Canon B550- Manuals

Precautions General Макс sure the place where you set up the FAXPHONE satisfies the follow ing condi­ tions: • Use the FAXPHONE only w ithin the following ranges of temperature and humidity. Ambient temperature: 5()°F to 90.5'F ( I ()°C to 32.5T) Ambient humidity: lOU to SOU RH (no condensation) V I...

Precautions Place the FAXPHONE on a level surface. Do not remove the BJ cartridge from the printer until it has to be replaced except when transporting the FAXPHONE. If the cartridge print head is removed and left unprotected, it will dry out and you may not be able to use it. Do not install the FAX...

Table of Contents INTRODUCTION How to use this user's guide Welcome............................................................................... Features................................................................................ Users in the U.S.A.................................................

Table of Contente 3. MAKING COPIES 4. SENDING FAXES 5. RECEIVING FAXES Registering One-touch Speed Dialing numbers and names...................................................................39 Registering Coded Speed Dialing numbers and names............................................................

Table of Contents 6. TELEPHONE, EXTENSION PHONE, ANSWERING MACHINES Using the FAXPHONE as a telephone........................... 78 Making telephone calls................................................................. 78Receiving a document manually using the extension phone......... 78 Using the ...

SETTING UP Unpacking.......................................................................... 2 Removing the shipping materials.................................................... 3 Assembling the FAXPHONE............................................. 4 Attaching components.............................

Unpacking As you unpack the FAXPHONE, save the carton and packing material in case you want to move or ship the unit in the future. Carefully remove all items from the box. I It is best to have someone hold the box while you lift the FAXPHONE and its pro­ tective packaging out of the carton. Documen...

Unpacking ir any of these items are damaged or missing, notify your Canon dealer immediately. I Be sure to fill out your Registration eard and send it to Canon U.S.A. .Also, save your sales receipt for proof of purchase. Removing the shipping materials Remove the shipping materials as shown below.

Assembling the FAXPHONE To see how the FAXPHONE looks fully assembled, see Main components of the FAXPHONE, pg.28. Attaching components ■ Paper Output Tray 7 Place the FAXPHONE in front of you on a flat surface. Lay the paper output tray in front of the FAXPHONE. o Slidethetray under the FAXPHONE un...

Assembling the FAXPHONE ■ Paper Tray Make sure the paper lever is in the position shown. Then, place the paper tray into the FAXPHONE, making sure the two knohs fit in the appropriate slots in the FAXPHONE. This symbol indicates the use of a function (envelope printing) that is not available with th...

Loading the paper Selecting the right kind of paper The quality of the paper you use affects the print quality of the FAXPHONE. Using paper that meets the following specifications will ensure the best possible printing results. Quality Use plain bond, typewriter quality without curls, folds, or roug...

Installing the BJ cartridge The first time you set up the FAXPHONE, you have to install the BX-3 BJ FAX cartridge before you can begin receiving and copying documents. BJ cartridge guidelines Use only the Canon BX-3 BJ FAX cartridge with the FAXPHONE B540/550. By enabling the INKSAVER mode, ink cons...

Installing the BJ cartridge Handling the BJ cartridge L l '; i \ c the BJ ctirlndge in its packaging until you are ready to use it to prevent it from drvinu out. Store BJ cartridges out of the reach of children, the ink contains isopropyl alcohol (i7-d30. • Replace the B,| cartridge after one year o...

Connecting the phone line Connecting to the wall jack_____________ You need an RJI I C type (modular) wall jack to connect the FAXPHONE to the tele­ phone system. Contact your local telephone company to install this type of jack if you do not have one. Connect one end of the supplied telephone line ...

Setting up to receive faxes Selecting the receiving mode____________ Before you set up the receiving mode on your FAXPHONE, you should determine how vour FAXPHONFi is to be used. I Are vou able to dedicate the use of one telephone line to the FAXPHONE only to reccix e document transmissions from ano...

■ Using the Distinctive Ring Pattern Detection (DRPD) feature (See pg.21) Use the DRPD feature if you subscribe to a DRP service offered by your telephone company. The DRP service allows you to have two or more telephone numbers as­ signed to a single telephone line. You can then use the DRPD featur...

Setting up to receive faxes Use [<] or [>] to select OFF. < > OFF Press [START/COPY], Press [STOP] to finish registration. START/COPY DATA ENTRY OK INCOMING RING Press [ANS HOOK UP/MANUAL] until no icon appears on the display. Make sure the ANS HOOK UP(^) and the MANUAL ( ) icons are not...

Receiving documents and telephone calls over a shared Fax/Telephone line (FAX/TEL SWITCH)________________________ ______ If you have only one phone liiie in your ottiec. you can set up the f-AXPHONh to receive both documents and telephone calls. ■ Setting up the FAXPHONE for a shared line The FAXPHO...

Setting up to receive faxes 4 Use [<] or [>] to select ON. Press [START/COPY], START/COPY ON Press [STOP] to finish registration. For a description of the remaining settings (RING START TIMH . F/T RING TIME, and F/T SWITCH ACTION settings), see pg.89. 116. ■ Receiving both documents and teleph...

Ring Pattern Detec­ tion (DRPD) feature Some phone companies offer a distinctive ring pattern (DRP) service whereby they assign two or more telephone numbers with distinctive ring patterns to a single tele­ phone line. If your phone company offers such a service, you can have both a fax number(s) an...

Turning on DRPD and assigning a setting to a ring pattern Press [FUNCTION]. Wait a second for TEL REGISTRATION to appear. FUNCTION Use [<] or [>] to select RX SETTINGS. Press [START/COPY]. START/COPY SELECT MENU TEL REGISTRATION RX SETTINGS ECM RX Use [<] or [>] to select DRPD. Press [ST...

How DRPD responds to calls____________ When there is an incoming call, the FAXPHONE checks the incoming ring pat­tern and determines the type of pattern being received. The FAXPHONE may require up to 10 seconds to determine the pattern type, and during this time the FAXPHONE does not ring. After the...

Distinctive Ring Pattern Detection (DRPD) feature If you use a receiving mode other than automatic receiving with the DRP service: ■ FAXPHONE set for manual receiving ( appears above the [ANS HOOK UP/MANUAL] button) When \ou receive a call over any of the numbers in the DRP system, the FAXPHONE line...

Main components of the FAXPHONE Front view Extension For use with legal-size documents Paper tray Automatic document feeder (ADF) Paper tray cover/ document tray Document guide after they are ejeeted from the fax. 28

Main components of the FAXPHONE Rear view Power cord connector Handset jack Telephone line jack Extension phone jack Hook button “I fP, i:i ]> 31 1 Q O C m O C3' 30 .“"t :;;3- :i: O 2 m 29

FAXPHONE controls — the (^ration Panel (DO)® o '(4)W® O TONE @(D(D o O P E R SVMBOLS © ® © o Press and HOLD Press to put a call on hold. REDIAL Press to dial the last number dialed with the numeric buttons. TONE Press to temporarily set your FAXPHONE to send a tone signal when using pulse dialing. P...

Registering your name and number You should now register the lime. dale, and your name and fax number, whieh will appear at the top of every page you send. In aeeordanee w ith recent amendments to the FCC rules governing the use of facsimile equipment, you are now required to include your fax number...

Registering your name and number 5 After selecting or entering a value, press [START/ COPY], START/COPY DATA ENTRY OK Repeat steps 4 and 5 as needed. When the operation is complete, press [STOP], Registration ends and the I'AXPHONEi leltims to standhv mode. STOP After fit) see. w ith no operation pa...

Entering a name Whenever you register a fax number or a telephone niimher, you can assign a name to that nuniher. To enter a name from the operation panel, you use the numeric buttons to create alphanumeric characters. Each button has a certain letter group plus a digit assigned to it; an uppercase ...

Registering your name and number 5 The next eharacler is a digil. Press the numeric huilón corresponding lo the digit. (T'or digits other than 0 and I. press repeatedly until the digit tippears.) BIG 1 Press 1 once. Q .Alter entering a name, press |START/COFA' |. I You can enter up to 16 characters ...

Registering your name and number Enter the time using the numeric buttons. Set the time using the 24-hour clock system. Precede single digits with a zero. Example; 07:30 = 7:30 a.m. 17:05 = 5:05 p.m. 08:15 Registering your telephone number and name Follow the steps below so that your fax number and ...

Press [START/COPY] to register the number. Wail a ^eL■ond for l-TOLICH SPD NAME to appear, followed h\ ()3=_ , START/COPY DATA ENTRY OK 1-TOUCH SPD NAME 03= Enter the party's name (up to 16 characters) using the numeric buttons. See Einlerinp a name. pg..34 C'oireet errors by pressing |CLF.AR| and r...

Registering Group Dialingnumbers and names (iroup Dialing lets YOU dial a group of numbers so you c;m send the same doeumenl to several destinations by pressing a single button or pressing [CODED DIAL/DIREC- TOK\' I followed b\ a 2-iligit eode. To use Group Dialing, you must register the num­ bers a...

8 Press [START/COPY], Wait a second for I 1 = to appear. START/COPY DATA ENTRY OK 11 = To register additional groups, continue from step 4. To finish, press [STOP], STOP Changing a Group Dialing number Use these steps when vou need to make Group Dialing changes to: I Add or delete numbers in a group...

Printing the help list Now that the FAXPHONE is set up. you’ll want to test it by printing a help list. Printing the help list. The Fastest way to test the FAXPHONE is to print a help list that is built into the system. The help list describes basic operating instructions. Press [FUNCTION]. FUNCTION...

Preparing documents Types of documents you can scan ■ Size The FAXPHONE can scan standard letter, legal or A4 si/e documents. ■ Thickness Each sheet of the document should be of the same thickness and between ().()()3 inch and ().()()5 inch (0.08 mm - 0.13 mm) thick with a paper weight between 20 to...

Preparing document Loading the document 4 For a multipage document, tap the docu- • ment on a flat surface to even the stack. Insert the document face-down head first, into the Automatic Document Feeder until you hear a beep. You can load up to 20 letter size, 10 legal size or 20 A4 size sheets at a...

■ Adding pages to the document You can load up to 20 letter м/с. 10 legal si/e or 20 A4 si/e sheds at a time into the .Automatic Document Feeder. For longer dociiinents. wait until the twentieth sheet has started feeding, then load 20 more sheets (10 for legal si/e). II you want to add pages while t...

Copying documents One 1)1 the eonvenienl leatures of the F-AXF’HONh к its ability to mtike high qutililx eopies \'oii etm mtike up to 9h eopies окопе doeiiment at a time. 1 Feed the document face-down into the Automatic Document Feeder (ADF). See i.oadmg the iloeimicnl. pg. 49. DOCUMENT READY Press ...

Preparing to send a document Before you send a document please refer to: I Types of Documents you can scan, pg.48. I Loading the document and Adding pages while sending, pg.49, 50. Setting the resolution and density________ You can control the resolution and density ot the lax reproduction when send...

Preparing to send a document Sending methods ■ Manual Sending (See pg.56) II you would like to speak with the other party before sending a ftix to them, use Manual .Sending. When sending manually, you dial, eoiuerse normally and then press IST.ARlVrOPY I to beain sending. ■ Direct Sending (See pg.56...

Sending documents Manual Sending If you would like to first speak with the person you are sending the tax to, use Manual Scndina. Feed the document face-down into the Automatic Document Feeder (ADF). See Loading the document, pg.49. Pick up the handset or press [ON HOOK] and dial the other party's f...

Sending documents The hAXPHONE beeps once to indicate that the document has been sent success­ ful I v. TRANSMITTING OK If an error occurs during sending, the FAXPHONE beeps intermittently for a few seconds. ilThis happens, try sending the fax again. riic KXXPHONE automatically redials if the receiv...

Directory Dialing Directory Dialing is a method of scleeting any of the registered One-touch or Coded Speed Dialing numbers alphabetically. Directory Dialing is similar to using a tele­ phone book because it allows you to look up a number by the name under which it is reaislered. At the point you ne...

Sending documents 4 When you find the name you are looking for, press [START/COPY], The FAXPHONE besiiis dialini;. Memory Sending You can use Memory Sending to send your document. With Memory Sending, the FAXPHONE quickly scans the document into memory. Then, after it dials the receiv­ ing party, it...

4 Dial the other party's fax numher. Use one of the dialing nielhods deserihed ealier in this ehapler (see pg.55). TEL= 9876543333 Press [START/COPY], The FAXPHONE seans the doeutnent into memory and heeins sendine. START/COPY Cancelling sending TX/RX NO. XXXX Isec. MEMORY INPUT P01 To stop sending ...

Sending documents Messages displayed during sending _ When \()ur FAXPHONE sends a document, the following messages are displayed as the call progresses. The FAXPHONE is dialing the recipient's phone number. DIALING fhe receipient's phone is ringing CALLING The display tells you when transmission beg...

Clearing document jams (ejecting a document from the ADF)_________________________________ Removing a jammed sheet Grip the operation panel with the right hand while holding down the FAXPHONE with the left hand as shown and gently pull the panel toward you until it opens. While holding the operation...

Delayed sending Your FAXPHONE can send documents automatically at a preset time. This allows you to take advantage of lower late night long-distance rates offered by some telephone companies. You can use any dialing method to dial fax numbers to send a document to up to 71 destinations at a preset t...

Press [START/COPY], START/COPY TEL= Dial the other party's fax number. I You can enter the other party's fax number using the numeric buttons. One-touch Speed Dialing (sc pg. 37). or Coded Speed Dialing (see pg.57) . I If you use the numeric buttons, press | START/ COPY] after entering the number to...

Delayed sending Canceling Delayed Sending 1 Press [FUNCTION], Wait a second tor TEL REGISTRATION to appear. FUNCTION Press [TRANSMISSION MODE], Use [<]or [>] to select DELAYED TX. Press [START/COPY], Wait a second for SETTIME to appear. Press [CLEAR], 5 Press [START/COPY], Delayed Sendin« canc...

Sequential broadcasting Sending a document to more than one location Sequential hroacleasting sends one document to more than one location. It' >(iu often send to the same group of destinations, sec Registering Group Dialing numbers and names, pg.42 to register the fax numbers for the group. You ...

Sequential broadcasting Sending a document using Group Dialing Feed the document face-down into the Automatic Document Feeder (ADF). See Loading the document, pg.49. DOCUMENT READY ^ Enter the group number you wish to dial: I Press the One-touch Speed Dialing button under which you registered the gr...

documents Receiving documents manually__________ You may want to set your FAXPHONH to recei\e documents manually in the tollow- ina ctise; I You wunl to personally cheek each incoming call to see if it is from a fax or from a person. Keep in mind that you cannot use Manual Receiving if a document is...

Receiving documents Receiving documents automatically over a dedi­ cated fax line_______________________ __________ When the FAXPHONK is set up For a dedicated line, it automatically receives docu­ ments \\ hene\er a ctill comes over the Fax line. The FAXPHONF cannot receive automatically it'you are...

" ■ I C t K , If the paper runs out or if the BJ cartridge runs out of ink, the FAXPHONE receives the rest of the document in memory. To stop receiving before the document is complete, press |STOP|. If the ALARM light is flashing for any reason, make sure the error is corrected and then press [S...

Receiving documents Printing documents in memory when \ou mil oui of paper, the FAXPHOiNH will autoniatieaily print out the eoiuents ol nieniore when \ou remedy tlie eause of the problem. II runnine out ot reeordane paper eaused memory reception, add rceording paper and pres' I.STOP! to begin printi...

Requesting a document from another fax (Polling reception) Polling reception lets you dial a fax machine and automatically receive a fax loaded in that machine. Your FAXPHONE and the fax you call must have the same polling ID in order for this to work. You can then receive faxes from someone even if...

Polling reception 4 Enter an eight digit polling ID using the 0 and 1 numeric buttons. T o c o i T c c I a i j i g i l . m o v e t h e c u r s o r t o t h e ( . l i c i t u s i n g ! < l o r | > | ; i i k I r e e n t e r t h e c o r r e c t n u m b e r . CO] (11 01010011 Press [START/COPY] to ...

TELEPHONE, EXTENSIONPHONE, ANSWERING MACHINES Using the FAXPHONE as a telephone........................... 78 Making telephone calls..................................................................78Receiving a document manually using the extension phone......... 78 Using the FAXPHONE with an answe...

Using the FAXPHONE as a telephone Making telephone calls_________________ You can use your t-AXPHONE as a telephone and dial manually or use any of the registered One-touch and Coded Speed Dial numbers. Dialing Pick up the handset or press [ON HOOK], Dial the telephone number using the numeric butto...

Using the FAXPHONE with an answering machine Connecting an answering machine to the FAXPHONE allows you to receive not only documents sent from other fax machines, but also messages from people calling when you are out of the office. When the FAXPHONE Is connected to an answering machine, all incomi...

Adjusting the FAXPHONE different types of an­ swering machines___________________________ ___ Some answering machines listen for a pause and disconnect the line alter a certain period of silence. When used with an answering machine, your FAXPHONE also listens for a pause to determine if a fax is bei...

SETTINGS AND ACTIVITY REPORTS User menu settings......................................................... 82 Settings............................................................................. 85 Howto change a setting................................................................ 85 Activity rep...

User menu settings The following illustrates the user menu settings in hienirehical order. The TLL Rh(i- ISTRATION, USER SE I TINCiS, REPORT SE EUNGS, TX SETTTNCiS, RX SET- TlN(iS. FAX PRINTER, and SYSTEM SETTINCiS menus eomprisc the items show n on the following pages. Take a few minutes to familia...

Settings The FAXPHONE has seven sets of settings that eontrol Its various modes of operation. The settings and how to change them are described below. How to change a setting There are two basic types of settings, selectable settings and numeric entry settings. The following example shows how to mak...

REPORT SETTINGS Factory settings arc in hold. For instructions on how to change a setting, refer to Flow to change a setting,pgs.8.f-86. N am e D escription S ettings 1 TX REPORT Enable/disable automatic printing of the transmission report. PRINT ERROR ONLY prints only when a transmission error occu...

FAX PRINTER ■acior\ scitinys are in hold, h’or iii'.lructions on hov\ to change a setting, refer to How to change a setting.pgs.85-86. N am e D escrip tio n S ettin gs 1 PAPER SIZE Select the size ot the loaded fax paper LTR/A4/LEGAL RX REDUCTION Select the amount of reduction for received faxes. ON...

Activity reports Your FAXPHONF keeps track of most of its sending and receiving operations. These operations can be printed out in the form of acti\ it\ reports that can help you confirm the dates and times of facsimile transmissions and whether or not each transaction was successful. How to print a...

Activity reports Coded Speed Dialing list ^ists information for each of the registered Coded Speed Dialing numbers. Group Dialing list. Lists the information for each of the registered groups for the Group Dtaling function. oo 39 a 93

Activity reports Activity report (Receiving)______________ Normally the FAXPHONE does not print an activity report for receiving, but you can set the FAXPHONE to print an activity report every time you receive a document. See RX REPORT in REPORT SETTINGS, pg.88. I You can set the FAXPHONE to print a...

Paper Jams Automatic Document Feeder (ADF) jams ■ To remove a jammed document 1 Grip the operation panel with the right hand while holding down the FAXPHONE with the left hand as shown and gently pull the panel toward you until it opens. While holding the operation panel open, pull the sheet out fro...

Paper jams Recording paper jams ■ To remove jammed paper y Remove the paper tray cover. Remove the recording paper. \ -/1 Pull the sheet out slowly. £* Load the paper (see Loading the paper, ” pg.6), then replace the paper tray cover, and press [STOP]. 0 2 § 3 r- 99

care Cleaning the FAXPHONE exterior_____ To keep ihe exterior of the FAXPHONE dean, gently wipe the FAXPHONE with a soil doth lightly nioistejied with water. Never use thinner, benzene, alcohol or any other organic solvent, as it may damage the surface of the FAXPHO.NFi. Cleaning the glass scanning ...

Periodic care Cleaning the printer area____________ Clean ihe printer area regularly to prevent accumulation ot paper dust and ink spots. ■ To clean the printer area ■j Disconnect the power cord. Open the front cover. Clean the printer area with a soft, dry cloth. interior of the printer using a sof...

Cleaning the BJ cartridge print head_ To maintain tlic best possible print quality, the BJ cartridge print head needs to be cleaned Irom time to lime. If you notice some degradation in the print quality, try cleanme the print head. Cleaning the print head consumes a small amount of ink. Cleaning too...

Periodic care Replacing the BJ cartridge__________ Replace the BJ cartridge when you see the message CHANGE CARTRIDGE dis­ played. Open the front cover of the FAXPff ONE. Raise the green cartridge release lever up. Dispose of the BJ cartridge properly. You may w'ant to place it in a plastic bag to k...

Troubleshooting 104 Rdcr to this section il etui experience trouble operating your FAXPHONE. TRANSMITTING J Cannot send a document? • Is the FAXPHONE set for the type of telephone line in use (pulse/tone) ? It you have a pulse line, be sure the FAXPHONE is set for pulse dialing. If you are not sure ...

Troubleshooting • Is RX RESTRICTION set to ON? If RX RESTRICTION is set to ON, the FAXPHONE will only receive faxes from numbers which have been registered for One-touch Speed Dialing and Coded Speed Dialing.See pg.90. • Make sure you have printed out any document received in memory. See pg.73. • Ch...

J Print quality poor? • Are \nu usiiii’ file correct type of paper? F^c sure you arc using stock paper tlial meets tFic paper requirements for this Fv\XPHONF::. St^e pg.6. • the fax imit's BJ cartridge out of ink? Cliange the BJ cartridge. See pg.l03. • Make a copy on your Fv\XPF-IONE. Ff the image ...

Troubleshooting □ Does the phone disconnect while you are talking on the line? • Is the ANS HOOK UP icon on? If the ANS HOOK UP icon is on, press the | ANS HOOK UP/IV1ANUAL| button to turn it off. The ANS HOOK UP icon should he on only when an answering machine is connected and turned on and ready t...

Print Quality Problems If the printout is unsatisfactory, consider the following suggestions: I Most paper has a right side and a wrong side. If the print quality is poor, try turning the paper over and printing on the other side. I If characters and images are blurred, check that you are using the ...

Error corles, messages and solutions The following table summarizes the error codes that appear on Activity reports (see pg.92). the displayed messages and what to do for each error. Message Error Code Cause BUSY/NO SIGNAL #005/018 CHANGE CARTRIDGE CHECK REC PAPER #009 CHK. FRONT COVER CHECK DOCUMEN...

In case of a power failure The user data settings and registered data for One-touch Speed Dialing and Coded Speed Dialing are saved during a power failure using a built-in battery. The docu­ments in the FAXPHONE memory are safeguarded also for approximately 1 hour during a power failure. During a po...

Specifications Scanning sheet size: Effective image size: (when scanning) Printing paper size: Transmission time: Scanning method: Recording method: Paper tray capacity: Paper type: Image memory: Applicable lines: Auto dial functions: Maximum width 8.5" (216 mm) Minimum width 8.3" (210 mm) M...

Specifications Ink cartridge: Ink amount: Power source: Power consumption: Operating environment: Dimensions: Type; Canon BX-3 (single cartridge ink supply) Ink color: BlackPrint head: 64 bubble jet nozzles* By enabling the INKSAVER mode, ink consumption can be decreased by as much as fifty percent,...

Appendix Document sizes The lollovving illuslralions show the maximum and minimum document sizes that can be fed into the FAXPHONE. 8.5" 1216 mm) 8.3" - (210 mmj- Up to a maximum of 32 minutes for sending each page or 39.4“ (1m) in length The actual scanned image size for the FAXPHONE is sho...

Appendix What happens when the FAX/TEL switch is ON Type of call Tel. charges begin - for caller. Telephone FAXPHONE answers without ringing RING START TIME (Factory setting = 8 sec.) Document received FAXPHONE listens for FAX TONE automatically. (For 8 sec.) (FAX TONE is detected and FAXPHONE switc...

Glossary AC Alternating current. The type oi’ electrical current available from a wall outlet. Activity report .lournal of transactions, both sent and received. ADF Automatic Document Feeder. The document tray on the FAXPHONE holds 20 sheets of paper. Auto Halftone The document setting you use for s...

Index Activity Management Report aulomalic print out of. 88 explanation. 92 Activity Report automatic print out of. 88 errors and. 109 explanation. 94. 9.8 turning on/olT. 88 Adding numbers for Group Dialing. 44 pages w hen sending. .80 Adjusting FAXPHONE for different tinswering machines. 80 pause ...

FAXPHONE® B540/550 О BUBBLE JET FACSIMILE CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146, Japan CANON COMPUTER SYSTEMS, INC. 2995 Redhill Avenue, Costa Mesa, California 92626, U.S.A. CANON CANADA INC. 6390 Dixie Road, Mississauga, Ontario, L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 5...