applications such as Google Docs™ or Gmail™ via a smartphone, tablet, or computer connected to the Internet. Unlike conventional printing from a computer, Google Cloud Print e...

2 Tap <System Management Settings>. ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press . Logging on to the Machine(P. 44) 3 Select <Google Cloud Print Settings> <Enable Google Cloud Print>. 4 Tap <On> or <Off>. Registering...

4 Click [Register] in [Registration Status]. If [Register] is unavailable ● You need to enable Google Cloud Print. Click [Edit], select the [Use Google Cloud Print] check box, andthen click [OK]. To reregister the machine ● To reregister the machine if the owner of the machine has changed or for oth...

Managing the Machine Remotely 0UWX-0HA You can use the Remote UI from a Web browser installed on your mobile device. This allows you to check the machine's status and specify machine's settings from your mobile device. Supported Browsers The browsers compatible with the Remote UI for mobile devices ...

Network Network .............................................................................................................................................................. 413 Connecting to a Network ....................................................................................................

Network 0UWX-073 The machine has been designed for flexibility of use across a variety of environments, and it includes advanced technologies in addition to basic network features. Do not worry if you are not a network expert, because the machine has also been designed for convenience and ease of us...

Direct Connection to a mobile device ● You can directly communicate with the machine from your mobile device without the need to configuredifficult network settings. Make Direct Connection (Access Point Mode)(P. 388) Network 414

Connecting to a Network 0UWX-074 When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specific IP...

Selecting Wired LAN or Wireless LAN 0UWX-075 After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need t...

Connecting to a Wired LAN 0UWX-076 Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. 1 Connect a LAN cable. ● Connect the machine to a router by using a LAN cable. ● Push the connector in until it clicks into place. 2 Wait approximately 2 minutes. ...

Connecting to a Wireless LAN 0UWX-077 Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic confi...

◼ PIN Code Mode Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code Mode(P. 423) ● If the wireless rout...

Setting Up Connection Using WPS Push Button Mode 0UWX-078 If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. ● How to operate the wireless router may vary on each device. See the instruction manuals for yournetworking device for help. 1 Tap &...

If an error message is displayed during setup ● Tap <Close> and return to step 5. 8 Check that the Wi-Fi indicator is blinking on the operation panel. ● The Wi-Fi indicator blinks when a wireless router is detected. ➠ When the setup is completed, the screen below is displayed, and approximatel...

Setting Up Connection Using WPS PIN Code Mode 0UWX-079 If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. ● How to operate the wireless router may vary on each device. See the instruction manuals for yournetworking...

From a Computer 8 Register the generated PIN code to the wireless router. ● Register the PIN code on the setup screen displayed in step 1. ● The PIN code must be registered within 10 minutes after tapping <Yes> in step 7. If an error message is displayed during setup ● Tap <Close> and re...

Setting Up Connection by Selecting a Wireless Router 0UWX-07A You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the requ...

➠ The machine starts searching for available wireless routers. ● If <Cannot find the access point.> is displayed, see When an Error Message Appears(P. 734) . 7 Select a wireless LAN router. ● Tap the router whose SSID matches the one that you have written down. To view details of security sett...

Setting Up Connection by Specifying Detailed Settings 0UWX-07C If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settin...

Using WEP 1 Tap <WEP>. 2 Select an authentication method. <Open System> Sets open system authentication, which is also called "open authentication." <Shared Key> Uses the WEP key as a password. When <Open System> is selected ● When connecting to a wireless LAN, the ma...

Checking the SSID and Network Key 0UWX-07E When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router. The SSID and network key may be indicated on these networking devices. Check your devices and write down the necessary information before s...

5 Check the information displayed for the wireless router. ● Write down the necessary information. If you do not know what information is necessary, write down all theinformation that is displayed. If wireless routers are not found ● Click [Refresh]. If nothing happens, check that the settings are c...

Setting IP Addresses 0UWX-07F Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address set...

Setting IPv4 Address 0UWX-07H The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting themachine to a wired LAN, make sure that the connectors of the LAN cable are firmlyinserted into the ports ( Connecti...

2 Tap <DHCP>. If you do not want to use DHCP to assign an IP address ● Tap <Off>. If you select <DHCP> when this service is unavailable, the machine will waste time andcommunications resources searching the network for this service. 3 Check that <Auto IP> is set to <On>...

5 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Checking whether the settings are correct ● Make sure that the Remote UI screen can be displayed with your computer ( Starting Remote UI(P. 606) ).If a computer is not available, you can check the conne...

Setting IPv6 Addresses 0UWX-07J The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4Settings(P. 445) ). You need to set the correct IPv4 settings to use IPv6 addresses.Note that the scan function that use...

4 Click [Edit] in [IPv6 Settings]. 5 Select the [Use IPv6] check box and configure the required settings. Network 442

Viewing Network Settings 0UWX-07K Viewing IPv4 Settings(P. 445)Viewing IPv6 Settings(P. 445)Viewing the MAC Address for Wired LAN(P. 446)Viewing the MAC Address and Information for Wireless LAN (P. 446) ● The IP address is not correctly configured if it is displayed as "0.0.0.0". ● Connectin...

Viewing the MAC Address for Wired LAN 1 Tap <Menu> in the Home screen. 2 Tap <Network Settings>. ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press . Logging on to the Machine(P. 44) 3 Tap <Ethernet Driver Settings>. Viewing the MAC A...

Configuring Printing Protocols and WSD Functions 0UWX-07S Configure the protocols that are used for printing documents from a networked computer. The protocols supported by the machine include LPD, RAW, and WSD (Web Services on Devices). ● To change protocols' port numbers, see Changing Port Numbers...

4 Configure printing protocols. Configuring LPD or RAW 1 Click [Edit] in [LPD Settings] or [RAW Settings]. 2 Configure the settings as necessary. [Use LPD Printing] Select the check box to print via LPD. When not using LPD printing, clear the check box. [Use RAW Printing] Select the check box to pri...

2 Configure the settings as necessary. [Use WSD Printing] Select the check box to print via WSD. When not using WSD printing, clear the check box. [Use WSD Browsing] Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically selected when th...

Configuring Printer Ports 0UWX-07U Printing errors can occur when the IP address of the machine has been changed, or when a printer has been added via the Windows printer folder. These errors are typically caused by incorrect printer port settings. For example, an incorrect port number or port type ...

Adding a port When an incorrect port was selected while installing a printer driver or a fax driver from the Windows printer folder, add a new port. There are two types of port: "MFNP Port" and "Standard TCP/IP Port." Select the port type according to your environment. MFNP Port (onl...

* When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard]. 5 Click [Finish]. 6 Click [Close]. Changing the port type or number If the printing protocol (LPD or RAW) has been changed on the machine side ( Configuring Printing Protocols and WSD Functions(P...

Setting Up Print Server 0UWX-07W With a print server, you can reduce the load on the computer that you print from. The print server also enables each computer to install MF Drivers over the network, which saves you the trouble of installing the drivers on each computer by using the provided DVD-ROM....

When [Change Sharing Options] is displayed ● Click [Change Sharing Options]. 4 Install additional drivers as necessary. ● This operation is required if you want to install MF Drivers in other computers running a different bitarchitecture via the print server. 1 Click [Additional Drivers]. 2 Select t...

[x86] under [Processor] ● If you do not know whether your Windows Vista/7/8/Server 2008/Server 2012 is a 32-bit or 64-bitoperating system, see Checking the Bit Architecture(P. 895) . 3 Insert the provided DVD-ROM into the drive on the computer, click [Browse] to specify the folder thatcontains MF Dr...

Configuring Scan Settings (E-Mail/I-Faxes/SharedFolders/FTP Server) 0UWX-07X To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to configure the network. The Send Function Setting Tool, an application that is included with the machine, will a...

Configuring Basic E-Mail Settings 0UWX-080 This section describes how to configure the e-mail settings by using the Send Function Setting Tool. With the Send Function Setting Tool, you can also register e-mail addresses to the Address Book. ● The Send Function Setting Tool helps you configure the ba...

● If the logon screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and thenclick [Logon]. 3 Click [Send to E-mail Settings]. ● If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book,and click [OK]. Setting a PIN f...

Specify the settings required for I-Fax reception [POP RX] Select the check box to receive I-Faxes. [POP Interval] This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax documents on the server, they are automatically received and printed. To...

[Use SMTP Authentication (SMTP AUTH)] To enable authentication on the SMTP server, select the check box and enter up to 64 characters in the [User Name] text box. [Set/Change Password] To specify or change the password, enter up to 32 characters in the [Password] text box. Configuring encrypted comm...

Setting a Shared Folder as a Save Location 0UWX-083 The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than o...

Configuring the Machine for Scanning to FTP Server 0UWX-084 Before configuring the machine for scanning to FTP Server, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN (P. 419)Connecting to a Wired LAN(P. 418) Make su...

Configuring FTP PASV mode 0UWX-086 PASV is an FTP communication mode used for file transfer. To connect to an FTP server through a firewall, you must use PASV mode. First check that the PASV modeis set on the FTP server. ● Whether PASV mode is used for FTP depends on your network environment and the...

Configuring Ethernet Settings 0UWX-087 Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode (half-duplex/full-duplex) and the Ethernet type (10BASE-T/100BASE-TX/1000BASE-T). In general, the machine can be used without changing thedefaults ( ...

Changing the Maximum Transmission Unit 0UWX-088 In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network. Change t...

Setting a Wait Time for Connecting to a Network 0UWX-089 When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communicat...

Configuring DNS 0UWX-08A DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6. 1 Start th...

Select the check box to dynamically update the DNS records whenever the machine's IP address is changed. When specifying the interval between updates, enter the time in hours in the [DNS Dynamic Update Interval] text box. [mDNS Settings] [Use mDNS] Adopted by Bonjour, mDNS (multicast DNS) is a proto...

Configuring SMB 0UWX-08C Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to storescanned documents into a shared folder. Depending on your network, you may haveto set the NetBIOS name and workgro...

Configuring WINS 0UWX-08E Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. ● In order to specify WINS server settings, NetBIOS name an...

Registering LDAP Servers 0UWX-08F If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or registerthem in the Address Book. Note also that if send function authentication ( LDAPServer Authentication(P. 5...

4 Click [Register New Server] for [LDAP Server (For Search)] or [LDAP Server (ForAuthentication)]. ● LDAP server registration is separated, with registration either for searching or for authentication. To use anLDAP server for searching for fax and e-mail destinations, register if for searching, and...

Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified. [Do Not Use] Select not to authenticate the machine using th...

Configuring SNTP 0UWX-08H Simple Network Time Protocol (SNTP) enables you to adjust the system clock by using the time server on the network. The protocol is typically used for synchronizingthe machine and a server, such as when the machine needs to access an LDAP serverwith the security authenticat...

4 Click [Edit] in [SNTP Settings]. 5 Select the [Use SNTP] check box and specify the required settings. [Use SNTP] Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box. [NTP Server Name] Network 506

Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) of up to 255 alphanumeric characters instead (example: ntp.example.com). [Polling Interval] Specify the interval between one synchronization and the next. Specify an interval f...

Monitoring and Controlling the Machine with SNMP 0UWX-08J Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the ...

3 Click [Network Settings] [SNMP Settings]. 4 Click [Edit]. 5 Specify SNMPv1 settings. ● If you do not need to change SNMPv1 settings, proceed to the next step. Network 509

[Use SNMPv1] Select the check box to enable SNMPv1. You can specify the rest of SNMPv1 settings only when this check box is selected. [Use Community Name 1]/[Use Community Name 2] Select the check box to specify a community name. If you do not need to specify a community name, clear the check box. [...

7 Specify Printer Management Information Acquisition Settings. ● With SNMP, the printer management information, such as printing protocols and printer ports, can bemonitored and obtained regularly from a computer on the network. [Acquire Printer Management Information from Host] Select the check box...

Configuring Settings for Device Management Software 0UWX-08K You can facilitate the collection and management of various information about networked devices by implementingdevice management software, such as iW Management Console * , into the network. Information such as device settings, Address Boo...

Security Security ................................................................................................................................................................ 519 Protecting the Machine from Unauthorized Access ........................................................................

Security 0UWX-08L Confidential information is handled by information devices everywhere, including computers and printers, and any of these devices may become a target for malicious third parties at anytime. Attackers may directly gain unauthorized access to your devices, or indirectly take advantag...

Preventing Unauthorized Access 0UWX-08S This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network. I...

access from the external networks. If you want to assign a global IP address to and use a printer/multifunction machine, contact your network administrator. Using Firewall to Restrict Transmission A firewall is a system that prevents unauthorized access from the external networks and protects agains...

Setting Access Privileges 0UWX-08U Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for system administrators, general users, and the Remote UI. When privileges are set, the user must enter an ID and P...

Setting the System Manager ID 0UWX-08W This is a PIN for using the Remote UI. Only users who know the PIN can access the Remote UI. You can also set a PIN for the System Manager ID. If this ID is enabled, you can access <Network Settings> and <System Management Settings> only when the Sy...

Setting the Department ID Management 0UWX-08X You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when Department ID Management is enabled, a logon screen is displayed, and the user must enter their own Department ID and PI...

Registering a Department ID 1 Click [Register New Department]. 2 Specify the required settings and click [OK]. [Department ID] Enter a number of up to seven digits for the Department ID. [Set PIN] To set a PIN, select the check box and enter a number of up to seven digits both in the [PIN] and [Conf...

Editing the settings of the registered Department ID 1 Click the corresponding text link under [Department ID] to edit. 2 Change the settings as necessary and click [OK]. Deleting a Department ID ● Click [Delete] on the right of the Department ID you want to delete click [OK]. [Department ID Page To...

Logging on to the machine ● When you try to print or fax from a computer when Department IDManagement is enabled, the following pop-up screen is displayed(unless the [Confirm Department ID/PIN When Printing]/[ConfirmDepartment ID/PIN When Sending Faxes] check box is cleared): Blocking Jobs When Depa...

Setting a Remote UI PIN 0UWX-08Y You can set a PIN for access to the Remote UI. All users use a common PIN. ● When Department ID Management is enabled, setting here is not required. Setting the Department IDManagement(P. 526) 1 Start the Remote UI and log on in System Manager Mode. Starting RemoteUI...

LDAP Server Authentication 0UWX-090 If your system has an LDAP server installed, you can ensure that LDAP server authentication is carried out when the send function is used. This enables you to prevent unauthorized use by third parties and information disclosure. Once the authorization settings are...

[Allow] Saving to shared folders and FTP servers is not blocked. [Only Allow Sending to Myself orSpecified Folder] Blocks all saving to shared folders and FTP servers other than specifiedfolders. The data is saved to folders registered on the LDAP server or tothe folder specified in [Specify Destina...

Restricting Communication by Using Firewalls 0UWX-091 Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts commun...

Specifying IP Addresses for Firewall Rules 0UWX-092 You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit other communications. You can specify a single IP address or a range of IP addresses. ● Up to 16 IP addresses (o...

4 Click [Edit] for the filter type that you want to use. [IPv4 Address: Outbound Filter] Select to restrict sending data from the machine to a computer by specifying IPv4 addresses. [IPv4 Address: Inbound Filter] Select to restrict receiving data from the machine to a computer by specifying IPv4 add...

Specifying MAC Addresses for Firewall Rules 0UWX-093 You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit other communications. Up to 32 MAC addresses can be specified. This function is unavailable when the machine is conn...

Changing Port Numbers 0UWX-094 Ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but devices that use these port numbers are vulnerable to attacks because these port numbers are well-known. To enhance security, your Netw...

Setting a Proxy 0UWX-095 A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when communicating with resources outside the network, such as when browsing websites. The client devices connect to the outside network through ...

4 Click [Edit] in [Proxy Settings]. 5 Select the [Use Proxy] check box and specify the required settings. [Use Proxy] Select the check box to use the specified proxy server when communicating with an HTTP server. [HTTP Proxy Server Address] Enter the address of the proxy server. Specify the IP addre...

Restricting the Machine's Functions 0UWX-096 Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. Restricting Access to Address Book a...

Setting a PIN for Address Book 0UWX-098 The Address Book can be set to require users to enter a PIN in order to add new entries to the Address Book or edit existing entries. Setting a PIN to the AddressBook can reduce the risk of documents being sent to unintended recipients becausechanges to the Ad...

Limiting Available Destinations 0UWX-099 By limiting fax numbers that can be specified when sending documents to those already registered in the Address Book, those previously used, or those searchablefrom the LDAP servers, you can reduce the possibility of specifying incorrectdestinations and preve...

Prohibiting PC Faxing 0UWX-09A You can prohibit users from PC faxing (faxing from a computer). 1 Tap <Menu> in the Home screen. 2 Tap <Fax Settings>. 3 Select <TX Function Settings> <Allow Fax Driver TX>. ● If the logon screen appears, enter the correct ID and PIN using the n...

Disabling Use of Previously Used Destinations 0UWX-09C Prohibits the specification of destinations from the transmission records. Using this restriction prevents destinations being selected from the transmission records for "Send Fax", "Scan and Send as E-Mail" and "Scan and Save...

Checking Destinations before Sending Documents 0UWX-09E By entering the fax number twice, you can reduce the risk of faxing to the wrong number due to input mistakes. Use features described in this section if you send confidential documents. Displaying the Screen for Confirming the Fax Number (MF419...

Prohibiting Sequential Broadcasting 0UWX-09F Sequential broadcasting is a feature that sends faxes to multiple recipients in succession. This feature can be disabled if preferred. 1 Tap <Menu> in the Home screen. 2 Tap <Fax Settings>. 3 Select <Restrict TX Function> <Restrict Se...

Restricting USB Functions 0UWX-09H USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restric...

5 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Restricting the Scan to USB Function You can disable storing scanned document data into a USB memory device. 1 Tap <Menu> in the Home screen. 2 Tap <System Management Settings>. ● If the log...

Disabling HTTP Communication 0UWX-09J HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port. D...

Disabling Remote UI 0UWX-09K The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI, the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not need to use...

Implementing Robust Security Features 0UWX-09L Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine sup...

6 Enable TLS for the Remote UI. 1 Click [Security Settings] [Remote UI Settings]. 2 Click [Edit]. 3 Select the [Use TLS] check box and click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Security 572

Configuring IPSec Settings 0UWX-09S Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks. While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts...

● The machine cannot use both IPSec and DHCPv6 at the same time. ● IPSec is unavailable in networks in which NAT or IP masquerade is implemented. Using IPSec with IP address filter ● IP address filter settings are applied before the IPSec policies. Specifying IP Addresses for FirewallRules(P. 542) C...

9 Specify the IKE Settings. [IKE Mode] The mode used for the key exchange protocol is displayed. The machine supports the main mode, not the aggressive mode. [Authentication Method] Select [Pre-Shared Key Method] or [Digital Signature Method] for the method used when authenticating the machine. You ...

3 Specify the [Valid for] and [Authentication]/[Encryption]/[DH Group] settings. Using a key pair and preinstalled CA certificates for authentication 1 Click the [Digital Signature Method] radio button for [Authentication Method] and then click [Key andCertificate]. 2 Click [Register Default Key] on...

Configuring IEEE 802.1X Authentication 0UWX-09U The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries ...

[Use IEEE 802.1X] Select the check box to enable IEEE 802.1X authentication. [Login Name] Enter up to 24 alphanumeric characters for a name (EAP identity) that is used for identifying the user. Setting TLS 1 Select the [Use TLS] check box and click [Key and Certificate]. ● You cannot use TLS with TT...

Configuring Settings for Key Pairs and DigitalCertificates 0UWX-09W In order to encrypt communication with a remote device, an encryption key must be sent and received over an unsecured network beforehand. This problem is solved by public-key cryptography. Public-key cryptography ensures secure comm...

Generating Key Pairs 0UWX-09X A key pair can be generated with the machine when it is required for encrypted communication via Transport Layer Security (TLS). You can use TLS when accessing the machine via the Remote UI. Up to five key pairs (including the preinstalled pairs) can be generated to the...

6 Specify settings for the key and certificate. [Key Settings] [Key Name] Enter up to 24 alphanumeric characters for naming the key pair. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] RSA is...

Enter up to 48 alphanumeric characters for the common name of the certificate as necessary. "Common Name" is often abbreviated as "CN." 7 Click [OK]. ● Keys for network communication may take approximately 10 to 15 minutes to generate. ● After a key pair is generated, it is automatic...

● A dialog box for storing the file appears. Choose where to store the file and click [Save]. ➠ The Key and Certificate Signing Request (CSR) file is stored on the computer. 9 Attach the stored file and submit the application to the certification authority. ◼ Registering the CA-issued Digital Certif...

Using CA-issued Key Pairs and Digital Certificates 0UWX-09Y Key pairs and digital certificates can be obtained from a certification authority (CA) for use with the machine. You can store and then register these files by using the Remote UI. Make sure that the key pair and the certificate satisfy the...

Deleting a key pair or CA certificate file ● Click [Delete] on the right of the file you want to delete click [OK]. 6 Click [Browse], specify the file to install, and click [Start Installation]. ➠ The key pair or CA certificate is installed in the machine. 7 Register the key pair or CA certificate. ...

[Password] Enter up to 24 alphanumeric characters for the password of the private key set for the file to be registered. Registering a CA certificate Click [Register] on the right of the CA certificate you want to register. LINKS Generating Key Pairs(P. 590)Verifying Key Pairs and Digital Certificat...

Verifying Key Pairs and Digital Certificates 0UWX-0A1 Once key pairs and CA certificates are registered, you can view their detailed information or verify them for validity and signature. 1 Start the Remote UI and log on in System Manager Mode. Starting RemoteUI(P. 606) 2 Click [Settings/Registratio...

Using Remote UI Using Remote UI ............................................................................................................................................. 605 Starting Remote UI ..........................................................................................................

Using Remote UI 0UWX-0A2 Using a Web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine. You can also make some settings such as registering the Address Book. You can do this without leaving your desk, making system management easi...

Starting Remote UI 0UWX-0A3 To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings(P. 445) ). If you have any questions, ask your Network Administrator. 1 Start the...

You can check the status of documents or the machine, and you can also change some of the settings. If you wish to delete your print documents, enter the user name of the documents in [User Name]. The user name is automatically set to print documents based on information such as your computer name o...

Remote UI Screens 0UWX-0A4 This section describes the typical screens of the Remote UI. Portal Page (main page)(P. 608)[Status Monitor/Cancel] Page(P. 609)[Settings/Registration] Page(P. 610)[Address Book] Page(P. 611) Portal Page (main page) [Log Out] Logs off from the Remote UI. The Login page wil...

Consumables Information Displays paper information and the amount remaining in the toner cartridges. Support Link Displays the support link specified in [Device Information] under [System Management]. [Status Monitor/Cancel] Displays the status of the current print documents and history of print, co...

Refresh Icon Refreshes the currently displayed page. Top Icon Moves the scroll box up to the top of the page when the page is scrolled down. [Settings/Registration] Page [To Portal] Returns to Portal Page (main page). Menu Click an item, the content is displayed in the right page. Setting Up Menu Op...

● When you have logged on in General User Mode, only [System Management] will be displayed. [Address Book] Page [To Portal] Displays Portal Page (main page). [Favorites] Displays the list of the Favorites. Favorites(P. 78) [Coded Dial] Displays the list of the coded dial numbers. Breadcrumb Trail In...

Registering/Editing the Address Book ● You can register or edit the Address Book when you have logged on in System Manager Mode. Using Remote UI 612

Managing Documents and Checking the MachineStatus 0UWX-0A5 Checking Current Status of Print Documents(P. 613)Checking History of Documents(P. 614)Checking Error Information(P. 614)Checking Consumables(P. 614)Checking Device Specifications(P. 615)Checking System Manager Information(P. 615)Checking Pr...

Log on to the Remote UI ( Starting Remote UI(P. 606) ) [Status Monitor/Cancel] [DeviceInformation] Checking Print Total Counter The total number of pages that have been printed by the copy, print, and fax functions is displayed. Log on to the Remote UI ( Starting Remote UI(P. 606) ) [Status Monitor/...

Setting Up Menu Options from Remote UI 0UWX-0A6 You can change the various machine settings by using the Remote UI. Most of the settings can be set also on the machine, but some settings can only be set using the Remote UI. ● Some settings can only be changed when you have logged on in System Manage...

Saving/Loading Settings Data 0UWX-0A7 Address Book and machine settings data can be saved in your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Bookto multiple machines. * To use these featur...

Saving Settings Data 0UWX-0A8 You can export Address Book and machine settings data, and save them on a computer. It is recommended that you regularly back up important settings. 1 Start the Remote UI and log on in System Manager Mode. Starting RemoteUI(P. 606) 2 Click [Settings/Registration]. 3 Cli...

Loading Settings Data 0UWX-0A9 Load (import) data that was exported from the machine. You can also import machine settings data from another machine if it is the same model as your machine. 1 Start the Remote UI and log on in System Manager Mode. Starting RemoteUI(P. 606) 2 Click [Settings/Registrat...

Setting Menu List Setting Menu List ........................................................................................................................................... 629 Network Settings ..........................................................................................................

Network Settings 0UWX-0AE All the settings about the network are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( * ) ● Settings marked with an asterisk ( * ) cannot be imported or exported. Select Wired/Wireless LAN(P. 630)Wireless LAN Settings(P. 630)Enabl...

SSID Settings Select to configure a wireless connection by specifying information including an SSID or a network key by inputting manually from the operation panel. Select Access Point Wireless LAN routers that can access the machine are automatically located, so you can select from the list. You mu...

Enable Direct Connection * Set whether to connect directly. By enabling this function, connecting directly with the machine is possible even in an environment without an access point or wireless LAN router. OffOn <Menu> <Network Settings> <Enable Direct Connection> Select <Off&g...

PING Command Select to check that the machine is connected to a computer over a network. Testing the Network Connection(P. 439) DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 488) DNS Server Settings Primary DNS S...

Acquire SMTP Server Address OffOn Acquire POP Server Address OffOn IPv6 Settings Specify settings for using the machine in an IPv6 network. Use IPv6 Enable or disable IPv6 in the machine. You can also view the current settings. Setting IPv6 Addresses(P. 441) Off On Check Settings Link-Local AddressP...

DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 488) DNS Host Name/Domain Name Settings Use IPv4 Host/Domain Off Host NameDomain Name On DNS Dynamic Update Settings OffOn Register Manual Address OffOn Register Stat...

WINS Settings Specify settings for Windows Internet Name Service (WINS), which provides a NetBIOS name for IP address resolutions in a mixed network environment of NetBIOS and TCP/IP. Configuring WINS(P. 496) WINS Resolution OffOn WINS Server Address: 0.0.0.0 LPD Settings Enable or disable LPD, a pr...

On Use Multicast Discovery OffOn Use FTP PASV Mode Specify whether to use PASV mode for FTP. If you are connecting to an FTP server through a firewall, you must select PASV mode. Configuring FTP PASV mode(P. 481) OffOn Use HTTP Enable or disable HTTP, which is required for communications with a comp...

MTU Size Select the maximum size of packets the machine sends or receives. Changing the Maximum Transmission Unit(P. 486) 130014001500 SNMP Settings Specify the settings for monitoring and controlling the machine from a computer running SNMP-compatible software. Monitoring and Controlling the Machin...

<Menu> <Network Settings> <SNMP Settings> <Acquire Printer Management Informationfrom Host> Select <Off> or <On> Restart the machine Dedicated Port Settings Enable or disable the dedicated port. The dedicated port is used when printing, faxing, or scanning uses MF...

Preferences 0UWX-0AF All the settings about the display and English Keyboard Layout are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( * ) ● Settings marked with " *1 " are only available for the MF419x / MF416dw. ● Settings marked with " *2 &#...

Set Display Order Insert and Delete Blank Brightness Adjust the brightness of the display to suit the installation location of the machine. Five Levels <Menu> <Preferences> <Display Settings> <Brightness> Tap / to adjust the brightness <Apply> Invert Screen Colors Selec...

<Menu> <Preferences> <Display Settings> <Message Display Time> Enter a number forthe interval <Apply> Scrolling Speed Adjust the speed for scrolling the screen by selecting from three levels. SlowStandard Fast <Menu> <Preferences> <Display Settings> &l...

<Menu> <Preferences> <Display Settings> <Language> Select a language <Yes> Remote UI Language *3 Select the display language used for the Remote UI screens. EnglishJapaneseFrenchSpanishGermanItalianDutchFinnishPortugueseNorwegian SwedishDanishCzechHungarianRussianTurkis...

Timer Settings 0UWX-0AH All the settings about the timer are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( * ) ● Settings marked with " *1 " may be unavailable or have different defaults depending on your country or region. ● Settings marked with ...

UTC ● Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocksand time. The correct UTC time zone setting is required for Internet communications. Daylight Saving Time Settings *1 Enable or disable daylight saving time. If daylight saving time is enabled, spe...

Default Screen after Startup/Restoration(P. 641) ). If <Selected Function> is selected, the display returns to the main screen of the function that was selected. Default FunctionSelected Function <Menu> <Timer Settings> <Function After Auto Reset> Select <Default Function&...

Common Settings 0UWX-0AJ All the settings about the operation of the paper drawer and the paper feed method are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( * ) ● Settings marked with an asterisk ( * ) are only available when the optional paper feeder (d...

Switch of the settings Select <On> to enable automatic drawer selection for the paper source you selected on the previous screen ( ). ● Make sure to select <On> for <Drawer 1> or <Drawer 2>. If <Off> is selected for both drawers, you cannotfinish the configuration. Swit...

Copy Settings 0UWX-0AK All the settings about the copy are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( * ) ● Settings marked with an asterisk ( * ) are only available when the optional paper feeder (drawer 2) is attached. Change Default Settings(P. 653)...

100% (1:1)400% (Max)200%141% A5->A470% A4->A550% 25% (Min) Paper Multi-Purpose TrayDrawer 1 Drawer 2 * N on 1 Off2 on 14 on 1ID Card CopySelect Layout Collate OffOn Erase Frame OffOn Sharpness Seven Levels Initialize Default Settings Select this option to restore the default copy settings. <...

Fax Settings 0UWX-0AL All the settings about the fax are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( * ) ● Settings marked with " *1 " may be unavailable or vary or have different defaults depending on your country or region. ● Settings marked w...

Communication Management Settings Configure the settings for the transmission start speed when faxes are sent and received, and for archiving documents that have been sent. TX Start Speed Adjust the communication start speed in descending order from <33600 bps>. This adjustment should be made ...

<Menu> <Fax Settings> <Basic Settings> <Communication Management Settings> <R-KeySetting> <PBX> Select <Prefix> or <Hooking> Enter the outside line access number if youselect <Prefix> <Apply> <PBX> Select the type of PBX you are using...

Calendar Type Sharpness Seven Levels Register Unit Name (Fax) Register the name of a company or person ( Registering the Fax Number and Unit Name(P. 142) ). The registered name is sent as sender information to the destination ( TX Terminal ID(P. 659) ). ECM TX Enable or disable error correction mode...

On Number of Times to Redial 1 to 2 to 10 (times) Redial Interval 2 to 99 (min.) Redial When Error Occurs OffOn <Menu> <Fax Settings> <TX Function Settings> <Auto Redial> <On> Specify the settings <Apply> <Number of Times to Redial> Specifies how many times ...

<Menu> <Fax Settings> <TX Function Settings> <TX Terminal ID> <On> Specify thesettings <Apply> <Print Position> Specifies the position to print the terminal ID information in the sent fax. Select <Inside Image Area> to print the information inside the ...

Restrict Sequential Broadcast Select whether to prohibit sequential broadcasting, a feature that sends faxes to multiple destinations in succession. Prohibiting Sequential Broadcasting (MF419x / MF416dw)(P. 563) OffConfirm Sequential BroadcastReject Sequential Broadcast Initialize Default Settings S...

<Menu> <Fax Settings> <RX Function Settings> <Incoming Ring> <On> Specify howmany times the incoming call rings <Apply> ● When <On> is specified, you need to connect your telephone or the optional handset to the machinebeforehand. Remote RX *1 Specify settin...

Off On Memory Lock PINReport Print OffOn Memory Lock Time OffOn Memory Lock Start TimeMemory Lock End Time RX Print Settings Specify settings for printing received faxes. Print on Both Sides Specify settings for printing received faxes on both sides of paper. OffOn <Menu> <Fax Settings> ...

75% Direction Vertical/Horizontal Vertical Only <Menu> <Fax Settings> <RX Print Settings> <Reduce RX Size> <On> Specify the settings <Apply> <Ratio> <Auto> reduces the image by a ratio that is based on the size of the loaded paper. <97%>, <95%...

<Menu> <Fax Settings> <RX Print Settings> <Continue Printing When Amount in Cartridge IsLow> <On> ● When this function is enabled, faxes may fade or blur. Because received documents are not stored,you need to ask the sender to resend the document. Forwarding Settings Sp...

Scan Settings 0UWX-0AR All the settings about the scan are listed with short descriptions. Default settings are marked with a dagger ( ). USB Memory Settings(P. 666)E-Mail Settings(P. 667)I-Fax Settings(P. 668)File Settings(P. 671)Register Unit Name (E-Mail/I-Fax)(P. 672)Output File Image Settings(P...

Initialize Default Settings Select this option to restore the default I-Fax transmission settings. <Menu> <Scan Settings> <I-Fax Settings> <TX Function Settings> <Initialize DefaultSettings> <Yes> RX Print Settings Specify settings for printing received I-Faxes. P...

<Menu> <Scan Settings> <I-Fax Settings> <RX Print Settings> <RX Print Size> Select thepaper size File Settings You can change and register the settings used when documents are saved to a shared folder or FTP server. Change Default Settings You can change the default set...

Data Size Small: Memory PriorityStandardLarge: Image Quality Priority Initialize Default Settings You can change and register the settings used when documents are saved to a shared folder or FTP server. <Menu> <Scan Settings> <File Settings> <Initialize Default Settings> <...

Memory Media Print Settings 0UWX-0AS All the settings are about the memory media print listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( * ) ● Settings marked with an asterisk ( * ) are only available when the optional paper feeder (drawer 2) is attached. Cha...

Default Display Settings Select whether to display a list of file names or thumbnails for previewing when accessing files in a USB memory device. DetailsImages <Menu> <Memory Media Print Settings> <Default Display Settings> Select <Details> or<Images> <Details> Di...

Printer Settings 0UWX-0HW All the settings about the printer are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( * ) ● Settings marked with " *1 " are only available when the optional paper feeder (drawer 2) is attached. ● Settings marked with "...

Copies Set the number of copies to print. 1 to 99 <Menu> <Printer Settings> <Copies> Set the number of copies to print <Apply> 2-Sided Printing Select whether to make 2-sided printouts. OffOn <Menu> <Printer Settings> <2-Sided Printing> Select <Off> or...

Density Adjust the toner density. Adjusting Print Density(P. 806) 17 Levels Fine Adjust High 17 Levels Medium 17 Levels Low 17 Levels ● The settings specified for <Density> are disabled when <Toner Save> is enabled. Toner Save You can save toner consumption. Select <On> when you wa...

<Menu> <Printer Settings> <Print Quality> <Barcode Adjustment Mode> Select themode ● Print density will be lighter when you select stronger improvement. ● When printing from the computer, the setting in the printer driver takes precedence. When thesetting of [Graphics Mode] i...

Gutter Shift the print position to adjust the binding margin to apply to the binding edge specified by <Binding Location>. The value "00.0" exerts no effect on the binding margin. -50.0 to 00.0 to +50.0 (mm) <Menu> <Printer Settings> <Layout> <Gutter> Specify th...

<Menu> <Printer Settings> <Layout> Select the combination of adjustment direction andprinting side Specify the offset value <Apply> <Offset Short Edge (Front)>/<Offset Long Edge (Front)> Shifts the print position on the side of paper facing up. <Offset Short Ed...

Timeout Set the time period after which the current print job is automatically canceled in the case of a print data reception interruption. 5 to 15 to 300 (sec.) <Menu> <Printer Settings> <Timeout> Set the time period <Apply> Personality Specify the mode in which the machine ...

Image ResolutionColor ToneGradationHigh Resolution <Menu> <Printer Settings> <UFR II> <Halftones> Select the type of image Select thehalftone reproduction method Type of image Select the object for which to change the setting. <Text> represents letters and characters, &...

<Menu> <Printer Settings> <PCL> <Unit of Measure> Select <Millimeters> or<Inches> X dimension Specify the horizontal dimension (short edge) of the custom paper. 77 to 216 (mm) <Menu> <Printer Settings> <PCL> <X dimension> Specify the dimens...

Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. <Resolution> Produces a fine print with clear edges of text. It is suitable for printi...

~"#$/\?{}| <Menu> <Printer Settings> <PCL> <FreeScape> Select an escape code ● This setting is available only when <BarDIMM> is enabled. PS Specify the PS printing settings such as page layout and print quality. Job Timeout This setting enables you to specify the am...

Grayscale Conversion You can select ways to convert color values to a grayscale value when you print color print data. sRGBNTSCUniform RGB ● This section describes the settings to convert the color data into grayscale data. ● This setting is invalid for black-and-white data. <Menu> <Printer...

<sRGB> Color data is converted to monochrome with emphasis on color differences so that a smooth gradation is achieved. <NTSC> Color data is converted to monochrome so that the resulting image looks like a television picture (of the NTSC system). <Uniform RGB> Color data is convert...

Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. <sRGB> Color data is converted to monochrome with emphasis on color differences so tha...

Adjustment/Maintenance 0UWX-0AW All the settings about adjustment and maintenance are listed with short descriptions. Default settings are marked with a dagger ( ). Adjust Copy Image(P. 701)Display Timing for Cartridge Preparation Notification(P. 701)Printer Density(P. 701)Toner Save(P. 702)Special ...

Toner Save You can save toner when performing copying, printing received faxes, or report printing. OffOn <Menu> <Adjustment/Maintenance> <Toner Save> Select <Off> or <On> Special Processing If the print results on special types of paper are not satisfactory, the follow...

● Printing speed becomes slower when you select stronger improvement. Special Printing Mode Z Blurred smudges may appear on copied paper depending on the paper type or the environmental conditions. In this case, setting this item may solve the problem. The improvement effect is weakest with <Mode...

Network Settings See Network Settings(P. 630) . Enable NFC *1 Select whether to allow printing by touching an NFC-capable mobile device to the NFC mark on the machine's operation panel. OffOn <Menu> <System Management Settings> <Enable NFC> Select <Off> or <On> Restart ...

Department ID Management On/Off Select whether to use the Department ID Management, a feature that uses IDs as user accounts to specify access privileges and maintain information on how the machine is used. Setting the Department ID Management(P. 526) OffOn <Menu> <System Management Setting...

<Menu> <System Management Settings> <Security Settings> <Use IPSec> Select <Off> or<On> Restart the machine IPv4 Address Filter Enable or disable settings for filtering packets sent to or received from devices with specified IPv4 addresses. Specifying IP Addresses...

Inbound Filter OffOn <Menu> <System Management Settings> <Security Settings> <MAC Address Filter> Select<Outbound Filter> or <Inbound Filter> Select <Off> or <On> Restart the machine Select Country/Region *2 *3 Specify the country or region where the m...

Remote UI Access Security Settings Specify so that entry of a PIN is required for access to the Remote UI. Set a PIN of up to 7 digits. All users use a common PIN. Setting a Remote UI PIN(P. 534) Off On Remote UI Access PIN <Menu> <System Management Settings> <Remote UI Settings> &...

Coded Dial TX Confirmation Select whether to display the details of an entered coded dial number when it is selected as a destination. Displaying Destinations in Address Book(P. 561) OffOn Display Job Log Select whether to display the copying, printing, faxing, and scanning logs on the display of th...

<Menu> <System Management Settings> <Display Consumables Information (RUI/TonerStatus)> Specify the settings <Display Consumables Purchase Button (RUI)> Select <Off> to prevent a button that accesses sites for purchasing toner cartridges from being displayed in the Remo...

Initialize Key and Certificate *2 Select to restore [Key and Certificate Settings] and [CA Certificate Settings] to the factory defaults. Initializing Key and Certificate(P. 832) Initialize Address Book *2 Select to restore the Address Book settings to the factory defaults. Initializing Address Book...

Troubleshooting Troubleshooting ............................................................................................................................................. 721 Clearing Jams ...............................................................................................................

Troubleshooting 0UWX-0AY When a problem occurs, check this chapter to find out solutions before contacting Canon. ◼ Paper Jams If a document or paper jams, see Clearing Jams(P. 723) to remove the jammed paper. ◼ A Message or Error Code Appears If the screen displays a message or error code (three di...

Clearing Jams 0UWX-0C0 If a paper jams, <Paper jammed.> is displayed on the screen. Tap <Next> to display simple solutions * . If it is difficult to understand the procedures on the display, see the following sections to clear jams. * If the solution is not displayed, press and then sele...

When removing the jammed paper, do not turn OFF the machine ● Turning OFF the machine deletes the data that is being printed. Be especially careful when receiving faxdocuments. If paper tears ● Remove all the paper fragments to prevent them from becoming jammed. If paper jams repeatedly ● Tap the pa...

2 Remove the jammed document from the inner cover inside the feeder. 1 Hold the green knob, and open the inner cover. 2 Gently pull out the document. 3 Lift the document tray, and gently pull out the document. 4 Return the document tray back to position, and close the inner cover. 3 Return the lever...

2 Gently pull out the document. 3 Gently close the feeder. Paper Jams in the Multi-Purpose Tray If there is paper loaded in the tray, remove it first. If the jammed paper cannot be removed easily, do not forcibly pull it out, but follow the procedure for a different paper jam location indicated by t...

Paper Jams in the Paper Drawer If the jammed paper cannot be removed easily, do not forcibly pull it out, but follow the procedure for a different paper jam location indicated by the message. 1 Pull out the paper drawer. ● Make sure to hold the paper drawer with both hands, and pull it out gently. O...

2 Gently pull out the paper. 3 Lower the operation panel. 4 When the following message is displayed, tap <Yes>. Paper Jams inside the Machine Do not forcibly remove jammed paper from the machine. If the jammed paper cannot be removed easily, proceed to the next step. 1 Open the front cover whi...

7 Gently pull out the paper. 8 Gently return the roller cover back to position. 9 Install the toner cartridge. ● Fully push it in until it cannot go any further. 10 Close the front cover. Paper Jams at the Duplex Transport Guide If the jammed paper cannot be removed easily, do not forcibly pull it o...

● Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damagethe paper drawer by dropping it, if it slides out too easily. 2 Hold the green knob and push down the duplex transport guide. 3 Gently pull out the paper. 4 Holding the left and right side handles ...

● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a confirmation screenis displayed. Notify to Check Paper Settings(P. 715) 6 When the following message is displayed, tap <Yes>. Paper Jams in the Back Side Do not forcibly remove jammed paper from...

When an Error Message Appears 0UWX-0C1 If you cannot send a fax or the memory is full, or you encounter operation problems, a message appears on the display. Find out more information about messages in the following list. Cannot analyze the authentication server certificate. The authentication serve...

● There is no paper loaded. ● The paper or document is jammed. ● The toner cartridge is consumed. ● An error has occurred. Cannot receive the fax. Make sure the fax was sent correctly by the sender. The recipient's machine did not respond within 35 seconds. ● Ask the sender to send the fax again. If...

Cannot use these settings. Sending to the specified destination is restricted. The machine is set up so that the user currently logged in cannot send to the addresses registered in the selected <Favorite Settings>. ● Change the send restrictions for the logged in user. Setting the Department I...

Connection failed. Check the PSK settings. The network key (PSK) of a wireless router to be connected is not set to the machine correctly. ● Check the network key (PSK) of the wireless router, and set it to the machine again. Checking the SSID and Network Key(P. 433)Setting Up Connection by Selectin...

Could not connect using WPS. Wait a moment, then configure the settingsagain. When automatic setting with WPS was attempted, the connection failed due to an error. ● Wait for a while, and set again. If the problem persists, check whether the wireless router supports WPS. If WPS is supported: Check w...

Could not perform correction. Appropriate paper that is required for correction is not loaded in a paper drawer. ● Load plain or recycled A4 or Letter size paper into the paper drawer. Loading Paper in the Paper Drawer(P. 53) An adjustment image that is required for correction is not placed on the p...

The authentication method of the machine is set to <Shared Key>, but that of the wireless router is set to "Open System." ● Change the WEP authentication method to "Shared Key" at the wireless router, and connect again. Formore information about how to change, see the instructi...

No Paper Paper is not loaded in the paper drawer or the multi-purpose tray. ● Load the paper. Loading Paper(P. 51) Paper on which reports or lists can be printed is not loaded. ● Reports or lists can be printed on plain/recycled/color paper of A4 or Letter size. Load appropriate paper,and make setti...

● Match the paper size setting specified in <Paper Settings> and the size of the paper that is actually loaded. To use the loaded paper Change the setting of <Paper Settings> to match the loaded paper size. Specifying Paper Size and Type(P. 67) ● If printing from a computer, check whethe...

● Check that there is a CA certificate registered in the printer that is compatible with the authenticationserver certificate. Configuring IEEE 802.1X Authentication(P. 583) The cartridge needs to be replaced soon. Toner cartridge replacement time is near. ● Distribute the toner inside the cartridge...

● If sending a fax, reduce the resolution to scan the document. Adjusting Resolution(P. 167) ● If scanning, change the file format to reduce its file size. Selecting a File Format(P. 351) A scanned document could not be stored to a USB memory device due to insufficient memory space. ● Delete unneces...

When an Error Code Appears 0UWX-0C2 If an error occurs such as when printing is not successful or when you cannot send or receive a fax or scanned document, the corresponding error code is displayed in a report or in the <Job Log> screen as a three-digit number. Check the following to find out...

Common Problems 0UWX-0C3 If you encounter problems when using the machine, check the items in this section before contacting us. If the problems persist, contact your local authorized Canon dealer or the Canon help line. Check the Following Is the machine turned ON? Is the power cord connected? ● If...

Installation/Settings Problems 0UWX-0C4 See Common Problems(P. 757) also. Problems with the Wireless/Wired LAN Connection(P. 758)Problem with the USB Connection(P. 761)Problem with the Print Server(P. 761) Problems with the Wireless/Wired LAN Connection The wireless LAN and wired LAN cannot be conne...

You are unsure of the set IP address. Viewing Network Settings(P. 445) The connection method cannot be switched between a wired LAN and a wireless LAN. ● Did you select a wired LAN or a wireless LAN on the operation panel on the machine as well? This selection isrequired to have the machine switch t...

If the problem persists even after checking the above: ● Turn off the devices, and then turn them on again. ● Wait for a while, and try again to connect to the network. Check whether the machine is turned ON. ● If the machine is turned ON, turn it OFF, and then turn it back ON. Check the installatio...

● When only IEEE 802.11n is used for the wireless communication, WEP is selected or the WPA/WPA2encryption method is set to TKIP. Problem with the USB Connection Cannot communicate. ● Change the USB cable. If you are using a long USB cable, replace it with a short one. ● If you are using a USB hub, ...

Copy/Printing Problems 0UWX-0C6 See Common Problems(P. 757) also. Printing/copy results are not satisfactory. Paper creases or curls. When You Cannot Print Properly(P. 767) You cannot print. ● Can you print a Windows test page? If you can print a Windows test page, there is no problem with themachin...

● Have you selected the correct port? If there is no port to use, create a port. Checking the Printer Port(P. 897)Configuring Printer Ports(P. 453) ● Is communication not limited by the firewall on your computer? If IP addresses are or an MAC address isincorrectly entered, you will be not able to ac...

Faxing/Telephone Problems 0UWX-0C7 See Common Problems(P. 757) also. Sending Problems(P. 765)Receiving Problems(P. 766) Sending Problems A fax cannot be sent. ● Is an external phone line busy? Wait until the line becomes free. ● Has an error occurred? Print and check a Communication Management Repor...

Receiving Problems The results of received fax are not satisfactory. Paper creases or curls. When You Cannot Print Properly(P. 767) Telephone and fax cannot be switched automatically. ● Check that the receive mode is set to <Fax/Tel Auto Switch>, <Answering Machine>, or <Net Switch>...

When You Cannot Print Properly 0UWX-0C8 If printing results are not satisfactory, or paper creases or curls, try the following solutions. If the problems persist, contact your local authorized Canon dealer or the Canon help line. Smudge Marks Appear on the Bottom Edge of Printouts(P. 769) Smudges Ap...

Printing Results Are Not Satisfactory 0UWX-0C9 Dirt inside the machine may affect printing results. Perform care and cleaning to the machine first. Cleaning the Machine(P. 785) Smudge Marks Appear on the Bottom Edge of Printouts Are you using appropriate paper? ● Check the supported paper types and ...

Do smudges appear on printouts depending on the paper type or the operating environment? ● Change the setting for [Special Print Adjustment A]. The improvement effect is weakest with [Mode 1] andstrongest with [Mode 4]. Try the adjustment starting with [Mode 1]. Setting in the Printer Driver [Finish...

Do streaks appear immediately after you replace the toner cartridge or when you print for the first time after a long time? ● Change the setting for <Special Printing Mode B>. The improvement effect is weakest with <Mode 1> andstrongest with <Mode 3>. Try the adjustment starting wi...

Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Paper(P. 858)Loading Paper(P. 51) Is it time to replace the toner cartridge? ● Materials inside the toner cartridge may have deteriorated. Replace the toner cartridge. How to Replace Toner Cartridges(P. 798) P...

Loading Paper(P. 51) Do you print data without margins? ● This symptom occurs if a margin is set to none in the printer driver. The marginal areas within the first 5mm from the respective edges of paper are not printable (for envelopes, the top and bottom marginalareas within the first 10 mm from th...

White Spots Appear Are you using paper that has absorbed moisture? ● Replace with appropriate paper. Loading Paper(P. 51) Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Paper(P. 858)Loading Paper(P. 51) Is it time to replace the toner cartridge? ● Material...

Reverse Side of Paper is Smudged Have you loaded paper that is smaller than the size of the print data? ● Check to make sure that the paper size matches the size of the print data. Have you cleaned the fixing unit? ● Clean the fixing unit. Fixing Unit(P. 791) Printed Barcode Cannot Be Read Are you u...

Paper Creases or Curls 0UWX-0CA Paper Creases Is paper loaded correctly? ● If paper is not loaded below the load limit line or the load limit guide or is loaded obliquely, it may crease. Loading Paper(P. 51) Are you using paper that has absorbed moisture? ● Replace with appropriate paper. Loading Pa...

Paper Is Fed Incorrectly 0UWX-0CC Paper Is Not Fed/Two or More Sheets Are Fed Together Is paper loaded correctly? ● Fan the paper stack thoroughly so that paper is not stuck together. ● Check whether paper is loaded correctly. Loading Paper(P. 51) ● Check whether the number of sheets of paper loaded...

When a Problem Cannot Be Solved 0UWX-0CE If you cannot solve a problem by referring to the information in this chapter, contact your local authorized Canon dealer or the Canon help line. Do not disassemble or repair the machine yourself ● If you disassemble or repair the machine yourself, it may not...

Maintenance Maintenance ..................................................................................................................................................... 783 Cleaning the Machine ........................................................................................................

Maintenance 0UWX-0CF This chapter describes upkeep of the machine, including how to clean the machine and initialize settings. ◼ Basic Cleaning Cleaning the Machine(P. 785) ● The machine becomes dirty, see Exterior(P. 786) . ● Smudge marks appear on originals or printouts, see Platen Glass(P. 787) o...

Cleaning the Machine 0UWX-0CH Regularly clean the machine to prevent deterioration in printing quality and to ensure that you use it safely and easily. Carefully read the safety instructions before you start cleaning. Maintenance and Inspections(P. 9) Where to Clean Exterior of the machine and venti...

Exterior 0UWX-0CJ Regularly wipe the exterior of the machine, especially around the ventilation slots, to keep the machine in good condition. 1 Turn OFF the machine, and unplug the power cord from the AC power outlet. ● When you turn OFF the machine, data that is waiting to be printed is deleted. Fa...

Platen Glass 0UWX-0CK Regularly wipe off the dust from the platen glass and the underside of the feeder to prevent smudges to be printed on documents or printouts. 1 Turn OFF the machine, and unplug the power cord from the AC power outlet. ● When you turn OFF the machine, data that is waiting to be ...

● The plastic part ( ) is rather damageable. When removing it, be careful not to bend it. 2 Wipe the scanning area ( ). 3 Wipe the back side of the transparent plastic part. 4 Wait for the plastic part to dry completely. 5 Place the transparent plastic part back into position. ● Make sure of the pro...

Feeder 0UWX-0CL Graphite powder or dust on the rollers inside the feeder may cause smudges to appear on printouts. If this occurs, clean the feeder. If smudges still appear after you clean the feeder, run automatic feeder cleaning. Cleaning the Feeder(P. 789)Automatic Feeder Cleaning(P. 790) Cleanin...

Automatic Feeder Cleaning Automatic feeder cleaning uses paper loaded in the feeder. Set 10 sheets of plain A4 or US Letter size paper in the feeder before starting automatic cleaning. Placing Documents(P. 47) 1 Press and tap <Menu>. 2 Tap <Adjustment/Maintenance>. 3 Tap <Clean Feeder...

Fixing Unit 0UWX-0CR Dirt may adhere to the fixing units inside the machine and cause black streaks to appear on printouts. To clean the fixing unit, perform the following procedure. Note that you cannot clean the fixing unit when the machine has documents waiting to be printed. To clean the fixing ...

Replacing Toner Cartridges 0UWX-0CU The machine will display a message when a toner cartridge is nearly empty. Note that the print quality becomes poor if you continue printing without taking any action. You can check the amount remaining in the toner cartridge on the display. When a Message Appear(...

Toner Level Displays the amount remaining in the toner cartridge. Depending on your environment, other internal parts may reach the end of their lifetime before the toner runs out. ● The displayed amount remaining in the toner cartridge can be used only as a guide and may differfrom the actual amoun...

Using Up Toner 0UWX-0HC Symptoms like the following appear on printouts when toner runs low. Streaks appear Partially faded Uneven density Perform the following procedure when any of the above symptoms appears. They will allow you to use up all of the toner in the toner cartridge. Performing this pr...

4 Install the toner cartridge. ● Fully push it in until it cannot go any further. 5 Close the front cover. Maintenance 797

How to Replace Toner Cartridges 0UWX-0CW Read the precautions in Maintenance and Inspections(P. 9) and Consumables(P. 10) before replacing the toner cartridges. 1 Open the front cover while holding down on the button. 2 Remove the toner cartridge. 3 Remove the replacement toner cartridge from the pr...

5 Pull the sealing tape straight out. ● The full length of the sealing tape is approximately 50 cm. When pulling out the sealing tape If the sealing tape remains inside the toner cartridge, the quality of printouts, including faxes, may deteriorate. Also note that it will not be possible to reprint ...

Relocating the Machine 0UWX-0CX The machine is heavy. Make sure to follow the procedures below when moving the machine to avoid injury, and also make sure to read the safety precautions before you begin. Important Safety Instructions(P. 2) 1 Turn OFF the machine and computer. ● When you turn OFF the...

Maintaining and Improving Print Quality 0UWX-0CY If the printing results are not satisfactory such as when the resulting print density is different than expected, try the adjustments below. ◼ Adjust Copy Image If the density or brightness of copies and memory media print differs markedly from the or...

Adjusting the Gradation and Density for Copy Jobs 0UWX-0HE Gradation refers to the dark to light continuum of shades of a color. The more shades in the gradations of colors that are printed, the more natural printouts seem. If color reproducibility becomes poor and the density and brightness of prin...

6 Place the printed adjustment sheet on the platen glass with the print side face down. ● Place the adjustment sheet so that the black line ( ) is toward the left side of the machine. 7 Gently close the feeder. 8 Press . ➠ The adjustment image is scanned and adjustment starts. In approximately 8 sec...

Adjusting Print Density 0UWX-0HF If the resulting print is darker or lighter than expected, you can adjust the toner density. You can make fine adjustment of the toner density by dividing the whole density range into three areas. ● If <Toner Save> is set to <On>, you cannot use this adju...

4 Tap <Apply>. ● If you want to also make adjustments on other density levels, repeat the operations in steps 2 to 4. 5 Tap <Apply>. 5 Tap <Apply>. When the printed text or thin lines are faded ● You can make the whole print job darker by using <Printer Density> under <Adj...

TX Result Report 0UWX-0E4 You can check the fax or e-mail/I-Fax logs of sent documents as well as documents scanned to a shared folder or FTP server by printing a TX Result Report. The report can be printed either every time a transmission is completed or only when a sending error occurs. <Menu&g...

Result "OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed ( When an Error Code Appears(P. 747) ). Department ID The Department ID is shown when Department ID Management is enabled. Sent/Er...

Communication Management Report 0UWX-0E5 You can check the fax and e-mail logs of sent and received documents by printing a Communication Management Report. The report can be printed automatically after every 40 transmissions, or you can print it manually. <Menu> <Output Report> <Repo...

Result "OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed ( When an Error Code Appears(P. 747) ). For e-mail, Communication Management Reports indicate the transmission result between the ...

RX Result Report 0UWX-0E6 You can check the logs of received fax or I-Fax documents by printing an RX Result Report. The report can be printed either every time a transmission is completed or only when a receiving error occurs. <Menu> <Output Report> <Report Settings> <RX Result...

Consumables Status Report 0UWX-0EC You can check the consumables status installed in the machine. <Menu> <Output Report> <Print List> <Consumables Status Report> Check that the sizeand type of paper displayed on the screen is loaded in the machine <OK> <Yes> Examp...

Address Book List 0UWX-0E8 You can check the list of destinations registered in the Address Book as <Coded Dial>, <Favorites>, and <Group Dial> by printing an Address Book List. <Menu> <Output Report> <Print List> <Address Book List> Select the setting you w...

User Data List/System Manager Data List 0UWX-0E9 You can check the list of the settings ( Setting Menu List(P. 629) ) as well as the content that has been registered in the machine by printing a User Data List or a System Manager Data List. Both lists include the paper size and type registered in th...

Department ID Management Report 0UWX-0E7 When Department ID Management is enabled, you can check the total volume of printouts for each <Department ID> by printing a Department ID Management Report. By checking the printout totals, you can better manage your paper and toner cartridge supplies....

IPSec Policy List 0UWX-0EA You can check the list of policy names and the IPSec settings registered in the machine by printing an IPSec Policy List. <Menu> <Output Report> <Print List> <IPSec Policy List> Check that the size and type ofpaper displayed on the screen is loaded ...

PCL Font List 0UWX-0EE You can print a list to check the fonts available in PCL mode. <Menu> <Output Report> <Print List> <PCL Font List> Check that the size and type ofpaper displayed on the screen is loaded in the machine <Yes> Example: Maintenance 821

PS Font List 0UWX-0EF You can print a list to check the fonts available in PS mode. <Menu> <Output Report> <Print List> <PS Font List> Check that the size and type of paperdisplayed on the screen is loaded in the machine <Yes> Example: Maintenance 822

Viewing the Counter Value 0UWX-0EH You can check the total number of pages printed by the machine. These totals include faxes, reports, and lists, in addition to copies and printouts of data from computers. MF419x / MF418x ( ) Select the item you want to check Check the number of pages printed Count...

Using a USB Memory Device to Save/Load Settings Data 0UWX-0EJ Address Book and machine settings data can be saved to a USB memory device (export). Data that is saved to a USB memory device can also be registered in the machine (import). You can easily copy the destinations in theAddress Book to mult...

Saving Settings Data to a USB Memory Device 0UWX-0EK You can export Address Book and machine settings data, and save them to a USB memory device. It is recommended that you regularly back up important settings. 1 Connect a USB memory device to the USB port on the front of the machine. ● Do not remov...

Loading Settings Data from a USB Memory Device 0UWX-0EL Load (import) data that was exported from the machine to a USB memory device. You can also import machine settings data from another machine if it is the same model as your machine. ● Importing Address Book data will overwrite the Address Book ...

Initializing Settings 0UWX-0ER You can restore the following settings: Initializing Menu(P. 830)Initializing Key and Certificate(P. 832)Initializing Address Book(P. 833) Maintenance 829

Initializing Menu 0UWX-0ES You can restore the settings of the machine ( Setting Menu List(P. 629) ). Depending on the settings selected, you may need to restart the machine after initialization. <Menu> <System Management Settings> <Initialize Menu> Select the item you want toiniti...

Settings to be initialized Select the settings to be initialized. <Initialize All> Initializes all the system management settings. If Remote UI settings are initialized ● The Remote UI Access PIN is also initialized. After an initialization, reset the Remote UI Access PIN. Setting a Remote UI ...

Initializing Key and Certificate 0UWX-0EU You can restore the settings of the key pairs and digital certificates. Note that all the key pairs and digital certificates that you registered in the machine (except the preinstalled key pairs and digital certificates) will be deleted after initializing. ●...

Initializing Address Book 0UWX-0EW You can restore the settings of the Address Book. Note that all the information registered in the Address Book will be deleted after initializing. <Menu> <System Management Settings> <Initialize Address Book> <Yes> LINKS Registering in the A...

Updating the Firmware 0UWX-0HX For the firmware, select the method of update depending on the installation condition of the machine. There are two methods of update: the one is to access the latest firmware version on the Internet from the machine and perform the update if the version currently inst...

➠ A check for existence of the latest firmware is performed. ● If the <This is the latest firmware version.> message is displayed, there is no need to update the firmware. 5 Check the message and tap <Yes>. 6 When a license screen appears, tap <Accept>. 7 Tap <OK>. ➠ When the...

Feature Highlights 0UWX-0EY Give the features that are described in this section a try. The features are grouped under four headings: "Going Green and Saving Money," "Improving Efficiency," "Going Digital," and "So Much More." Appendix 839

Going Green and Saving Money 0UWX-0F0 2-Sided Printing You can use 2-sided printing for copies, print jobs sent from your computer, and even incoming faxes. Because you'll only be using half the paper you would otherwise, you can cut your paper costs in half. To save even more, combine 2-sided print...

Improving Efficiency 0UWX-0F1 Address Book Entering fax and e-mail addresses in the Address Book saves you the inconvenience of entering them number- by-number, letter-by-letter every time you have something to send. Display the addresses you use most frequently with the <Favorites> feature to...

Going Digital 0UWX-0F2 Scan and E-Mail E-mail scanned documents without even turning on your computer. Just convert your scanned document into an e-mail attachment right from the machine. If you're one of those people who'd rather send a fax than mess around with a computer, this feature is for you....

So Much More 0UWX-0F3 Using a smartphone/tablet At times such as when you want to quickly print out a proposal you completed on a tablet while travelling to a business destination, or scan materials handed out at a meeting using a smartphone, Canon Mobile Application comes in handy. Even in environm...

Specifications 0UWX-0F4 The machine specifications are subject to change without prior notice due to improvements of the machine. Machine Specifications(P. 852)Wireless LAN Specifications (P. 855)Document Type(P. 856)Scan Area(P. 857)Paper(P. 858)Copy Specifications(P. 862)Fax Specifications (MF419x...

Machine Specifications 0UWX-0F5 ◼ MF419x / MF418x Type Personal Desktop Power Supply 220 to 240 V, 50/60 Hz(Power requirements differ depending on the country in which youpurchased the product.) Power Consumption Maximum1,160 W or lessDuring standby modeApprox. 8.7 WDuring sleep modeApprox. 1.4 W (U...

Wireless LAN Specifications 0UWX-0F6 Standard IEEE 802.11b, IEEE 802.11g, IEEE 802.11n Transmission Scheme DS-SS System, OFDM System Frequency Range 2,412 to 2,472 MHz Maximum Radio-Frequency Power Transmitte 15.98 dBm Communication Mode Infrastructure Mode / Access Point Mode Security WEP, WPA-PSK ...

Document Type 0UWX-0F7 ◼ Supported Document Types Platen Glass Feeder Type Plain paperHeavy paperPhotographSmall documents(for example, index cards)Special types of paper(for example, tracing paper, transparencies, etc.)Booklet (up to 20 mm thickness) Plain paper(one-page document/Multi-page documen...

Scan Area 0UWX-0F8 The shaded areas in the table below indicate the scan area of the document. Make sure that text and images in your documents fit within the shaded area. The scan area varies depending on the function used and where documents are placed (in the feeder or on the platen glass). Plate...

Paper 0UWX-0F9 ◼ Supported Paper Sizes Paper sizes that can be loaded in the paper drawer, the multi-purpose tray, and optional paper feeders are listed below. : Available : Unavailable Paper Size Paper Drawer Multi-Purpose Tray Automatic 2-Sided Printing *1 A4 *2 (210.0 x 297.0 mm) B5 (182.0 x 257....

Paper Size Paper Drawer Multi-Purpose Tray Automatic 2-Sided Printing *1 Foolscap (215.9 x 330.2 mm) *3 Foolscap (Australia) (206.0 x 337.0 mm) Legal (India) (215.0 x 345.0 mm) *3 3x5inch (76.2 x 127.0 mm) Envelope No.10 (COM10) (104.7 x 241.3 mm) Envelope Monarch (98.4 x 190.5 mm) Envelope C5 (162....

Copy Specifications 0UWX-0FA Scan Resolution Text/Photo300 x 600 dpiText/Photo (Quality), Photo, Text600 x 600 dpi Output Resolution 600 x 600 dpi Copy Ratio 100% (1:1), 400% (Max), 200%, 141% A5->A4, 70% A4->A5, 50%,25% (Min) Copy Speed *1 (A4 Plain Direct) 33 cpm Continuous Copying Capacity ...

Fax Specifications 0UWX-0FC Line Used Public Switched Telephone Network (PSTN) *1 Communication Mode Super G3, G3 Compression Method MH, MR, MMR, JBIG Modem Speed Super G3: 33.6 Kbps, G3: 14.4 KbpsAutomatic Fallback Transmission Speed Approx. 3 seconds per page *2 (ECM-JBIG, transmitting from the me...

Scanner Specifications 0UWX-0FE Type Color scanner Maximum Scan Size MF419x / MF418x Platen glass: up to 215.9 x 355.6 mmFeeder: up to 215.9 x 355.6 mm MF416dw / MF411dw Platen glass: up to 215.9 x 297.0 mmFeeder: up to 215.9 x 355.6 mm Scan Resolution Optical resolutionPlaten glass: up to 600 x 600...

Printer Specifications 0UWX-0FF Printing Method Indirect electrostatic system (On-demand fixing) Paper Capacity MF419x / MF418x Multi-purpose tray: Approx. 50 sheetsPaper drawer: Approx. 500 sheetsCassette Feeding Module-U1 (optional): Approx. 500 sheets MF416dw / MF411dw Multi-purpose tray: Approx....

Consumables 0UWX-0FK The following is a guide to the estimated replacement time for the consumables used in this machine. Purchase consumables at your local authorized Canon dealer. Observe safety and health precautions when storing and handling consumables ( Consumables(P. 10) ). ● Depending on the...

Optional Items 0UWX-0FL The functionality of the machine can be fully utilized by using the optional items described below. Optional items can be purchased from the retail outlet where you purchased the machine or from your local Canon dealer. Paper Feeder(P. 869)TELEPHONE 6 KIT (MF419x / MF416dw)(P...

Weight Approx. 4.1 kg TELEPHONE 6 KIT (MF419x / MF416dw) This is a handset that can be connected to the machine. Use the handset when you use the machine as a telephone. Also, use the handset when you send or receivefaxes manually. Copy Card Reader-F1 (MF419x / MF418x) The card control system simpli...

(W x L x H) Weight Approx. 200 g (including the attachment kit and cable) Barcode Printing Kit (MF419x / MF418x) This option enables you to generate bar codes in various formats. Note that if you want to print bar codes, PCL must be enabled. For information on using the Barcode Printing Kit, see the...

Manuals Included with the Machine 0UWX-0FR The manuals listed below are included with the machine. Refer to them as necessary. Getting Started Read this manual first. It describes basic setup procedures, from removing thepacking materials to setting up the machine. Wireless LAN Setting Guide This ma...

Using e-Manual 0UWX-0FS The e-Manual is a manual that can be viewed on your computer that describes all of the functions of the machine. You can search from your intended use or enter a keyword to quickly find the page you are looking for. You can use the e- Manual by installing it on your computer,...

Viewing the e-Manual Double-click the shortcut icon of the e-Manual on the desktop. If a security warning message appears ● Click [Allow blocked content]. TIPS for Viewing the e-Manual Directly from the provided DVD-ROM Appendix 878

Uninstalling e-Manual 0UWX-0FW You can remove the e-Manual from the computer to restore the computer to the same state it was in before the e- Manual was installed. 1 Insert the provided DVD-ROM into the drive on the computer. ● Select a language and click [OK] if you are prompted to do so. 2 Click ...

Screen Layout of e-Manual 0UWX-0FX The e-Manual is divided into different screens, and the content of each screen varies. Top Page Appears when e-Manual is started. Canon Click to return to the top page. [Contents] tab/[Search] tab Click to toggle the display between the table of contents and search...

/ Click to display the detailed information. Click again to close the window. Click to display the corresponding topic page. Topic Page Contains information about how to configure and use the machine. Appendix 885

Click to jump to the corresponding page. To return to the previous page, click "Back" on your Web browser. Click to display the hidden detailed descriptions. Click again to close the detailed descriptions. Search Tab Contains a text box to perform a search and find the page you are looking f...

Site Map Displays the table of contents for the e-Manual. Chapter icons Click to jump to the topic of the selected chapter. Title (Topic) Displays titles and topics. Click a title or topic to jump to the page. Click to return to the page top. / Click to go to the previous or next chapter. Appendix 8...

Viewing e-Manual 0UWX-0FY Marks Cautions regarding safety, restrictions and cautions regarding the handling of the machine, useful tips, and other information are indicated using the marks below. Indicates a warning concerning operations that may lead to death or injury to persons if not performed c...

Others 0UWX-0H0 This section describes basic Windows operations and includes disclaimers, copyright information, and other information. Appendix 891

Basic Windows Operations 0UWX-0H1 Displaying the Printer Folder(P. 892)Enabling [Network discovery](P. 892)Displaying Shared Printers in the Print Server(P. 893)Displaying the [Software Programs/Manuals Setup] Screen(P. 893)Printing a Test Page in Windows(P. 894)Checking the Bit Architecture(P. 895)...

◼ Displaying Shared Printers in the Print Server 1 Open Windows Explorer. Windows Vista/7/Server 2003/Server 2008 [Start] select [All Programs] or [Programs] [Accessories] [Windows Explorer]. Windows 8/Server 2012 Right-click the lower-left corner of the screen select [File Explorer]. Windows 8.1/Se...

Windows Server 2003 [Start] [Run] enter "D:\MInst.exe" click [OK] ◼ Printing a Test Page in Windows You can check whether the printer driver is operational by printing a test page in Windows. 1 Load A4 size paper in the multi-purpose tray. Loading Paper in the Multi-PurposeTray(P. 58) 2 Open...

➠ The test page is printed. ◼ Checking the Bit Architecture If you are not sure whether your computer is running 32-bit or 64-bit Windows follow the procedure below. 1 Display [Control Panel]. Windows Vista/7/Server 2008 [Start] select [Control Panel]. Windows 8/Server 2012 Right-click the lower-lef...

◼ Checking the Printer Port 1 Open the printer folder. Displaying the Printer Folder(P. 892) 2 Right-click the printer driver icon for this machine and click [Printer properties] or[Properties]. 3 In the [Ports] tab, check that the port is selected correctly. Appendix 897

If you are using a network connection and have changed the machine's IP address ● If [Description] for the selected port is [Canon MFNP Port], and the machine and the computer are on thesame subnet, then the connection will be maintained. You do not need to add a new port. If it is [StandardTCP/IP P...

◼ Checking the SSID to Which Your Computer Is Connected If your computer is connected to a wireless LAN network, click , , or in the system tray to display the SSID of the connected wireless LAN router. Appendix 899

For Mac OS Users 0UWX-0H2 Your machine may have not come with a driver for Mac OS depending on when you purchased the machine.The drivers are uploaded to the Canon website when they become needed. Check the operating system ofyour computer and download the appropriate driver from the Canon website. ...

Notice 0UWX-0H3 ◼ Third Party Services and Software Third Party Software ◼ EMC requirements of EC Directive This equipment conforms with the essential EMC requirements of EC Directive. We declare that this product conforms with the EMC requirements of EC Directive at nominal mains input 230 V, 50 Hz...

● Use of controls, adjustments, or performance of procedures other than those specified in the manuals forthe machine may result in hazardous radiation exposure. ◼ WEEE Directive Only for European Union and EEA (Norway, Iceland and Liechtenstein) These symbols indicate that this product is not to be...

◼ Wireless LAN Regulatory Information Regulatory information for users in Jordan MF419x / MF418x / MF416dw / MF411dw includes approved Wireless LAN Module (Model name: AW-NM383). Contains Wireless LAN Module approved by TRC/SS/2014/38 Regulatory information for users in UAE MF419x / MF418x / MF416dw...

Office Locations 0UWX-0H4 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON MARKETING JAPAN INC. 16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan CANON U.S.A., INC. One Canon Park, Melville, NY 11747, U.S.A. CANON EUROPA N.V. Bovenkerkerweg 59, 1185 XB Amstelveen, The N...