Canon B160 - Manuals

vii Using this guide This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax. Please read the list below to become familiar with the symbols, terms, and abbreviations used in this guide. In addition, this guide uses brackets to identify the buttons you...

viii Important safety instructions Read these safety instructions thoroughly before using your fax. K K Handling and maintenance • Follow all warnings and instructions marked on the fax. • Do not subject the fax to strong physical shock or vibration. • Always unplug the fax before moving or cleaning...

1 1 SETTING UP SETTING UP Unpacking .................................................................... 1-2 Removing the shipping materials ........................................... 1-3 Assembling the fax...................................................... 1-4 Attaching components ................

1-2 Unpacking As you unpack your fax, save the carton and packing material in case you want to move or ship the fax in the future. Carefully remove all items from the box. • It is best to have someone hold the box while you lift the fax and its protective packaging out of the carton. Make sure you h...

1-4 Assembling the fax To see how the fax looks fully assembled, see Main components of your fax, p. 2-2. Attaching components _______________________ For details on attaching the optional handset to the fax, see the Appendix. 1 Hold the document support upright and fit the tabs of the support into ...

1-5 1 SETTING UP Making connections Connecting the optional handset, telephone line and external devices _________________________ There are three jacks on the rear of the fax for connection of the following: • Telephone line • Optional handset or Telephone • Extension phone (i.e. an additional tele...

1-7 Making connections 1 SETTING UP Connecting the AC power cord ________________ Plug the fax into a 200-240 volt AC 50/60 Hz outlet. When you plug in the fax for the first time, you need to select the correct language for the LCD display and reports, and the country* of use. K K Setting the langua...

1-8 Installing the BJ cartridge The first time you set up your fax, you have to install the BJ cartridge before you can begin receiving and copying documents. For information on replacing the BJ cartridge, see p. 9-8. Guidelines _________________________________ Follow these guidelines to ensure opt...

1-9 Installing the BJ cartridge 1 SETTING UP Installing the BJ cartridge in your fax ___________ When there is no BJ cartridge installed in your fax, PUT IN CARTRIDGE is displayed on the LCD. Follow the procedure below to install the BJ cartridge. 1 Make sure the fax is plugged in. 2 Open the printe...

1-10 5 With the label facing outwards, insert the BJ cartridge into the cartridge holder. Lower the blue cartridge lock lever until it locks into position. 6 Press [Cartridge]. The cartridge holder moves to its home position on the right side of the fax and begins cleaning the BJ cartridge print hea...

1-11 1 SETTING UP Loading paper Selecting the right kind of paper _______________ The quality of the paper you use affects the print quality of the fax. Using paper that meets the following guidelines will ensure the best possible printing results. Paper guidelines ____________________________ • Be ...

1-12 Loading paper in the multi-purpose tray ________ Follow the procedure below to load paper in the multi-purpose tray. 1 Open the printer cover using the printer cover tab. (see p. 2-2) 2 Press [Cartridge]. 3 Make sure the paper thickness lever is set to m m (left). 4 Raise the paper rest until i...

1-13 1 SETTING UP Setting the TEL LINE TYPE Before using your fax, you need to make sure it is set for your telephone line type. If you are unsure of your telephone line type, check with your local telephone company. Follow the procedure below if you need to change the telephone line type setting. 1...

1-15 Dialling through a switchboard (PBX) 1 SETTING UP 4 Use [ u ] or [ d ] to select PBX. Press [Set] twice. 5 Use [ u ] or [ d ] to select the access line type for the switching system. Press [Set]. 6 If you chose PREFIX in step 5: Press [Set]. Enter the outside line access number (up to 19 digits...

1-16 Testing the fax After you have assembled the fax, installed the BJ cartridge, and loaded the paper, you can make sure the fax is printing properly by making several copies of a document. (see p. 5-2) If you have problems printing, see Chapter 9.

2 2 PREPARING TO USE YOUR FAX PREPARING TO USE YOUR FAX Main components of your fax..................................... 2-2 Fax controls — the operation panel .......................... 2-3 Guidelines for entering numbers, letters, and symbols...........................................................

2-2 Main components of your fax Please note that your fax may differ from the illustration above. Paper rest ADF (Automatic Document Feeder) and printer cover Paper guide Document guide Document support Multi-purpose tray Printer cover tab Operation panel (see p. 2-3) Paper thickness lever Cartridge...

2-3 2 PREPARING TO USE YOUR FAX Fax controls – the operation panel The buttons on the right of the operation panel have the following two functions: • One-touch speed dialling buttons (see pp. 2-16, 2-18) When the [Function] button’s light is off, the buttons marked 01 to 12 can be used for one-touc...

2-7 Guidelines for entering numbers, letters, and symbols 2 PREPARING TO USE YOUR FAX K K Entering numbers K K Entering symbols Correcting mistakes _________________________ You can clear an entire entry by pressing [Clear]. Alternatively, follow the procedure below to correct individual characters:...

2-8 Registering sender information Personalising your fax _______________________ K K Identifying your documents When sending a document, you can have your fax number and your name (known as your ID), and the current date and time printed out by the receiving fax machine. This information is called ...

2-10 Registering your fax/telephone number and name Follow the procedure below to register your fax/telephone number and name or company name so that this information appears at the top of each document you send. 1 Press [Function]. Press [Data Registration]. 2 Press [Set] twice. 3 Use [ u ] or [ d ...

2-12 Registering one-touch speed dialling numbers and names The quickest way to dial a fax number is to use one-touch speed dialling. This allows you to dial a number by pressing a single button. Before you can use one-touch speed dialling, you must register the receiving number with your fax. One-t...

2-13 Registering one-touch speed dialling numbers and names 2 PREPARING TO USE YOUR FAX 5 Enter the party’s number (up to 120 digits) using the numeric buttons. • Correct errors by pressing [Clear] and re-entering the number. • Press [ l ] to delete the rightmost digit. • To enter a space, press [Sp...

2-14 Registering coded speed dialling numbers and names Use coded speed dialling to dial a fax number at the press of three buttons. A fax/telephone number can be registered under each two-digit speed dialling code (00-99) and you can register up to 100 locations, with each number containing up to 1...

2-17 Registering group dialling numbers and names 2 PREPARING TO USE YOUR FAX 7 Press [Set] twice. 8 Enter the party’s name (up to 16 characters) using the numeric buttons. (see p. 2-5) Correct errors by moving the cursor under the incorrect character using [ l ] or [ r ] and entering the correct ch...

2-18 Automatic dialling Sending a document using one-touch speed dialling, coded speed dialling or group dialling numbers ___________________________________ To use this feature you must first register numbers for one-touch speed dialling (see pp. 2-12, 2-13), coded speed dialling (see p. 2-14) or g...

2-19 2 PREPARING TO USE YOUR FAX Special dialling This section explains how to dial long-distance numbers, confirm a dial tone, and switch temporarily to tone dialling. K K Long-distance dialling When you register a long-distance number, you may have to insert a pause within or after the number. For...

3 3 HANDLING DOCUMENTS HANDLING DOCUMENTS Preparing documents.................................................. 3-2 Types of documents you can scan ......................................... 3-2Problem documents................................................................ 3-2 Loading documents ......

3-2 Preparing documents Types of documents you can scan _____________ K K Size The fax can scan standard A4-, letter-, or legal-size documents. K K Thickness Each sheet of the document should be of the same thickness and between 0.08 mm and 0.13 mm thick, with a paper weight between 75 g/m 2 and 90 ...

3-3 3 HANDLING DOCUMENTS Loading documents Follow the procedure below to load documents into the Automatic Document Feeder (ADF). 1 Adjust the document guide to the width of the document. 2 Gently insert the top of the document face down into the ADF until you hear a beep. Tap multipage documents on...

4 4 HANDLING PAPER HANDLING PAPER Paper requirements ..................................................... 4-2 Printable area ......................................................................... 4-2 Loading paper......................................................................... 4-2

4-2 Paper requirements Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular copier paper, cotton bond paper, or typical letterhead. Your fax does not require special ink jet paper. Always use paper without curls, folds, staples, or damaged edges. Look at ...

5 5 MAKING COPIES MAKING COPIES Copying documents .................................................... 5-2

5-2 Copying documents Before you copy a document, see Chapter 3: HANDLING DOCUMENTS.One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99 copies of one document at a time. Follow the procedure below to copy a document. 1 Load the document face do...

6 6 SENDING DOCUMENTS SENDING DOCUMENTS Preparing to send a document ................................... 6-2 Adjusting the quality of your documents ................................. 6-2 Sending methods.................................................................... 6-3 Dialling methods ...........

6-2 Preparing to send a document Before you send a document, see Chapter 3: HANDLING DOCUMENTS. Adjusting the quality of your documents ________ K K Setting the scanning resolution Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a...

6-4 Dialling methods ____________________________ There are several methods of dialling the receiving party’s number, depending on how your fax is set up. K K Regular dialling Dial a fax number using the numeric buttons.Remember that when using regular dialling, you must press [Start] after entering...

6-5 6 SENDING DOCUMENTS Sending documents Memory sending ____________________________ When you send a document, the fax uses memory sending to send your document. With memory sending, the fax dials the receiving party, quickly scans the document into memory, and then sends the document from memory. ...

6-8 Cancelling sending Follow one of the procedures below to stop sending a document before transmission is completed. K K Cancelling memory sending K K Cancelling manual sending 1 Press [Stop]. The fax asks you to confirm that you want to cancel sending. 2 Press [ : : ] to cancel sending. • Sending...

6-9 6 SENDING DOCUMENTS Redialling when the line is busy There are two methods of redialling: manual redialling and automatic redialling. This section explains these two methods. Manual redialling ____________________________ Press [Redial/Pause] to dial the last number you dialled with the numeric ...

6-10 K K Cancelling automatic redialling Automatic redialling cannot be cancelled with the [Stop] button while the fax is waiting to redial. Redialling can be cancelled by using [Memory Reference]. (see p. 6-14) Follow the procedure below to cancel automatic redialling. K K Setting the options for a...

6-12 Sequential broadcasting Sending a document to more than one location Sequential broadcasting sends one document to more than one location. You can send to a total of 113 locations as follows: One-touch speed dialling = 12 locations Coded speed dialling = 100 locations Regular dialling (Numeric ...

6-13 6 SENDING DOCUMENTS Documents stored in memory Printing a list of documents in memory _________ Your fax can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of each document. Once you know the transaction number of a document in memory, you can print it...

6-15 6 SENDING DOCUMENTS Delayed sending Your fax can send documents automatically at a preset time. This allows you to take advantage of lower late night long-distance rates offered by some telephone companies. It is possible to set the fax to send transmissions at 30 different preset times. See Se...

6-17 Delayed sending 6 SENDING DOCUMENTS 3 Use [ u ] or [ d ] to select the file you want to delete. Use [ l ] or [ r ] to display the telephone number and the time at which delayed sending was set. Press [Set]. 4 Press [ : : ] to delete the file. • The file is not deleted until you press [ : ]. • I...

7 7 RECEIVING DOCUMENTS RECEIVING DOCUMENTS Different ways to receive a document ....................... 7-2 Receiving documents automatically: FAX ONLY MODE ........ 7-3Receiving both documents and telephone calls automatically: Fax/Tel mode ............................................................

7-3 Different ways to receive a document 7 RECEIVING DOCUMENTS Receiving documents automatically: FAX ONLY MODE ______________________________________ If you have a separate telephone line for your fax, set FAX ONLY MODE for the fax to answer all calls as fax calls. K K Setting FAX ONLY MODE Receivi...

7-7 Different ways to receive a document 7 RECEIVING DOCUMENTS Receiving documents manually: MANUALMODE _____________________________________ In MANUAL MODE, if you connect the optional handset, a telephone or an extension phone to the fax, you can receive voice calls as well as manually activate re...

7-9 Different ways to receive a document 7 RECEIVING DOCUMENTS Receiving documents with an answering machine: ANS.MACHINE MODE ________________________ Connecting an answering machine to your fax allows you to receive documents and telephone messages while you are out. In ANS.MACHINE MODE, your fax ...

7-10 Other features Receiving documents while performing other tasks ______________________________________ Your fax is a multitasking device so it can receive documents and voice calls while you are performing other tasks. If you receive a document while performing certain tasks, the fax stores the...

7-12 Cancelling receiving Follow the procedure below if you want to stop receiving a document before reception is completed. 1 Press [Stop]. The fax asks you to confirm that you want to cancel receiving. 2 Press [ : : ] to cancel receiving. • Receiving is not cancelled until you press [ : ]. • If yo...

7-13 7 RECEIVING DOCUMENTS Receiving restriction Follow the procedure below to turn restricted receiving on and off. K K If you selected OFF in step 5: 1 Press [Function]. Press [Data Registration]. 2 Press [Set]. 3 Use [ u ] or [ d ] to select RX SETTINGS. Press [Set]. 4 Use [ u ] or [ d ] to selec...

7-14 K K If you selected ON in step 5: 6 Press [Set] twice. 7 Use [ u ] or [ d ] to select the receiving conditions. • You can select from the following: – WITH SENDER INFO When the sender has registered their fax number on their machine, your fax will receive the document. – REGSTERED SENDER When t...

8 8 SETTINGS AND ACTIVITY REPORTS SETTINGS AND ACTIVITY REPORTS Selecting a menu ........................................................ 8-2 Activity reports ........................................................... 8-7 How to print a report ..........................................................

8-2 Selecting a menu The USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER SETTINGS, and SYSTEM SETTINGS menus allow you to customise the way your fax works. Each menu contains settings that control different functions of your fax. Follow the procedure below to access the different m...

8-3 Selecting a menu 8 SETTINGS AND ACTIVITY REPORTS USER SETTINGS For details on accessing the settings below, see p. 8-2. The default settings and selectable settings vary depending on the current country selection. The values shown here are average values. Name Description Settings DATE & TIM...

8-5 Selecting a menu 8 SETTINGS AND ACTIVITY REPORTS RX SETTINGS For details on accessing the settings below, see p. 8-2. PRINTER SETTINGS For details on accessing the settings below, see p. 8-2. Name Description Settings ECM RX Enable/disable error correction during reception. ON/OFF FAX/TEL AUTO S...

8-6 SYSTEM SETTINGS For details on accessing the settings below, see p. 8-2. Name Description Settings UN/LOCK PHONE Restrict sending with a password. - PASSWORD Set a four-digit password to restrict access to the LOCK PHONE setting below. 0000 to 9999 LOCK PHONE Restrict sending. ON/OFF DATE SETUP ...

8-7 8 SETTINGS AND ACTIVITY REPORTS Activity reports Your fax keeps track of most of its sending and receiving operations. These operations can be printed out in the form of activity reports that can help you check the dates and times of fax transmissions and whether or not each transaction was succ...

8-13 8 SETTINGS AND ACTIVITY REPORTS Restricting use of the fax Use the lock feature of the fax to prevent unauthorised use of the fax. To restrict access to the LOCK PHONE setting, you need to register a password. Set the password and LOCK PHONE setting as explained below. Locking the fax _________...

9 9 SOLUTIONS TO COMMON PROBLEMS SOLUTIONS TO COMMON PROBLEMS Clearing jams ............................................................... 9-2 Jams in the Automatic Document Feeder (ADF) .................... 9-2 Jams in the multi-purpose tray ............................................... 9-3 Peri...

9-2 Clearing jams Jams in the Automatic Document Feeder (ADF) When a document jams or misfeeds in the ADF, CHECK DOCUMENT is displayed on the LCD. Follow the procedure below to clear the document jam. You do not need to unplug the fax when clearing document jams. 1 Press [Stop]. 2 Open the operation...

9-4 Periodic cleaning Your fax requires little periodic maintenance. This section describes the necessary cleaning procedures for the fax. Please note the following before cleaning: • Be sure to disconnect the power cord before cleaning the fax. Since documents in memory are erased when the power is...

9-5 Periodic cleaning 9 SOLUTIONS TO COMMON PROBLEMS K K Cleaning the scanner components Follow the procedure below to periodically check and clean the scanner components. 3 Use a clean, soft, dry, lint-free cloth to remove any ink or paper debris from the interior of the fax (shaded area), especial...

9-7 Periodic cleaning 9 SOLUTIONS TO COMMON PROBLEMS Testing and cleaning the BJ cartridge print head ______________________________________ The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper. To maintain the best possible print quality, these nozzles n...

9-8 K K Cleaning the BJ cartridge print head If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the nozzle check pattern to see if the print head nozzles are operating properly (see p. 9-7). If the pattern is broken or missing, clean the BJ cartridge print ...

9-9 Periodic cleaning 9 SOLUTIONS TO COMMON PROBLEMS 2 Open the printer cover using the printer cover tab. (see p. 2-2) 3 Press [Cartridge]. 4 Raise the blue cartridge lock lever on the cartridge holder and remove the BJ cartridge. 5 Remove the new BJ cartridge from its package, then remove the oran...

9-11 9 SOLUTIONS TO COMMON PROBLEMS Troubleshooting Paper feeding problems ______________________ ❏ Paper does not load. The multi-purpose tray may contain too many sheets. • Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark ( P ). (see p. 1-11) Paper may not b...

9-12 Faxing problems ____________________________ Sending problems ❏ You cannot send a document. The fax may have overheated. • Unplug the fax and let it cool for several minutes. Then plug it back in and try sending again. The fax may not be set for the type of telephone line in use (pulse/tone). •...

9-13 Troubleshooting 9 SOLUTIONS TO COMMON PROBLEMS ❏ Cannot send using Error Correction Mode (ECM). The receiving party’s fax machine may not support ECM. • If the receiving party’s fax machine does not support ECM, then the document is sent in normal mode without error checking. ECM may be disable...

9-14 ❏ The fax does not switch automatically between telephone and fax reception. The fax may not be set to switch automatically between telephone and fax reception. • For the fax to switch automatically, the receive mode must be set to FAX/TEL AUTO SW (Fax/Tel mode) or ANS.MACHINE MODE (see Chapter...

9-15 Troubleshooting 9 SOLUTIONS TO COMMON PROBLEMS ❏ Faxes do not print. The BJ cartridge may not be installed properly. • Make sure the BJ cartridge is installed properly. (see p. 1-9) • Be sure to remove the orange protective tape from the BJ cartridge before you install it. (see p. 1-9) The BJ c...

9-16 Copying problems ___________________________ ❏ The fax will not make a copy. The BJ cartridge may need to be replaced. • Determine if the problem is with the BJ cartridge and replace if necessary. (see p. 9-8) The document may not have been loaded correctly into the Automatic Document Feeder (A...

9-17 Troubleshooting 9 SOLUTIONS TO COMMON PROBLEMS Print quality problems _______________________ ❏ The print quality is not what you expect; print is not clear, is splashed, or blurred, has missing dots or white streaks. The paper you are using may not be supported by the fax. • Make sure you are ...

9-18 LCD messages The following messages are displayed on the LCD when the fax is performing a function or encounters an error. The error code appears in the activity report. (see p. 8-8) Message Error Code Cause Action AUTO REDIAL – The fax is waiting to redial the receiving number because the line...

9-23 9 SOLUTIONS TO COMMON PROBLEMS In case of a power failure The user data settings and registered data for one-touch speed dialling, coded speed dialling and group dialling are saved during a power failure using a built-in battery. However, documents stored in the fax memory will be deleted. If a...

A Options AppendixOptions Optional handset ......................................................... A-2 Package contents ................................................................... A-2 Attaching the handset to your fax ........................................... A-3 Maintaining your handset...

A-2 Optional handset An optional handset is available for connection to your fax. Contact your local authorised Canon dealer for more information on purchasing this option. Package contents ___________________________ Make sure your handset package includes the following items: If anything is damage...

S-1 Specifications Specifications are subject to change without notice. Scanning sheet size: Width: Max. 216 mm Min. 205 mm Thickness: Max. 0.13 mm Min. 0.08 mm Effective scanning size: Width: 208 mm Effective printing size: Width: 203.2 mm Transmission time: G3 ECM MMR: Approx. 6 seconds* Scanning ...

I-1 Index u u button 2-3, 8-2 d d button 2-3, 8-2 l l button 2-3, 2-6, 2-7 r r button 2-3, 2-6, 2-7 t (extension phone) jack 1-5 h (optional handset) jack 1-5 L (telephone line) jack 1-5 A AC power cord, connecting 1-7 Access password, changing 8-14 Access type, registering 1-14, 1-15 ACTIVITY REPOR...