Xerox PE220 - Manual

1 Table of Contents Table of Contents-4 Xerox PE220 Maintaining the Smart Kit ® Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6 Smart Kit ® Print Cartridge Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6Expected Cartridge Life . . ....

1 Welcome Xerox PE220 1-1 1 Welcome Thank you for choosing the Xerox PE220 . This product has been designed for ease of use, but to use your machine to its fullest potential take some time to read this User Guide . • About This Guide – page 1-2 • Getting to know your machine – page 1-3 • Special Fea...

1 Welcome 1-2 Xerox PE220 About This Guide This User Guide provides information you need for setting up your machine. It also provides all the detailed instructions for using your machine as a printer, scanner, copier and facsimile and information for maintaining and troubleshooting the machine. Thr...

1 Welcome Xerox PE220 1-3 Getting to know your machine Component location These are the main components of your machine: Front View Document Guides Document Input Tray Document Cover Automatic Document Feeder Paper Output Extension Document Output Tray Manual Tray Control Panel Document Glass Paper ...

1 Welcome 1-4 Xerox PE220 Rear View EXT. Jack USB Connector Parallel Connector NOTE: If your country has a different telephone connection system, this socket may be blocked. Power Switch AC Power Cord Connector Line Jack Rear Cover

1 Welcome Xerox PE220 1-5 Control Panel Functions 1 2 3 4 5 6 7 8 9 10 Feature Description 1 Lighten/ Darken Adjusts the brightness of the image for the current copy job. 2 Original Type Selects the document type for the current copy job. 3 Reduce/Enlarge Makes the image on the copy smaller or large...

1 Welcome Xerox PE220 1-7 Special Features Your new machine is equipped with special features that improve the print quality. You can: Print with excellent quality and high speed • You can print up to 600 dots per inch (dpi). • Up to 20 pages per minute in A4 or 20 pages per minute in Letter . Paper...

1 Welcome 1-8 Xerox PE220 Customer Support If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.com If you require further assistance, call our experts at the Xerox Welcome Center , or contact your local repres...

1 Welcome Xerox PE220 1-9 Safety Notes Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compl...

1 Welcome 1-10 Xerox PE220 Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards. Maintenance Any ope...

1 Welcome Xerox PE220 1-11 Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. Laser Safety Information ...

1 Welcome 1-12 Xerox PE220 Do Not Do These: • Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. • Never attempt any maintenance function that is not specifically described in this documentation. • This equipment should not be placed in a built-i...

1 Welcome Xerox PE220 1-13 For Consumables Store all consumables in accordance with the instructions given on the package or container. • Keep all consumables away from the reach of children. • Never throw toner, print cartridges or toner containers into an open flame. Radio Frequency Emissions Unit...

1 Welcome 1-14 Xerox PE220 Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directi...

1 Welcome Xerox PE220 1-15 In order to program this information into your FAX machine refer to Setting the Machine ID – page 2-14 and follow the steps provided. To enter the date and time, please refer Setting the Date and Time – page 2-16. Data Coupler Information: This equipment complies with Part...

1 Welcome 1-16 Xerox PE220 the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your off...

1 Welcome Xerox PE220 1-17 Europe Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance wi...

1 Welcome 1-18 Xerox PE220 Environmental Compliance USA Energy Star As an ENERGY STAR ® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States t...

1 Welcome Xerox PE220 1-19 Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States G...

1 Welcome Xerox PE220 1-21 8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 9. Copyrighted material or trademarks of any manner or kind without the consent ...

1 Welcome 1-22 Xerox PE220 Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence ...

2 Getting Started Xerox PE220 2-1 2 Getting Started Before you start to use your machine, there are a number of tasks to perform. Using the instructions provided in this chapter, unpack and setup your machine. This chapter includes: • Unpacking the machine – page 2-2 • Selecting a Location – page 2-...

2 Getting Started 2-2 Xerox PE220 Unpacking the machine 1. Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items: NOTE: The appearance of the power cord and the telephone line cord may differ depending on your country’s sp...

2 Getting Started Xerox PE220 2-3 2. Remove the packing tape from the front, back, and sides of the machine. Selecting a Location Select a level, stable place with adequate space for air circulation around the machine. Allow extra space for opening doors and trays. The area should be well-ventilated...

2 Getting Started 2-4 Xerox PE220 Installing the Smart Kit ® Print Cartridge 1. Open the front door. 2. Remove the Smart Kit ® Print Cartridge from it’s bag and remove the paper protecting the cartridge by pulling the packing tape. 3. Gently rock the cartridge 5 or 6 times to distribute the toner. T...

2 Getting Started 2-6 Xerox PE220 Loading Paper The tray can hold a maximum of 150 sheets of 20 lb (75 g/m 2 ) plain paper. 1. Pull the tray toward you to open. 2. Squeeze the rear guide and pull it out to extend the tray. 3. Fan the edges of the paper stack to separate the pages. Gently tap the sta...

2 Getting Started 2-8 Xerox PE220 Making Connections 1. Plug one end of the supplied telephone line cord into the LINE jack on the machine and the other end into the telephone wall socket. NOTE: If you want to use your machine to receive both faxes and voice calls, you will need to connect a telepho...

2 Getting Started Xerox PE220 2-9 connected to the EXT . jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephones or answe...

2 Getting Started Xerox PE220 2-11 Switching On the Machine 1. Plug one end of the supplied power cord into the AC socket on the machine and the other end into a properly grounded AC outlet. 2. Press the power switch to turn the machine on. “Warming Up Please Wait” appears on the display indicating ...

2 Getting Started 2-12 Xerox PE220 Installing Printer Software NOTE: You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. For details, see Chapter 5, Printing . The CD-ROM provides you with the following software: Programs for Wind...

2 Getting Started Xerox PE220 2-13 Macintosh 10.3 or later - See Chapter 5, Printing Various Linux - See Chapter 5, Printing . Printer Driver Features Your printer drivers support the following standard features: • Paper source selection • Paper size, orientation and media type • Number of copies Th...

2 Getting Started 2-14 Xerox PE220 Changing the Display Language and Country Setting Language To change the language that displays on the control panel, follow these steps: 1. Press Menu until “Machine Setup” appears on the top line of the display. 2. Press the scroll button ( or ) until “Language” ...

2 Getting Started Xerox PE220 2-15 NOTE: If you make a mistake while entering numbers, press the button to delete the last digit. 5. Press Enter when the number on the display is correct. The display asks you to enter an ID. 6. Enter your name or the company name using the number keypad. 7. You can ...

2 Getting Started 2-16 Xerox PE220 Keypad Letters and Numbers Changing Numbers or Names If you make a mistake while entering a number or name, press the button to delete the last digit or character. Then enter the correct number or character. Inserting a Pause With some telephone systems, you must d...

2 Getting Started Xerox PE220 2-17 3. Enter the correct time and date using the number keypad. NOTE: The date format may differ from country to country. You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number. 4. To select “AM ” or “PM ...

2 Getting Started 2-18 Xerox PE220 Setting the Paper Size and Type After loading paper in the tray, you need to set the paper size and type using the control panel buttons. These settings will apply to copy and fax modes. For PC-printing, you need to select the paper size and type in the print drive...

2 Getting Started Xerox PE220 2-19 For the ringer volume, you can select “Off”, “Low”, “Med”, and “High”. Setting “Off” means that the ringer does not sound. The machine works normally even if the ringer is turned off. 4. Press Enter to save the selection. The next sound option appears. 5. If necess...

2 Getting Started 2-20 Xerox PE220 Using the Save Modes Toner Save Mode Toner Save mode allows your machine to use less toner on each page. Activating this mode extends the life of the Smart Kit ® Print Cartridge beyond what one would experience in the normal mode, but it reduces print quality. NOTE...

3 Paper Handling Xerox PE220 3-1 3 Paper Handling This chapter explains how to select print materials and load them into your machine. This chapter includes: • Selecting Print Materials – page 3-2 • Loading Paper – page 3-5 • Copy Output Tray – page 3-6

3 Paper Handling 3-2 Xerox PE220 Selecting Print Materials You can print on a variety of print materials, such as plain paper, envelopes, labels, and transparencies. Always use print materials that meet the guidelines for use with this machine. See Paper Specifications on page 10-6 . To get the best...

3 Paper Handling Xerox PE220 3-3 Guidelines for Paper and Special Materials When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind: • Always use paper and other materials that conform with the specifications listed under Paper Specifications on page 10-6...

3 Paper Handling Xerox PE220 3-5 Loading Paper Proper paper loading helps prevent paper jams and ensure trouble-free printing. Do not remove the paper in the tray while a job is printing. Doing so may cause a paper jam. See Paper Type, Input Sources, and Capacities on page 3-2 for acceptable paper s...

3 Paper Handling 3-6 Xerox PE220 NOTE: • If you experience jams with card stock feeding, turn the paper over and try again. • Manually loading paper and pressing Start to start feeding is only available with PC printing. • Because the Manual Feed mode does not print jobs automatically and continuous...

4 Copying Xerox PE220 4-1 4 Copying This chapter gives you step-by-step instructions for copying documents. This chapter includes: NOTE: You need to press Copy to activate Copy mode. • Making Copies – page 4-2 • Selecting Copy Options – page 4-5 • Copy Setup – page 4-11

4 Copying 4-2 Xerox PE220 Making Copies Loading Paper for Copying The instructions for loading copy materials are the same whether you are printing, faxing, or copying. For further details, see Loading Paper on page 2-6 NOTE: For copying, you can only use Letter, A4, Legal, Folio, Executive, B5, A5,...

4 Copying Xerox PE220 4-3 Making Copies on the Document Glass 1. Lift and open the document cover. 2. Place the document face down on the document glass and align it at the top left corner of the glass. NOTE: Make sure that no documents are in the ADF (Automatic Document Feeder). If a document is de...

4 Copying 4-4 Xerox PE220 • Dust on the document glass may cause black spots on the printout. Always keep it clean. See Cleaning the Scan Unit on page 8-5 . • To get the best scan quality, especially for colored or gray-scaled images, use the document glass. Making Copies from the Automatic Document...

4 Copying Xerox PE220 4-5 Selecting Copy Options Basic Copy Features The buttons on the control panel let you select all basic copy options: brightness, document type, copy size, and copy quantity. Set the following options for the current copy job before pressing Start to make copies. NOTE: If you ...

4 Copying 4-6 Xerox PE220 Reduce/Enlarge Using the Reduce/Enlarge button will reduce or enlarge the size of a copied image from 25% to 400% when you copying from the document glass or from 25% to 100% from the ADF. To select from the predefined copy sizes: 1. Press Reduce/Enlarge . The default setti...

4 Copying Xerox PE220 4-7 Special Copy Features You can use the following copy features: • Off : Prints in normal mode. • Clone : Prints multiple image copies from the original document on a single page. The number of images is automatically determined by the original image and paper size. See Clone...

4 Copying 4-8 Xerox PE220 Collation Copying This special copy feature is available only when you load documents in the ADF. 1. Load the documents to be copied in the ADF. 2. Press Menu until “Copy Feature” appears on the top line of the display. 3. Press the scroll button ( or ) until “Copy Collate”...

4 Copying Xerox PE220 4-9 1. Place the ID Card to be copied on the document glass and close the cover. 2. Press Menu until “Copy Feature” appears on the top line of the display. 3. Press the scroll button ( or ) until “ID Card Copy” displays on the bottom line. 4. Press Enter to confirm your selecti...

4 Copying Xerox PE220 4-11 Copy Setup The copy settings on the machine can be customised to suit your copying requirements. Changing the Default Settings The copy options, including lighten/darken, original type, copy size and copy quantity, can be set to the most frequently used modes. When you cop...

4 Copying 4-12 Xerox PE220 Setting the Favorite Copy Option A copy feature can be assigned to the Favorite Copy button for quick access to that feature. 1. Press Menu on the control panel until “Copy Setup” appears on the top line of the display. 2. Press the scroll button ( or ) to display “Favorit...

5 Printing Xerox PE220 5-1 5 Printing This chapter includes: • Printing a Document – page 5-2 • Canceling a Print Job – page 5-2 • Installing Printer Software in Windows – page 5-3 • Advanced Printing – page 5-17 • Sharing the Printer Locally – page 5-26 • Using ControlCentre – page 5-27 • Using You...

5 Printing 5-2 Xerox PE220 Printing a Document This machine allows you to print in various Windows applications, a Macintosh computer, or a Linux system. The exact steps for printing a document may vary depending on the application you use. Canceling a Print Job If the print job is waiting in a prin...

5 Printing Xerox PE220 5-3 Installing Printer Software in Windows This chapter includes: • Installing Printer Software – page 5-3 NOTE: For Windows NT 4.0/2000/XP, the system administrator should install the software. Installing Printer Software All applications should be closed on your PC before be...

5 Printing 5-8 Xerox PE220 Basic Printing Printing a Document NOTE: Your printer driver Properties window that appears in this User Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. NOTE: Check the Operating System(s) that are comp...

5 Printing Xerox PE220 5-9 Printer Settings You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. Your printer pro...

5 Printing 5-10 Xerox PE220 Layout Tab The Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side and Poster . See Printing a Document on page 5-8 for more information on accessing printer properties. Orientation Orient...

5 Printing 5-12 Xerox PE220 Type Make sure that Type is set to Printer Default . If you load a different type of print material, select the corresponding paper type. If you use cotton paper, set the paper type to Thick for best printing. To use recycled paper, with weighs from 20lb to 24lb (75~90g/m...

5 Printing 5-14 Xerox PE220 Other Features Tab You can select output options for your document. See Printing a Document on page 5-8 for more information about accessing the printer properties. Click the Other Features tab to access the following feature: Watermark You can create a background text im...

5 Printing Xerox PE220 5-15 Printer Tab If you access printer properties through the Printers folder, you can view the Printer tab. You can set the printer configuration. The following procedure is for Windows XP. For other Windows Operating Systems, refer to the corresponding Windows User's Guide o...

5 Printing 5-16 Xerox PE220 Using Help Your printer has a help screen that can be activated by clicking the Help button in the printer properties window. These help screens give detailed information about the printer features provided by the printer driver. You can also click from the upper right co...

5 Printing Xerox PE220 5-17 Advanced Printing This section explains printing options and advanced printing tasks. NOTE: Your printer driver Properties window that appears in this User Guide may differ depending on the printer in use. However the composition of the printer properties window is simila...

5 Printing 5-18 Xerox PE220 Select Print Page Border to print a border around each page on the sheet. 5. Click the Paper tab, select the paper source, size, and type. 6. Click OK and print the document. Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets ...

5 Printing Xerox PE220 5-19 Specify an overlap in millimeters or inches to make it easier to paste the sheets together. 4. Click the Paper tab, select the paper source, size, and type. 5. Click OK and print the document. You can complete the poster by pasting the sheets together. Printing a Reduced ...

5 Printing 5-20 Xerox PE220 Fitting Your Document to a Selected Paper Size This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. 1. To change the print se...

5 Printing Xerox PE220 5-21 2. Click the Other Features tab, and select the desired watermark from the Watermark drop-down list. You will see the selected watermark in the preview image. 3. Click OK and start printing. NOTE: The preview image shows how the page will look when it is printed. Creating...

5 Printing 5-22 Xerox PE220 3. Enter a text message in the Watermark Message box. You can enter up to 40 characters. The message displays in the preview window. When the First Page Only box is selected, the watermark prints on the first page only. 4. Select watermark options. You can select the font...

5 Printing Xerox PE220 5-23 Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. You can creat...

5 Printing 5-24 Xerox PE220 4. In the Edit Overlay window, click Create Overlay . 5. In the Create Overlay win-dow, type a name of up to eight characters in the File name box. Select the des- tination path, if necessary. (The default is C:\For-mover). 6. Click Save . The name appears on the Overlay ...

5 Printing Xerox PE220 5-25 5. If the overlay file you want does not appear in the Over- lay list, click Edit but- ton and Load Overlay , and select the overlay file. If you have stored the overlay file in an external source, you can also load the file when you access the Load Overlay window. Select...

5 Printing 5-26 Xerox PE220 Sharing the Printer Locally You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help. NOTE:...

5 Printing Xerox PE220 5-27 Using ControlCentre Using ControlCentre, you can create and edit Phonebook entries from your computer and configure the destination launches when you use the corresponding button on the control panel. You can also update the firmware of the machine. 1. To install the Xero...

5 Printing Xerox PE220 5-29 The Scan Settings Tab Click the Scan Settings tab to configure the scan destination list. Scan the image to any of the software programs in the destination list. You can also configure the scan settings, such as the output type and resolution. Select the program from the ...

5 Printing 5-30 Xerox PE220 Group dial... Allows you to set up group dial numbers. When you click Group dial , the following window opens. Enter a name for the group . Shows the numbers included in the group. To remove a number, select it and click Remove . Shows the Phonebook entries you can includ...

5 Printing Xerox PE220 5-31 Using Your Printer in Linux You can use your machine in a Linux environment. Getting Started The supplied CD-ROM provides you with the Xerox MFP driver package for using your machine with a Linux computer. The Xerox MFP driver package contains printer and scanner drivers,...

5 Printing 5-32 Xerox PE220 NOTE: • It is necessary to claim swap partition of 300 MB or larger when working with large scanned images. • The Linux scanner driver supports the optical resolution at maximum. Please refer to the scanner and copy section of Specifications in your Printer User Guide. • ...

5 Printing Xerox PE220 5-33 5. When the welcome screen appears, click Next . 6. When the installation is complete, click Finish . The installation program has added the MFP Configurator desktop icon and Xerox MFP group to the system menu for your convenience. If you have any difficulties, consult th...

5 Printing 5-34 Xerox PE220 NOTE: The installation program runs automatically if you have an autorun software package installed and configured. 4. Click Uninstall . 5. Click Next . 6. Click Finish . Using the MFP Configurator MFP Configurator is a tool primarily intended for configuring MFP devices....

5 Printing Xerox PE220 5-35 2. Press each button on the Modules pane to switch to the corresponding configuration window. You can use the onscreen help by clicking Help . 3. After changing the configurations, click Exit to close the MFP Configura- tor. Printers Configuration Printers configuration h...

5 Printing 5-36 Xerox PE220 • Remove Printer : removes the selected printer. • Set as Default : sets the current printer as a default printer. • Stop : stops the printer. • Test : allows you to print a test page to check if the machine is working properly. • Properties : allows you to view and chang...

5 Printing Xerox PE220 5-37 Scanners Configuration In this window, you can monitor the activity of scanner devices, view a list of installed Xerox MFP devices, change device properties, and scan images. • Properties... : Allows you to change the scan properties and scan a document. See Scanning a Do...

5 Printing 5-38 Xerox PE220 Sharing Ports Between Printers and Scanners Your machine can be connected to a host computer via the parallel port or USB port. Since the MFP device contains more than one device (printer and scanner), it is necessary to organize proper access of “consumer” applications t...

5 Printing Xerox PE220 5-39 • Jobs : shows the list of print jobs. Click Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list. • Classes : shows the class that your printer is in. Click Add to Class to add your printer to a specific ...

5 Printing 5-40 Xerox PE220 4. Change the printer and print job properties. The following four tabs display at the top of the window. • General - allows you to change the paper size, the paper type, and the orientation of the documents, enables the duplex feature, adds start and end banners, and cha...

5 Printing Xerox PE220 5-41 When you type only lpr and press Enter , the Select file(s) to print window appears first. Select any files you want to print and click Open . 2. In the LPR window, select your printer from the list, and change the printer and print job properties. For details about the P...

5 Printing Xerox PE220 5-43 If you want to edit the scanned image, use the toolbar. For further details about editing an image, see Using the Image Editor on page 5-43 . 10. When you are finished, click Save on the toolbar. 11. Select the file directory where you want to save the image and enter the...

5 Printing Xerox PE220 5-45 Using Your Machine with a Macintosh Your machine supports Macintosh systems with a built-in USB interface. When you print a file from a Macintosh computer, you can use the CUPS driver by installing the PPD file. Installing Software for Macintosh The CD-ROM that came with ...

5 Printing 5-46 Xerox PE220 1. Insert the CD-ROM which came with your printer into the CD-ROM drive. 2. Double-click CD-ROM icon that appears on your Macintosh desktop. 3. Double-click the Installer folder. 4. Double-click the Printer folder. 5. Double-click the Xerox MFP Installer_OS X icon. 6. Ent...

5 Printing Xerox PE220 5-47 Setting Up the Printer For a USB-connected Macintosh 1. Follow the instructions on Installing Software for Macintosh on page 5-45 to install the PPD and Filter files on your computer. 2. Open Print Setup Utility from the Utilities folder. 3. Click Add on the Printer List ...

5 Printing 5-48 Xerox PE220 Changing Printer Settings You can use advanced printing features when using your printer. From your Macintosh application, select Print from the File menu. The printer name which appears in the printer properties window may differ depending on the printer in use. Layout S...

5 Printing Xerox PE220 5-49 Printer Features Setting The Printer Features tab provides options for selecting the paper type and adjusting print quality. Select Printer Features from the Presets drop-down list to access the following features: Paper Type Make sure that Paper Type is set to Printer De...

5 Printing 5-50 Xerox PE220 Printing Multiple Pages on One Sheet of Paper You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages. 1. From your Macintosh application, select Print from the File menu. 2. Select Layout . 3. Select th...

6 Scanning 6-2 Xerox PE220 Scanning Basics Your WorkCentre PE220 offers three ways to scan. These are: • From the control panel on your machine to an application: Use the Scan button on the control panel to initiate scanning. Assign the TWAIN-compliant software, such as Adobe Photo Deluxe or Adobe P...

6 Scanning Xerox PE220 6-3 4. Press the scroll button ( or ) to select an application to receive the scanned image. 5. Press Start to start scanning. The selected application window opens with the scanned image. Scanning Process with TWAIN-enabled Software If you want to scan documents using other s...

6 Scanning 6-4 Xerox PE220 Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft ® Windows ® XP and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA...

7 Faxing Xerox PE220 7-1 7 Faxing This chapter gives you information about using your machine as a fax machine. This chapter includes: • Setting Up the Fax System – page 7-2 • Sending a Fax – page 7-5 • Receiving a Fax – page 7-10 • Automatic Dialing – page 7-14 • Other Ways to Fax – page 7-19 • Add...

7 Faxing 7-2 Xerox PE220 Setting Up the Fax System Changing the Fax Setup options 1. Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Default-Change”, displays on the bottom line. 2. Press the scroll button ( or ) until you see the desired menu ite...

7 Faxing Xerox PE220 7-5 Sending a Fax Loading a Document You can use the Automatic Document Feeder (ADF) or the document glass to load an original document for faxing. Using the ADF, you can load up to 30 sheets of 20 lb (75 g/m 2 bond) paper at a time. You can, of course, place only one sheet at a...

7 Faxing 7-6 Xerox PE220 To fax a document from the document glass: 1. Lift and open the document cover. 2. Place the document face down on the document glass and align it with the top left corner of the glass. NOTE: Make sure that no other documents are in the ADF (Automatic Document Feeder). A doc...

7 Faxing Xerox PE220 7-7 The document types recommended for the resolution settings are described in the table below: NOTE: For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine. When your machine is set to Super Fine resolution and the re...

7 Faxing 7-8 Xerox PE220 After all of the pages are scanned, press the scroll button ( or ) to display "No" and press Enter when the display shows "Another Page?". 7. The number is dialed and then the machine begins sending the fax when the receiving fax machine is ready. NOTE: When ...

7 Faxing Xerox PE220 7-9 Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. If your fax fails, an error message appears on the display. For a list of error messages and their meanings, see Clearing LCD Error Messages...

7 Faxing 7-10 Xerox PE220 Receiving a Fax About Receiving Modes • In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. • In Tel mode, you can receive a fax by pressing Manual Dial (you can hear a fax tone from the sending machine) and then pressing ...

7 Faxing Xerox PE220 7-11 Receiving Automatically in Fax Mode Your machine is preset to Fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. To change the number of rings, see Ring To Answer on page 7-2 . If ...

7 Faxing 7-12 Xerox PE220 Receiving Manually Using an Extension Telephone This features works best when you are using an extension telephone connected to the EXT. jack on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone without going to the f...

7 Faxing Xerox PE220 7-13 When the machine completes learning, the LCD displays “End DRPD Setup”. If the DRPD setup fails, “DRPD Ring Error” appears. Press Enter when “DRPD Mode” displays and retry from step 3. 7. To return to Standby mode, press Stop/Clear . When the DRPD feature is set up, the DRP...

7 Faxing 7-14 Xerox PE220 Automatic Dialing Speed Dialing You can store up to 100 frequently dialed numbers in one or two-digit speed dial locations (0-99). Storing a Number for Speed Dialing 1. Press the Fax button. 2. Press Phone Book on the control panel. 3. Press Phone Book or the scroll button ...

7 Faxing Xerox PE220 7-15 For details about loading a document, see Loading a Document on page 7-5 2. Press the Fax button. 3. Adjust the document resolution to suit your fax needs (see Adjusting the Document Resolution on page 7-6 ). If you need to change the brightness, see Lighten/Darken on page ...

7 Faxing 7-16 Xerox PE220 You can also select the speed dial number stored in the machine by pressing the scroll button ( or ) and then press Enter . 7. When the display confirms the number to be added to the group, press Enter . 8. Repeat steps 6 and 7 to enter other speed dial numbers into the gro...

7 Faxing Xerox PE220 7-17 9. When you enter the specific number in the group, the display shows “Delete?”. When you enter a new number, the display shows “Add?”. 10. Press Enter to add or delete the number. 11. To change the group name, press Exit . 12. Enter a new group name and press Enter . 13. I...

7 Faxing 7-18 Xerox PE220 While searching through the machine’s memory, each entry is preceded by either “S” for speed dial or “G” for group dial numbers. These letters tell you how the number is stored. 5. When the name and/or the number you want displays, press Start or Enter to dial. Searching wi...

7 Faxing Xerox PE220 7-19 Other Ways to Fax Sending Broadcast Faxes Using the Broadcasting button on the control panel, you can use the broadcast fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in memory and sent to a remote station. After t...

7 Faxing 7-20 Xerox PE220 To send the fax immediately, press the scroll button ( or ) to display "No" and press Enter . 9. The machine begins sending the document to the numbers you entered in the order in which you entered them. Sending a Delayed Fax You can set your machine to send a fax a...

7 Faxing Xerox PE220 7-21 10. Press Enter . The display shows the current time and asks you to enter the starting time when the fax is to be sent. 11. Enter the time using the number keypad. To select “AM” or “PM” for 12-hour format, press the or button or any number button. If you set a time earlie...

7 Faxing 7-22 Xerox PE220 You can also press and hold the digit button of the speed dial number if you have assigned one. To store the speed dial number, see Storing a Number for Speed Dialing on page 7.14 . 6. Press Enter to confirm the number. The display asks you to enter a name. 7. To assign a n...

7 Faxing Xerox PE220 7-23 Canceling a Scheduled Fax 1. Press Menu until “Fax Feature” appears on the top line of the display. 2. Press the scroll button ( or ) to display “Cancel Job” on the bottom line and press Enter . The display shows the last job reserved in memory. 3. Press the scroll button (...

7 Faxing 7-24 Xerox PE220 Additional Features Using Secure Receiving Mode To prevent your received faxes from being accessed by unauthorized people. You can turn on Secure Receiving mode to restrict printing of received faxes when the machine is unattended. In Secure Receiving mode, all incoming fax...

7 Faxing Xerox PE220 7-25 3. Press the scroll button ( or ) to display “Off” on the bottom line and press Enter . 4. Enter the four-digit password and press Enter . The mode is deactivated and the machine prints all faxes stored in memory. 5. To return to Standby mode, press Stop/Clear . Printing Re...

7 Faxing 7-26 Xerox PE220 Junk Fax Number List This list shows up to 10 fax numbers specified as junk fax numbers. To add or delete numbers to or from this list, access the Junk Fax Setup menu: see Junk Fax Setup on page 7-28 . When the Junk Fax Barrier feature is turned on, incoming faxes from thos...

7 Faxing Xerox PE220 7-27 Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For deta...

8 Maintenance Xerox PE220 8-1 8 Maintenance This chapter provides information for maintaining the machine and replacing the print cartridge. This chapter includes: • Clearing the Memory – page 8-2. • Cleaning Your Machine – page 8-3. • Maintaining the Smart Kit ® Print Cartridge – page 8-6. • Consum...

8 Maintenance 8-2 Xerox PE220 Clearing the Memory You can selectively clear information stored in your machine’s memory. CAUTION: Before clearing the memory, make sure that all fax jobs have been completed. 1. Press Menu on the control panel until “Maintenance” appears on the top line of the display...

8 Maintenance Xerox PE220 8-3 Cleaning Your Machine To maintain print quality, follow the cleaning procedures below each time the print cartridge is replaced or if print quality problems occur. CAUTION: Cleaning the covers of the machine with cleaning materials containing large amounts of alcohol, s...

8 Maintenance Xerox PE220 8-5 6. Locate the long strip of glass (LSU) inside the top of the cartridge compartment. Gently wipe the glass to remove any toner. 7. Re-insert the manual tray, print cartridge and close the door. 8. Plug in the power cord and switch on the machine. Cleaning the Scan Unit ...

8 Maintenance 8-6 Xerox PE220 Maintaining the Smart Kit ® Print Cartridge Smart Kit ® Print Cartridge Storage To get the most from the print cartridge, follow these guidelines: • Do not remove the print cartridge from its package until you are ready to install it. • Do not refill the print cartridge...

8 Maintenance Xerox PE220 8-7 2. Pull the print cartridge out and remove it from the printer. 3. Gently shake the print cartridge from side to side five or six times to redistribute the toner. NOTE: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot wat...

8 Maintenance 8-8 Xerox PE220 1. Press Menu on the control panel until “Maintenance” appears on the top line of the display. 2. Press the scroll button ( or ) to display “Notify Toner ” on the bottom line and press Enter . 3. Enter a four-digit password you want to use, using the number keypad and p...

8 Maintenance Xerox PE220 8-9 Consumables and Replacement Parts From time to time, you need to replace the Smart Kit ® Print Cartridge and ADF Rubber Pad to maintain optimum performance and to avoid print quality problems and paper feed problems resulting from worn parts. The following items should ...

8 Maintenance 8-10 Xerox PE220 Replacing the ADF Rubber Pad You can purchase an ADF rubber pad from your Service Agent or the Retailer where you bought your machine. 1. Open the ADF cover. 2. Remove the ADF rubber pad from the ADF, as shown. 3. Install a new ADF rubber pad. 4. Close the ADF cover.

9 Troubleshooting Xerox PE220 9-1 9 Troubleshooting This chapter gives helpful information for what to do if you encounter an error. This chapter includes: • Clearing Document Jams – page 9-2 • Clearing Paper Jams – page 9-4 • Clearing LCD Error Messages – page 9-8 • Solving Other Problems – page 9-...

9 Troubleshooting 9-2 Xerox PE220 Clearing Document Jams When a document jams while passing through the ADF (Automatic Document Feeder), “Document Jam/Remove&Reload” appears on the display. Input Misfeed 1. Remove any remaining page(s) from the ADF and input tray. 2. Open the ADF cover. 3. Pull ...

9 Troubleshooting Xerox PE220 9-3 Exit Misfeed 1. Remove any remaining page(s) from the ADF. 2. Open the ADF cover. 3. Remove the misfed documents from the document output tray 4. Close the ADF cover. Then load the removed page(s), if any, back into the ADF.

9 Troubleshooting 9-4 Xerox PE220 Clearing Paper Jams When a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the paper jam. To avoid tearing the paper, pull out the jammed paper gently and slowly. Follow the instructions in the following sections to...

9 Troubleshooting Xerox PE220 9-5 In the Manual Tray 1. Remove the jammed paper in the tray by gently pulling it straight out. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the print cartridge. See In th...

9 Troubleshooting 9-6 Xerox PE220 4. Remove the jammed paper by gently pulling it straight out. 5. If necessary, push the manual tray back into the machine. 6. Reinstall the print cartridge and close the front door. Printing automatically resumes. In the Paper Exit Area . 1. Open and close the front...

9 Troubleshooting Xerox PE220 9-7 3. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in the output tray, open the rear cover by pulling the tab on it. 4. Remove the jammed paper by gently pulling it straight out. WARNING: It is hot inside the mach...

9 Troubleshooting 9-8 Xerox PE220 • Do not use creased, damp, or highly curled paper. • Do not mix paper types in the tray. • Use only recommended print materials. Paper Specifications on page 10- 6 . • Ensure that the recommended print side of print materials is facing up in the tray. Clearing LCD ...

9 Troubleshooting 9-12 Xerox PE220 Solving Other Problems The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Paper Feeding Problems Condition Suggeste...

9 Troubleshooting Xerox PE220 9-13 Printing Problems Condition Possible cause Suggested solutions The machine does not print. The machine is not receiving power. Check the power cord connections. Check the power switch and the power source. The machine is not selected as the default printer. Select ...

9 Troubleshooting 9-16 Xerox PE220 Printing Quality Problems If the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem. Condition Suggested solutions Light or faded print If a vertical white streak...

9 Troubleshooting 9-20 Xerox PE220 Copying Problems Condition Suggested solutions Copies are too light or too dark. Use the Lighten/Darken button to darken or lighten the background of the copies. Smears, lines, marks, or spots appears on copies. If defects are on the original, press the Lighten/ Da...

9 Troubleshooting Xerox PE220 9-21 Scanning Problems Fax Problems Condition Suggested solutions The scanner does not work. Make sure that you place the document to be scanned face down on the document glass, or face up in the Automatic Document Feeder.There may not be enough available memory to hold...

9 Troubleshooting Xerox PE220 9-23 Common Linux Problems Problem Possible Cause and Solution The machine doesn’t print. Check if the printer driver is installed in your system. • Open MFP configurator and switch to the Printers tab in Printers configuration window to look at the list of available pr...

9 Troubleshooting 9-26 Xerox PE220 Common Macintosh Problems Problems in Printer Setup Utility Problem Possible Cause and Solution After you click Add and Select USB, the error message "driver not installed" is displayed in the Product List Window. Software is not installed correctly. Uninst...

10 Specifications Xerox PE220 10-1 10 Specifications This chapter includes: • General Specifications – page 10-2 • Scanner and Copier Specifications – page 10-3 • Printer Specifications – page 10-4 • Facsimile Specifications – page 10-5 • Paper Specifications – page 10-6

10 Specifications 10-2 Xerox PE220 General Specifications Item Description Model PE 220 Automatic document feeder Up to 30 sheets (20 lb, 75 g/m 2 ) ADF document size Width: 5.6 to 8.5 inches (142 to 216 mm)Length: 5.8 to 14 inches (148 to 356 mm) Paper input capacity Paper Tray: 150 sheets for plai...

10 Specifications Xerox PE220 10-3 Scanner and Copier Specifications Item Description Compatibility TWAIN standard / WIA standard Scanning method ADF and Flat-bed CIS (Contact Image Sensor) module Resolution Optical: 600 x 600 dpi (Mono and color)Enhanced: 4,800 x 4,800 dpi Effective scanning length...

10 Specifications 10-4 Xerox PE220 Printer Specifications Item Description Printing method Laser Beam Printing Printing speed a a.Print speed will be affected by operating system used, computing performance, application software, connecting method, media type, media size, and job complexity. Up to 2...

10 Specifications Xerox PE220 10-5 Facsimile Specifications Item Description Compatibility ITU-T Group 3 Applicable line a a.DSL, Voice Over IP and Digitac converters (convert digital to analogue) are not supported applications. Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/...

10 Specifications 10-6 Xerox PE220 Paper Specifications Overview Your machine accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and...

10 Specifications Xerox PE220 10-7 Supported Sizes of Paper NOTE: You may experience jams when using print materials with a length of less than 5 inches (127 mm). For optimum performance, ensure that you are storing and handling the paper correctly. Please refer to Paper Storage Environment on page ...

10 Specifications 10-8 Xerox PE220 Guidelines for Using Paper For the best result, use conventional 20 lb (75 g/m 2 ) paper. Ensure that the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure of what ty...

10 Specifications Xerox PE220 10-9 Paper Output Capacity Paper Storage Environment Paper storage environmental conditions directly affect the feed operation. Ideally, the machine and paper storage environment should be at or near room temperature, and not too dry or humid. Remember that paper is hyg...

10 Specifications 10-10 Xerox PE220 • Paper should be stored at or near room temperature. • The air should not be too dry or too humid. • The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof wrapping. If the machine environment is subject to extremes, unwrap on...

10 Specifications Xerox PE220 10-11 Be sure the seam extends all the way to the corner of the envelope as illustrated below. Envelopes with Adhesive Strips or Flaps Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the heat...

10 Specifications 10-12 Xerox PE220 – To prevent serious jams, always load one sheet of paper at a time to print labels. – Never print on the same sheet of labels more than once and never print on a partial sheet of labels. When selecting labels, consider the quality of each component: • Adhesives: ...

Index Xerox PE220 Index-1 Numerics 2/4-up, special copy 4-9 A adding documents 7-22 ADF (Automatic Document Feeder), load 4-4 , 7-5 ADF rubber pad, replace 8-10 advanced printing, use 5-1 , 5-17 auto fit, special copy 4-8 automatic dialing group 7-15 speed 7-14 automatic redialing 7-9 B broadcasting...

Index Index-4 Xerox PE220 V volume, adjust alarm 2-18 key 2-18 ringer 2-18 speaker 2-19 W watermark create 5-21 delete 5-22 edit 5-22 print 5-20 Welcome Center Canada 1-8 US 1-8 WIA, scan 6-4 Z zoom rate, copy 4-6