Xerox 3119 - Manual

Introduction 1. 1 1 Introduction Thank you for purchasing this Xerox multifunctional product. Your machine provides printing, copying, and scanning functions! This chapter includes: • Special features• Understanding component locations Special features Your new machine is equipped with special featu...

Introduction 1. 2 Understanding component locations These are the main components of your machine: Front view 1 document cover 6 manual feeder guides 2 document glass 7 paper input tray 3 control panel 8 manual feeder 4 front cover 9 output tray 5 toner cartridge 10 scan unit Rear view 1 rear cover ...

Introduction 1. 3 Control panel functions 1 Displays the current status and prompts during an operation. 2 Shows the status of your machine. See page 9.3. 3 Enters Menu mode and scrolls through the available menus. 4 Scroll through the options available in the selected menu. 5 Confirms the selection...

Getting started 2. 1 2 Getting started This chapter gives you step-by-step instructions for setting up your machine. This chapter includes: Setting up your machine• Selecting a location• Installing the toner cartridge• Loading paper• Making connections• Turning the machine on Setting up the machine ...

Getting started 2. 2 Selecting a location Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the...

Getting started 2. 3 C AUTION : • To prevent damage, do not expose the toner cartridge to light for more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes. • Do not touch the green underside of the toner cartridge. Use the handle on the toner cartridge t...

Getting started 2. 5 3 Squeeze the paper width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack. N OTES : • Do not push the paper width guide far enough to cause the materials to warp. • If you do not adjust the paper width guide, it may cause paper j...

Getting started 2. 6 Setting up the machine system Overview of control panel menus The control panel provides access to various menus to set up the machine or use the machine’s functions. They can be accessed by pressing button. Refer to the following diagram. Reduce/Enlarge Darkness Original Type S...

Getting started 2. 7 Printer software overview Supplied printer software You must install the printer software using the supplied printer driver CD after you have set up your machine and connected it to your computer. For details, see the Software Section . The printer driver CD provides you with th...

Getting started 2. 8 System requirements Before you begin, ensure that your system meets the minimum requirements. N OTE : For Windows 2000/XP, users who have an administrator right can install the software. Item Requirements Recommended Operating system Windows 98/Me/2000/XP CPU Windows 98/Me/2000 ...

Loading original documents and paper 3. 1 3 Loading original documents and paper This chapter introduces you to how to load documents and print materials into your machine. This chapter includes: • Loading document• Selecting print materials• Loading paper• Setting the paper size and type• Selecting...

Loading original documents and paper 3. 2 Selecting print materials You can print on a variety of print materials, such as plain paper, envelopes, labels, and transparencies. Always use print materials that meet the guidelines for use with your machine. Paper that does not meet the guidelines outlin...

Loading original documents and paper 3. 3 Paper size supported in each mode Envelope(continued) Envelope C6 114 x 162 mm (4.48 x 6.37 inches) 60 to 90 g/m 2 (16 to 24 lb) 1 sheet of paper for the manual feeder Transparency Letter, A4 Refer to the Plain paper section 138 to 148 g/m 2 1 sheet of paper...

Loading original documents and paper 3. 5 Loading paper In the paper input tray Load the print material you use for the majority of your print jobs in the paper input tray. The paper input tray can hold a maximum of 250 sheets of 20 lb (75 g/m 2 ) plain paper. To load paper, pull open the paper inpu...

Loading original documents and paper 3. 6 2 Adjust the manual feeder guides to the width of the print material without bending it. 3 After loading paper, you need to set the paper type and size for the manual feeder. See page 3.6 for copying or the Software Section for PC-printing. N OTE : The setti...

Loading original documents and paper 3. 7 2 Take the paper out manually. 3 Close the scan unit. In order to close the cover, push the tab to the left and hold it down. Then lower the cover carefully until the cover is holding down the tab. Then you can move your hand and finish lowering the cover. B...

Copying 4. 1 4 Copying This chapter gives you step-by-step instructions for copying documents. This chapter includes: • Copying• Changing the settings for each copy• Using special copy features• Changing the default settings• Setting the time out option Copying 1 Place a document on the document gla...

Copying 4. 2 3 Press button to save the selection. Changing the default settings The copy options, including darkness, original type, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using...

Copying 4. 3 N OTE : If you press button or no buttons are pressed for approximately 30 seconds, the machine cancels the copy job and returns to Standby mode. 7 Press button to begin copying. 2-UP copying This feature prints 2 original images reduced to fit onto one sheet of paper. 1 Place the docum...

Basic printing 5. 1 5 Basic printing This chapter explains common printing tasks. Printing a document This printer allows you to print from various Windows applications, a Macintosh computer, or a Linux system. The exact steps for printing a document may vary depending on the application you use. Fo...

Scanning 6. 1 6 Scanning Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can upload them on your web site or use them to create projects that you can print using Xerox the WIA driver. Scanning basics Your machine offers the following ways to s...

Ordering toner cartridge 7. 1 7 Ordering toner cartridge This chapter provides information on purchasing toner cartridges available for your machine. Toner cartridges When the toner runs out, you can order the following type of toner cartridges for your machine: How to purchase To order Xerox -autho...

Maintenance 8. 1 8 Maintenance This chapter provides information for maintaining your machine and the toner cartridge. This chapter includes: • Printing reports• Clearing memory• Cleaning your machine• Maintaining the toner cartridge• Consumable and replacement parts Printing reports Your machine ca...

Maintenance 8. 2 3 With a dry lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity. C AUTION : While cleaning the inside of the machine, be careful not to touch the transfer roller, located underneath the toner cartridge. Oil from your fi...

Maintenance 8. 3 Maintaining the toner cartridge Toner cartridge storage To get the most from the toner cartridge, keep the following guidelines in mind: • Do not remove the toner cartridge from its package until ready for use. • Do not refill the toner cartridge. The machine warranty does not cover...

Maintenance 8. 4 Replacing the toner cartridge When the toner cartridge is completely empty: • The warning message, Toner Empty or [Toner Empty] Replace Toner displays on the control panel. • The Smart Panel program window appears on the computer telling you that the toner cartridge is empty. • The ...

Troubleshooting 9. 1 9 Troubleshooting This chapter gives helpful information for what to do if you encounter an error. This chapter includes: • Clearing paper jams• Understanding the Status LED• Understanding display messages• Solving other problems Clearing paper jams When a paper jam occurs, Pape...

Troubleshooting 9. 2 In the fuser area or around the toner cartridge N OTE : The fuser area is hot. Take care when removing paper from the machine. 1 Open the front cover and pull the toner cartridge out. 2 Remove the jammed paper by gently pulling it straight out. 3 Replace the toner cartridge and ...

Troubleshooting 9. 3 Tips for avoiding paper jams By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in page 9.1. • Follow the procedures in page 2.3. Ensure that the adjustable guides are positioned correctly. • Do not overload t...

Troubleshooting 9. 4 Understanding display messages Messages appear on the Smart Panel program window or the control panel display to indicate the machine’s status or errors. Refer to the tables below to understand the messages’ meaning and correct the problem if necessary. Messages and their meanin...

Troubleshooting 9. 5 Paper sticks together. • Ensure that there is not too much paper in the paper input tray. The paper input tray can hold up to 250 sheets of paper, depending on the thickness of your paper. • Make sure that you are using the correct type of paper. See page 3.2. • Remove paper fro...

Troubleshooting 9. 7 Printing quality problems If the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem. Condition Suggested solutions Light or faded print If a vertical white streak or faded area...

Troubleshooting 9. 9 Copying problems Horizontal stripes If horizontally aligned black streaks or smears appear:• The toner cartridge may be installed improperly. Remove the toner cartridge and reinsert it. • The toner cartridge may be defective. Remove the toner cartridge and install a new one. See...

Troubleshooting 9. 10 Common windows problems N OTE : Refer to Microsoft Windows 98/Me/2000/XP User’s Guide that came with your PC for further information on Windows error messages. Message appears on your computer screen:• “Device can't be set to the H/W mode you want.” • “Port is being used by ano...

Troubleshooting 9. 12 Common macintosh problems Problems in printer setup utility Condition Suggested solutions There is described "driver not installed" at Product List Window after you click Add and Select USB. • Software is not installed correctly. Reinstall the software. See Software Sec...

Specifications 10. 1 10 Specifications This chapter includes: • General specifications• Scanner and copier specifications• Printer specifications General specifications Item Description Paper input capacity Tray with multi-pages: 250 multi-pages for plain paper (20 lb bond, 75 g/m 2 ) Tray with sing...

Specifications 10. 2 Printer specifications Item Description Printing method Laser Beam Printing Printing speed a a Print speed will be affected by operating system used, computing performance, applica- tion software, connecting method, media type, media size, and job complexity. Up to 18 ppm in A4 ...

1 I NDEX Numerics 2-up, special copy 4.3 A auto fit, sepcial copy 4.2 C cleaning drum 8.2 inside 8.1 LSU 8.2 outside 8.1 scan unit 8.2 clone, special copy 4.2 component location 1.2 connection power cord 2.5 USB 2.5 consumables 8.4 contrast, copy 4.1 control panel 1.3 copying 2-up 4.3 auto fit 4.2 c...

Installing Printer Software in Windows 4 1 Installing Printer Software in Windows This chapter includes: • Installing Printer Software• Removing Printer Software Installing Printer Software You can install the printer software for local printing. To install the printer software on the computer, perf...

Installing Printer Software in Windows 5 5 Click Next . 6 Click Finish . The driver installation is now complete. Removing Printer Software Printer driver 1 Start Windows. 2 From the Start menu select Programs or All Programs → Xerox WorkCentre 3119 Series → Xerox WorkCentre 3119 Series Uni n stall....

Basic Printing 6 2 Basic Printing This chapter explains the printing options and common printing tasks in Windows. This chapter includes: • Printing a Document• Printer Settings - Layout Tab- Paper Tab- Graphics Tab- Extras Tab- About Tab- Printer Tab- Using a Favorite Setting- Using Help Printing a...

Basic Printing 7 Printer Settings You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. Your printer properties wi...

Basic Printing 8 Paper Tab Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 6 for more information on accessing printer properties. Click the Paper tab to access various paper properties. Copies Copies ...

Basic Printing 9 Graphics Tab Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 6 for more information on accessing printer properties. Click the Graphic tab to display the properties shown below. Resolution The Resoluti...

Basic Printing 10 Extras Tab You can select output options for your document. See “Printing a Document” on page 6 for more information about accessing the printer properties.Click the Extras tab to access the following feature: Watermark You can create a background text image to be printed on each p...

Basic Printing 11 Using a Favorite Setting The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. To save a Favorites item: 1 Change the settings as needed on each tab. 2 Enter a name for the item in the Favorites input box. ...

Advanced Printing 12 3 Advanced Printing This chapter explains printing options and advanced printing tasks. N OTE : • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is simil...

Advanced Printing 13 Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. 1 To change the print settings from your software application, access printer properties. S...

Advanced Printing 14 Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document. There are several predefined wate...

Advanced Printing 15 Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using pr...

Sharing the Printer Locally 16 4 Sharing the Printer Locally You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help. ...

Scanning 18 Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft  Windows  XP and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows ...

Using Your Printer in Linux 19 6 Using Your Printer in Linux You can use your machine in a Linux environment. This chapter includes: • Getting Started• Installing the MFP Driver• Using the MFP Configurator• Configuring Printer Properties• Printing a Document• Scanning a Document Getting Started The ...

Using Your Printer in Linux 20 Installing the MFP Driver 1 Make sure that you connect your machine to your computer. Turn both the computer and the machine on. 2 When the Administrator Login window appears, type in root in the Login field and enter the system password. N OTE : You must log in as a s...

Using Your Printer in Linux 21 Uninstalling the MFP Driver 1 When the Administrator Login window appears, type in root in the Login field and enter the system password. N OTE : You must log in as a super user (root) to install the printer software. If you are not a super user, ask your system admini...

Using Your Printer in Linux 22 Printers Configuration Printers configuration has the two tabs; Printers and Classes . Printers Tab You can see the current system’s printer configuration by clicking on the printer icon button on the left side of the MFP Configurator window. You can use the following ...

Using Your Printer in Linux 23 MFP Ports Configuration In this window, you can view the list of available MFP ports, check the status of each port and release a port that is stalled in busy state when its owner is terminated for any reason. • Refresh : Renews the available ports list. • Release port...

Using Your Printer in Linux 24 Printing a Document Printing from Applications There are a lot of Linux applications that you are allowed to print from using Common UNIX Printing System (CUPS). You can print on your machine from any such application. 1 From the application you are using, select Print...

Using Your Printer in Linux 25 Scanning a Document You can scan a document using the MFP Configurator window. 1 Double-click the MFP Configurator on your desktop. 2 Click the button to switch to Scanners Configuration. 3 Select the scanner on the list. When you have only one MFP device and it is con...

Using Your Printer in Linux 26 11 Select the file directory where you want to save the image and enter the file name. 12 Click Save . Adding Job Type Settings You can save your scan option settings to retrieve for a later scanning.To save a new Job Type setting: 1 Change the options from the Scanner...

Using Your Printer with a Macintosh 27 7 Using Your Printer with a Macintosh Your printer supports Macintosh systems with a built-in USB interface or 10/100 Base-TX network interface card. When you print a file from a Macintosh computer, you can use the CUPS driver by installing the PPD file. N OTE ...

Using Your Printer with a Macintosh 28 Install the Scan driver 1 Make sure that you connect your printer to the computer. Turn on your computer and printer. 2 Insert the CD-ROM which came with your printer into the CD-ROM drive. 3 Double-click CD-ROM icon that appears on your Macintosh desktop. 4 Do...

29 Printing N OTES : • The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • You can check your printer name in the supplied CD- ROM. Printing a Document When you ...