Xerox 2218 - Manual

Xerox FaxCentre 2218 User Guide Page 1-3 Welcome About This Guide Throughout this User Guide some terms are used interchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ Xerox FaxCentre 2218 is synonymous with the machine. The following table offers further inform...

Page 1-4 Xerox FaxCentre 2218 User Guide Welcome Related Information Sources Information available for the product consists of: - This User Guide - The Quick Use Guide - The Quick Install Sheets - The System Administration Guide - The Xerox website http://www.xerox.com - The Network Quick Setup Guid...

Xerox FaxCentre 2218 User Guide Page 1-5 Welcome Customer Support If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.com If you require further assistance, call our experts at the Xerox Welcome Center , or co...

Page 1-6 Xerox FaxCentre 2218 User Guide Welcome Safety Notes Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval...

Xerox FaxCentre 2218 User Guide Page 1-7 Welcome Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards which would require a tool to remove. Never remove these covers or guards...

Page 1-8 Xerox FaxCentre 2218 User Guide Welcome - A wall panel circuit breaker, fuse, or other safety device has been tripped. - Liquid is spilled into the copier/printer. - The equipment is exposed to water. - Any part of the equipment is damaged. Disconnect Device The power cable is the disconnec...

Xerox FaxCentre 2218 User Guide Page 1-9 Welcome Do Not Do These: ¾ Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. ¾ Never attempt any maintenance function that is not specifically described in this documentation. ¾ This equipment should not ...

Page 1-10 Xerox FaxCentre 2218 User Guide Welcome Consumables Store all consumables in accordance with the instructions given on the package or container. ¾ Keep all consumables away from the reach of children. ¾ Never throw toner, toner cartridges or toner containers into an open flame. Radio Frequ...

Xerox FaxCentre 2218 User Guide Page 1-11 Welcome Product Safety Certification This product is certified by the following Agency using the Safety standards listed. This product was manufactured under a registered ISO9001 Quality system. AGENCY STANDARD Underwriters Laboratories Inc. UL60950-1st Edit...

Page 1-12 Xerox FaxCentre 2218 User Guide Welcome Regulatory Information WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. ...

Page 1-14 Xerox FaxCentre 2218 User Guide Welcome Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty perio...

Xerox FaxCentre 2218 User Guide Page 1-15 Welcome Environmental Compliance USA Energy Star® - As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are re...

Page 1-16 Xerox FaxCentre 2218 User Guide Welcome Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. ¾ Obligations or Securities ...

Xerox FaxCentre 2218 User Guide Page 1-19 Welcome Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product may contain, lead, mercury, perchlorate and other materials whose disposal may be regulated due to environmental considerations. The p...

Xerox FaxCentre 2218 User Guide Page 2-1 2 Getting Started Before you start to use your machine, there are a number of tasks to perform. Using the instructions provided in this chapter, unpack and setup your machine. ¾ Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 ¾ Mac...

Page 2-2 Xerox FaxCentre 2218 User Guide Getting Started Unpacking z To scan or copy a document, the switch must be in the unlock position. If the machine is not being used for a long period of time, or being moved, push the switch to the lock position ( ). 1 ¾ Remove the shipping tape from the fron...

Xerox FaxCentre 2218 User Guide Page 2-3 Getting Started z The appearance of the power cord and the telephone line cord may vary according to Country. CD Contents Documentation CD ¾ The Documentation provides detailed information, technical specifications and procedural step by step instructions on ...

Page 2-4 Xerox FaxCentre 2218 User Guide Getting Started Drivers CD ¾ This CD contains the print drivers, scan driver and ControlCentre software available for your machine. ¾ Print Drivers are available for Windows 98, NT, 2000, ME and XP. Print Drivers are available in PCL5e emulation, PCL6. ¾ The ...

Xerox FaxCentre 2218 User Guide Page 2-5 Getting Started CD Installation Insert the appropriate CD into your CD-ROM drive. Use the instructions below to run the required CD. Documentation CD ¾ The program is designed to Autorun. If this is not enabled double-click on the run.exe file on the CD. ¾ Se...

Page 2-6 Xerox FaxCentre 2218 User Guide Getting Started Machine Overview Options FaxCentre 2218 Document Feeder Standard Paper Tray 1 & Bypass Tray Standard Digital Copying Standard Direct Printing Standard Network Printing Option Direct Scanning Standard Fax Standard Paper Tray 2 Option Cabine...

Xerox FaxCentre 2218 User Guide Page 2-7 Getting Started Component Location Front View: Document Feeder Document Guides Document Input Tray Document Output Tray Control Panel Paper Tray 1 Front Cover Paper Guides Scanner Module Bypass Tray Side Cover Release Lever Paper Tray 2 (optional) 01_UG.book ...

Xerox FaxCentre 2218 User Guide Page 2-9 Getting Started Control Panel Overview Numeric Keypad Feature keys (1 - 7) 1 2 3 4 5 6 7 Start Stop Clear / Clear All (AC) Fax Functions FaxCentre 2218 Control Panel Display Status Map Paper Supply Navigation keys Menu/Exit Enter Status keys Copy/fax keys One...

Xerox FaxCentre 2218 User Guide Page 2-13 Getting Started Installing Drum and Toner Cartridges 1 ¾ Pull the release latch to open the side cover. CAUTION: Ensure the side cover is always open before opening the front cover. 2 ¾ Open the front cover. 3 ¾ If the cartridge locking lever is in the lower...

Xerox FaxCentre 2218 User Guide Page 2-15 Getting Started Making Connections Document Feeder Telephone Line z You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger tele-communication line cord. 1 ¾ Co...

Page 2-16 Xerox FaxCentre 2218 User Guide Getting Started USB or Parallel Port Cable ) Only connect one of the above cables. If you are using Windows NT you must use the parallel port. When using the USB connection, your machine provides two USB modes; Fast and Slow. Fast is the default mode. Some P...

Xerox FaxCentre 2218 User Guide Page 2-17 Getting Started Powering On the Machine 1 ¾ Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket. 2 ¾ Press the ON/OFF switch to the ON ( I ) position. The machine displays ’Warming Up Pleas...

Page 2-18 Xerox FaxCentre 2218 User Guide Getting Started Loading Paper z An additional Paper Tray is available as an option. The instructions for loading both paper trays are the same. 1 ¾ Pull open the Paper Tray . 2 ¾ Push down on the pressure plate until it locks into position. 3 ¾ Adjust the re...

Xerox FaxCentre 2218 User Guide Page 2-21 Getting Started Machine Setup Use the following instructions to customize your machine to meet your individual requirements. ¾ Using the Navigation Keys select [Machine Setup] and press [Enter]. ¾ Using the Navigation Keys select the required setup option an...

Page 2-22 Xerox FaxCentre 2218 User Guide Getting Started Machine Setup Options OPTION SETTINGS DESCRIPTION Tray 1 Size LTR / A4 / LGL / Folio Use to set the default paper size for Tray 1 . Paper Size options are Letter, A4, Legal (216 x 356 mm / 8.5 x 14 inch) or Folio. Tray 2 Size LTR / A4 / LGL /...

Xerox FaxCentre 2218 User Guide Page 2-25 Getting Started Installing Software Installing Drivers Programs for Windows To use your machine as a printer and scanner in Windows, you must install the MFP drivers. You can install some or all the following components: ¾ Printer driver - Use this driver to...

Page 2-26 Xerox FaxCentre 2218 User Guide Getting Started Windows 98/Me/NT 4.0/2000/XP The following table shows Windows requirements. Macintosh Macintosh 10.3 or later - with Network Kit option Linux Various Linux - with Network Kit option. Installing Drivers in Windows All applications should be c...

Xerox FaxCentre 2218 User Guide Page 2-33 Getting Started Test Print or Scan To ensure the FaxCentre 2218 has been installed correctly a test print or scan should be submitted from the Workstation . Use the following instructions to send a test print or scan. Test Print ¾ Open a document on the Work...

Xerox FaxCentre 2218 User Guide Page 3-1 3 Paper and Other Media There is one Paper Tray and a Bypass Tray as standard on the Xerox FaxCentre 2218 . A second Paper Tray is available to purchase as an option. ¾ Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 ¾ Setting the Pa...

Page 3-2 Xerox FaxCentre 2218 User Guide Paper and Other Media Loading Paper Preparing Paper for Loading Before loading paper into the Paper Trays , fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. ) To avoid unnecessary p...

Xerox FaxCentre 2218 User Guide Page 3-5 Paper and Other Media Using the Bypass Tray The Bypass Tray is located on the right side of your machine. It can be closed when not in use, making the product more compact. Use the Bypass Tray to print transparencies, labels, envelopes or postcards in additio...

Page 3-6 Xerox FaxCentre 2218 User Guide Paper and Other Media Loading the Bypass Tray z Remove any curl on postcards, envelopes, and labels before loading them into the Bypass Tray. z Hold transparencies by the edges and avoid touching the print side. 1 ¾ Lower the Bypass Tray , located on the righ...

Page 3-8 Xerox FaxCentre 2218 User Guide Paper and Other Media Setting the Paper Size After loading paper in the Paper Trays , you will need to set the default Paper Size . Use the following instructions to set the default Paper Size for each tray. ¾ Press the [Machine Status] key on the Control Pan...

Xerox FaxCentre 2218 User Guide Page 3-9 Paper and Other Media Media Specifications Media Sizes and Types The table below identifies the media sizes which can be used in the Paper Tray and Bypass Tray , and the capacities which can be loaded. L a. Depending on paper thickness, maximum capacity may b...

Xerox FaxCentre 2218 User Guide Page 4-1 4 Fax The Fax function is available as standard on the Xerox FaxCentre 2218 . ¾ Faxing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 ¾ Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 ¾ Basic Fax Features . . . . . ....

Page 4-2 Xerox FaxCentre 2218 User Guide Fax Faxing Procedure Load the Originals Document Feeder: L Up to 50 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14”). Refer to “Scanner and Copier Specific...

Xerox FaxCentre 2218 User Guide Page 4-3 Fax Document Glass: z Ensure no documents are loaded in the Document Feeder when using the Document Glass. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. z On completion of the job, ensure the Document Fee...

Page 4-4 Xerox FaxCentre 2218 User Guide Fax Select the Fax Features z For more information about the available Fax features, refer to “Basic Fax Features” on page 4-9, and “Special Fax Features” on page 4-12. Enter the Fax Number z There are several methods available for entering the remote fax num...

Xerox FaxCentre 2218 User Guide Page 4-5 Fax Press Start Job Status 5 ¾ Press [Start] to begin the Fax job. ¾ If the display shows [Scan Another?] and another original requires scanning, load the next original and select [Yes]. Press [Enter]. Continue the procedure until all the originals have been ...

Page 4-6 Xerox FaxCentre 2218 User Guide Fax Dialing Methods There are several methods which can be used to enter a fax number or a group of fax numbers. Keypad Dialing This option allows users to enter a fax number using the numeric keypad. The number entered appears in the fax window. One-Touch Di...

Xerox FaxCentre 2218 User Guide Page 4-9 Fax Basic Fax Features There are five basic Fax features available. These features can be selected using the feature keys located on the Control Panel . Feature Description Lighten/Darken Adjusts the lightness or darkness of the fax being sent. Original Type ...

Page 4-12 Xerox FaxCentre 2218 User Guide Fax Special Fax Features The special Fax features available can be accessed by pressing the Menu/Exit key and then selecting Fax Features on the display. Feature Description Toll Save Using the Toll Save button on the control panel, you can quickly set your ...

Xerox FaxCentre 2218 User Guide Page 4-17 Fax PC Fax This allows a fax image file to be routed from a computer to a local or networked fax machine via the PC fax driver. The PC fax driver uses the fax machine to send out faxes to a recipient list. Configure PC Fax Example of configuring PC Fax on a ...

Page 4-18 Xerox FaxCentre 2218 User Guide Fax ¾ Select the [Auto detect on the Network] radio button and choose [Search Now]. ¾ Choose your device and Click [OK]. ¾ If the machine does not appear in the list, verify a network kit has been installed and the machine has been connected and configured o...

Xerox FaxCentre 2218 User Guide Page 4-19 Fax Recipients The Recipients tab allows you to Add or Remove phone numbers from a phonebook and add them to a recipients list. FEATURE INSTRUCTIONS Add a number to the phone book ¾ Select the Add button on the left side of the window. ¾ Enter the Name and F...

Xerox FaxCentre 2218 User Guide Page 4-21 Fax Fax Forwarding When you are away from your FaxCentre, you can have your faxes automatically forwarded to a fax machine near you. This lets you continue to receive your faxes regardless of where you’re located. This feature sets up the forwarding details ...

Page 4-22 Xerox FaxCentre 2218 User Guide Fax Mailbox Setup Mailboxes are areas of machine memory where incoming faxes are stored or from which outgoing faxes can be polled. The System Administrator can set up to 100 mailboxes on your machine. You can use a mailbox located on the same machine you ar...

Xerox FaxCentre 2218 User Guide Page 4-23 Fax Create a Mailbox To create a mailbox: ¾ Press the [Machine Status] button. ¾ Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾ Press or unti...

Page 4-24 Xerox FaxCentre 2218 User Guide Fax Delete a Mailbox To delete a mailbox: ¾ Press the [Machine Status] button. ¾ Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾ Press or unti...

Xerox FaxCentre 2218 User Guide Page 4-25 Fax Mailbox Procedures These procedures allow you to store a document in a mailbox, delete a document from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the System Administrator . Storing Documents in a Mailbox Allo...

Page 4-26 Xerox FaxCentre 2218 User Guide Fax Printing Mailbox Contents Allows you to print a hard copy of the documents stored in a mailbox. NOTE: If the Delete Mailbox Documents or Print Mailbox Documents option is selected then both received and stored documents within the selected mailbox will b...

Xerox FaxCentre 2218 User Guide Page 4-27 Fax Deleting Mailbox Contents Allows you to delete all the documents stored within a mailbox. NOTE: If the Delete Mailbox Documents or Print Mailbox Documents option is selected then both received and stored documents within the selected mailbox will be prin...

Page 4-28 Xerox FaxCentre 2218 User Guide Fax Polling from a Mailbox Polling enables you to store fax documents into the machine’s memory for retrieval by another remote fax machine, or to poll a remote fax machine or mailbox to retrieve information. Polling from a Mailbox allows users to contact a ...

Xerox FaxCentre 2218 User Guide Page 4-29 Fax Sending to a Mailbox Allows you to send a fax document directly to an individual’s private mailbox on a remote machine. NOTE: This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows ...

Page 4-30 Xerox FaxCentre 2218 User Guide Fax Fax Setup Options Changing the Fax Setup Options The Fax Setup Options contain features that enable you to enhance the appearance and style of your faxed document. Lighten/Darken Adjusts the lightness or darkness of the fax. Resolution The Resolution aff...

Xerox FaxCentre 2218 User Guide Page 5-1 5 Copy Digital copying is available as standard on the Xerox FaxCentre 2218 . ¾ Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . 5-2 ¾ Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . 5-6 ¾ Special Copy Features . . . . . . ....

Page 5-2 Xerox FaxCentre 2218 User Guide Copy Copying Procedure Select Copy Mode Select the Paper Supply z For instructions on loading media, refer to “Loading Paper” on page 3-2. For full media specifications refer to “Media Specifications” on page 11-7. 1 ¾ Ensure Ready to Copy displays. Ready To ...

Page 5-4 Xerox FaxCentre 2218 User Guide Copy Document Glass: z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. Select the Copy Features z Only those features rel...

Xerox FaxCentre 2218 User Guide Page 5-5 Copy Enter the Quantity z The maximum copy quantity is 999. z You can cancel a copy job while it is copying by pressing the [Stop] key twice. Press Start 5 Numeric Keypad Clear/Clear All ¾ Use the Numeric Keypad to enter the number of copies required. ¾ If ne...

Page 5-6 Xerox FaxCentre 2218 User Guide Copy Basic Copy Features There are seven basic Copy features available. These features can be selected using the feature keys located on the Control Panel . Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten/Darken z Use to adjust the contrast for a doc...

Xerox FaxCentre 2218 User Guide Page 5-9 Copy Special Copy Features The special Copy features available can be accessed by pressing the Menu/Exit key and then selecting Copy Features on the display. Feature Description FEATURE OPTIONS TO SELECT ID Card Copy z Use to copy both sides of an ID document...

Xerox FaxCentre 2218 User Guide Page 5-13 Copy Compatible Features The following table indicates which features are compatible with other features. It also shows which input area can be used for a feature e.g. the Document Feeder or Document Glass . Key: O =Compatible X =Incompatible COPY FEATURE Do...

Xerox FaxCentre 2218 User Guide Page 6-1 6 Print Direct Printing using a USB or Parallel Port connection is available as standard on the Xerox FaxCentre 2218. Networked Printing, including a driver compatible with PostScript®3 TM , is available as an option. ¾ Printing a Document . . . . . . . . . ....

Page 6-2 Xerox FaxCentre 2218 User Guide Pr int Printing a Document The Xerox FaxCentre 2218 supports printing from these operating systems: - Windows XP - Windows 2000 - Windows NT V4.0 - Windows 98/Millennium Edition - Mac OS10.3 and Linux are supported in the optional Network Kit Your Workstation...

Xerox FaxCentre 2218 User Guide Page 6-3 Print Printer Settings Most Windows software applications allow you to make changes to the printer settings. This includes settings that determine how a print job looks such as paper size, paper orientation, and margins. Settings made in the application to cr...

Page 6-4 Xerox FaxCentre 2218 User Guide Pr int Windows XP ¾ Select File > Print > Properties from within any Windows application. ¾ Select Xerox FaxCentre 2218 printer from the Printers and Faxes folder, click the right mouse button, then select Printing Preferences from the drop-down list. 0...

Xerox FaxCentre 2218 User Guide Page 6-5 Print PCL Driver When the Printer Properties are displayed, the print job settings can be reviewed and changed. The Properties window consists of six tabs: - Layout - Paper - Image Options - Output Options - Watermark - About If the Printer Properties are acc...

Page 6-6 Xerox FaxCentre 2218 User Guide Pr int Layout Tab Portrait Use to print across the width of the page, letter style. Rotate 180 Degrees Use to rotate the images 180 degrees. Landscape Use to print across the length of the page, spreadsheet style. Long Edge Use this option when you require 2 ...

Xerox FaxCentre 2218 User Guide Page 6-7 Print Paper Tab Print Quantity Use to select the number of prints required. Type Use to select the type of paper required. Size Use to select the size of paper required from the drop down menu. Source Use to select the required paper source for the job. Cover...

Page 6-8 Xerox FaxCentre 2218 User Guide Pr int Image Options Tab Image Quality Use to select the Image Quality setting to apply to the job. The options available depend on the resolution selected. Print Quality Mode Use to select the print resolution. 1200 dpi produces the highest quality output, 6...

Xerox FaxCentre 2218 User Guide Page 6-9 Print Output Options Tab Print Order Use to select a sequence for your print job. Select whether to reverse all pages, print odd pages or print even pages. Collate Select to produce collated output 01_UG.book Page 9 Wednesday, March 7, 2007 3:00 PM

Page 6-10 Xerox FaxCentre 2218 User Guide Pr int Watermark Tab Add, Update and Delete Use these options to create new Watermarks , edit Watermarks or delete a Watermark . Current Watermarks Watermarks are background images which print on each page. They are useful for adding information such as Draf...

Xerox FaxCentre 2218 User Guide Page 6-11 Print About Tab The About Tab provides information about the printer driver. It provides the program version number and copyright information relating to the printer driver. Clicking on this page will connect you to the Xerox website, provided you have acces...

Xerox FaxCentre 2218 User Guide Page 7-1 7 Scan Direct Scanning using a USB or Parallel Port connection is available as standard on the Xerox FaxCentre 2218. A color scanner is provided as standard. ¾ TWAIN Scanner Program . . . . . . . . . . . . . . . . . . . 7-2 ¾ TWAIN Scanning Procedure . . . . ...

Page 7-2 Xerox FaxCentre 2218 User Guide Scan TWAIN Scanner Program The Xerox FaxCentre 2218 TWAIN Scanner program is used to scan images, graphics, photographs, and printed text. Documents can be fed from the Document Feeder or placed on the Document Glass . The TWAIN driver is a program for PC pri...

Xerox FaxCentre 2218 User Guide Page 7-3 Scan TWAIN Scanning Procedure Open the Image Editing Application z For instructions on loading media, refer to “Loading Paper” on page 3-2. For full media specifications refer to “Media Specifications” on page 11-7. Load the Originals Document Feeder: z Up to...

Page 7-4 Xerox FaxCentre 2218 User Guide Scan z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality. Document Glass: Select the Scan Features z For Scanner specifications refer to “Scanner ...

Xerox FaxCentre 2218 User Guide Page 7-5 Scan Select Preview Select Scan Save the Image 4 ¾ Select the [Prescan] option on the TWAIN driver window. The image displays on the screen. This gives you the opportunity to select the specific area you wish to scan. ¾ If necessary, drag the selection tool t...

Page 7-6 Xerox FaxCentre 2218 User Guide Scan Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft ® Windows ® XP and Me and works with digital cameras and scanners. Unlike...

Xerox FaxCentre 2218 User Guide Page 8-1 8 Machine Administration The FaxCentre 2218 can be customized to meet your individual requirements. ¾ Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 ¾ ControlCentre . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4 ¾ D...

Page 8-2 Xerox FaxCentre 2218 User Guide Machine Administration Reports Various Reports are available to assist in confirming and monitoring machine activity. Reports can be set up to include specific information, or to print automatically. Reports Available REPORT DESCRIPTION Fax Phonebook This lis...

Xerox FaxCentre 2218 User Guide Page 8-3 Machine Administration Printing Reports Use the following instructions to print a report. ¾ Using the Navigation Keys select the required report and press [Enter]. The report is processed and printed. Or, ¾ Using the Navigation Keys select [Reports] and press...

Page 8-4 Xerox FaxCentre 2218 User Guide Machine Administration ControlCentre ControlCentre is software available for the FaxCentre 2218 which enables Fax and Print options and features to be setup and viewed remotely using a PC. This tool also enables firmware upgrades. After setting up Fax options...

Xerox FaxCentre 2218 User Guide Page 8-5 Machine Administration Phonebook Tab Click on the [Phonebook] tab to create and edit phonebook entries for use with Fax . Firmware Update Tab Click on the [Firmware Update] tab to update the firmware of the machine. Phonebook entries Retrieves the phonebook e...

Page 8-6 Xerox FaxCentre 2218 User Guide Machine Administration Printer Tab Click on the [Printer] tab to set default print options. PCL Button Click on the [PCL] button on the Printer tab to set options for PCL printing. 01_UG.book Page 6 Wednesday, March 7, 2007 3:00 PM

Xerox FaxCentre 2218 User Guide Page 8-7 Machine Administration Department Codes Department Codes allow the Administrator to restrict usage and record usage data for specified departments. L When using department codes a department will stay logged in until a ’Clear All’ action is performed, the mac...

Page 8-8 Xerox FaxCentre 2218 User Guide Machine Administration Printing Department Data This setting is used to print two reports, a Department Code report and a Department Journal . 4 ¾ Select [Set] using the Navigation Keys and press [Enter]. ¾ Enter a number to identify the department and press ...

Xerox FaxCentre 2218 User Guide Page 8-9 Machine Administration Managing Departments This setting is used to enable or disable Department Mode and to clear Department data and codes. 1 ¾ Press the [Machine Status] key. 2 ¾ Using the Navigation Keys select [System Admin Tools] and press [Enter]. ¾ If...

Xerox FaxCentre 2218 User Guide Page 8-11 Machine Administration Changing the Master Code 1 ¾ Press the [Machine Status] key. 2 ¾ Using the Navigation Keys select [System Admin Tools] and press [Enter]. ¾ If the System Admin Tools have already been passcode protected, type in the password and press ...

Page 8-12 Xerox FaxCentre 2218 User Guide Machine Administration Passcode Protection System Administration functions can be restricted to individual users by requiring that a passcode be entered before access to the functions can be granted. Enable Passcode Protection ¾ Press the [Machine Status] ke...

Xerox FaxCentre 2218 User Guide Page 8-13 Machine Administration ¾ To protect more Functions select [Yes], press [Enter] and repeat steps 4 and 5. To end, select [No] and enter the passcode. ¾ If you enabled Passcode Protection , refer to “Change the Passcode” starting on page 8-13 to enter the new ...

Xerox FaxCentre 2218 User Guide Page 8-15 Machine Administration Clear Memory This tool is provided to let you clear the data from selected areas of memory. For Fax , you can clear the phonebook and both receive and transmit history data. Clearing the Memory ¾ Press the [Machine Status] key. ¾ Using...

Page 8-16 Xerox FaxCentre 2218 User Guide Machine Administration Maintenance Tools A number of maintenance tools are provided in System Admin Tools : - Serial Number - Notify Toner Low - New Drum - Clean Drum - Billing Counters ) These tools can also be accessed using Xerox CentreWare, refer to the ...

Xerox FaxCentre 2218 User Guide Page 8-17 Machine Administration Notify Toner Low If the Notify Toner option is set to On , when the toner cartridge needs to be replaced, the machine automatically sends a fax to the service company or the dealer to notify them that the machine requires a new toner c...

Page 8-18 Xerox FaxCentre 2218 User Guide Machine Administration Clean Drum If streaks or spots appear on the prints, the drum cartridge may require cleaning. Ensure that paper is loaded prior to selecting this option. ¾ Press the [Machine Status] button. ¾ Using the Navigation Keys select [System A...

Xerox FaxCentre 2218 User Guide Page 8-21 Machine Administration Enabling or Disabling Auxiliary Access Auxiliary Access is available as an option. It allows a foreign interface board to be recognized. Use these instructions to enable or disable Auxiliary Access : ¾ Using the Navigation Keys select ...

Xerox FaxCentre 2218 User Guide Page 9-1 9 Maintenance Performing the maintenance tasks enables your machine to continue running at optimum performance. Instructions are provided in this chapter for all the maintenance tasks required. ¾ Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

Page 9-2 Xerox FaxCentre 2218 User Guide Maintenance Cleaning Cleaning the Document Glass and Constant Velocity Transport (CVT) Glass Keeping the Document Glass clean helps ensure the best possible output. It is recommended that the Document Glass is cleaned at the start of each day and during the d...

Xerox FaxCentre 2218 User Guide Page 9-3 Maintenance Control Panel and LCD Regular cleaning keeps the Control Panel and LCD free from dust and dirt. To remove finger prints and smudges, clean the Control Panel and LCD screen with a soft, lint-free cloth, lightly dampened with water. Outside Areas of...

Page 9-4 Xerox FaxCentre 2218 User Guide Maintenance Ordering Supplies The Toner Cartridge and the Drum Cartridge are available as customer replaceable units. The customer replaceable unit part numbers are listed below: To obtain supplies, contact your local Xerox representative, giving the company ...

Xerox FaxCentre 2218 User Guide Page 9-5 Maintenance Customer Replaceable Units Toner Cartridge Expected Cartridge Life The life of the toner cartridge depends on the amount of toner used in each printed job. For instance, when printing a typical business letter with about 5% page coverage, expect a...

Xerox FaxCentre 2218 User Guide Page 9-7 Maintenance Setting the Product to Send Toner Low Information If the Notify Toner menu option is set to On , when the toner cartridge needs to be replaced, the machine automatically sends a fax to the service company or the dealer to notify them that the mach...

Page 9-8 Xerox FaxCentre 2218 User Guide Maintenance Drum Cartridge The Drum Cartridge requires replacement when the drum life warning is displayed, after approximately 20,000 copies. If streaks or spots are being experienced on the prints there is an option for cleaning the drum. ) For instructions...

Xerox FaxCentre 2218 User Guide Page 10-1 10 Troubleshooting If a problem occurs on your machine, the instructions in this chapter will enable you to identify and clear the fault, or locate further assistance. ¾ General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 ¾ Fault Cle...

Page 10-2 Xerox FaxCentre 2218 User Guide Troubleshooting General A variety of situations can affect the quality of the output. For optimal performance, ensure the following guidelines are followed: ¾ Do not position the machine in direct sunlight or near a heat source such as a radiator. ¾ Avoid su...

Xerox FaxCentre 2218 User Guide Page 10-3 Troubleshooting Fault Clearance When a fault occurs, check the Status Map on the Control Panel . A red flashing LED identifies the problem area:- Status Map Document Jams If a document jams while it is feeding through the Document Feeder , ‘Document Jam’ dis...

Page 10-4 Xerox FaxCentre 2218 User Guide Troubleshooting Exit Misfeed 2 ¾ Pull the document gently to the right and out of the Document Feeder . ¾ Close the Document Feeder top cover. ¾ Feed the documents back into the Document Feeder . 1 ¾ Open the Document Feeder and turn the roller knob to remov...

Page 10-6 Xerox FaxCentre 2218 User Guide Troubleshooting Paper Jams If paper jams occur, ‘Paper Jam’ displays and the Paper Jam or Paper Tray LED on the Status Map flashes to indicate the problem area. Follow the steps below to clear the jam. To avoid tearing paper, pull the jammed paper out gently...

Xerox FaxCentre 2218 User Guide Page 10-7 Troubleshooting Paper Exit Area If the paper is jammed in the exit area, ’Paper Jam 2’ displays. 4 ¾ Close the cover. ¾ Insert the paper tray. Lower the rear part of the tray to align the rear edge with the corresponding slot in the machine, then insert it c...

Xerox FaxCentre 2218 User Guide Page 10-9 Troubleshooting 2 Sided Jam If a paper jam occurs in the 2 Sided module, ’Duplex Jam’ displays and the Paper Jam LED on the Status Map flashes. Bypass Tray Jam If you try to print using the Bypass Tray and the machine does not detect paper due to no paper or...

Xerox FaxCentre 2218 User Guide Page 10-11 Troubleshooting LCD Error Messages If an abnormal condition arises in the machine or an incorrect operation is performed, a message indicating the nature of the error is displayed. If this happens, take the corrective action listed in the following table. D...

Page 10-14 Xerox FaxCentre 2218 User Guide Troubleshooting Problem and Solutions Charts The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Problems at...

Xerox FaxCentre 2218 User Guide Page 10-15 Troubleshooting Copying Problems CONDITION SUGGESTED SOLUTION The LCD does not turn on Check that the product is plugged into an electrical receptacle and ensure that there is power to the receptacle. Ensure the ON/OFF switch is in the ON position. Copies a...

Page 10-16 Xerox FaxCentre 2218 User Guide Troubleshooting Printing Problems Frequent copy paper jams Fan the stack of paper, then turn it over in the tray. Replace paper in paper tray with a fresh supply. Check/adjust paper guides. Ensure that the paper is the proper paper weight 80 g/m² (20 lb) bo...

Page 10-18 Xerox FaxCentre 2218 User Guide Troubleshooting Faxing Problems Solution Chart Faded graphics Toner may be low. Remove the Toner Cartridge and shake it gently to distribute the toner evenly. Then reinstall the Toner Cartridge . Ensure that a spare Toner Cartridge is available. PROBLEM SUG...

Xerox FaxCentre 2218 User Guide Page 11-1 6 11 Specifications Use this chapter to identify the specifications for each function of your machine. ¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 ¾ Printer Specifications . . . . . . . . . . . . . . . . . . . . . . 11-3 ¾ F...

Xerox FaxCentre 2218 User Guide Page 11-3 Specifications Printer Specifications ITEM DESCRIPTION Emulation PCL6 Resolution True 600 x 600 dpi, 1200 dpi class Printing speed 17 ppm for A4 / 18 ppm for Letter Effective printing width 208 mm (8.2 inches) for letter / legal (216 x 356 mm / 8.5 x 14 inch...

Page 11-4 Xerox FaxCentre 2218 User Guide Specifications Fax Specifications ITEM DESCRIPTION Applicable line G3 PSTN (Public Switched Telephone Network) Communication Standard ITU G3, Super G3 Resolutions Standard203 x 98 dpiFine203 x 196 dpiSuper Fine (Fine Photo)300 x 300 dpiSuper Fine203 x 392 dp...

Xerox FaxCentre 2218 User Guide Page 11-5 Specifications Scanner and Copier Specifications ITEM DESCRIPTION Scanning method CCD, Flat-bed Copy speed 17 A4 / 18 Letter Copies Per Minute Scan speed 2.5 msec/line MONO Scan resolution 600 x 600 dpi ( Document Glass ) 600 x 300 ( Document Feeder ) Scan m...

Xerox FaxCentre 2218 User Guide Page 11-7 Specifications Media Specifications ITEM DESCRIPTION Paper types available Plain paper, OHP film, Label, Envelope, Card, Postcard Paper Sizes Paper Type W x L (mm) W x L (Inch) Letter 215.9 x 279 8.5 x 11 Legal 215.9 x 355.6 8.5 X 14 JIS B5 182 x 257 7.17 x ...

Xerox FaxCentre 2218 User Guide Index - 1 Index Index A About this guide 1-3 Adding Paper 2-18 Administration Tools Clear Memory 8-15 Department Codes 8-7 Maintenance Tools 8-16 Passcode Protection 8-12 Auto Fit copy 5-7 Auto Suppress copy 5-11 Auto Tray Switching 2-11 , 3-5 , 5-2 , 5-8 Auxiliary Ac...