Avaya 4075 - Manual

Welcome to Avaya 4027, 4070, 4075 DECT Handsets 14 • send and receive messages (4070 and 4075 DECT Handsets only) • configure audio and display settings • create daily and recurrent alarms • use the calculator and stopwatch If you use your handset with Avaya SIP DECT, the following additional featur...

Welcome to Avaya 4027, 4070, 4075 DECT Handsets 16 Avaya 4027 and 4070 DECT Handsets comply with IP50, Avaya 4075 DECT Handset complies with IP54, according to IEC 60 529. Use only in countries where authorized. This equipment complies with EMC requirements of Class B. Safety precautions Observe the...

Getting started 18 Getting started This section describes the tasks you must complete before you use your handset. Use the following information to prepare your handset for use, and to familiarize yourself with the operation of the handset: • “Installing the MEM card and Bluetooth wireless module” (...

Getting started 19 Figure 1: Battery pack To install a battery pack in your handset, perform the following steps: 1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover. 3. Push the battery pack into the casing as shown in Figure 2 . 4. Press the battery pack down ...

Getting started 20 Figure 2: Installing the battery pack Installing the charger To install the charger, perform the following steps: 1. Place the charger on a flat surface. 2. Connect the AC adapter cable to the terminal on the bottom of the charger. 3. Connect the adapter to an electrical outlet. 4...

Getting started 21 Figure 3: Installing the charger

Getting started 22 Charging the batteries Place the handset in the charger as shown in the following figure. Figure 4: Handset installed on charger Important battery information Use the battery pack only as directed. Heat or cold reduces the performance and service life of the batteries. Handsets wi...

Getting started 23 fully charged. Charge the batteries only using the DECT Handset charger supplied with the handset. Charging guidelines Observe the following when you charge your handset: • Charge the battery for at least 6 hours before you use the handset for the first time. This protective measu...

Getting started 24 Charging and operating times Discharged batteries require 6 hours to completely recharge. Completely charged batteries provide the handset with approximately 8 hours of talk time and 100 hours of standby time. WARNING Use only the batteries that Avaya provides or authorises. Charg...

Getting started 25 Charge display A battery charge status symbol appears on the display. When the battery is nearly discharged, the battery charge status symbol flashes and a warning tone sounds. If you are on a call when this happens, the handset switches off after approximately 3 to 5 minutes. If ...

Getting started 26 The following table shows the battery charge status icons. Note: (4075 only) You can configure the LED indicator to flash when the handset battery is low. When you place the handset on the charger, the LED indicator turns off. See “Configuring the LED Indicator (4075 only)” (page ...

Getting started 27 • “Dialogue area” (page 29) • “Soft key line” (page 33) The following figure shows the various areas of the display. Figure 5: Handset display Icon line The icon line displays the status of the handset. The icons for the level of radio signal and battery charge status always appea...

Getting started 29 Dialogue area The Dialogue area is the main area of the handset display. The information that appears in the Dialogue area varies according to the operational mode of the handset. Idle mode In Idle mode, the following information appears in the dialogue area: • the name of the DEC...

Getting started 30 • the number and name (if available) of the calling party for an incoming call • the number and name (if added to your contacts list) of the called party for an outgoing call • the loudspeaker icon (if enabled) • the microphone muted icon (if muted) The following table shows the i...

Getting started 31 Dialogue mode In Dialogue mode, icons or information appear in the Dialogue area according to the operational mode of the handset The following figure shows the Missed call(s) page. Figure 7: Missed call(s) page For more information about key functions, see “Key functions in Dialo...

Getting started 32 The following figure shows the General settings menu. Figure 9: General settings menu For more information about key functions see “Key functions in Menu mode” (page 40) . Edit mode In Edit mode, you can use the dialogue area to enter and edit digits (numbers, date, time, or PIN) ...

Getting started 33 The following figure shows the Contact number editing page. Figure 11: Contacts number editing page The following figure shows the appointment Start date editing page. Figure 12: Appointment Start date editing page For more information about key functions, see “Key functions in Ed...

Getting started 34 signals a high-priority event, green a medium priority event, and orange a low-priority event. You can assign one of the following events to each priority level: • Missed calls • Text messages • Voice messages • Text and voice messages • Mandown • Low battery For an example of eve...

Getting started 35 priorities do not control the order in which the dialogs for the corresponding events appear on the display. See “Configuring the LED Indicator (4075 only)” (page 164) for more details. Handset controls Use the following figure to familiarise yourself with the handset display and ...

Getting started 36 • “Key functions in Dialogue mode” (page 40) • “Key functions in Menu mode” (page 40) • “Key functions in Edit mode” (page 41) • “Locking or unlocking the dialpad” (page 45) Key functions in Idle mode The following table describes the handset key functions in Idle mode. Table 5: K...

Getting started 37 OK key Press the OK key, and then the Lock or Unlock soft key to lock or unlock the dialpad. Call key Press the Call key to initiate a call. Clear key Long press the Clr key to switch your handset on or off. SOS key Long press the SOS key to make an emergency call (if configured)....

Getting started 38 For more information about Idle mode, see “Idle mode” (page 29) . Key functions in Call mode The following table describes the handset key functions in Call mode. # • Press the # key to enter predial mode. • Long press the # key to switch between the current active profile and the...

Getting started 40 Key functions in Dialogue mode The following table describes the handset key functions in Dialogue mode. For more information about Dialogue mode, see “Dialogue mode” (page 31) . Key functions in Menu mode The following table describes the handset key functions in Menu mode. Table...

Getting started 41 For more information about Menu mode, see “Menu mode” (page 31) . Key functions in Edit mode The following table describes the handset key functions in Edit mode. Down key Press the Down key to position the cursor. Left key Press the Left key to position the cursor. Right key Pres...

Getting started 44 You can use your handset keys to enter a number, symbol, or character in text mode. The following table shows the keys you can press, (when the handset is in text mode) to insert letters, numbers, or symbols. Table 10: Key functions in text mode # Press the # key to switch between...

Getting started 45 Locking or unlocking the dialpad Use the dialpad Lock feature to prevent accidental operation of the handset. When the Lock feature is active and you receive an incoming call, the dialpad temporarily unlocks so you can answer the call. The Lock reactivates when you terminate the c...

DECT system configuration 46 DECT system configuration Use the information in this section to configure your DECT handset to work with a DECT system. This section describes the following tasks: • “Accessing the Connectivity menu” (page 46) • “Subscribing the handset to a DECT system” (page 47) • “Ma...

DECT system configuration 47 Subscribing the handset to a DECT system You must subscribe the handset to at least one DECT system before you can use the handset to make a call. The handset can operate with a maximum of four DECT systems, for which the handset stores the name of the system in a subscr...

DECT system configuration 49 You can now use the handset to make and receive calls. Manually selecting the DECT system If you subscribe the handset to more than one DECT system, you can manually select which system the handset uses. To manually select a DECT system, perform the following steps: 10. ...

DECT system configuration 50 Enabling automatic DECT system selection If you subscribe the handset to more than one DECT system, you can configure your handset to automatically select the system to which it connects. If Automatic selection is enabled, when the handset moves out of range of the curre...

DECT system configuration 51 Deregistering the handset To deregister the handset from a DECT system, perform the following steps: Editing the system name and phone number To edit the system name and phone number of your handset, perform the following steps: 1. Open the Connectivity menu, using the s...

Call features 53 Call features Use the information in this section to make and receive calls, and to configure and use call features: • “Make calls” (page 53) • “Answer calls” (page 60) • “Change settings during a call” (page 62) • “Transfer calls” (page 63) • “Voice mail” (page 64) Make calls This ...

Call features 54 Dialling a number To dial a number, perform the following steps: Predial mode Use the information in this section to enter a phone number before you dial. Predialling a number To predial a number, perform the following steps: Editing a number in Predial mode To edit a number in Pred...

Call features 55 Using Speed dial Use the Speed dial feature to make calls by dialling a one-digit code. To use speed dial, perform the following step: Using Loudspeaker Your handset includes a Loudspeaker feature to allow several people in a room to listen to a call. You can predial a call using th...

Call features 56 • Place the handset upright on a smooth, flat surface, and ensure that the loudspeaker and microphone free of obstruction. • Position the handset approximately 0.5 metres away from yourself while you speak. To enable the Loudspeaker feature during a call, perform the following steps...

Call features 57 Using the Central Directory to dial a number Your handset allows you to use the Central Directory to dial a number. The Central Directory is a database that contains user names and Directory Numbers (DN). To use the Central Directory to dial a number, perform the following steps: 4....

Call features 59 Making an SOS call Use this option to make emergency calls to a specific telephone number. When you press the SOS key, the phone sends a text message or initiates a voice call. To make an SOS call, perform the following step: Making an Emergency call When the dialpad is locked, the ...

Call features 60 Answer calls When you receive an incoming call, the ringer sounds and the call alert symbol flashes. You can choose to answer or reject an incoming call. This section describes the following features: • “Answering a call in Normal mode” (page 61) • “Answering a call using any key” (...

Call features 61 Answering a call in Normal mode To answer a call in Normal mode, perform the following step: Answering a call using any key To answer a call using any key, perform the following step: Auto-answering mode In Auto-answering mode, calls are answered automatically on the handset. Muting...

Call features 62 Rejecting a call To reject an incoming call, perform the following step: Change settings during a call During a call, you can adjust the headset or loudspeaker volume or mute the handset. This section describes the following tasks: • “Adjusting the headset or loudspeaker volume” (pa...

Call features 63 To adjust the headset or loudspeaker volume, perform the following step: When you adjust the headset or loudspeaker volume, the handset remembers the new setting the next time you use the handset. Using mute during a call To mute and unmute the handset microphone, perform the follow...

Call features 64 Voice mail Use the Voice mail feature to listen to voice messages left by calling parties. You can receive a voice mail in the following situations: • if your handset is switched off • if your handset is busy • if your handset is out of the coverage area A new voice message dialogue...

Call features 65 To listen to a New voice message, perform the following step: Note: (4075 only) You can configure the LED indicator to flash when voice mail messages are waiting. After you have listened to the voice mail message, the LED indicator turns off. See “Configuring the LED Indicator (4075...

Call features 66 Defining a voice mail number To define a voice mail access number, perform the following steps: 5. Press the Up or Down key to select the Listen to voice mail option. 6. Press the Select soft key. The handset automatically dials the voice mail access number. Attention: Ensure that y...

Calls list 68 Calls list The Calls list stores information about dialled, answered, or missed calls (maximum 50 entries for all lists). When there is more than one call to or from a phone number, only the most recent call appears in the appropriate call list. The Calls menu contains four tabs: All, ...

Calls list 69 Figure 16: Calls list with small text size If you change the time format to am/pm mode and the date format is dd/mm/yyyy (for example 06/12/2007), or mm/dd/yyyy (for example 12/06/2007), or dd-mmm-yyyy (06-Dec-2007), only the date appears in the lists. You can view the time of the call...

Calls list 70 All calls list The All calls list shows all entries from the Answered, Dialled, and Missed calls lists. The most recent entry appears at the top of the list. This section describes the following tasks: • “Accessing the All calls list” (page 70) • “Viewing information about a call” (pag...

Calls list 71 Viewing information about a call To view the information about calls in the All calls list, such as time and date, perform the following steps: Dialling a number To dial a number from the All calls list, perform the following steps: 2. Press the Left or Right key to select the All call...

Calls list 72 Transferring a number to your Contacts list To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps: 2. Press the Up or Down key to highlight the required entry. Attention: If you want to predial from the All calls list, press t...

Calls list 73 Transferring a number to the caller filter list To transfer a number from the All calls list to the caller filter list, perform the following steps: 8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessary). 9. Press the Save soft key. 10. Press...

Calls list 74 Deleting an entry To delete an entry from the All calls list, perform the following steps: 6. Press the Up or Down key to highlight the Caller Filter option. 7. Press the Select soft key. 8. Use the Dialpad to edit the number and enter the name (if necessary). 9. Press the Save soft ke...

Calls list 75 Deleting all entries To delete all entries from the All calls list, perform the following steps: Answered calls list The Answered calls list stores information about the answered calls. The most recent entry appears at the top of the list. This section describes the following tasks: • ...

Calls list 76 • “Deleting all entries” (page 80) Accessing the Answered calls list To access the Answered calls list, perform the following steps: Viewing information about an answered call To view information about an answered call, such as time and date, perform the following steps: 1. Press the C...

Calls list 81 Dialled calls list The Dialled calls list stores information about dialled calls. The most recent entry appears at the top of the list. This section describes the following tasks: • “Accessing the Dialled calls list” (page 81) • “Viewing information about a dialled call” (page 81) • “D...

Calls list 84 Transferring a number to the Caller filter list To transfer a number from the Dialled calls list to the Caller filter list, perform the following steps: Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. 1. Open the Dialled calls list using...

Calls list 86 Missed calls list The Missed calls list stores information about unanswered calls. The most recent entry appears at the top of the list. Note: (4075 only) You can configure the LED indicator to flash when you have missed calls. After you view information about missed calls, the LED ind...

Calls list 87 • If you dial a number from the Missed calls list, the number automatically moves from the Missed calls list to the Dialled calls list. This section describes the following tasks: • “Accessing the Missed calls list” (page 87) • “Viewing information about a missed call” (page 88) • “Dia...

Calls list 88 To access the Missed calls list, perform the following steps: Viewing information about a missed call To view the information about a missed call, such as time and date, perform the following steps: OR 1. When the message “ Number of missed calls: N Show?” appears, perform one of the f...

Calls list 89 Dialling a number To dial a number from the Missed calls list, perform the following steps: Transferring a number to your Contacts list To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps: 1. Open the Missed calls list using...

Contacts 93 Contacts You can use your handset to store contact numbers and names. The Contacts menu allows you to store a maximum of 50 phone numbers and names without a MEM card, or a maximum of 200 with an installed MEM card. You can search for names in the Contacts list. The following restriction...

Contacts 94 • “Editing a contact name” (page 99) • “Editing a contact ringtone” (page 100) • “Deleting a contact” (page 101) • “Speed dial feature” (page 101) • “Transfer numbers to your contacts list” (page 104) • “Transferring numbers to the caller filter list” (page 104) Accessing the Contacts me...

Contacts 95 Adding a contact number A contact can have more than one number associated with it; a maximum of 50 phone numbers without a MEM card, or a maximum of 200 with an installed MEM card. To add an additional number to a contact, perform the following steps: 4. Use the Dialpad to enter the pho...

Contacts 96 Editing a contact number To edit a contact number, perform the following steps: 6. Press the Up or Down key to highlight the New number option. 7. Press the Add soft key to add a new number for this contact. 8. Press the Up or Down key to highlight the required number type. 9. Press the ...

Contacts 98 Deleting a contact number To delete a contact number, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 94) . 2. Press the Up or Down key to choose the contact to edit. 3. Press the More soft key. 4. Press the Up or Down key to ...

Contacts 99 Editing a contact name To edit a contact name, perform the following steps: 13. Press the Clr key one or more times to return to the idle display. 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 94) . 2. Press the Up or Down key to choose the contact to e...

Contacts 100 Editing a contact ringtone To change a contact ringtone, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 94) . 2. Press the Up or Down key to choose the contact to edit. 3. Press the More soft key. 4. Press the Up or Down key...

Contacts 101 Deleting a contact To delete a contact, perform the following steps: Speed dial feature Use the Speed dial feature to place calls by dialling a one-digit code. To dial a number using Speed dial, ensure that your handset is in idle mode and long press the key to which you assigned the nu...

Contacts 102 • “Clearing the speed dial number” (page 103) Assigning a speed dial number To assign a speed dial number, perform the following steps: Reassigning the speed dial number To reassign a speed dial number, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing...

Contacts 103 Clearing the speed dial number To clear a speed dial assignment, perform the following steps: 2. Press the Up or Down key to choose a new contact for which to configure a speed dial number. 3. Press the More soft key. 4. Press the Up or Down key to highlight the Speed dial option. 5. Pr...

Contacts 104 Transfer numbers to your contacts list You can transfer phone numbers from any calls list to your contacts list. See the following sections for information about transferring a number to your contacts list: • To transfer a number from the All calls list, see “Transferring a number to yo...

Messaging 107 Messaging You can send and receive text messages using the Avaya 4070 and 4075 DECT Handsets. Note: (4075 only) You can configure the LED indicator to flash when you have new (unread) text messages. After you check the messages, the LED indicator turns off. See “Configuring the LED Ind...

Messaging 108 Message limitations The following limitations apply to the Messaging feature: • With a MEM card installed, the system can store up to 80 messages. • You can send or receive messages if your handset is in range of a DECT system to which the handset is subscribed. • An error beep sounds ...

Messaging 109 The following table describes the message icons. Saving a new message or editing a draft To save a new message or edit a draft, perform the following steps: 2. Press the Up or Down key to highlight the Messaging icon. 3. Press the Select soft key. Table 13: Menu section icons Icon Desc...

Messaging 110 Sending a message To send a new message or draft, perform the following steps: 3. Press the Up or Down key to highlight the New Message option or the existing draft. 4. Use the Dialpad to create or edit the message. 5. Press the Clr key. 6. Press the Yes soft key to save the message as...

Messaging 112 Alternatively, you can send a message to an addressee using your Central Directory (available only if provided by your communication system): Follow steps 1-6 of section “Using the Central Directory to dial a number” , then select the More menu and select the Send message option. Delet...

Messaging 113 Deleting all draft messages To delete all draft messages, perform the following steps: 6. Press the Select soft key. 7. Press the Yes soft key to confirm the changes. 8. Press the Clr key one or more times to return to the idle display. 1. Open the Messaging menu using the steps in “Ac...

Messaging 114 Inbox This section describes the following tasks: • “Accessing the Messaging Inbox” (page 114) • “Reading a message” (page 115) • “Replying to a message” (page 115) • “Forwarding a message” (page 116) • “Saving a number to the contacts list” (page 118) • “Deleting a message” (page 118)...

Messaging 115 Reading a message To read a message that you have received, perform the following steps: Replying to a message To reply to a message, perform the following steps: 1. Open the Inbox using the steps in “Accessing the Messaging Inbox” (page 114) . 2. Press the Up or Down key to highlight ...

Messaging 116 Forwarding a message To forward a message, perform the following steps: 5. Press the Reply soft key. 6. Use the Dialpad to enter the message you want to send. 7. Press the Send soft key. 8. Press the Up or Down key to select Normal or Urgent . Attention: For more information, see “Conf...

Messaging 118 Saving a number to the contacts list To save a number from the Inbox to your contacts list, perform the following steps: Deleting a message To delete a message from the Inbox, perform the following steps: 1. Open the Inbox using the steps in “Accessing the Messaging Inbox” (page 114) ....

Messaging 119 Deleting all messages from the Inbox To delete all messages from the Inbox, perform the following steps: 2. Press the Up or Down key to highlight the message you want to delete. 3. Press the More soft key. 4. Press the Up or Down key to select the Delete message option. 5. Press the Se...

Messaging 120 7. Press the Clr key one or more times to return to the idle display.

Messaging 121 Sent messages This section describes the following tasks: • “Accessing the Sent Messages menu” (page 121) • “Reading a sent message” (page 121) • “Forwarding a sent message” (page 122) • “Deleting a sent message” (page 123) • “Deleting all sent messages” (page 124) Accessing the Sent M...

Messaging 122 Forwarding a sent message To forward a sent message, perform the following steps: 2. Press the Up or Down key to highlight the sent message. 3. Press the View soft key to read the message. 4. Press the Up or Down key to scroll through the text of the message. 5. Press the Clr key one o...

Messaging 123 Deleting a sent message To delete a sent message, perform the following steps: 7. Press the Up or Down key to select Normal or Urgent . For more information, see “Configuring Message display setting” (page 127) . 8. Press the Select soft key and press the Up or Down key to choose any o...

Messaging 124 Deleting all sent messages To delete all sent messages, perform the following steps: 3. Press the More soft key. 4. Press the Up or Down key to select the Delete message option. 5. Press the Select soft key and then press the Yes soft key to confirm the changes. 6. Press the Clr key on...

Messaging 125 Message settings This section describes the following tasks: • “Accessing the message Settings menu” (page 125) • “Configuring the Overwrite option” (page 125) • “Managing sent messages” (page 127) • “Configuring Message display setting” (page 127) • “Configuring Automatic Answer setti...

Messaging 126 When there is no room to store an incoming message, the handset does one of the following: • If the Overwrite option is enabled, the oldest message stored on the phone is overwritten. • If the Overwrite option is disabled, the handset does one of the following: — for urgent messages, t...

Messaging 127 Managing sent messages Use this option to choose whether sent messages are stored in the handset: • If the Sent message option is enabled, sent messages are stored in the handset. • If the Sent message option is disabled, sent messages are not stored. To configure the sent message opti...

Messaging 128 To configure the Message display setting, perform the following steps: Configuring Automatic Answer setting Use this setting to allow the handset, when receiving special messages, to disconnect the current call with audible indication and set up the new voice call. 1. Open the message ...

Messaging 129 Configuring Silent Answer setting Use this setting to allow the handset, when receiving special messages, to disconnect the current call without an audible indication and set up the new voice call. 2. Press the Up or Down key to highlight the Auto answer msg option. 3. Press the Select...

Messaging 130 Normal and urgent messages The system differentiates between normal and urgent messages, which the handset signals with different ringer melodies. • Normal messagesYou need not confirm normal messages. If you enable normal message display, normal messages appear on the display immediat...

Messaging 131 • “Confirming urgent messages” (page 131) Confirming urgent messages You must confirm the receipt of an urgent message. If you do not confirm an urgent message within 60 seconds, the system notifies the originator that the message was not delivered. When you receive an urgent message, ...

Messaging 132 Message list full The message list can store a maximum of 80 messages if a MEM card is installed; if the MEM card is full, the message “Storage full” appears, and the system handles new messages according to the overwrite setting. You can configure how your handset handles new messages...

Calendar 133 Calendar View the calendar in weekly or monthly format. You can also configure reminders, appointments, and meeting alerts. The Calendar allows you to store a maximum of 80 (without the MEM card) and a maximum of 100 (with installed MEM card) appointments. This section describes the fol...

Calendar 134 • “Deleting an appointment” (page 141) Accessing the Calendar To access the Calendar, perform the following steps: Changing the calendar format To change the calendar format, perform the following steps: CAUTION You must charge your handset before you configure the handset time and date...

Calendar 135 Selecting a date To select a date in the calendar, perform the following steps: 2. Press the More soft key 3. Press the Up or Down key to highlight the View week or View month option. 4. Press the Select soft key. 5. Press the Clr key one or more times to return to the idle display. 1. ...

Calendar 136 Adding an appointment To add an appointment to the calendar, perform the following steps: 1. Open the Calendar menu using the steps in “Accessing the Calendar” (page 134) . 2. Press the More soft key to highlight the Go to date option 3. Press the Select soft key. 4. Use the Dialpad to ...

Calendar 137 Viewing an appointment To view an appointment in the calendar, perform the following steps: 15. Use the Dialpad to enter the subject of the appointment. 16. Press the Continue soft key. 17. Use the Dialpad to enter the location of the appointment. 18. Press the Continue soft key. 19. Pr...

Calendar 138 Editing an appointment To edit an appointment in the calendar, perform the following steps: 6. Press the Select soft key. 7. Press the Up or Down key to highlight the appointment to view. 8. Press the View soft key. 9. Press the Clr key one or more times to return to the idle display. 1...

Calendar 140 Copying an appointment To copy an appointment, perform the following steps: 1. Open the Calendar menu, using the steps in “Accessing the Calendar” (page 134) . 2. Press the More soft key to highlight the Go to date option 3. Press the Select soft key. 4. Use the Dialpad to enter the dat...

Calendar 141 Deleting an appointment To delete an appointment from the calendar, perform the following steps: 12. Press the Up or Down key to highlight the required duration. 13. Press the Select soft key. 14. Optionally, use the Dialpad to enter the subject of the appointment, and press the Continu...

Calculator, Stopwatch, and Alarms 143 Calculator, Stopwatch, and Alarms This section explains the following features available on your Avaya 4027, 4070, or 4075 DECT Handset: • “Using the Calculator” (page 143) • “Using the Stopwatch” (page 145) • “Alarms” (page 147) Using the Calculator Use the cal...

Calculator, Stopwatch, and Alarms 145 The following table shows the calculator icons available for your use. Using the Stopwatch Use the stopwatch to measure elapsed time. To start the stopwatch, perform the following steps: 13. Press the Clr key one or more times to return to the idle display. Atte...

Calculator, Stopwatch, and Alarms 146 2. Press the Up or Down key to highlight the Accessories icon. 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Stopwatch option. 5. Press the Select soft key. 6. Press the Start soft key to start timing. The Stop or Continue soft key a...

Calculator, Stopwatch, and Alarms 147 Alarms Use the Alarm feature to configure alarms. This section describes the following tasks: • “Nonrecurrent alarms” (page 147) • “Recurrent alarms” (page 150) Nonrecurrent alarms Use the procedures in this section to manage nonrecurrent alarms: • “Creating an ...

Calculator, Stopwatch, and Alarms 148 Creating an alarm To create a nonrecurrent alarm, perform the following steps: 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories icon. 3. Press the Select soft key. 4. Press the Up or Down key to highlig...

Calculator, Stopwatch, and Alarms 149 Editing an alarm To edit a nonrecurrent, perform the following steps: 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories icon. 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Al...

Calculator, Stopwatch, and Alarms 150 Turning off an alarm To turn off a nonrecurrent, perform the following steps: Recurrent alarms Use the procedures in this section to manage weekly recurrent alarms: • “Creating a recurrent alarm” (page 151) • “Editing a recurrent alarm” (page 152) • “Turning off...

Calculator, Stopwatch, and Alarms 151 Creating a recurrent alarm To create a recurrent alarm, perform the following steps: 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories icon. 3. Press the Select soft key. 4. Press the Up or Down key to h...

Calculator, Stopwatch, and Alarms 152 Editing a recurrent alarm To edit a recurrent alarm, perform the following steps: 13. Press the Clr key one or more times to return to the idle display. 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories ...

Calculator, Stopwatch, and Alarms 153 Turning off a recurrent alarm To turn off a recurrent alarm, perform the following steps: 10. Press the Up or Down key to highlight the required days of the week. 11. Press the Mark soft key. 12. Press the Unmark soft key to unmark a marked day of the week (if n...

Telephone settings 155 Telephone settings Use the information in this chapter to configure the following: • “General settings” (page 155) • “Audio settings” (page 173) • “Display settings” (page 189) • “Call settings” (page 196) • “Connectivity settings” (page 217) General settings The following tab...

Telephone settings 156 • “Accessing the General settings menu” (page 156) • “Profile configuration” (page 156) • “Configuring the time and date” (page 160) • “Choosing a language” (page 162) • “Configuring shortcuts” (page 163) • “Configuring the LED Indicator (4075 only)” (page 164) • “Security opt...

Telephone settings 158 Long press the # key in Idle mode to switch between the active profile and the Silent profile. If the active profile is Silent, long press the # key in Idle mode to switch to the Normal profile. You can configure the following features for each profile: • Ring volume • Ring me...

Telephone settings 160 Configuring the time and date Use the time and date option to configure the time and date. Configuring the time To configure the time, perform the following steps: WARNING You must charge your handset before you configure the handset time and date. Each time you remove the bat...

Telephone settings 161 Configuring the date To configure the date, perform the following steps: 7. Press the More soft key to edit the time format. 8. Press the Up or Down key to highlight the required time format. 9. Press the Select soft key. Attention: Depending on the Time and Date format you ch...

Telephone settings 162 Choosing a language You can configure your handset to operate in any of the following languages: • English • Spanish • German 4. Press the Up or Down key to highlight the Date option. 5. Press the Select soft key. 6. Use the Dialpad to edit the date. 7. Press the More soft key...

Telephone settings 163 • French • Italian • Dutch • Portuguese • Danish • Swedish • Turkish • Polish • Greek • Russian • Norwegian To choose a language, perform the following steps: Configuring shortcuts Use the information in this section to assign shortcuts that allow you to access handset menus o...

Telephone settings 164 To assign a shortcut, perform the following steps: Configuring the LED Indicator (4075 only) Use the information in this section to configure the LED indicator that appears to the left of the speaker on the Avaya 4075 DECT Handset. For more information, see “LED indicator (407...

Telephone settings 165 Security options You can use the following options to secure your handset: phone lock, automatic key lock, and PIN code. This section describes the following tasks: 2. Press the Up or Down key to highlight the LED signal option. 3. Press the Select soft key. 4. Press the Up or...

Telephone settings 166 • “Using the Phone lock feature” (page 166) • “Automatic dialpad lock” (page 167) • “Unlocking the dialpad” (page 168) • “Changing the PIN code” (page 168) • “Entering Proxy Password” (page 169) Using the Phone lock feature Enable the Phone lock feature to avoid unauthorised u...

Telephone settings 167 Automatic dialpad lock The Automatic dialpad lock feature disables key input if you do not press any keys for a configurable period of time. To configure the number of seconds the system waits before enabling dialpad lock, change the “second value” timer in the Power save menu...

Telephone settings 168 Unlocking the dialpad To unlock the dialpad, perform the following steps: Changing the PIN code Use the information in this section to change the PIN code on the handset. To change the PIN code, perform the following steps: 8. Press the Clr key one or more times to return to t...

Telephone settings 169 Entering Proxy Password Proxy password feature is used only in case SIP DECT system authentication is based on the password configured in the handset. To configure Proxy password, learn it from your Commination system administrator and perform the following steps: 4. Press the...

Telephone settings 170 Defining the handset name You can define a handset name (maximum of 16 characters) to appear on the idle display. 2. Press the Up or Down key to highlight the Security option. 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Proxy password option. 5. ...

Telephone settings 171 To define the handset name, perform the following steps: Resetting the handset Reset the handset to restore all options to the factory default state. Your contacts, the handset PIN, and system subscriptions are not impacted by reset. To reset the handset, perform the following...

Telephone settings 172 Resetting the MEM card Use the information in this section to erase all data from the memory (MEM) card. To reset the MEM card, perform the following steps: 2. Press the Up or Down key to highlight the Reset settings option. 3. Press the Select soft key. 4. Press the Yes soft ...

Telephone settings 173 Viewing information Use the status option to view information about the software release installed on the handset, hardware version of the handset, battery charge status, level of radio signal, and available memory. To view status information, perform the following steps: Audi...

Telephone settings 174 • “Configuring the ring volume” (page 175) • “Defining the ring external melody” (page 175) • “Defining the ring internal melody” (page 176) • “Defining the Ring unknown call melody” (page 177) • “Defining the Normal message melody” (page 177) • “Defining the Urgent message me...

Telephone settings 175 Configuring the ring volume To change the ringer volume, perform the following steps: Defining the ring external melody The Avaya 4070 and 4075 DECT Handsets offer 20 melodies, while the Avaya 4027 DECT Handset offers 10 melodies. 4. Press the Left or Right key to choose the S...

Telephone settings 176 To define a melody for external calls, perform the following steps: Defining the ring internal melody To define a melody for internal rings, perform the following steps: 1. Open the Sounds and alerts menu using the steps in “Accessing the Sounds and alerts menu” (page 174) . 2...

Telephone settings 177 Defining the Ring unknown call melody Defining the Normal message melody To define a melody for normal message alerts, perform the following steps: 2. Press the Up or Down key to highlight the Ring internal option. 3. Press the Select soft key. 4. Press the Up or Down key to s...

Telephone settings 178 For more information about normal and urgent messages, see “Configuring Message display setting” (page 127) . Defining the Urgent message melody To define a melody for urgent message alerts, perform the following steps: 2. Press the Up or Down key to highlight the Ring normal ...

Telephone settings 179 For more information about normal and urgent messages, see “Configuring Message display setting” (page 127) . Defining the Ring emergency melody Enabling the Increasing ring feature If you enable the Increasing ring feature, the volume level gradually increases during an alert...

Telephone settings 180 Configuring Alert volume Use this function to change the alert volume. To change the alert volume, perform the following steps: 4. Press the Up or Down key to select On or Off . 5. Press the Select soft key to apply the changes. 6. Press the Clr key one or more times to return...

Telephone settings 181 Defining the Alert tone melody To define a melody for alerts, perform the following steps: Enabling Increasing alert If you enable the Increasing alert feature, the volume level gradually increases during an alert. To enable the Increasing alert feature, perform the following ...

Telephone settings 182 Enabling the Vibrator If you enable the Vibrator feature, the handset vibrates to alert you about incoming calls. You can configure the handset to vibrate, ring, or both. To enable the Vibrator feature, perform the following steps: 2. Press the Up or Down key to highlight the ...

Telephone settings 183 Enabling the Key sound If you enable the Key sound feature, a sound occurs when you press a key. To enable the Key sound feature, perform the following steps: 2. Press the Up or Down key to highlight the Vibrator option. 3. Press the Select soft key. 4. Press the Up or Down ke...

Telephone settings 184 Enabling Confirmation sound You can configure your handset to play a Confirmation sound when you successfully perform an action. To enable Confirmation sound, perform the following steps: 4. Press the Up or Down key to select Silent (disabled), Click, or Tone (different types ...

Telephone settings 185 Enabling the Coverage warning If you enable the Coverage warning feature, a sound occurs when the handset is out of base station coverage. To enable the Coverage warning feature, perform the following steps: 5. Press the Select soft key to apply the changes. 6. Press the Clr k...

Telephone settings 186 Enabling the Charger warning If you enable the Charger warning feature, a sound occurs when the handset is placed in the charger. To enable the Charger warning feature, perform the following steps: Configuring Missed call time Set the Missed call time in range of 1 to 99 secon...

Telephone settings 187 To configure Missed call time on your handset, perform the following steps: Configuring Cadence Mode A cadence defines the duration of the on and off phases of a ringing cycle. You can use the Tones and Cadences feature on the Avaya Communication Server 1000 (Avaya CS 1000) sy...

Telephone settings 189 Display settings Use the information in this section to customise the handset display as follows: • “Accessing the Display settings menu” (page 189) • “Wallpaper customisation” (page 189) • “Selecting a theme” (page 192) • “Startup customisation” (page 192) • “Configuring Powe...

Telephone settings 190 Selecting wallpaper by theme To select wallpaper according to the selected theme, perform the following steps: Selecting wallpaper other than from the current theme To select wallpaper from a source other than the current theme, perform the following steps: 1. Open the Display...

Telephone settings 191 Clearing wallpaper If you do not want wallpaper to appear on your handset, perform the following steps: 4. Press the Up or Down key to select the Picture option. 5. Press the Up or Down key to select an image from the list. 6. Perform one of the following: Press the Show soft ...

Telephone settings 192 Selecting a theme A theme is a combination of images and colour gradations for the wallpaper, startup display, and menu of your handset. To select a theme, perform the following steps: Startup customisation Use the information in this section to customise the image that appear...

Telephone settings 193 Selecting a startup image by theme To select a startup image according to the selected theme, perform the following steps: Selecting a startup image other than from the current theme To select a startup image from a source other than the selected theme, perform the following s...

Telephone settings 194 Clearing the startup image If you do not want to use a startup image, perform the following steps: 4. Press the Up or Down key to select the Picture option. 5. Press the Up or Down key to select a picture from the list. 6. Perform one of the following: Press the Show soft key ...

Telephone settings 195 Configuring Power save To configure how long the handset remains idle before entering an energy-saving state, perform the following steps: 5. Press the Clr key one or more times to return to the idle display. 1. Open the Display menu using the steps in “Accessing the Display s...

Telephone settings 196 Call settings You can change the call settings for your handset. Use the handset Settings menu to perform the following: • “Accessing the call settings menu” (page 196) • “Accessing call and message statistics” (page 197) • “Answer mode configuration” (page 197) • “Caller filt...

Telephone settings 197 Accessing call and message statistics You can view call and message statistics using the Units menu. To access statistics information, perform the following steps: Answer mode configuration You can configure your handset to handle incoming calls in any of the following ways: •...

Telephone settings 198 • Normal answer mode — answer using the OK or Call key This section describes the following tasks: • “Activating Any key Answer mode” (page 198) • “Activating Auto answer mode” (page 198) • “Activating Normal answer mode” (page 199) Activating Any key Answer mode To activating...

Telephone settings 199 Activating Normal answer mode To activate Normal answer mode, perform the following steps: 2. Press the Up or Down key to highlight the Answer mode option. 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Auto answer option. 5. Press the Select soft k...

Telephone settings 200 Caller filter configuration You can use the Caller filter to selectively block or accept calls from specified phone numbers. You can filter up to 10 phone numbers using the caller filter list. When the caller filter function is active, a filter icon appears on the display. Thi...

Telephone settings 201 Adding an entry to the Caller filter list To add an entry to the Caller filter list, perform following steps: 2. Press the Up or Down key to highlight the Caller filter option. 3. Press the Select soft key. 1. Open the Caller filter menu using the steps in “Accessing the Calle...

Telephone settings 202 Editing entries in the Caller filter list To edit entries in the Caller filter list, perform the following steps: OR 5. Press the Up or Down key to highlight the Enter number option, press the Select soft key, use the Dialpad to enter the telephone number and the name, and pre...

Telephone settings 203 Deleting an entry from the Caller filter list To delete an entry from the Caller filter list, perform the following steps: 4. Press the Up or Down key to highlight the required entry. 5. Press the More soft key. 6. Press the Up or Down key to highlight the Edit option. 7. Pres...

Telephone settings 204 Deleting all entries in the Caller filter list To delete all entries in the Caller filter list, perform the following steps: 5. Press the Up or Down key to highlight the Delete option. 6. Press the Select soft key. 7. Press the Yes soft key to confirm the changes. 8. Press the...

Telephone settings 205 Activating Caller filter To activate an accept or block list, perform the following steps: 9. Use the Dialpad to enter the PIN code. 10. Press the OK soft key. 11. Press the Clr key one or more times to return to the idle display. Attention: If you activate the Caller filter a...

Telephone settings 206 Deactivating Caller filter To deactivate an accept or block list, perform the following steps: Emergency call configuration Use the Emergency call feature to dial a number or send a text message rapidly. Use the Emergency call menu to store an emergency number and a text messa...

Telephone settings 207 • If you define a message (up to 160 characters in length), the handset sends the emergency message to the emergency number. Configuring an emergency call number To configure an emergency call number, perform the following steps: Attention: The Emergency call feature is availa...

Telephone settings 208 Creating an emergency call text message To create an emergency call text message, perform the following steps: OR 6. Press the Up or Down key to highlight Lookup contact, press the Select soft key, press the Up or Down key to highlight the required number from your contacts li...

Telephone settings 210 • If you enter a Mandown text message (up to 160 characters in length), the handset sends that message to the configured number. Note 1: If you want to cancel the Mandown condition, you must deliberately clear it; the handset does not automatically cancel the Mandown condition...

Telephone settings 211 Configuring the Mandown call number To configure the number the handset calls in the event of a Mandown event, perform the following steps: 2. Press the Up or Down key to highlight the Mandown call option. 3. Press the Select soft key. 4. Press the Up or Down key to highlight ...

Telephone settings 212 Create a Mandown text message To compose a text message that the Mandown feature sends instead of the Mandown call, perform the following steps: 4. Press the Up or Down key to highlight the Number option. 5. Press the Select soft key. OR 6. Press the Up or Down key to highligh...

Telephone settings 213 When the Mandown call Auto answer option is enabled, the handset automatically answers the next incoming call after the Mandown notification is performed, and enables the speaker and handsfree profile. Enabling Mandown Auto answer To enable Auto answer for a Mandown call, perf...

Telephone settings 214 Configuring Mandown call Delay To control how long the handset waits after it detects that the handset has left the vertical orientation before it sets the Mandown condition, configure the Mandown Call Delay using the following steps: 2. Press the Up or Down key to highlight t...

Telephone settings 215 Configuring Mandown call Prealarm time To control how long the handset waits after it sets the Mandown condition before dialling the Mandown call number or sending the Mandown text message, configure the Mandown call Prealarm time using the following steps: 4. Press the Up or ...

Telephone settings 216 Activating the Silent charging feature Activate the Silent charging feature if you do not want the handset to ring or vibrate while in the charger. Operation returns to normal when you lift the handset from the charger. To activate the Silent charging feature, perform the foll...

Telephone settings 217 Connectivity settings You can configure the connectivity settings for your handset as follows: • RegisterFor information about registering the handset, see “Subscribing the handset to a DECT system” (page 47) . • DeregisterFor information about deregistering the handset, see “...

Accessing additional features using FFC or SPRE codes 219 Accessing additional featuresusing FFC or SPRE codes Use Flexible Feature Codes (FFC) and Special Prefix (SPRE) codes to access additional features. Contact your system administrator to check if these features are available for your use. You ...

Accessing additional features using FFC or SPRE codes 220 To access additional features using FFC or SPRE codes: Use the following table to record FFC or SPRE codes for features available on your system, based on the information provided by your system administrator. 1. Use the Dialpad to enter the ...

Handset accessories 221 Handset accessories This section describes the accessories that you can use with your handset: • “Available accessories” (page 221) • “Belt clip” (page 223) • “Installing the headset” (page 227) • “Removing and installing the battery pack (4075 only)” (page 227) • “Charging t...

Handset accessories 222 AC Adapter UK (for 4027 and 4070) AC Adapter for Desktop Charger— UK mains plug. N0162962 AC Adapter ANZ (for 4027 and 4070) AC Adapter for Desktop Charger— Australia and New Zealand mains plug. N0162961 Battery Pack (for 4027 and 4070) Extra handset battery pack for Avaya 40...

Handset accessories 223 Belt clip You can use the belt clip to fasten the handset on a belt (swivel belt clip), shirt, or coat pocket (executive clip). Installing the belt clip To install the belt clip, perform the following steps: 1. Place the handset face down on a flat surface. 2. If you have a A...

Handset accessories 225 Figure 18: Installed swivel belt clip (only for 4027 and 4070) Figure 19: Installed executive clip Handset Swivel belt clip Executive Handset clip

Handset accessories 226 Uninstalling the belt clip To uninstall the belt clip, perform the following steps: 1. Place the handset face down on a flat surface. 2. If you have an Avaya 4075 DECT Handset, unscrew the belt clip, install the belt clip compartment cover and tighten the screws. If you have ...

Handset accessories 227 Installing the headset To use the optional wired headset with your Avaya 4027, 4070, or 4075 DECT Handset, install it as shown in the following figure. Note: (4075 only) The headset jack is covered by a protective plug. Remove it before installing the headset. Figure 21: Inst...

Handset accessories 228 4. If you need: to install a memory (MEM) card, see “MEM card installation and removal” (page 231); to install a Bluetooth wireless technology module, see “Bluetooth wireless technology module installation” (page 234); to charge the battery pack refer, see “Charging the batte...

Handset accessories 229 Figure 23: Installing the battery pack Charging the battery pack (4075 only) You can charge the battery for your Avaya 4075 DECT Handset without having the battery installed in the handset. Use the following steps to charge the battery pack: 1. If the battery pack is installe...

Handset accessories 230 3. Insert the battery pack into the charger slot as shown in Figure 24 . When the battery pack is fully charged, the indicator lamp goes out. 4. Remove the battery pack from the charger, and replace the protective plastic cover over the battery charger slot. 5. Install the ba...

Handset accessories 231 MEM card installation and removal You can install an optional removable memory (MEM) card in your Avaya 4027, 4070, or 4075 DECT Handset. The MEM card allows you to personalise your handset. If you install a blank MEM card, the handset automatically copies configuration data ...

Handset accessories 232 You must remove the battery pack before you can remove or install the MEM card. Reinstall the battery pack after you remove or install the MEM card. The MEM card tray is under the battery pack on the back of the handset. Extracting the MEM card from the frame To install the M...

Handset accessories 233 Note: For information about removing the Avaya 4075 DECT Handset battery compartment cover, see “Removing and installing the battery pack (4075 only)” (page 227) . 3. Slide in the MEM card from under the two small crescents and press it, as shown in Figure 26. 4. Ensure that ...

Handset accessories 234 Figure 27: Removing the MEM card Bluetooth wireless technology module installation Your Avaya 4070 and 4075 DECT Handsets are equipped with a radio system to support Bluetooth wireless technology enabled headsets. Ensure that you are familiar with the operation of the navigat...

Handset accessories 236 Figure 28: Bluetooth wireless technology module installed Removing the Bluetooth wireless technology module from your Avaya 4070 or 4075 DECT Handset To remove the Bluetooth wireless technology module from your Avaya 4070 or 4075 DECT Handset, perform the following steps: 1. ...

Handset accessories 237 Note: On the Avaya 4075 DECT Handset, the Bluetooth wireless technology compartment is oriented 90 degrees clockwise in comparison to Avaya 4070 DECT Handset. 4. Reinstall the battery pack as shown in Figure 2. 5. Replace the battery cover. Figure 29: Bluetooth wireless techn...

Handset accessories 238 Bluetooth wireless technology headset installation You can install a Bluetooth wireless technology headset on your handset. The following table describes the Bluetooth wireless technology headset status icons. This section describes the following tasks: • “Accessing the Bluet...

Handset accessories 240 Enabling and disabling Bluetooth wireless technology connectivity To enable and disable Bluetooth wireless technology connectivity, perform the following steps: Adding a Bluetooth wireless technology headset To add a Bluetooth wireless technology headset, perform the followin...

Handset accessories 242 Deleting a Bluetooth wireless technology headset To delete a Bluetooth wireless technology headset, perform the following steps: 2. Press the Up or Down key to highlight the Paired devices option. 3. Press the Select soft key. 4. Press the Up or Down key to highlight the requ...

Handset accessories 243 6. Press the Up or Down key to highlight the Delete option. 7. Press the Yes soft key to confirm the deletion. 8. Press the Clr key one or more times to return to the idle display. Delete Yes R

Terms you should know 245 Terms you should know Avaya Communication Ser ver 1000 (Avaya CS 1000) Your office Private Branch Exchange system. DECT Digital Enhanced Cordless Telecommunications Director y Number (DN) A number that consists of one to seven digits for a telephone. Also known as an extens...

Terms you should know 246 Soft keys Two keys located below the display, that have different functions and labels depending on the current operational mode of the handset System or Switch Your office communication system. Traditional DECT Avaya DECT system based on DMC cards. Voice mail A system that...

Index 247 Index A accessing additional features using FFC or SPRE codes 220accessing general settings menu 156accessing the caller filter menu 200accessories 221alerts accessing the sounds and alerts menu 174 configuring alert volume 180configuring Cadence Mode 187 configuring ring volume 175definin...