Nortel 4065R - Manual

Important safety information 7 Important safety information Read the following information before using the Nortel DECT Handset 4065R. The CE Marking indicates that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC. Visit the Nortel ...

Important safety information 8 Safety precautions Observe the following safety precautions: CAUTION Keep the charger, handset, and accessories out of reach of small children. WARNING Do not open the handset or charger; doing so can expose you to high voltages. Have all repairs carried out by authori...

Setting up the handset 9 Setting up the handset Before you use the handset, it is important that you read the safety information and perform the following steps: • Installing the charger • “Charging the batteries” on page 11 Installing the charger Place the charger on a flat, even surface. To operat...

Setting up the handset 10 Your handset can be used to make and receive calls only after you charge the batteries. Installing the battery pack You must install the battery pack before you can use your handset. 1. Make sure the handset is switched off. Place the handset with the display downwards on a...

Setting up the handset 11 Figure 1: Installing the battery pack Important battery information Use the battery pack only as directed. Heat or cold reduces the performance and service life of the batteries. It is possible that a handset with hot or cold batteries can be temporarily out of operation ev...

Setting up the handset 12 • To maintain optimum operating time, discharge the batteries from time to time by leaving the handset off the charger and switched on, until it switches itself off. Do not use any other method to discharge the batteries. • Extreme temperatures influence the charging capabi...

Handset controls 13 Handset controls This section provides information about the following: • “Switching the handset on or off” on page 14 • “Keys and display” on page 14 • “Handset illumination” on page 19 • “Locking or unlocking the dialpad” on page 19 • “Menu Shortcuts” on page 20 Figure 2 provid...

Handset controls 14 Switching the handset on or off Use the right soft key to switch the handset on or off, as follows: Keys and display The handset has three major display areas, as shown in Figure 3. Figure 3: 4065R display Press the Handsfree/Transfer/Info key to: • activate Handsfree (hold down ...

Handset controls 15 Icon/text line The function of this line changes as follows: • During a telephone call or while in idle mode, the Icon/text line displays the current status of the handset. • When using the menus, the Icon/text line displays the name of the active menu. When the handset is in an ...

Handset controls 16 In the idle state, the display shows the name of the DECT system, the programmed user name (as you entered it, see page 73), the internal telephone number (if programmed). During a call the display is updated with the caller line IDs and/or calling party name display (CPND), and ...

Handset controls 17 Right soft key Two functions are available on the right soft key, depending on how long you hold the key. Use the right soft key for either of the following: OK soft key Options soft key Esc soft key Redial soft key During a call, press the arrow keys to increase or decrease the ...

Handset controls 18 Dialpad unlock Automatic Hide Menus are automatically hidden when: • you receive a call while your phone is in the idle or call state. • you perform input, during a call, that requires invoking a new, call-dependent menu (for example, you press the Transfer/Conference key ( O ) t...

Handset controls 19 for specific digits of a phone number). Long-press the ( 0 ) key for a longer period to insert a pause in predial mode. SOS key Handset illumination The display is automatically illuminated when there is an incoming call ora key is pressed. The display illumination automatically ...

Handset controls 20 Menu Shortcuts To provide quicker access to frequently used menu items, dialpad shortcuts are provided. When the handset is in an idle state, press the Menu soft key, and then press any of the keys listed in Table 3. For more information about menu functions, see “Telephone Optio...

Calling features 21 Calling features This section explains: • “Making a call” on page 21 • “Answering a call” on page 24 • “Changing settings during a call” on page 25 • “Transferring a call” on page 26 Making a call Choose one of these options to make a call: Dialling Using the Predial option To pr...

Calling features 22 To edit a number in predial mode: Note: When predialling, if the input cursor is positioned after the telephone number, the new digits are inserted at the end of that telephone number. If the input cursor is positioned at any other point, the new digits are inserted in front of t...

Calling features 23 Note: When the Handsfree function is active, the hook icon is replaced by the loudspeaker icon ( = ). For best results: • Place the handset upright on a smooth, flat surface, leaving the loudspeaker and microphone free of obstruction. • Keep approximately 0.5 metres away from the...

Calling features 24 Note: The SOS function is only available when an SOS number is programmed. Otherwise, “Not Available” is displayed when you press the SOS key. To store an SOS number, see “Configuring the Emergency Call SOS number and message” on page 61. Mandown call The handset contains an inte...

Calling features 25 Rejecting a call Note: The call is diverted to your voice mail system (if configured). Changing settings during a call During a call, you can adjust the Earpiece or Handsfree speaker volume and mute the handset. Adjusting the Earpiece or Handsfree volume Using Mute during a call ...

Calling features 26 Transferring a call Use this option to transfer a call, or to conference in a third party. 1. Press the Transfer key to put the first caller on hold. The letter R is displayed on the bottom line of the display, and a special dial tone sounds. 2. Use the dialpad to dial the phone ...

Using Voice Mail 27 Using Voice Mail Use the Voice Mail feature to listen to voice messages left by calling parties. Note: Contact your system administrator to determine if Voice Mail is available on your system. When a new voice message is waiting, the Voice Mail ( V ) symbol flashes on the icon li...

Using Text Messaging 29 Using Text Messaging You can send and receive text messages using the DECT Handset 4065R whenever the phone is connected to the DECT system, even during a call. This section provides information on the following topics: • “Messaging limitations” on page 29 • “Working with Tex...

Using Text Messaging 30 Symbols are displayed in front of each message to indicate the message status, as indicated in Table 4. Reading Text Messages Checking message details and reading messages: 2. Press the arrow keys to scroll and highlight the Messages option. 3. Press the OK soft key. 4. Press...

Using Text Messaging 31 Creating Text Messages If the Message list is empty, you can enter a custom text message. Refer to “Dialpad layout” on page 36 for more information about entering text with the dialpad. To write a custom message: 3. Press the Options soft key. 4. Press the arrow keys to scrol...

Using Text Messaging 32 You can edit and resend any message stored in the Messages list, as long as the list does not already contain ten messages. To send an existing message: 6. Press the arrow keys to scroll and highlight one of the following: — Normal Message — Urgent Message and press the OK so...

Using Text Messaging 33 Note 1: After you send a message, your phone displays symbols that indicate the status of the message as indicated in Table 4 on page 30. Note 2: If you send an Urgent Message, the phone waits up to 60 seconds for a response from the recipient. During this waiting period, you...

Using Text Messaging 34 Urgent and Normal messages The system differentiates between urgent and normal messages, which are signalled in different ways on the handset. The signalling of normal and urgent messages is effected by means of different ringer melodies (refer to “Adjusting Ringer Settings” ...

Using Text Messaging 35 signalling process. If you receive an urgent message during a call, a repeated alert tone sounds. Receipt confirmation You must confirm the receipt of an urgent message. When an urgent message is not confirmed within 60 seconds, a message is sent to the initiator, indicating ...

Using the Telephone Book 36 Using the Telephone Book This section contains information on the following topics: • “Dialpad layout” on page 36 • “Working with Entries in the Telephone Book” on page 38 • “Using Quick Call” on page 40 • “Transferring phone numbers to the Telephone Book” on page 42 Figu...

Using the Telephone Book 37 • create or edit text messages To enter a character: • press a key from 2 to 9 to enter lowercase letters. Press it more than once for more characters. For example, press the 4 key twice to enter the character H. • long-press a key from 2 to 9 to enter an uppercase letter...

Using the Telephone Book 38 Working with Entries in the Telephone Book Adding a new entry Use these steps to manually create a new entry in the Telephone Book: Dialling from the Telephone Book To dial a number from the Telephone Book, see “Using the Telephone Book to dial” on page 23. To predial a n...

Using the Telephone Book 39 Editing an entry in the Telephone Book Use these steps to edit an existing entry in the telephone Book : 2. Press the Telephone Book soft key. 3. Press the arrow keys to scroll and highlight the number you want to dial. 1. Press the Telephone Book soft key. 2. Press the a...

Using the Telephone Book 40 Deleting an entry or deleting all entries Use these steps to delete entries from the Telephone Book: Add to filter You can use the Caller Filtering list to store numbers you want to block, or to store numbers from which you want to accept calls. To transfer numbers from t...

Using the Telephone Book 41 You can store a maximum of nine Quick Call numbers, one each for the nine keys on the dialpad. Quick Call numbers are assigned to phone numbers already stored in the Telephone Book. To learn how to make a call using Quick Call, see “Using Quick Call” on page 22. Assigning...

Using the Redial List 43 Using the Redial List The Redial List stores the last thirty parties dialled, with the most recent entry at the top of the list. The following sections provide information about using the Redial List: • “Dialling a number from the Redial List” on page 43 • “Transferring a nu...

Using the Caller List 46 Using the Caller List The Caller List automatically stores a maximum of 30 accepted or missed calls; numbers are stored only if the incoming call number is transmitted. After 30 entries are stored in the Caller List, each additional call overwrites the oldest entry. This sec...

Using the Caller List 47 Dialling a number from the Caller List Transferring a number to the Telephone Book Use this option to transfer any number from the Caller List to the Telephone Book, where the number is treated as a new entry. 1. Press the Info key. 2. If the text Missed Call is displayed, t...

Using the Caller Filter list 50 Using the Caller Filter list Caller Filter allows you to selectively block or accept calls from specified phone numbers. You can store up to ten phone numbers in the Caller Filter list. When the Caller Filter function is active, a filter icon ( t ) appears on the disp...

Using the Caller Filter list 51 Editing entries in the Caller Filter list To edit existing entries in the Caller Filter list: 4. Press the arrow keys to scroll and highlight the New option, and press the OK soft key 5. Use the dialpad to enter the telephone number. — Move the cursor using the arrow ...

Using the Caller Filter list 52 Activating Caller Filter Note: If Caller Filter is active, and Accept List is configured, the handset accepts calls only from the numbers in the Caller Filter list; if Block List is configured, the handset blocks all calls from the numbers in the Caller Filter list. 2...

Using the Caller Filter list 53 Transferring phone numbers to the Caller Filter list You can transfer numbers to the Caller Filter list from the Telephone Book, Redial List, or Caller List. 1. Open one of: — Telephone Book (for more information, see “Using the Telephone Book” on page 36). — Redial L...

Audio settings 54 Audio settings You can configure the audio preferences with the following options: • “Adjusting Ringer Settings” on page 54 • “Adjusting Earpiece or Handsfree speaker volume” on page 58 Adjusting Ringer Settings Accessing the Ringer Settings menu Selecting the ringer melody You can...

Audio settings 55 The first lines of several national anthems are integrated in the handset and can be selected in the ringer settings by choosing one of the numbers shown in Table 7. 4. Press the arrow keys to scroll and highlight one of the following: — Incoming Calls — VIP — Normal Message — Urge...

Audio settings 56 Selecting the ringer type Use this procedure to switch on the ringer signalling function, and specify a full melody or a chirp (a short series of tones). The current selection is indicated by a check mark ( o ). To select ringer type: Selecting the ringer device Use this function t...

Audio settings 57 Selecting the ringer volume Use this function to change the ringer volume. To set ringer volume: 4. Press the arrow keys to scroll and highlight one of the following: — Buzzer — Vibrator — Headset Note: Both buzzer and vibrator can be turned on at the same time 5. Press the OK soft...

Telephone Options 59 Telephone Options Use the Telephone Options menu to perform the following tasks: • “Configuring the User Name” on page 60 • “Selecting the handset language” on page 60 • “Configuring the Emergency Call SOS number and message” on page 61 • “Configuring Mandown Call” on page 62 • ...

Telephone Options 60 Configuring the User Name Use the User Name option to store a name that appears on the idle display. The name can consist of a maximum 16 characters. For help on using the dialpad to enter characters, see “Dialpad layout” on page 36. Selecting the handset language Use the Langua...

Telephone Options 62 Configuring Mandown Call The DECT Handset 4065R is equipped with Mandown detection using a tilt switch on the handset. Activate to deactivate Mandown using the in the Mandown Call option in the Telephone Options menu, or press the shortcut Menu 6 . You can also use this menu to ...

Telephone Options 65 Configuring Voice Box No. Use this option to preconfigure the handset to automatically dial the Voice Mail access number, and automatically enter your voice box number and password. Configuring Attention Tones Use the Attention Tones option to configure the handset to emit an ac...

Telephone Options 66 To activate or deactivate Attention Tones: Activating or deactivating Silent Charging Activate Silent Charging if you do not want the handset to alert (buzz or vibrate) while in the charger. When this option is activated ( o ), the phone displays the text Silent Charging when pl...

Telephone Options 67 Activating or deactivating Charger Answer Activate Charger Answer if you want to be able to answer incoming calls by lifting the handset out of the charger. End the call and resume charging by returning the handset to the charger. Activating or deactivating Auto. Quick Hook Acti...

Telephone Options 68 Activating or Deactivating Auto Answer Use the Auto Answer feature to configure the handset to automatically answer an incoming call after two ringer alerts sound. The Auto Answer function only works when the headset is connected. To activate or deactivate Auto Answer: Configuri...

Telephone Options 69 Note: This option is available only if your telephone system supports it. Check with your system administrator to determine what features are available for your use. Adjusting the display contrast Use the Display Contrast option to adjust the display contrast. 1. Access the Tele...

Configuring DECT system information 71 Configuring DECT system information Before you can make a telephone call using the DECT handset, the handset must be subscribed to a DECT system. The handset can be operated with a maximum of ten DECT systems. Note: When the handset is not yet subscribed to the...

Configuring DECT system information 73 You can now use the handset to make and receive calls. Manually selecting the DECT system If the handset is subscribed to several DECT systems, use this option to select which system the handset uses. 6. Use the dialpad to enter the PARK code at the PARK prompt...

Configuring DECT system information 74 Enabling automatic DECT system selection If the handset is subscribed to several DECT systems and the auto search function is enabled ( o ), the handset automatically selects the nearest system. As a result, your handset is automatically logged-in to another of...

Configuring DECT system information 75 Deleting a system Use this function to remove a DECT system registration from your handset. Note: Be careful when deleting DECT systems from the handset. The handset must be subscribed to at least one DECT system or it will not work. 8. Press the Esc soft key o...

Configuring DECT system information 76 Editing the system name and phone number Use this option to change the system name or phone number on the handset: Checking the Equipment ID (IPEI) Use this option to check the international handset identification. 1. Access the System menu as shown in “Accessi...

Security functions 77 Security functions The security functions are protected by a four-digit Personal Identification Number (PIN). The PIN is needed only when the Read-Only option is switched on. Use the Security menu for the following: • “Changing the PIN” on page 78 • “Activating Read-Only” on pa...

Security functions 78 Changing the PIN Use the Change PIN option to reset the PIN to a number you can remember. The numbers you enter are displayed as a string of asterisk (****). For additional security, you must enter the new PIN twice. Activating Read-Only Activate the Read-Only option to prevent...

Security functions 79 Resetting the handset Use Handset Reset to return all settings to the delivery state, with the exception of the Telephone Book, the PIN, the Mandown settings (however, Mandown is deactivated), system registrations, and the Read-Only setting. 1. Access the Security menu as shown...

Accessing additional features using FFC or SPRE codes 80 Accessing additional features using FFC or SPRE codes Use Flexible Feature Codes (FFC) and Special Prefix (SPRE) codes to access additional features. Contact your system administrator to see if this feature is available for your use. The two t...

Accessing additional features using FFC or SPRE codes 81 Use Table 8 to list the FFCs or the SPRE codes assigned by your system administrator. Table 8: FFCs and SPRE codes FFC or SPRE code Feature Call Forward – to activate Call Forward – to deactivate

Accessories 82 Accessories Table 9 lists accessories that are available for the DECT Handset 4065R. Table 9: Accessories Item Description Order Code AC Adapter Charging Rack Base AC Adapter for charging rack base – International/UK mains plug N0026094 AC Adapter Int AC Adapter for Desktop Charger – ...

Accessories 83 Installing the headset If you want to use the optional headset with your DECT Handset 4065R, install it as shown in Figure 6. Figure 6: Installing the headset Installing or removing the MEM card The DECT Handset 4065R is equipped with a removable MEM card. Using the optional MEM card ...

Accessories 84 To remove the battery pack: 1. Ensure that the handset is switched off. 2. Place the handset with the display down on a flat surface 3. Press the lever, as shown in Figure 7 (1), while lifting the battery up, as shown in Figure 7 (2). Figure 7: Removing the battery pack Removing the M...

Accessories 85 To extract the MEM card from its frame: Note: If a new MEM card is required, it is delivered in a larger frame; use this step to remove it from the frame prior to installing it into the handset. 1. Remove the MEM card from the frame, as shown in Figure 9. Figure 9: Extracting the MEM ...

Terms you should know 87 Terms you should know Communication Ser ver 1000 (CS1000) Your office communication system. DECT Integrated Digital Enhanced Cordless Telecommunications. Director y Number (DN) A number consisting of one to seven digits for a telephone. Also known as an extension number . Fi...

Terms you should know 88 Messaging System A system, such as DECT Messenger, that allows text messages to be sent and received by your DECT handset. Soft keys Two keys, located below the display, with programmable functions and labels. System or Switch Your office communication system. Voice Mail A s...

Index 89 Index A Accessories 84 Adjusting the earpiece/speaker volume 27 Answering a call 26 Arrow soft keys 18 Assigning a quick call number 43 Attention tones 67 Audio settings 56 Auto Answer 70 Auto. Quick Hook 69 B Batteries discharged warning 14 Battery charge display 14 Battery operating times...

Nortel Communication Server 1000 DECT Handset 4065R User Guide Copyright © Nortel Networks Limited 2005 All Rights Reserved Information is subject to change without notice. Nortel Networks reserves the right to make changes in design or components as progress in engineering and manufacturing may war...