Xerox 7435 - Manual - manualsarea.com

Page 3 - Contents; General Information

WorkCentre 7425/7428/7435 System Administrator Guide 3 Contents 1 General Information Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 2 Installation Installation . . . . . . . . . . . . ....

Page 6 - Printer Management

WorkCentre 7425/7428/7435System Administrator Guide 6 Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

Page 7 - Troubleshooting

WorkCentre 7425/7428/7435 System Administrator Guide 7 Thumbnail Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187Hard Disk Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

Page 9 - General Information

9 1 General Information This chapter includes:• Resources on page 10

Page 12 - Overview; Changing the Default Main Screen

Installation WorkCentre 7425/7428/7435System Administrator Guide 12 Installation Overview 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the other end of the cable to the RJ–45 socket at the rear of the printer. 2. Set the printer's power switch to On and wait ...

Page 13 - Print Driver Installation; Supported Operating Systems; Windows Print Driver Installation

Print Driver Installation WorkCentre 7425/7428/7435 System Administrator Guide 13 Print Driver Installation Supported Operating Systems • Windows 2000 Professional, 2000 Server, 2003 Server, XP Professional, Vista • Macintosh OSX 10.3 and newer • UNIX Obtaining Drivers Drivers are on a CD that came ...

Page 14 - Configure the Print Driver; NetBIOS over IP Peer to Peer Printing

Installation WorkCentre 7425/7428/7435System Administrator Guide 14 Configure the Print Driver 1. Click Start , select Printers and Faxes . The Vista path is Start\Control Panel\Printer(s) . 2. Right click the printer's icon and select Properties . 3. Use the available tabs to set the printer's job ...

Page 15 - NetBIOS over IP Client/Server Printing

Print Driver Installation WorkCentre 7425/7428/7435 System Administrator Guide 15 NetBIOS over IP Client/Server Printing Before You Start 1. Obtain the print driver for your computer's operating system. See Obtaining Drivers on page 13. 2. Print a Configuration Report. See Configuration Report on pa...

Page 16 - IPP Printing – Windows

Installation WorkCentre 7425/7428/7435System Administrator Guide 16 5. In Windows XP, on the Specify a Printer screen, select Connect to this printer (or to browse for a printer, select this option and click Next ). As a shortcut, if you know the UNC (Universal Naming Convention) of the printer, ent...

Page 18 - EtherTalk (AppleTalk) Peer to Peer Printing; Installation Instructions for Macintosh OS X 10.3 and Newer

Installation WorkCentre 7425/7428/7435System Administrator Guide 18 Configure the Print Driver 1. On the Windows XP desktop, from Start , select Printers and Faxes . The Vista path is Start\Control Panel\Printer(s) . 2. Right click the printer's icon and select Properties . Use the available tabs to...

Page 19 - Installing CUPS on the UNIX computer

Print Driver Installation WorkCentre 7425/7428/7435 System Administrator Guide 19 Common UNIX Printing System (CUPS) Overview The Common UNIXS Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Pri...

Page 20 - Installing Unicode Fonts

Installation WorkCentre 7425/7428/7435System Administrator Guide 20 Debian format : dpkg -i cups-1.1-linux-M.m.n-intel.deb (and press Enter ). Note: RedHat Linux, versions 7.3 and newer, include CUPS support, so software downloading is unnecessary. Also, CUPS is the default printing system used by M...

Page 21 - Administrative Tools

21 3 Administrative Tools This chapter includes:• Configuration Report on page 22 • CentreWare Internet Services on page 23

Page 23 - CentreWare Internet Services; System Administrator Login ID and Passcode; Changing Internet Services (HTTP) Settings

CentreWare Internet Services WorkCentre 7425/7428/7435 System Administrator Guide 23 CentreWare Internet Services CentreWare Internet Services is the Web interface to the HTTP server in the printer. It allows you to configure the printer remotely from a Web browser on a network computer. Note: You m...

Page 24 - Internet Services Port Number; Proxy Server Settings

Administrative Tools WorkCentre 7425/7428/7435System Administrator Guide 24 5. To exit the screen, without making any changes, press the Cancel button. Internet Services Port Number 1. Press Internet Services Port Number in the Internet Services (HTTP) menu. 2. Press Change Settings . 3. On the Port...

Page 26 - Scan Tab; Properties Tab; General Setup Folder

Administrative Tools WorkCentre 7425/7428/7435System Administrator Guide 26 Scan Tab Includes Job Templates, Folder, and Job Flow Sheets.• Folder : Lets you create individual folders into which you can direct scanned documents. These documents can then be retrieved and printed, either at the printer...

Page 27 - Connectivity Folder

CentreWare Internet Services WorkCentre 7425/7428/7435 System Administrator Guide 27 • Pool Server Settings : Set up the login details from this device to a remote template pool server. • Cloning : Copy the settings and Web-generated scan templates of one printer and transfer them to other printers ...

Page 28 - Services Folder

Administrative Tools WorkCentre 7425/7428/7435System Administrator Guide 28 • USB : View or change the Auto Eject Time, which is the length of time the Controller will wait for an end of job command before processing the job. Note: Parallel and USB are options that must installed before they will be...

Page 29 - Accounting Folder; Details of Some Properties Tab Features; Setting TIFF (and other PDL) Processing Properties

CentreWare Internet Services WorkCentre 7425/7428/7435 System Administrator Guide 29 Accounting Folder Configure Accounting server and login options. Security Folder • Authentication Configuration : Set up the printer with local and remote Authentication. User Details Setup is used to configure the ...

Page 30 - Setting PDL Emulations

Administrative Tools WorkCentre 7425/7428/7435System Administrator Guide 30 Setting PDL Emulations To set the PDL (Page Description Language) Emulations, used by the printer's Input Ports, perform the following steps:1. Open your Web browser and enter the IP address of the printer in the address fie...

Page 31 - Set the Ethernet Speed

CentreWare Internet Services WorkCentre 7425/7428/7435 System Administrator Guide 31 11. To select a banner sheet tray: a. On the Other Settings screen, in the Items column, touch Banner Sheet Tray , then touch Change Settings . b. Select the tray that will hold the banner sheet paper.c. Tray 3 is t...

Page 33 - Configure LPD

CentreWare Internet Services WorkCentre 7425/7428/7435 System Administrator Guide 33 Configure LPD 1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to open CentreWare Internet Services. 2. Click the Properties tab. 3. Enter the system administrator U...

Page 34 - Configuring IPP

Administrative Tools WorkCentre 7425/7428/7435System Administrator Guide 34 Configuring SNMP Community Names in CentreWare Internet Services 1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to open CentreWare Internet Services. 2. Click the Propertie...

Page 35 - Modify the HTTP (Internet Services) Settings

CentreWare Internet Services WorkCentre 7425/7428/7435 System Administrator Guide 35 8. Enter a Connection Time Out value for jobs being sent to the printer through this Port. This is the length of time that the Controller will wait for an end of job command before printing the current job. 9. Click...

Page 39 - Support Tab

CentreWare Internet Services WorkCentre 7425/7428/7435 System Administrator Guide 39 To view the Host Name and Printer Name automatically assigned to this machine under Bonjour, do the following:1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to ope...

Page 41 - Network Management

41 4 Network Management This chapter includes:• General on page 42 • TCP/IP Protocol Configuration on page 43 • TCP/IP LPD Enablement on page 46 • TCP/IP Dynamic Addressing on page 48 • IP Filtering (IP Address Restriction) on page 50 • Configure Port 9100 (Raw Printing) on page 51 • Microsoft (NetB...

Page 42 - Ethernet Speed Setting; To Change the Network Speed

Network Management WorkCentre 7425/7428/7435System Administrator Guide 42 General Ethernet Speed Setting The printer's Ethernet Interface has speed settings of Auto (10/100Base-TX, 100Base-TX (Half or Full Duplex), and 10Base-TX (Half or Full Duplex). By default the Ethernet Port Configuration is se...

Page 43 - Accessing TCP/IP Protocol Settings at the Printer; IP Address Resolution

TCP/IP Protocol Configuration WorkCentre 7425/7428/7435 System Administrator Guide 43 TCP/IP Protocol Configuration To view or change the settings of the printer's TCP/IP Protocol Configuration, perform the following steps: Accessing TCP/IP Protocol Settings at the Printer 1. Press the Log In/Out bu...

Page 44 - IPv4 IP Address

Network Management WorkCentre 7425/7428/7435System Administrator Guide 44 IPv4 IP Address 1. Used for static IP Addressing (with STATIC selected as your addressing method), on the Protocol Settings menu, press the selection line labeled IPv4 Address . Note that the IP Address may be viewed, but not ...

Page 45 - Exiting the Protocol Settings Menu and Returning to the Tools Tab

TCP/IP Protocol Configuration WorkCentre 7425/7428/7435 System Administrator Guide 45 Exiting the Protocol Settings Menu and Returning to the Tools Tab 1. To exit the Protocol Settings menu, returning to the Tools tab, press the Close button in the upper right corner of the Protocol Settings menu sc...

Page 46 - TCP/IP LPD Enablement; Changing LPD Settings at the Printer; LPD Port Number

Network Management WorkCentre 7425/7428/7435System Administrator Guide 46 TCP/IP LPD Enablement To support TCP/IP printing through the computer's LPR port in the case of Windows XP, the LPD (Line Printer Daemon) must be enabled at the printer. Changing LPD Settings at the Printer To view or change t...

Page 47 - LPD Maximum Number of Sessions; Exiting the Port Settings Menu and Returning to the Tools Tab

TCP/IP LPD Enablement WorkCentre 7425/7428/7435 System Administrator Guide 47 LPD Maximum Number of Sessions 1. Select LPD – Maximum Number of Sessions . 2. Press Change Settings . 3. Select a number from 1 to 10.4. To change settings, press Save . 5. To exit, without making changes, press Cancel . ...

Page 48 - TCP/IP Dynamic Addressing; TCP/IP Configuration Selection List; IP Mode

Network Management WorkCentre 7425/7428/7435System Administrator Guide 48 TCP/IP Dynamic Addressing 1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to open CentreWare Internet Services. 2. Click the Properties tab. 3. Enter the system administrator ...

Page 49 - Domain Name; Zero Configuration Networking

TCP/IP Dynamic Addressing WorkCentre 7425/7428/7435 System Administrator Guide 49 Note that with the Autonet option selected, if a Windows 2000 client can’t contact the DHCP server, it will assign itself an IP address from the 169.254.0.0 class B address space. This is also known as zero configurati...

Page 52 - Enabling SMB Setting at the Printer

Network Management WorkCentre 7425/7428/7435System Administrator Guide 52 Microsoft (NetBIOS over IP) Networks Before You Start 1. Print a Configuration Report. See Configuration Report on page 22. 2. Referring to the report, verify that SMB is enabled. To enable SMB at the printer, if required, fol...

Page 53 - Viewing or Configuring the SMB Host Name or WINS Server; Setting Up a Computer to Print Directly to the printer

Microsoft (NetBIOS over IP) Networks WorkCentre 7425/7428/7435 System Administrator Guide 53 Viewing or Configuring the SMB Host Name or WINS Server 1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to open CentreWare Internet Services. 2. Click the P...

Page 54 - Changing IPP Settings at the Printer

Network Management WorkCentre 7425/7428/7435System Administrator Guide 54 IPP Configuration The Internet Printing Protocol provides a convenient way to print over the Internet or Intranet using the printer's IP address. To support this type of printing, make sure that Port 9100 is enabled at the pri...

Page 55 - IPP – Added Port Number

IPP Configuration WorkCentre 7425/7428/7435 System Administrator Guide 55 IPP – Added Port Number Note: If you just enabled the IPP port, the machine may have to reboot before you can view or change the Port Number. 1. On the IPP Selection menu, press the selection line labeled IPP – Added Port Numb...

Page 57 - Changing EtherTalk Settings at the Printer; Exiting the EtherTalk Selection Menu

EtherTalk (AppleTalk) Configuration WorkCentre 7425/7428/7435 System Administrator Guide 57 EtherTalk (AppleTalk) Configuration The EtherTalk Protocol enables computer to printer communications over the EtherTalk (AppleTalk) network. Changing EtherTalk Settings at the Printer 1. Press the Log In/Out...

Page 60 - To create a device description

Network Management WorkCentre 7425/7428/7435System Administrator Guide 60 To create a device description To create a device description from your terminal's command line.1. Select the F-4 key to prompt the CRTDEVPRT command. Enter the following parameters: • Device Description : Xeroxprinter • Devic...

Page 61 - Security

61 5 Security This chapter includes:• Authentication on page 62 • Scheduled Image Overwrite on page 84 • Secure Watermark on page 85 • Secure Print on page 87 • Xerox Common Access Card on page 89

Page 62 - Procedure; Authentication Types; Effects of Authentication on Job Flow Sheets and Folders

Security WorkCentre 7425/7428/7435System Administrator Guide 62 Authentication Overview Procedure 1. Set up authentication2. Set up authorization (LDAP authorization access)3. Set up access control (device access, service access) Users Types • Authenticated Users : Are registered with the printer. W...

Page 63 - Configuring Authentication; Configuring Local Machine Authentication

Authentication WorkCentre 7425/7428/7435 System Administrator Guide 63 Configuring Authentication Preparations: 1. Ensure that the printer is on and connected to the network.2. Ensure that the TCP/IP and HTTP protocols are configured on the printer, and you can access CentreWare Internet Services. F...

Page 64 - Configuring Remote Authentication

Security WorkCentre 7425/7428/7435System Administrator Guide 64 To configure Local Machine Authentication at the printer:1. Press the Log In/Out button on the control panel. 2. Enter the System Administrator’s Login ID and Passcode if prompted (default admin , 1111 ), and press Enter . 3. Press the ...

Page 69 - Configuring Xerox Secure Access (Authentication); Secure Access and Accounting

Authentication WorkCentre 7425/7428/7435 System Administrator Guide 69 Configuring Xerox Secure Access (Authentication) Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader. Users can access the features available at th...

Page 70 - Configuring Xerox Secure Access with Remote Authentication

Security WorkCentre 7425/7428/7435System Administrator Guide 70 Configuring Xerox Secure Access with Remote Authentication To configure Xerox Secure Access with Remote Authentication:1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to open CentreWare...

Page 73 - Access Control

Authentication WorkCentre 7425/7428/7435 System Administrator Guide 73 4. Press the Machine Status button. 5. Touch the Tools tab. 6. Touch Authentication / Security Settings . 7. In the Group column, touch Authentication . 8. In the Features column, touch Access Control . 9. On the Access Control s...

Page 74 - Information Checklist

Security WorkCentre 7425/7428/7435System Administrator Guide 74 • Locked (Show Icon) : Require login for access. The service icon is visible to all users in the all services screen • Locked (Hide Icon) : Require login for access. The service icon is hidden until an authorized user logs in. 1. Open y...

Page 75 - Encryption Service Overview; Types of Encryption Services Available

Authentication WorkCentre 7425/7428/7435 System Administrator Guide 75 7. Select the required Authentication Method . 8. Enter the User Name and Password required by your authentication switch and server.9. Click Apply , then Reboot Machine . Encryption Service Overview You may have to purchase the ...

Page 77 - Configuring Certificates with CentreWare Internet Services

Authentication WorkCentre 7425/7428/7435 System Administrator Guide 77 After clicking Machine Digital Certificate Management in the Security folder, the current status is displayed. If the status shows "A Self-Signed Certificate is established on this machine", then you do not need to create...

Page 78 - Configuration of E-mail Encryption/Digital Signature; Configuration on the Printer

Security WorkCentre 7425/7428/7435System Administrator Guide 78 Configuration of E-mail Encryption/Digital Signature Configuration on the Printer Import an S/MIME certificate from a Certificate Authority (in PKCS7 format), then configure the certificate on the printer using CentreWare Internet Servi...

Page 80 - Configuration on a Computer

Security WorkCentre 7425/7428/7435System Administrator Guide 80 • Digital Signature – Outgoing E-mail : Decide whether or not to add a digital signature to outgoing E-mail, and the method to use if a signature is desired. Select Always Add Signature , Do not add Signature , or Select During Send . •...

Page 81 - Configuration at the Printer

Authentication WorkCentre 7425/7428/7435 System Administrator Guide 81 Supported E-mail applications E-mail applications that can send and receive E-mail to and from the printer are:• Outlook 2000/2002/2003 • Outlook Express 6 • Netscape 7.x Configuration of Scan File Signatures (PDF/XPS Documents) ...

Page 82 - IP Sec

Security WorkCentre 7425/7428/7435System Administrator Guide 82 Note: The default user ID is admin and the default password is 1111 . 7. Refresh the Web browser.8. Click the Security folder. 9. Configure the certificate. a. Click Trusted Digital Certificate Management . b. Select Local printer for C...

Page 83 - Enabling IP Sec

Authentication WorkCentre 7425/7428/7435 System Administrator Guide 83 Certificates add digital signatures (individualized checksums verifying data integrity) to datagrams during the public key negotiating process, greatly assisting in securing that data from network sniffers. Enabling IP Sec 1. Ope...

Page 84 - Scheduled Image Overwrite

Security WorkCentre 7425/7428/7435System Administrator Guide 84 Scheduled Image Overwrite A TCP/IP network-connected device can be set to overwrite image data on a scheduled basis. The Image Overwrite will delete all image data from the hard disk. To enable a scheduled image overwrite, perform the f...

Page 85 - Secure Watermark; Configuring Secure Watermark

Secure Watermark WorkCentre 7425/7428/7435 System Administrator Guide 85 Secure Watermark This procedure enables the System Administrator to set parameters for the inclusion of a Secure Watermark as the background for any documents that are copied or printed on this, or another identical model machi...

Page 87 - Using Secure Print from the Print Driver

Secure Print WorkCentre 7425/7428/7435 System Administrator Guide 87 Secure Print Supported by the printer’s print driver, or CentreWare Internet Services Print tab, this feature directs the printing of confidential documents, or documents which should not be seen by third parties, to a User Account...

Page 89 - Xerox Common Access Card; Supported Card Readers

Xerox Common Access Card WorkCentre 7425/7428/7435 System Administrator Guide 89 Xerox Common Access Card Xerox Common Access Card is an optional solution which provides an advanced level of security to sensitive information. By using this solution, you can restrict access to the walk-up features of...

Page 90 - Preparation; Server Requirements

Security WorkCentre 7425/7428/7435System Administrator Guide 90 Preparation The following items and information are required before installation• Compatible Card Reader : See Supported Card Readers on page 89. • Compatible Access Card : See Supported Card Types on page 89. • Common Access Card Enabl...

Page 91 - Installing the Common Access Card Software

Xerox Common Access Card WorkCentre 7425/7428/7435 System Administrator Guide 91 Installing the Common Access Card Software Ensure that you have downloaded the Xerox WorkCentre software before performing these instructions. If you are using a Proxy Server to reach external addresses, turn the proxy ...

Page 92 - Enabling and Configuring the Common Access Card Feature; Enabling the Common Access Card Software Option

Security WorkCentre 7425/7428/7435System Administrator Guide 92 Enabling and Configuring the Common Access Card Feature Enabling the Common Access Card Software Option Once the correct version of the software has been successfully loaded and verified, the Common Access Card software feature needs to...

Page 93 - Configure Authentication settings for CAC

Xerox Common Access Card WorkCentre 7425/7428/7435 System Administrator Guide 93 10. Select the Change Settings option and enter the IP address of the server in which the network time will be synched with. 11. Press the Save button. 12. Press the Log In/Out button. 13. Touch Logout . The printer wil...

Page 94 - Configure CAC Settings at the Printer

Security WorkCentre 7425/7428/7435System Administrator Guide 94 Note: If you wish to “Lock” individual device pathways, you may choose to lock any combination of All Services , Job Status Pathway , or Machine Status Pathway . After you have made your selection, or selections, press the Apply button ...

Page 95 - Uploading Signed Certificates

Xerox Common Access Card WorkCentre 7425/7428/7435 System Administrator Guide 95 Note: After the Printer has returned online, the System Administrator can load the required Root Certificate Authority certificates for the Domain Controllers and the OCSP Server. 8. At your computer, within the option ...

Page 96 - Configuring E-mail Signing Feature

Security WorkCentre 7425/7428/7435System Administrator Guide 96 • Medium : The revocation status of certificates is checked, but if the certificate status cannot be obtained due to a network issue, the certificate will be considered valid. • High : The revocation status of certificates is checked. A...

Page 97 - Scanning and Faxing

97 6 Scanning and Faxing This chapter includes:• Enabling Options with Software Keys on page 98 • Special Features on page 99 • Scan to E-mail on page 100 • Network Scanning (Using Templates) on page 112 • Scan to PC (FTP/SMB) on page 121 • Scan to Home on page 126 • Scanning to the Printer’s Hard D...

Page 98 - Enabling Options with Software Keys

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 98 Enabling Options with Software Keys Options such as Scanning (E-Mail, Folder, Network, Twain), Security (Disk Overwrite, Secure Watermark), Internet Fax (iFAX), Server Fax, and Job Based Accounting, require purchase and subse...

Page 99 - Special Features

Special Features WorkCentre 7425/7428/7435 System Administrator Guide 99 Special Features Some features can be customized, and special features can be enabled. For example, you can change the duration of built-in timers. Contact your Xerox representative for more information about special features, ...

Page 100 - Preparations

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 100 Scan to E-mail E-mail Overview You must purchase the Scanning option to Scan to E-mail. If you did not, contact your Xerox Representative to purchase this option. The following E-mail features are available.• E-mail: Scanned...

Page 101 - Registering an E-mail account; Installation Procedure; Enabling the E-mail Ports and Setting TCP/IP

Scan to E-mail WorkCentre 7425/7428/7435 System Administrator Guide 101 Registering an E-mail account A mail account for the printer needs to be registered to a mail server when using POP3 mail receiving protocol. Note: For information on mail account registration, refer to your mail server document...

Page 106 - LDAP Server Configuration

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 106 5. Setting S/MIME Security (optional). a. From the Connectivity & Network Setup list, select Security Settings . If the selection is not visible, use the scrolling arrow to display it. b. Select S/MIME Settings and set t...

Page 108 - LDAP User Mappings

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 108 LDAP User Mappings You can click LDAP User Mappings in the LDAP setup section to test LDAP searches, verify mappings and specify the attributes to search for within the LDAP database. The LDAP test function will perform the ...

Page 109 - Restricting a User from Editing the Address Book

Scan to E-mail WorkCentre 7425/7428/7435 System Administrator Guide 109 Using Blocked Domains will not allow the user to add any email recipient that is in the blocked domain list. All other domains are allowed. Using Allowed Domains will only allow the user to add recipients that are contained in t...

Page 111 - Custom Keyboard Button

Scan to E-mail WorkCentre 7425/7428/7435 System Administrator Guide 111 Custom Keyboard Button You can customize the .com button on the keyboard of the control panel.1. Press the Log In/Out button on the control panel. 2. Enter the System Administrator’s Login ID and Passcode if prompted (default ad...

Page 112 - SMARTsend scanning services; Additional Notes

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 112 Network Scanning (Using Templates) Overview Network Scanning is an optional feature for this printer, available for purchase from your Xerox Sales Representative. Network Scanning allows a user to scan an original document a...

Page 113 - Installation Checklist

Network Scanning (Using Templates) WorkCentre 7425/7428/7435 System Administrator Guide 113 Multifunction Printer Authentication If using a SMARTsend server, a valid Windows account must be created on the SMARTsend Server for the printer's authentication. The account enables each device to communica...

Page 114 - Configure a Scan Filing Location

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 114 Configure a Scan Filing Location Scanning with the printer is accomplished through user selection of templates on the printer that route scanned jobs to network servers. After storage on the server, the files can be retrieve...

Page 115 - Configure General Settings; Configure a Scan Filing Repository using SMB

Network Scanning (Using Templates) WorkCentre 7425/7428/7435 System Administrator Guide 115 User (and domain) is selected, the authenticated user (and domain) details will be used for authentication at the file repository. (Remote Authentication must be configured). If Prompt at User interface is ch...

Page 120 - Setting up a Remote Template Pool Repository (optional); Testing Network Scanning (using templates)

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 120 Setting up a Remote Template Pool Repository (optional) 1. At your computer, open your Web browser and enter the IP address of the printer in the Address or Location field. Press Enter . 2. Click the Properties tab. 3. Click...

Page 121 - Requirements for FTP

Scan to PC (FTP/SMB) WorkCentre 7425/7428/7435 System Administrator Guide 121 Scan to PC (FTP/SMB) Overview This feature is designed to convert scanned data to TIFF, JPEG, or PDF format, and then use the FTP or SMB protocol to send the data to a computer (server or computer) on the network. Note: It...

Page 123 - Receiving Computer Configuration; Using FTP

Scan to PC (FTP/SMB) WorkCentre 7425/7428/7435 System Administrator Guide 123 7. Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically, or ...

Page 124 - Using SMB; Adding the Receiving Computer’s Address to the Address Book

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 124 3. Create a directory within the FTP root to be used as a scan filing location (repository). Note down the directory path. 4. Test the FTP connection by logging in to the scan directory from a PC with the user account and pa...

Page 126 - Scan to Home; Preparing for Scan to Home Installation; Configure Scan to Home

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 126 Scan to Home The Scan to Home option is supported through the Network Scanning service. Essentially, it is a template file (.xst) stored locally on the printer, but in a different directory than the network scanning template...

Page 128 - Setting Up Folders at the Printer

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 128 Scanning to the Printer’s Hard Drive (Folders) You must purchase the scanning option to scan to a folder on the printer’s hard drive. Contact your Xerox Representative for more information. Refer to the Enabling Options with...

Page 129 - Configuring Expiration Settings for Stored Documents

Scanning to the Printer’s Hard Drive (Folders) WorkCentre 7425/7428/7435 System Administrator Guide 129 18. To exit the Folder settings screen, press the Close button in the upper right corner of the screen. 19. To exit the screen that lists all assigned and unassigned folders, press the Close butto...

Page 130 - Scanning to Folders; Retrieving Images from Folders

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 130 Scanning to Folders Scanning to the printer's hard drive requires the set up of individual folders to receive scanned files. Up to 200 folders can be set up to support this type of scanning. To learn how to set up an individ...

Page 131 - Setup and Use of Job Flow Sheets with Folders; Features supported for Job Flow; Enabling Ports and Setting TCP/IP

Setup and Use of Job Flow Sheets with Folders WorkCentre 7425/7428/7435 System Administrator Guide 131 Setup and Use of Job Flow Sheets with Folders Overview Job flow is a feature for executing a series of registered actions. The target of a job flow is documents stored in a Folder. Two methods are ...

Page 133 - Configuring the SNMP Port

Setup and Use of Job Flow Sheets with Folders WorkCentre 7425/7428/7435 System Administrator Guide 133 9. Wait several seconds for the Auto Clear service to log you out.10. If you changed any settings, the printer will automatically reboot to register and enable your new settings. After the printer ...

Page 135 - Manually Linking to a Job Flow Sheet to Documents in a Folder

Setup and Use of Job Flow Sheets with Folders WorkCentre 7425/7428/7435 System Administrator Guide 135 16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.) 17. On the Folder setting...

Page 136 - Software Installation Procedure; Configure Image Retriever 5.2 on Networked Computers

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 136 Scan to PC Desktop Overview Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office. With either solution, the purpose of PaperPort is to create a program on the networked PC...

Page 138 - Installing and Using the Network Scanner Utility; Before Installing the Network Scanner Utility; Uninstalling the Network Scanner Utility

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 138 Installing and Using the Network Scanner Utility To retrieve scanned documents directly from a folder into an image-editing application such as Adobe® Photoshop®, you need to install the Network Scanner Utility (scan driver)...

Page 140 - Xerox Extensible Interface Program; XEIP Setup

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 140 Xerox Extensible Interface Program Xerox Extensible Interface Platform (XEIP) enables independent software vendors and partners to develop customized programs to be accessed directly from the Xerox device. Users can enter th...

Page 142 - Fax; Checking and Setting Critical Fax Parameters; Communications modes

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 142 Fax Overview The optional Fax feature works much the same as a standard facsimile machine. Extra features, covered in this section, such as the Address Book, Group Dial, Comments, and the use of Folders, are meant to provide...

Page 143 - Connecting the Phone Line

Fax WorkCentre 7425/7428/7435 System Administrator Guide 143 Connecting the Phone Line • LINE 1 Connect the fax to a public switched telephone network (PSTN). An external telephone cannot be connected. • TEL An external telephone is connected here. • LINE 2 (Line 2) Connect to a public line. • LINE ...

Page 144 - Group Send Setup

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 144 9. Touch Address Type , then touch Change Settings . 10. Touch Fax , then touch Save . 11. Select the items you would like to enter information for and touch Change Settings . • Fax Number : Up to 128 characters, then touch ...

Page 145 - Comments

Fax WorkCentre 7425/7428/7435 System Administrator Guide 145 9. Use the numeric keypad to enter the three-digit Address Numbers of recipients contained in the printer’s Address Book. Note: Refer to the Address Book Setup topic in this section to learn how to set up address numbers so that they are a...

Page 146 - File Destination / Output Destination

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 146 8. Touch Create/Delete . a. Check Passcode : Select On or Off, then touch Save . Note that it is recommended that you select On , then provide a password, to secure access to your Folder. b. Folder Name : Enter a name, then ...

Page 147 - Fax Forwarding; Fax Settings (including Fax Defaults and Fax Control)

Fax WorkCentre 7425/7428/7435 System Administrator Guide 147 Fax Forwarding For each Fax line, you can configure Incoming Faxes to be automatically routed to an internal Folder. Faxes that have been routed to one of these folders can be additionally sent to one or more of the following destinations ...

Page 148 - Fax Mode Settings (including Fax Defaults and Fax Control)

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 148 8. Touch Reports . Select each item of interest, then touch Change Settings to modify the desired setting. Touch Save to save any new settings. • Job History Report : Automatically print every 50 print operations. Default is...

Page 150 - To Configure Fax to Folder

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 150 • Batch Send • Manual Send/Receive Default : Select the default setting for manual Fax operations. • Fax Receiving Mode : Leave this setting at Auto Receive for unattended operation. • Border Limit • Auto Reduce on Receipt •...

Page 151 - Initial Setup

Fax WorkCentre 7425/7428/7435 System Administrator Guide 151 16. Touch the line you wish to configure.17. Touch Change Settings . 18. Touch On . 19. Enter the folder number (use leading zeros).20. Touch Save . 21. Touch Close . 22. Touch Close . 23. Log out. LAN Fax (PCL Drivers) You can facsimile d...

Page 155 - Configure a Fax Filing Location (Repository)

Server Fax WorkCentre 7425/7428/7435 System Administrator Guide 155 e. Click Fax Repository Setup and verify that Scan to Fax Server is displayed in the selection box. f. Enter the administrator User Name and Password and click OK . The default is admin and 1111 . 5. Ensure that the TCP/IP and HTTP ...

Page 156 - Configure a Fax Filing Repository using FTP

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 156 Configure a Fax Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the fax server where images scanned by the printer will be stored. Write down the IP addr...

Page 157 - Configure the Fax Server; Configure a Fax Filing Repository using SMB

Server Fax WorkCentre 7425/7428/7435 System Administrator Guide 157 Configure General Settings 1. Click Defaults . 2. To print a Confirmation Sheet, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop down menu. Note that the Confirmation Sheet only shows whether data w...

Page 159 - Configure a Fax Filing Repository using SMTP

Server Fax WorkCentre 7425/7428/7435 System Administrator Guide 159 Configure a Fax Filing Repository using SMTP Installation Checklist 1. Ensure that the TCP/IP protocol is configured on the printer and is fully functional. To configure TCP/IP, see TCP/IP Protocol Configuration on page 43. 2. Follo...

Page 160 - Features that Support Server Fax; Address Book Setup

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 160 4. Click Apply . 5. If prompted, enter the administrator User Name and Password and click OK . The default is admin and 1111 . Configure the Fax Server Configure the fax server so that it is able to monitor the fax repositor...

Page 161 - Group Send

Server Fax WorkCentre 7425/7428/7435 System Administrator Guide 161 Group Send This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a pre-designated group. Note: When Group Send is designated with Server Fax, the group number retained by the server is used in...

Page 162 - System Requirements

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 162 Internet Fax (iFAX) Overview When the iFAX feature is enabled, the printer can transmit scanned data as an e-mail attachment using either corporate networks or the Internet, unlike conventional fax machines which utilize pub...

Page 164 - Configuring the E-mail Environment

Scanning and Faxing WorkCentre 7425/7428/7435System Administrator Guide 164 g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address. Note: Enter the Gateway address in the format xxx.xxx.xxx.xxx. The xxx should be a numeric value in the range from 0 to 255. However, 224 – 255.xxx.xxx.xxx and ...

Page 167 - Testing iFAX; Sending From the Printer to Another iFAX-capable Machine

Internet Fax (iFAX) WorkCentre 7425/7428/7435 System Administrator Guide 167 Testing iFAX Sending From the Printer to Another iFAX-capable Machine 1. Test the iFAX transmission from the printer.2. Press the Services button, then touch the Internet Fax button. 3. Select New Recipient , then the To bu...

Page 169 - Printer Management

169 7 Printer Management This chapter includes:• Xerox Standard Accounting on page 170 • Annotation (Bates Stamping) on page 177 • Media Card Reader on page 179 • USB Printing on page 184 • Thumbnail Preview on page 187 • Hard Disk Data Encryption on page 188 • Xerox Smart eSolutions on page 189

Page 170 - Xerox Standard Accounting

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 170 Xerox Standard Accounting Overview When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed o...

Page 171 - Create a Group Account

Xerox Standard Accounting WorkCentre 7425/7428/7435 System Administrator Guide 171 Enabling Xerox Standard Accounting 1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to open CentreWare Internet Services. 2. Click the Properties tab. 3. If prompted, ...

Page 172 - Maximum Usage Limits and Resetting Individual Usage Limits; To Reset User Limits; Using XSA at the printer

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 172 3. Click the Add New User button. 4. Enter an ID for the user. The user ID can contain alphanumeric characters to a maximum of 32 characters (for example: A10). User ID's must be unique. 5. Enter the user name (for example Ja...

Page 173 - Resetting Usage Data

Xerox Standard Accounting WorkCentre 7425/7428/7435 System Administrator Guide 173 3. When the Press the Log In/Out button message displays on screen, press the Log In/Out button. 4. Enter a User ID and touch Confirm . Note: If the User is a member of more than one Group Account, he or she will be a...

Page 174 - Backing Up XSA Data and Settings and Cloning to Another Device; To clone / backup a machine’s settings

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 174 Backing Up XSA Data and Settings and Cloning to Another Device The Cloning feature enables you to copy/backup settings, including Xerox Standard Accounting (XSA) settings and account information, to a file on your computer or...

Page 175 - To Restore Settings or Clone Settings to another Machine; Audit Log

Xerox Standard Accounting WorkCentre 7425/7428/7435 System Administrator Guide 175 To Restore Settings or Clone Settings to another Machine This procedure will cause the machine to reboot and will be unavailable over the network for several minutes. Note: All machines must have the same version of s...

Page 176 - Accessing the Audit Log feature

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 176 Accessing the Audit Log feature The Audit Log feature is accessed through CentreWare Internet Services as follows:1. Open your Web browser and enter the IP address of the printer in the address field. Press Enter to open Cent...

Page 179 - Media Card Reader; Media Card Reader Hardware; Supported Media

Media Card Reader WorkCentre 7425/7428/7435 System Administrator Guide 179 Media Card Reader The Media Card Reader is available as an optional kit. After the Media Card Reader is installed, you can print digital camera image data (Exif), and documents (PDF, TIFF) stored on the media card. For more i...

Page 180 - Important Notes and Restrictions; Inserting and Ejecting Media; Selecting and Printing Text Files

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 180 • PDF : .pdf, PDF1.3 or later • TIFF : .tif, gray scale 4 bit/8 bit uncompressed, 4 bit/24 bit compressed by JPEG, compressed by MH/MMR Important Notes and Restrictions • MagicGate Memory Stick is not supported. • Image files...

Page 181 - Media Print Text Tab

Media Card Reader WorkCentre 7425/7428/7435 System Administrator Guide 181 5. Touch the Media Print Text and Advanced Settings tabs as required to change any appropriate print settings. 6. Press the Start button. Media Print Text Tab The Media Print Text tab allows you to select from a variety of pr...

Page 182 - Media Print Photos Tab; Index Print; Problem Solving

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 182 Media Print Photos Tab The Media Print Photos tab allows you to select from a variety of printing options. The Media Print Photos tab is shown below. The options for the Media Print Photos tab include: • Output Color : Color ...

Page 184 - USB Printing; Supported Media and File Formats; Supported File Formats

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 184 USB Printing Overview The USB Printing option is available as a kit for the XOG Template Usage Guidelines printer. If the Media Card Reader is installed, Exif image data from digital cameras and document files (PDF, TIFF) can...

Page 186 - Advanced Settings Tab; Selecting and Printing Photo Files

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 186 Advanced Settings Tab The Advanced Settings tab allows you to select from a variety of printing options.• Multiple-Up : Choose from Off, 2 Pages Up, or 4 Pages Up. • Bitmap Smoothing : Smoothes out rough and jagged edges with...

Page 187 - Thumbnail Preview

Thumbnail Preview WorkCentre 7425/7428/7435 System Administrator Guide 187 Thumbnail Preview Thumbnail Preview is an optional feature and may not be available on your machine. Review the instructions that are included in the Thumbnail kit. To view a thumbnail preview and print a document1. Press the...

Page 188 - Hard Disk Data Encryption; To Verify or Change Hard Disk Data Encryption; Encryption Key For Confidential Data

Printer Management WorkCentre 7425/7428/7435System Administrator Guide 188 Hard Disk Data Encryption The controller hard disk data encryption is enabled by default on your printer. This encryption feature provides an additional level of data security on the printer, while operating at a low level wi...

Page 189 - Enable communications with the Xerox Smart eSolutions Server; Set up the Internet Proxy Server (optional)

Xerox Smart eSolutions WorkCentre 7425/7428/7435 System Administrator Guide 189 Xerox Smart eSolutions To enable the printer for Automated Meter Reading and Supplies Replenishment: Enable communications with the Xerox Smart eSolutions Server 1. Open your Web browser and enter the IP address of the p...

Page 191 - Troubleshooting

191 8 Troubleshooting This chapter includes:• General Troubleshooting Procedure on page 192 • TCP/IP Troubleshooting on page 193 • NetBIOS over IP Troubleshooting on page 195 • IPP Troubleshooting on page 198 • EtherTalk Troubleshooting on page 201 • Scanning to Hard Drive Troubleshooting on page 20...

Page 192 - General Troubleshooting Procedure

Troubleshooting WorkCentre 7425/7428/7435System Administrator Guide 192 General Troubleshooting Procedure 1. Make sure that the printer is ON and that the Main screen (typically the All Services screen) is displayed. 2. Make sure that the printer is plugged into a live network drop, typically with a...

Page 193 - TCP/IP Troubleshooting; Check Physical Media and Network Interface Cards

TCP/IP Troubleshooting WorkCentre 7425/7428/7435 System Administrator Guide 193 TCP/IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the printer is on.2. Verify that the printer and Com...

Page 194 - At the Computer

Troubleshooting WorkCentre 7425/7428/7435System Administrator Guide 194 At the Computer 1. Open your Web browser and enter the TCP/IP address of the printer in the Address or Location field. Press Enter . If the printer's CentreWare Internet Services (Web pages) begin to display on the computer, you...

Page 195 - NetBIOS over IP Troubleshooting

NetBIOS over IP Troubleshooting WorkCentre 7425/7428/7435 System Administrator Guide 195 NetBIOS over IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the printer is powered On.2. Verif...

Page 196 - At the DNS or WINS Server

Troubleshooting WorkCentre 7425/7428/7435System Administrator Guide 196 At the DNS or WINS Server 1. Refer to the Server Operating System documentation for the appropriate procedure to use to enable Host name to IP address resolution on the Server. 2. Make sure that the printer's TCP/IP (internet) H...

Page 198 - IPP Troubleshooting

Troubleshooting WorkCentre 7425/7428/7435System Administrator Guide 198 IPP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the printer is powered On.2. Verify that the printer and Comput...

Page 201 - EtherTalk Troubleshooting

EtherTalk Troubleshooting WorkCentre 7425/7428/7435 System Administrator Guide 201 EtherTalk Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the printer is powered ON.2. Verify that the p...

Page 202 - Scanning to Hard Drive Troubleshooting; At the Printer

Troubleshooting WorkCentre 7425/7428/7435System Administrator Guide 202 Scanning to Hard Drive Troubleshooting Use the following check list to troubleshoot your network communication problem. Note: It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your pr...

Page 204 - Image Quality Troubleshooting

Troubleshooting WorkCentre 7425/7428/7435System Administrator Guide 204 Image Quality Troubleshooting Problem Cause Solution Repeating white or colored marks / spots / lines / bands every 94 mm (approx 3.75 in) or 37 mm (approx 1.5 in) The drum cartridge has deteriorated or is damaged. Replace the d...

Xerox 7435 - Manual

Table of Contents:

Summary

Other Xerox Models