Lexmark PRO4000 - Manual

Behind the ink cartridge access door, you will find the customer support label, which contains the inkcartridge information, model number, product Web site, and customer support number. Note: Do not open the ink cartridge access door during the 12 ‑ minute printhead preparation. 27 Fully extend the ...

Using the printer control panel 1 2 3 4 5 6 7 Use To 1 Power • Turn the printer on and off. • Switch to Sleep mode. Note: When the printer is on, press to switch to Sleep mode. Press and hold for three seconds to turn off the printer. 2 Display Note: The display is turned off in Sleepmode. View: • P...

Use To 11 Address Book Access fax numbers from a saved list of numbers. 12 Color Switch to color mode. 13 Black Switch to black ‑ and ‑ white mode. 14 Start Start a job, depending on which mode is selected. 15 Cancel • Cancel a print, copy, scan, or fax job in progress. • Clear current settings or e...

Ordering and replacing supplies Ordering ink cartridges Order the cartridges that are designed for use in your region. • Region 1 : For the United States, Canada, and Latin America, use 200, 200XL, or 200XLA cartridges. • Region 2 : For the European Union (EU), the European Economic Area (EEA), and ...

5 Close the ink cartridge access door. Notes: • If Align Printer appears on the printer display, then touch Continue or press O K , depending on your printer model. • Do not remove the alignment page until printing is finished. Maintaining ink cartridges In addition to the following tasks that you c...

Using the printer software Supported operating systems The printer software requires up to 500MB of free disk space. • Microsoft Windows 8 • Microsoft Windows Server 2012 • Microsoft Windows 7 (SP1) • Microsoft Windows 7 • Microsoft Windows Server 2008 (R2) • Microsoft Windows Server 2008 (SP1) • Mi...

Using the Windows printer software Software installed during printer installation When you set up the printer using the installation software CD, all the necessary software was installed.You may have chosen to install some additional programs. The following table provides an overview ofvarious softw...

Notes: • Your printer may not come with these applications, depending on the features of the printer thatyou purchased or the installation type (standard or custom) chosen when you installed the printer. • To take advantage of the full features of your printer, select the custom install option durin...

Printing Recommended paper brands For e ‑ mails, received faxes, internal documents, and similar print jobs Size Recommended paper Weight Set paper type to Letter PrintWorks 30% RecycledMultipurpose Paper #00011 20 lb Plain A4 UPM Future Multitech 80 g/m 2 Plain For colorful and high ‑ coverage docu...

3 Click OK . 4 From the menu bar, choose File > Print . 5 From the Printer pop ‑ up menu, choose your printer. 6 From the print options pop ‑ up menu, choose Quality & Media . 7 From the Paper Type pop ‑ up menu, choose Plain Paper . 8 From the print options pop ‑ up menu, choose Layout . 9 F...

c Press Enter , or click OK . 2 Double ‑ click the printer icon. 3 Cancel the print job: • If you want to cancel a particular print job, then right ‑ click the document name, and then select Cancel . • If you want to cancel all print jobs in the queue, then click Printer > Cancel All Documents . ...

Copying ADF Scanner glass SD/MS/xD/MMC P ause D ialT on e R edial A d dre ss B o o k Use the ADF for multiple ‑ page documents. Note: The ADF is available only in select printer models. If you purchased a printer without an ADF,then load original documents or photos on thescanner glass. SD/MS/xD/MMC...

Notes: • If you want to specify the page orientation and layout of the original document and the copy, then press the arrow buttons to scroll to Advanced . Press O K every time you make a selection, and then press until you reach the Copy menu. • For long-edge binding, pages are bound along the long...

Scanning ADF Scanner glass SD/MS/xD/MMC P ause D ialT on e R edial A d dre ss B o o k Use the ADF for multiple ‑ page documents. Note: The ADF is available only in select printer models. If you purchased a printer without an ADF,then load original documents or photos on thescanner glass. SD/MS/xD/MM...

3 Navigate to either of the following: • Settings > Scan ‑ to ‑ Network Folder Setup • Settings > Manage Shortcuts > Add New Shortcut > Scan to Network 4 Enter the necessary information, and then click Add . Note: To avoid unsaved changes to your settings, make sure the network folder sh...

In Windows 7 or earlier a Click or Start . b Click All Programs or Programs , and then select the printer program folder from the list. c Navigate to: Printer Home > select your printer > Scan > PDF Scanning starts and the scan progress dialog appears. 3 Save the document as a PDF. For Maci...

E-mailing You can use your printer to send e-mail to one or more recipients without using a computer provided youhave set up the scan to e-mail task through shortcuts. For more information, see the section on shortcutsin the Quick Reference Guide . Before you can send e-mail using the printer contro...

Setting up the printer to fax CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord ortelephone, during a lightning storm. CAUTION—POTENTIAL INJURY: To reduce risk of fire, us...

When you answer the telephone and you hear fax tones, press *9* or the manual answer code on thetelephone to receive the fax. • You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn offthe voice mail service when you are expecting a fax. This setting work...

To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter. The port labeled Phone Line 2 or Fax Port is not always active. You may need to pay extra to your VoIP provider if y...

• If you need two phone ports for your devices but do not want to pay extra, then do not plug the printerinto the second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port , and then plug the printer and telephone into the splitter. Make sure you us...

France Netherlands Switzerland Finland Norway United Kingdom Warning—Potential Damage: If your country or region is on the list, then do not remove the wrap plug from the port of the printer. It is necessary for the proper functioning of the devices on the telephone line. EXT LINE To connect: Connec...

Connect the printer to any of the N ports. PHONE LINE N F N To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the RJ ‑ 11 adapter, and then connect the adapter to an N port. 3 If you want to connect a telephone and answering machin...

Step 5: Set the number of rings If you set Auto Answer to On in Step 4, then do the following. If you set Auto Answer to Off, then proceedto Step 6. If you subscribe to Distinctive Ring Setting the correct ring is important if you subscribe to the Distinctive Ring Pattern Detection (DPRD)feature off...

Faxing CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, ortelephone, during a lightning storm. Sending faxes Tips for sending faxes • Make sure the printer is on a...

Receiving faxes automatically 1 Make sure that Auto Answer is on: From the printer control panel, navigate to: > Setup > O K > Fax Setup > O K > Ringing and Answering > O K > Auto Answer > O K > On > O K 2 Set the number of rings before the printer picks up incoming fax...

Wireless networking Information you will need during wireless setup To set up the printer for wireless printing, you need to know the following: • The name of your wireless network, which is also known as the SSID (Service Set Identifier) • If encryption was used to secure your network • The securit...

Launching the Wireless Setup Utility 1 Do the following: In Windows 8 From the Search charm, type wireless setup utility , and then navigate to: Apps list > Wireless Setup Utility In Windows 7 or earlier a Click or Start . b Click All Programs or Programs . c Select the printer program folder fro...

Using the Embedded Web Server The Embedded Web Server lets you view and remotely customize printer settings even when you are notphysically near the printer. You can also view reports on printer activities, monitor and order printersupplies online, contact customer support, and download updates for ...

Using shortcuts What are shortcuts? A shortcut is a way to quickly accomplish printing, copying, scanning, e ‑ mailing, or faxing tasks with the printer. You can configure and save a set of frequently used printer settings available for a given task andthen assign a shortcut number and shortcut name...

2 Do either of the following: • Make the necessary changes, and then click Save Changes . • Click Delete . Using shortcuts on the printer Make sure you have created a shortcut. From the printer control panel, navigate to: > Shortcuts > O K > select a shortcut > O K or > > enter the...

Troubleshooting Before you troubleshoot Use this checklist to solve most printer problems: • Make sure the power cord is plugged into the printer and into a properly grounded, working electricaloutlet. • Make sure the printer is turned on. • Make sure the printer is securely connected to the compute...

Software did not install If you encountered problems while installing, or if your printer does not appear in the list in the printersfolder or as a printer option when sending a print job, then try uninstalling and reinstalling the software. Before you reinstall the software, do the following: M AKE...

C HECK THE USB CONNECTION 1 Check the USB cable for any obvious damage. If the cable is damaged, then use a new one. 2 Firmly plug the square end of the USB cable into the back of the printer. 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer. The USB port is marke...

M AKE SURE THE USB PORT IS ENABLED IN W INDOWS 1 Run the Device Manager. In Windows 8 From the Search charm, type run , and then navigate to: Apps list > Run > type devmgmt.msc > OK In Windows 7 or earlier a Click , or click Start and then click Run . b In the Start Search or Run dialog, ty...

2 Check to see if error correction is set to On. If it is not set to On, then press the arrow buttons to select On , and then press O K . E NABLE AUTOMATIC FAX CONVERSION If the receiving fax machine does not support color fax, then this option automatically converts theoutgoing color fax to black a...

Cannot run the fax software The printer must be connected to a telephone, DSL, VoIP, or cable service before you can configure thefax settings in the fax software. M AKE SURE A FAX DRIVER IS INSTALLED The fax option is available for use only with the PostScript driver or the Universal Fax Driver. Fo...

Locating the printer IP address • You can locate the printer IP address by viewing the printer network setup page. See the User's Guide on the software installation CD for more information on printing a network setup page. Cannot print over wireless network If you encountered problems while installi...

For Windows users 1 Obtain the SSID of the network that the computer is connected to. a Type the IP address of your access point into the address field of your Web browser. If you do not know the IP address of the access point, then do the following: 1 Open the command window. In Windows 8 From the ...

“Communication not available” message appears when printingwirelessly Try one or more of the following: M AKE SURE YOUR COMPUTER AND PRINTER HAVE VALID IP ADDRESSES FOR THE NETWORK If you are using a laptop and have power saving settings enabled, then you may see the ”Communicationnot available” mes...

4 If the Description column of the selected port indicates that it is a USB port, then scroll through thelist and select the port with Printer Port in the Description column. Check the printer model in thePrinter column to make sure you select the right printer port. 5 Click OK , and then try to pri...

Notices Edition notice October 2012 The following paragraph does not apply to any country where such provisions are inconsistent withlocal law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE I...

Index A adding network folder shortcut 28 Additional Solutions customize printer settings using 46 Address Book 40Address Book Setup customize printer settings using 46 ADF input tray location 12 aligning the printhead 18answering machine setting up 32 Automatic Document Feeder (ADF) location 12 B b...