Avaya 4630SW - Manual

Avaya 4630SW

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Table of Contents:

  • Page 5 – Contents; About This Guide
  • Page 6 – Using the Speed Dial Application
  • Page 7 – vii; Using the Directory Application
  • Page 8 – viii
  • Page 9 – ix; Headsets and Handsets
  • Page 11 – xi; Overview; Document Organization; Intended Audience
  • Page 12 – xii; How to Use This Document; This guide contains the following chapters:
  • Page 13 – xiii; Conventions Used; Symbolic Conventions; This guide uses the following typographic conventions:; Related Documentation/Training; These symbols precede additional information about a topic.; Call
  • Page 14 – xiv
  • Page 15 – Introduction
  • Page 17 – Display; Chapter 8; Headset
  • Page 18 – Using the Touchscreen; Volume Control; Standard 12 button pad for dialing phone numbers.; Speaker; Continued
  • Page 19 – Navigating Application Screens; Application Tab/Screen Color Coding
  • Page 20 – Using Your
  • Page 21 – Call Log Application; Telephone
  • Page 22 – Directory Application; The Directory screen has four distinct areas:; and Preferences screen via the Options (; Keyboard for entry of search criteria.
  • Page 23 – Voice Mail Application; The main Voice Mail screen (your “Inbox”) has four distinct areas:; Using the Voice Mail Application
  • Page 24 – Web Access Application; The Web Access Home page display screen has four distinct areas:
  • Page 25 – About the Stock Ticker; Here’s how it works:
  • Page 26 – Locking/Unlocking Your Telephone’s Display; Locking the phone does not prohibit making or receiving calls!; Locking the Display; To lock your 4630 IP Telephone screen display:
  • Page 27 – Unlocking the Display; “THE DISPLAY SCREEN HAS BEEN LOCKED” screen, select Password:.; Repeat Step 2 if your password was incorrect.; If this screen is displayed; Re-enter your password if it was incorrect.
  • Page 28 – When you are logged off the phone, the top line displays “Extension =.”
  • Page 29 – Display Screen Backlighting; Touchscreen Options
  • Page 31 – Places an active call on hold.
  • Page 32 – Making Calls; Phone; Manual Dialing; Telephone Options
  • Page 34 – Speed Dialing a party on a Group List; The number of the selected person is dialed automatically.; Speed Dialing a party using an Administered Feature button
  • Page 35 – Calling a Party From the Call Log; Proceed with the call as you normally would.; Calling a Party From the Directory
  • Page 36 – Calling a Party From the Web Access Application; Receiving Calls
  • Page 37 – Call Handling Features; The current call is placed on hold and you hear a dial tone.; ) Feature button again; All parties are now connected.
  • Page 38 – Retrieving the held call; The call is now active.; Mute; describes both procedures.; Redialing the last number called; The last number dialed is automatically redialed.
  • Page 39 – Redialing using a list of the last eight numbers called; The Redial screen displays the last eight unique numbers dialed.; Speakerphone; button until you reach the desired volume level.
  • Page 41 – Transfer; Dial the number to which you want to transfer the call.
  • Page 43 – in; Speed Dial Groups
  • Page 44 – Changing or Deleting a Group Label; Speed Dial tab at the bottom of the display screen.; The Speed Dial screen displays.; Select the Group label button you want to activate or change.; Erase the entire Group Name
  • Page 45 – Speed Dial Buttons
  • Page 46 – Verify the name and select the Number field.; As you press each character, the Number field populates.; If you want to
  • Page 48 – Deleting a Speed Dial Button Label; Select the Group for the Speed Dial button you want to delete.; The number is deleted.; Select Save to return to the Speed Dial screen.
  • Page 49 – Using the Call Log Application
  • Page 50 – About the Call Log; Caller’s name
  • Page 51 – Viewing the Call Log; Activating/Deactivating Call Logging
  • Page 53 – Adding a Call Log Entry to a Speed Dial Group; Select the Call Log entry you want to add to a Speed Dial Group, then; select the Add to SD button.; The Speed Dial Group Name Selection screen displays.; button changes. If this is the case, the Add to SD button is disabled.
  • Page 54 – Removing Call Log Entries; log entry is created. In this instance, the oldest entry; Removing a Specific Call Log Entry; Select the Call Log entry you want to delete.
  • Page 55 – This chapter describes how to:; About the Directory
  • Page 56 – Locating a Phone Number Using the Directory; from any 4630 application screen.
  • Page 58 – Calling a Person Listed in the Directory; Locating a Phone Number Using
  • Page 59 – Adding a Directory Entry to a Speed Dial Group; The Speed Dial Group Select screen displays.
  • Page 60 – Resolving Search- or Directory-Related Problems; Trouble Message Resolution
  • Page 62 – Accessing the Voice Mail Application; bottom of any 4630 application screen.
  • Page 63 – Using the Inbox; Working With
  • Page 64 – If you want to —; Then —
  • Page 65 – Working With Your Messages; Voice Message Options; The Voice Mail system dials your phone.
  • Page 67 – Replying to Messages; If you want to reply with a voice message, select the Record Voice
  • Page 68 – Changing Voice Mail Options; Changing Your Password
  • Page 69 – Restoring the Default Sort Order; Keyboard Entry screen.; If You Need Help; . A Quick Reference Guide also can be found at
  • Page 71 – Using the Web Access Application
  • Page 72 – Navigating Web Pages; Navigating the Home Page and Other Standard-Size Web Pages; The Web Access screen displays the Home page.
  • Page 73 – on the top; Accessing the Options and Preferences Screen; Access your preferences and phone options by selecting
  • Page 74 – Setting the Screen Idle Timeout Duration
  • Page 75 – Setting the Keyboard Layout; Touchscreen Options and Preferences screen.
  • Page 76 – Setting Button Click Feedback; No click - no audible feedback will occur when you touch the screen.; Calibrating the Screen
  • Page 77 – Cleaning the Screen; The Clean the Screen screen displays.; Call Log Options
  • Page 78 – made to or from your 4630 IP Telephone.
  • Page 79 – Archiving the Call Log; See the procedure in this section titled; Archive from the Call Log Options and Preferences screen.; The Call Log Options and Preferences screen re-displays.
  • Page 80 – Reviewing/Updating the FTP Server IP Address; Message
  • Page 81 – Phone Application Options; the 4630 application screens upon receiving a call.
  • Page 82 – Setting Edit Dialing; The Edit Dialing screen displays.; Select Save to set the Edit Dial field to the option selected.; The Phone Options and Preferences screen displays.
  • Page 83 – Selecting a Personalized Ring; The Phone Options and Preferences screen re-displays.; Selecting a Redial Option; Redial
  • Page 84 – Setting the Go to Phone For Incoming Calls Option; Setting the Go to Phone on Originate Option; Phone Options and Preferences screen.
  • Page 85 – Setting the Call Timer; Options and Preferences screen.; Directory Options
  • Page 86 – Setting Up or Modifying a Directory User ID and Password; To add/modify a Directory User ID and Password, select User; The Directory User ID/Password Keyboard screen displays.; Select Password and touch the appropriate keyboard characters; The Directory Options and Preferences screen re-displays.
  • Page 87 – Speed Dial Options; Setting the Speed Dial “Alphabetize Entries?” Option; Dial Options and Preferences screen.
  • Page 88 – Backing Up and Restoring Speed Dial Groups; To backup/restore your Speed Dial Groups and buttons, select; If Then
  • Page 89 – Network Audio Quality; Select Network Audio Quality from the Main Options & Preferences; Screen (accessed by selecting the; Backup/Restore Options; Check or verify whether an automatic backup has occurred.
  • Page 90 – Setting the Automatic Backup Option; Dial entries backed up automatically.; If
  • Page 91 – Restoring Data from a Backup File
  • Page 92 – If —
  • Page 93 – To update any of the FTP settings, select FTP Setup from the; Backup/Restore Options and Preferences screen.
  • Page 95 – Stock Ticker Option; Setting Up or Modifying the Stock Ticker; Set up your Stock Ticker by:; If you want to —; Then —
  • Page 97 – Activating/Deactivating the Stock Ticker; line to show the ticker.
  • Page 99 – Under Find out More..., select Brochures, then Freedom of Choice
  • Page 100 – Handsets for 4600 Series IP Telephones
  • Page 101 – Troubleshooting
  • Page 102 – Basic Troubleshooting; Suggested Resolution; See
  • Page 103 – Suggested Resolution —
  • Page 105 – Troubleshooting 4630 Applications; Verify the procedure and retry.; SPEED DIAL APPLICATION:
  • Page 106 – CALL LOG APPLICATION:; The Call Log is empty; DIRECTORY APPLICATION:
  • Page 107 – VOICE MAIL APPLICATION:
  • Page 108 – Resetting and Power Cycling the IP Telephone; Resetting Your Phone; This basic reset procedure should resolve most problems.
  • Page 109 – Power Cycling the Phone; Unplug the phone and plug it back in.
  • Page 111 – Index; Numerics
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4630/4630SW IP Telephone

Release 2.0
User’s Guide

555-233-764

Issue 2.0

December 2003

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Summary

Page 5 - Contents; About This Guide

Contents Issue 2.0 December 2003 v About This Guide xi ■ Overview xi ■ Intended Audience xi ■ Issue Date xi ■ How to Use This Document xii ■ Document Organization xii ■ Conventions Used xiii Symbolic Conventions xiii Typographic Conventions xiii ■ Related Documentation/Training xiii 1 Introducing Yo...

Page 6 - Using the Speed Dial Application

Contents vi Issue 2.0 December 2003 2 Using Your 4630/4630SW IP Telephone 2-1 ■ Introduction 2-1 ■ Making Calls 2-2 Manual Dialing 2-2 Automatic (Speed) Dialing 2-3 Calling a Party From the Call Log 2-5 Calling a Party From the Directory 2-5 Calling a Party From the Web Access Application 2-6 ■ Rece...

Page 7 - vii; Using the Directory Application

Contents Issue 2.0 December 2003 vii 5 Using the Directory Application 5-1 ■ Introduction 5-1 ■ About the Directory 5-1 ■ Locating a Phone Number Using the Directory 5-2 ■ Calling a Person Listed in the Directory 5-4 ■ Adding a Directory Entry to a Speed Dial Group 5-5 ■ Resolving Search- or Directo...

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