Xerox 5230 - Manual

Conventions 11 Text in [Square Brackets] Indicates the names of the screens, tabs, buttons, features, and option categories. Square brackets are also used when referring to file and folder names on a PC.For example: • Select [Original Type] on the [Image Quality] screen. • Select [Save]. Text in <...

1 Before Using the Machine 12 Related Information Sources The following sources of information are available for the machine: User Guide This guide is intended for general users and describes how to use the features of the machine, such as copy, scan, and fax. System Administration Guide This guide ...

Safety Notes 13 WARNING: Unauthorized alterations, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your Xerox representative for more information. This product and recommended supplies have been tested and found ...

1 Before Using the Machine 14 Maintenance The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation. Cleaning Your Product WARNING: Do not use aerosol clea...

Safety Notes 15 – In a hot, humid, dusty or poorly ventilated environment– In direct sunlight– Near ovens or humidifiers • Always lock the wheels of this product after installation. Operational Safety Information • To avoid the risk of electric shock and a fire accident, switch off and unplug the pr...

1 Before Using the Machine 16 Laser Safety Information CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide may result in hazardous light exposure. This equipment complies with international safety standards and is classified as a Class 1 Laser...

Regulatory Information 17 Radio Frequency Emissions (Class A digital device) European Union WARNING: In order to allow this equipment to operate in close proximity to Industrial, Scientific and Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitig...

1 Before Using the Machine 18 For FAX Function USA FAX Send Header Requirements: The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin ...

Regulatory Information 19 causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time dur...

1 Before Using the Machine 20 The product may be configured to be compatible with other country networks.Please contact your Xerox representative if it needs to be reconnected to another country's network. NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling it...

About License 21 About License RSA BSAFE This product includes RSA BSAFE ® Cryptographic software from RSA Security Inc. Heimdal Copyright (c) 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, ...

1 Before Using the Machine 22 Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, <[email protected]>. All rights reserved. Permission to use, copy, modify, and distribute this software for anypurpose with or without fee is hereby granted, provided that the aboveco...

About License 23 AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT,STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OROTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THISSOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCHDAMAGE. The views and conclusions contained in the software and documentation...

About License 25 SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, ORTHE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLEFOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOTLIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERV-ICES; LOSS OF USE, DATA, O...

1 Before Using the Machine 26 Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.1. Obligations or Securities of the United States...

1 Before Using the Machine 28 This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Product Recycling and Disposal Battery Recycling and Disposal Dispose of all batteries in accordance with local legislation.For ...

Product Recycling and Disposal 29 WEEE Professional/Business Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures. In accordance with European legislation, end of life electrical and electronic equipment su...

31 2 Product Overview This machine is not simply a conventional copier, but a digital device capable of copying, faxing, printing and scanning, depending on the configuration.The screens shown in this manual are from a fully configured machine to cover all the features. The content of the screens ma...

2 Product Overview 32 Machine Components The following diagrams show the standard and optional components of the machine. 8 9 10 11 5 1 2 3 4 6 7 Front View No. Component Function 1 Duplex automatic document feeder Automatically feeds multiple-page documents into the machine. 2 Control panel Consist...

Machine Components 35 3 Top cover(Integrated Office Finisher) Open this cover when clearing paper jams. 4 Front cover(Integrated Office Finisher) Open this cover when loading staples or clearing staple jams. 5 Staple cartridge(Integrated Office Finisher) Contains staples. 6 Stand(Optional) Holds the...

2 Product Overview 36 Control Panel The following diagram shows the names and functions of the buttons on the control panel. 4 7 10 11 12 13 17 8 9 6 16 15 14 5 3 2 1 No. Button Function 1 Brightness dial Use this dial to adjust the contrast of the touch screen. 2 Touch panel display Displays messag...

Machine Services 37 Machine Services The machine provides various services that can be accessed by pressing the <All Services> button on the control panel. The following description outlines the services available on the machine. NOTE: In this manual, a screen that is displayed by pressing the...

Power On/Off 39 Stored Programming Allows you to store frequently-used settings as a program and recall them with just one button. This service is not available on the All Services screen by default, but can be displayed by the System Administrator. For instructions on how to display the service on ...

2 Product Overview 40 Ground Fault Interrupter (GFI) If a fault is detected in the power supply to the machine, a Ground Fault Interrupter (GFI) device on the machine automatically cuts all electrical power. If power is interrupted, locate the RESET button on the back of the machine. If the GFI has ...

Modes 41 <Energy Saver> light is on. The Sleep Mode is cancelled when the <Energy Saver> button is pressed, or a fax or print job is received by the machine. The factory default setting of 10 minutes is customer changeable within the range of 2 to 60 minutes, and must be longer than the ...

2 Product Overview 42 Job Status Use this button to check the progress of a job, or display the log and detailed information of completed jobs. The latest job is displayed at the top of the list. Use this button to also check, delete, or print stored documents or documents in the machine’s mailboxes...

Recycled Paper 43 2. Attach the tray attachment to the tray, as shown in the illustration. Recycled Paper The use of recycled paper in the machine benefits the environment with no degradation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both th...

45 3 Copy This chapter contains information on the copy screens and the features available. NOTE: Some of the features described in this chapter are optional, and may not apply to your machine configuration. Copying Procedure This section describes the basic copy procedure. Follow the steps below. 1...

3 Copy 46 Document Feeder The following explains how to load documents using the document feeder. The maximum capacity of the document feeder is shown below: Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width and 210 to 432 mm (4.5 to 17 inches) for the length, and the...

Copying Procedure 47 Document Glass The following explains how to load a document using the document glass. The document glass is used for a single-page or bound document up to 297 mm (11.7 inches) for the width and up to 432 mm (17 inches) for the length. NOTE: Before you place a document on the do...

3 Copy 48 2. Select [Copy] on the All Services screen. NOTE: If the Authentication and Accounting feature is enabled, you may be required to enter your user ID and passcode (if they are set up). If you need assistance, contact the System Administrator. 3. Set the required features on each tab. If [M...

Copy 49 5. Check the Status of the Copy Job 1. Press the <Job Status> button on the control panel to display the [Active Jobs] tab. The queued copy job is displayed. If the job is not displayed, it may have already been processed.For more information, refer to the Job Status chapter in the Sys...

3 Copy 50 Reduce/Enlarge This feature allows you to reduce or enlarge copies by a specified ratio within the range of 25-400%. 1. Select the [Reduce/Enlarge] feature on the [Copy] screen. More Displays the [Reduce/Enlarge] screen. For more information, refer to [Reduce/Enlarge] Screen on page 50 . [...

Copy 51 • Width:50%, Length:100% - Sets the reduction/enlargement ratio of the width to 50% and that of the length to 100%. NOTE: The above options are displayed when the paper size series is set to [A/B Series]. When [Inch Series] or other paper size series is selected, the options displayed will b...

3 Copy 52 [Tray 5 (Bypass)] Screen You can temporarily use the bypass tray to load paper that is unavailable from Trays 1-4. Up to a 10 mm (0.4 inch) stack of paper (approximately 95 sheets of 80 g/m 2 paper) can be loaded in the bypass tray. Paper Size • Auto Size Detect - Detects the paper size au...

Copy 53 [2 Sided Copying] Screen Allows you to select the 2 sided copying options, document feed direction, and original orientation. NOTE: When using the document glass for [1 J 2 Sided] or [2 J 2 Sided], the machine will display a message when it is ready to scan the next document. 1 J 1 Sided Mak...

3 Copy 54 1. Select a preset button or [More] for the [Copy Output] feature on the [Copy] screen. NOTE: The screen shown on the right is displayed when the Office Finisher LX is installed. If the Integrated Office Finisher is installed, or if a finisher is not installed, the display will be differen...

3 Copy 56 • With Separators - Delivers the copies in stacks, based on the number of copies required for each document, with a separator between each stack. Select the [Paper Supply] button to specify the paper tray containing the separator paper. Stapling is not available when [With Separators] is s...

Image Quality 57 Light Text Select this option to copy documents that contain faint text, such as that written in pencil. Text on See-Through Paper Select this option to copy documents that use see-through paper. NOTE: [Text on See-Through Paper] is available only when [System Settings] > [Copy S...

3 Copy 58 Layout Adjustment This section describes the layout adjustment features for copying. For more information on the features available, refer to the following: Book Copying – page 582 Sided Book Copying – page 59Original Size – page 59Edge Erase – page 60Image Shift – page 60Image Rotation – ...

Layout Adjustment 59 Binding Edge Erase Erases printing of the center binding area of the book that tends to be shadowed due to the fold in the pages. Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0-50 mm (0.0-2.0 inches) in 1 mm (0.04 in...

3 Copy 60 Manual Size Input Allows you to select the input size from the 11 preset standard sizes in portrait or landscape orientations, or select a custom size within the ranges of 15-297 mm (0.6-11.7 inches) for length and 15-432 mm (0.6-17.0 inches) for width. The presets are set up by the System...

Layout Adjustment 61 1. Select [Image Shift] on the [Layout Adjustment] screen. 2. Select the required option. 3. Select [Save]. No Shift Disables the feature. Auto Center Automatically places the image in the center of the copy paper. Margin Shift Moves the image by specified amounts on the copy pa...

3 Copy 62 Invert Image This feature allows you to mirror the image, and to make negatives of the image on the copy output. 1. Select [Invert Image] on the [Layout Adjustment] screen. 2. Select the required options. 3. Select [Save]. Mirror Image Allows you to create a mirror image of the document. •...

Output Format 63 Output Format This section describes features that enhance the appearance of a copy job. For more information on the features available, refer to the following: Booklet Creation – page 63Covers – page 65Transparency Options – page 66Page Layout – page 67Poster – page 68Annotations –...

Output Format 65 Covers • Blank Covers - Adds a blank cover to the booklet. • Front Cover - 2 Sided - Copies the first and last pages of the document onto the cover stock. Add blank sheets to the set of documents if you want the inside front and back covers to remain blank. Paper Supply Displays the...

3 Copy 66 1. Select [Covers] on the [Output Format] screen. 2. Select the required options. 3. Select [Save]. No Covers Disables the feature. Front Cover Only Inserts a front cover page before the first page of the document. A different paper type than the main body pages can be used. Front & Ba...

Output Format 67 Blank Separators & Handouts Copies one set of transparencies with blank page separators, and the required number of sets of paper copies for handouts. Transparency Set & Handouts Copies one set of transparencies with no page separators, and the required number of sets of pap...

3 Copy 68 • Variable Repeat - Allows you to specify the number of times to repeat the image vertically or horizontally using the scroll buttons on the screen or the numeric keypad on the control panel. You can repeat an image between 1 to 23 times vertically, and between 1 to 33 times horizontally. ...

Output Format 69 Comment Displays the [Comment] screen. For more information, refer to [Comment] Screen on page 69 . Date Stamp Displays the [Date Stamp] screen. For more information, refer to [Date Stamp] Screen on page 69 . Page Numbers Displays the [Page Numbers] screen. For more information, ref...

Output Format 71 Side 2 Options Allows you to specify the position of the date, page numbers, and comments on Side 2 to [Same as Side 1] or [Mirror Side 1]. Watermark This feature allows you to add a watermark beneath the original image of the copy output. Information such as a control number, prede...

3 Copy 72 of your output, the embedded text strings will be printed with the text effect you select here. The following options are available: • Off- Disables the feature. • Embossed - If you make copies of your output, the embedded text will appear embossed. • Outline - If you make copies of your o...

Job Assembly 73 Job Assembly This section describes the job assembly features. For more information on the features, refer to the following: Build Job – page 73Sample Job – page 75Combine Original Sets – page 75Form Overlay – page 76Delete Outside/Delete Inside – page 76 1. Press the <All Service...

Job Assembly 77 [Delete Outside/Delete Inside - Area 1] screen Allows you to specify the area for the [Delete Outside/Delete Inside] feature. The area is defined by the rectangle formed between the points X1,Y1 and X2,Y2. 1. Select [Area 1] on the [Delete Outside/Delete Inside] screen. 2. Touch a te...

79 4 Fax This chapter contains information on the fax screens and the fax services available. In addition to the conventional Fax service, the machine offers you the Direct Fax, Internet Fax, and Server Fax services. Direct Fax allows you to transmit faxes directly from PC clients. Internet Fax allo...

4 Fax 80 1. Press the <Log In/Out> button on the control panel. 2. Enter the correct user ID using the numeric keypad on the control panel or the screen keyboard. NOTE: The default System Administrator ID is “11111”. If the Authentication and Accounting feature is enabled, you may also be requ...

Fax Procedure 81 The documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width and 210 to 432 mm (4.5 to 17 inches) for the length, and the standard sizes of 5.5 x 8.5” SEF/LEF to 7.25 x 10.5” SEF/LEF. When sending a fax, you can scan up to 297 mm (11.7 inches) in width and 4...

4 Fax 82 2. Press the <All Services> button on the control panel. 3. Select [Fax] or [Internet Fax] on the touch screen to display the corresponding screen. NOTE: The [Fax] icon on the All Services screen is for the Fax or Server Fax service depending on the fax service selected in the System ...

Specifying Fax Destinations 85 Specifying Fax Destinations This section describes how to specify destinations using the Fax service. For more information, refer to the following: New Recipients – page 85Address Book – page 88Cover Page – page 89 1. Make sure that the Fax service is enabled. 2. Press...

4 Fax 86 Backspace Deletes the last character entered. Relay Broadcast You can use the machine’s relay broadcasting feature to send a document to a remote machine, which then sends the document to multiple destinations registered in the remote machine for speed dialing. This can reduce transmission ...

Specifying Fax Destinations 87 DTMF Method - Examples The DTMF method uses combinations of special characters to send documents. See the following examples. • Remote Mailbox - Sends a document to a mailbox on a remote machine. • Polling - Retrieves a document stored in a mailbox on a remote machine....

4 Fax 88 Address Book This feature allows you to select the destinations registered in the Address Book for speed dialing. The destinations in the Address Book are listed by the speed dial codes they are assigned. For information on how to register destinations for speed dialing, refer to the System...

Specifying Fax Destinations 89 Speed Dial This feature allows you to select a destination quickly using the 3-digit code assigned to it. An asterisk (*) on the screen keyboard or the control panel can be used to specify multiple speed dial codes and a pound sign (#) to designate a group code. For in...

Specifying Internet Fax Destinations 91 Specifying Internet Fax Destinations This section describes how to specify destinations when using the Internet Fax service to send scanned images as e-mail attachments. For more information, refer to the following: New Recipients – page 91Address Book – page ...

Specifying Internet Fax Destinations 93 Details Displays the details of a selected destination. Selecting the [E-mail Address In Full] button on the screen displays the details of the [Internet Fax Recipient]. Name/E-mail Address Lists the e-mail destinations registered in the Address Book. Add J Ad...

4 Fax 94 1. Select [Message] on the [Internet Fax] screen. 2. Enter the comment to be added to the e-mail. Specifying Server Fax Destinations This section describes how to specify destinations when using the Server Fax service. For more information, refer to the following: New Recipients – page 94Ad...

Specifying Server Fax Destinations 95 More Characters Displays symbol keys on the screen. For information on using symbols in fax numbers, refer to Special Characters on page 95 . Select the [Standard Characters] button on the displayed screen to return to the standard keyboard screen. Backspace Del...

General Settings - Fax/Internet Fax/Server Fax 97 Lighten/Darken This feature allows you to adjust the density of the scanned image using seven levels. Use the scroll buttons to increase or decrease the darkness. 1. Select a level for the [Lighten/Darken] feature on the [General Settings] screen. 2 ...

4 Fax 98 Photo & Text Select this option to scan documents that contain both text and photographs. Text and photographs are automatically distinguished, and an appropriate quality mode is selected for individual areas. Photo Select this option for documents that contain photographs only. Resolut...

Layout Adjustment - Fax/Internet Fax/Server Fax 99 Layout Adjustment - Fax/Internet Fax/Server Fax This section describes the layout adjustment features for a fax/Internet Fax job. For information on the features available, refer to the following: Original Size – page 99Book Faxing – page 100Reduce/...

4 Fax 100 Book Faxing This feature allows you to scan facing pages of a bound document in the correct page sequence using the document glass. The facing pages will be scanned as two separate pages. 1. Select [Book Faxing] on the [Layout Adjustment] screen. 2. Select the required options. 3. Select [...

Fax Options - Fax 101 Proportional % • Text box - Allows you to specify a desired reduction/enlargement ratio using the scroll buttons. You can also enter the value by touching the text box and using the numeric keypad on the control panel. The value can be specified within the range of 25-400% in 1...

4 Fax 102 Confirmation Options This feature automatically prints a report after each fax transmission indicating the transmission result. 1. Select [Confirmation Options] on the [Fax Options] screen. 2. Select the required option. 3. Select [Save]. No Report Disables the feature. Print Report Automa...

4 Fax 104 Transmission Header Text This feature allows you to add information such as the date and time of transmission, the sender’s name, the destination name, the fax number, and the quantity to the header at the top of each page of the document. NOTE: A regular fax sent from the United States mu...

Fax Options - Fax 105 Multiple-Up This feature allows you to scan multiple pages of your original document, and have the scanned pages automatically merged for fax transmissions. The scanned data will be printed onto the paper specifically set for fax at the receiving end. Depending on the recipient...

4 Fax 106 F Code This feature enables fax transmissions using the F Code standard defined by the Communications and Information network Association of Japan. The F Code standard is based on Recommendation T.30 defined by ITU Telecommunication Standardization Sector (ITU-T), and allows communication ...

More Fax Options - Fax 107 Off Disables the feature. On Sets the F Code transmission. [F Code] and [Password] are displayed at the right side of the screen. • F Code - You can enter an F Code composed of spaces, numerals (0-9), and symbols (#, *) up to 20 characters. Enter the code using the numeric...

4 Fax 108 1. Select [Remote Polling] on the [More Fax Options] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature. Poll a Remote Device Enables polling from a remote machine. Store for Polling This feature allows you to store documents in public and private mailboxes o...

4 Fax 110 Print Prints the selected documents. Print Settings Displays the [Mailbox - Print Settings] screen. For details on the screen, refer to [Mailbox - Print Settings] on page 147 . On-hook (Manual Send/Receive) This feature allows you to manually send or receive a fax when the fax line is on-h...

Internet Fax Options - Internet Fax 111 1. Make sure that the Internet Fax service is enabled. 2. Press the <All Services> button on the control panel. 3. Select [Internet Fax] on the touch screen. 4. Select the [Internet Fax Options] tab. 5. Select the required feature. Acknowledgement Report...

Internet Fax Options - Internet Fax 113 Encryption This feature allows you to send S/MIME-encrypted e-mail.To use this feature, you need to specify an e-mail address associated with a certificate that supports encryption. For more information, refer to the Security chapter in the System Administrati...

4 Fax 114 G3 Auto Select this mode if the remote machine is G3 compatible. This mode is the one usually selected. The machine automatically switches modes depending on the capabilities of the remote machine. Forced 4800 bps Select this mode when transmitting over noisy or bad telephone lines, for ex...

Fax Options - Server Fax 115 Delayed Start This feature allows you to set the delay start time for fax and polling jobs using a 12-hour or 24-hour format. NOTE: The format of the specific time can be set on the [Machine Clock/Timers] screen in the System Administration mode. [AM]/[PM] is displayed o...

117 5 Scan/E-mail This chapter describes how to use the scan services. For more information on the specific types of scan, refer to the following: To scan and e-mail documents – E-mail – page 122 After a document is scanned, the scanned data is automatically sent to specified destinations as an e-ma...

Scanning Procedure 119 1. Press the <All Services> button on the control panel. 2. Select a scan service on the touch screen. NOTE: If the Authentication and Accounting feature is enabled, you may be required to enter the user ID and passcode (if one is set up). If you need assistance, contact...

Scanning Procedure 121 5. From the list of documents, select the check box of the document to be imported, and then click the [Retrieve] button. NOTE: You can import one document at a time. 6. Click [Save this link] on the page displayed, and specify the directory to save the document. Stopping a Sc...

E-mail 123 Address Book This feature allows you to choose destinations from address books. The Local Address Book is held locally on the machine and stores public entries. The Remote Address Book is held remotely on a directory server. NOTE: The address books displayed here contain only the e-mail a...

5 Scan/E-mail 124 1. Select [Search Public] or [Search Network] from the pull-down menu. 2. Enter part or all of a recipient name using the screen keyboard. 3. Select the [Search] button. A search result screen appears. 4. Select a recipient from the search result. NOTE: For details on how to use th...

E-mail 125 Settings or Authentication/Security Settings section in the Setups chapter of the System Administration Guide.The following describes how to change the sender’s e-mail address when it is editable on this screen. 1. Select [From] on the [E-mail] screen. 2. From the pop-up menu displayed, s...

5 Scan/E-mail 126 Scan to Mailbox This section describes how to select a mailbox on the machine to save scanned documents. 1. Press the <All Services> button on the control panel. 2. Select [Scan to Mailbox] on the touch screen. 3. Select a mailbox for saving scanned data. Mailbox list Allows ...

Scan to PC 127 Job template list Allows you to select a job template for the scan job. • DEFAULT - This is the default job template. This template is used as a base template when a new template is to be created in CentreWare Internet Services. This template cannot be deleted. It can be edited and re...

5 Scan/E-mail 128 NOTE: If a server name is used instead of an IP address, the appropriate DNS information has to be entered via CentreWare Internet Services. Without DNS properly defined, the host name will not be translated into an IP address. Shared Name Allows you to specify the name of the shar...

Scan to PC 129 SMB (UNC Format) Specifies the SMB protocol (using the UNC format). NOTE: If Remote Authentication has been enabled, a popup message will prompt the user to enter a login ID and password before using the Scan to PC service. The login ID and password will be passed to the Kerberos serv...

5 Scan/E-mail 130 Previous Retraces one step up in the hierarchy. Next Traces a path down in the hierarchy to the location selected. General Settings This section describes the general control features for scanning. For more information, refer to the following: Lighten/Darken – page 1302 Sided Scann...

General Settings 131 1 Sided Scans one side of the document. 2 Sided Scans both sides of the document. Select this option when the images of both sides of the document are in the same orientation. 2 Sided - Rotate Side 2 Scans both sides of the document. Select this option when the images of both si...

Advanced Settings 133 Advanced Settings This section describes the features used to adjust the quality of the scanned image. For more information, refer to the following: Image Options – page 133Background Suppression – page 133 1. Press the <All Services> button on the control panel. 2. Selec...

5 Scan/E-mail 134 No Suppression Disables the feature. Auto Suppression Automatically suppresses background colors. NOTE: This feature is not available when [Photo] is selected on the [Original Type] screen. Layout Adjustment This section describes layout adjustment features for scanning. For inform...

Layout Adjustment 135 Book Scanning This feature allows you to scan facing pages of a bound document in the correct page sequence using the document glass. The facing pages will be saved as two separate images. 1. Select [Book Scanning] on the [Layout Adjustment] screen. 2. Select the required optio...

5 Scan/E-mail 138 E-mail Options/Filing Options This section describes the features available to configure the settings for outputting scanned data. For more information, refer to the following: NOTE: For the [E-mail] scan service, the following features are available on the [E- mail Options] tab. F...

5 Scan/E-mail 140 Optimize PDF Fast Web View Creates a PDF file that displays the first page in a user's web browser, before the entire file is downloaded from a web server. This feature alleviates user frustration in waiting for an entire file to download by displaying part of the file's contents a...

E-mail Options/Filing Options 141 1. Select [Document Name] or [File Name] on the [E-mail Options] or [Filing Options] screen. 2. Enter a document/file name. 3. Select [Save]. File Name Conflict This feature allows you to deal automatically with file name conflicts if a duplicate file name is entere...

5 Scan/E-mail 142 1. Select [Reply To] on the [E-mail Options] screen. 2. Enter a return address. Or, enter part of a target name, and then select the hand-glass icon at the right side of the entry field, to search Address Book. For details on the search result screen, refer to Search Public/Search ...

E-mail Options/Filing Options 143 Off Does not attach a digital signature to e-mail. On Attaches a digital signature to e-mail. Login Name When a server to which scanned documents will be transferred requires a login name, enter it here. NOTE: This feature is displayed only when [Network Scanning] i...

5 Scan/E-mail 144 Meta Data Validation If the validation feature is enabled for meta data, the validation server specified for the meta data automatically validates the meta data value when you press the <Start> button on the machine’s control panel. If any meta data that received validation i...

145 6 Send from Mailbox This chapter describes the methods for checking, printing, or deleting documents in a mailbox. You can store the following types of documents (marked with matching icons in the Document List) in a mailbox.Some models do not support this service. Some models require an optiona...

6 Send from Mailbox 146 3. Select the mailbox to be opened. Then the documents stored in the mailbox appear. Refresh Updates the list of documents in the mailbox. Name/Stored Date Sorts the documents by their names or the dates they were stored. Selecting the same option again toggles the order in w...

Send from Mailbox 147 Delete Deletes the selected documents. Print Prints the selected documents. [Mailbox - Print Settings] This feature allows you to change the various document print settings. 1. Select [Print Settings] on the [Print/Delete] screen. Batch Print Prints multiple documents as a sing...

Send from Mailbox 149 NOTE: Mailboxes with this option enabled are marked with a paper and pencil icon next to their names in the mailbox list. NOTE: The [Auto Start] check box is available only for the mailbox owner. Start Current Job Flow Executes the linked job flow sheet and returns to the [Docu...

Send from Mailbox 151 Sheet Filtering This feature allows you to filter job flow sheets displayed on the screen. Owner Allows you to filter job flow sheets by owner.When the Authentication feature is enabled and logged into the machine with a user ID: • Shared - Displays the job flow sheets owned by...

153 7 Job Flow Sheets This chapter describes the Job Flow Sheets service and the features available on the [Job Flow Sheets] screen. A job flow sheet can execute a series of programmed operations. To process scanned documents using a job flow sheet created on a networked computer, using a utility su...

7 Job Flow Sheets 154 3. Select a job flow sheet from the list on the [Job Flow Sheets] screen. NOTE: Only the job flow sheets you are permitted to execute are displayed on the screen. NOTE: The job flow sheets can be sorted by their names or the dates they were last updated by selecting [Name] or [...

Job Flow Sheets 155 Details This feature allows you to view the details of a job flow sheet selected on the [Job Flow Sheets] screen. It also allows you to copy, delete, or edit the selected job flow sheet depending on its owner and save location. NOTE: Job flow sheets saved in a pool server cannot ...

7 Job Flow Sheets 156 3. Select a group you want to modify. NOTE: Groups marked with an arrow indicate that they have not been configured. NOTE: Use the scroll buttons to scroll through the list. 4. Set the required items. NOTE: Items marked with an arrow indicate that they have not been configured....

157 8 Stored Programming This chapter describes how to use the Stored Programming service to simplify multiple operations into a simple procedure. The Stored Programming service allows you to do the following: • Store frequently-used settings as a program, and recall them with a button. • Store a fr...

159 9 CentreWare Internet Services This chapter contains a brief overview of the CentreWare Internet Services program. CentreWare Internet Services uses the embedded HTTP server that resides in the machine. This allows communication with the machine through a web browser with access to the Internet ...

9 CentreWare Internet Services 160 User Interface The CentreWare Internet Services home page contains four panels. You can change the left and right panel sizes by dragging the boundary between them. Header Panel Displays the header for all pages. The header includes the CentreWare Internet Services...

Services 161 Services The services provided by CentreWare Internet Services are subdivided into the following categories. The category is selected on the tab bar in the header panel.For details on the features on each tab, refer to the CentreWare Internet Services chapter in the System Administratio...

163 10 Glossary This chapter contains a list of terms used in the User Guide and System Administration Guide. The definition provided for each term reflects the meaning of the term as it is used in the guides. Terms Defined Use the following definitions to learn more about the meanings of terms used...

Index 173 11 Index Numerics 100Base-TX connector .......................................35 10Base-T connector ...........................................35 2 Sided Copying .................................................52 2 Sided Scanning E-mail .......................................................