Page 4 - Contents
4 Contents Chapter 1: Learning about the MFP .................................................................................. 8 Basic functions of the scanner ......................................................................................................................... 8 Automatic docum...
Page 8 - Learning about the MFP; Basic functions of the scanner; Automatic document feeder and flatbed
Learning about the MFP 8 1 Learning about the MFP Basic functions of the scanner The Lexmark™ 4600 MFP option provides copy, fax, and scan-to-network capability for large workgroups. You can: • Make quick copies, or change the settings on the control panel to perform specific copying jobs. • Send an...
Page 14 - Using the LCD touch-screen buttons; Sample screen one
Using the LCD touch-screen buttons 14 Learning about the MFP Using the LCD touch-screen buttons The following section provides information on navigating through several screens. Only a few are chosen to demonstrate the use of the buttons. Note: Depending on your options and administrative setup, you...
Page 20 - Menus; Paper Menu
Menus 20 Learning about the MFP Menus A number of menus are available to make it easy for you to change MFP settings or print reports. To access the menus and settings, press the menu button in the lower right corner of the home screen. When a value or setting is selected and saved, it is stored in ...
Page 21 - Copying; Quick copy
Copying 21 2 Copying The following copy topics are available in this and other chapters. Quick copy 1 Place the original document faceup in the automatic document feeder (ADF) or facedown on the flatbed. Adjust the paper guides when using the ADF. 2 Press Go on the numeric pad. Note: If an LDSS prof...
Page 22 - Using the flatbed
Using the flatbed 22 Copying Using the flatbed If you are using the flatbed (scanner glass) to make copies: 1 Open the document cover. 2 Place the document facedown on the scanner flatbed. 3 Close the document cover. 4 Touch Copy on the home screen, or press Go on the numeric pad. For Copy , continu...
Page 24 - Copying from one size to another
Copying from one size to another 24 Copying Copying from one size to another 1 Place your original document in the automatic document feeder faceup, short-edge first. 2 Adjust the paper guides. 3 Touch Copy on the home screen. 4 Touch Copy from :, and then identify the size of your original document...
Page 25 - Making copies using media from a selected tray
Making copies using media from a selected tray 25 Copying 5 Touch Content . 6 Touch Photograph . 7 Touch Copy It . 8 Touch Scan Next or Done . Making copies using media from a selected tray During the copy process, you can select the input tray that contains the media type of choice. For example, if...
Page 26 - Setting the duplex option
Setting the duplex option 26 Copying Setting the duplex option 1 Place your original document in the automatic document feeder faceup, short-edge first. 2 Adjust the paper guides. 3 Touch Copy on the home screen. 4 Touch the button that looks the way you want your copies duplexed. The first number r...
Page 27 - Setting collation options
Setting collation options 27 Copying Setting collation options If you want your copies collated, you don’t need to do anything; this is the default setting. For example, two copies of three pages will print page 1, page 2, page 3, page 1, page 2, page 3. If you don’t want your copies collated, you c...
Page 28 - Placing the date and time at the top of each page
Placing the date and time at the top of each page 28 Copying Placing the date and time at the top of each page 1 Place your original document in the automatic document feeder faceup, short-edge first. 2 Adjust the paper guides. 3 Touch Copy on the home screen. 4 Touch Options . 5 Touch Date/Time Sta...
Page 29 - Canceling a copy job; While the document is in the ADF; Copy tips
Canceling a copy job 29 Copying 7 Touch Done . 8 Touch Copy It . When the end of a set is reached, the “Scan the next page” screen appears. Touch Scan the next page, or touch Done . For more information on the Custom job or the job build setting, see the Menus and Messages Guide on the Software and ...
Page 30 - Entering an e-mail address; Using a shortcut number
E-mail 30 3 E-mail The MFP can be used to e-mail scanned documents to one or more recipients. There are four ways to send an e-mail from the MFP. You can type the e-mail address, use a shortcut number, use the address book, or a profile. Permanent e-mail destinations can be created in the Manage Des...
Page 31 - Using the address book
Using the address book 31 E-mail 3 Press #, and then enter the recipient's shortcut number. You can enter additional recipients by pressing next and then entering the recipient's shortcut number or address. 4 Touch E-mail It . Using the address book 1 Place the original document in the automatic doc...
Page 32 - Changing the output file type; From a computer
Changing the output file type 32 E-mail Changing the output file type 1 Place the original document in the automatic document feeder faceup or on the flatbed facedown. Adjust the paper guides when using the ADF. 2 Touch E-mail on the home screen. 3 Enter an e-mail address. 4 Touch Options . 5 Touch ...
Page 33 - From the MFP; Creating an e-mail profile; Understanding e-mail options
Creating an e-mail profile 33 E-mail 7 Go to the MFP, and place your original document in the automatic document feeder faceup, short-edge first. 8 Press #, and then enter the recipient's shortcut number. 9 Touch E-mail It . From the MFP 1 Load the original document in the ADF faceup, short-edge fir...
Page 35 - Address book setup
E-mail server setup 35 E-mail E-mail server setup For e-mail to operate, it must be turned on in the MFP configuration and have a valid IP address or gateway address. To set up the e-mail function: 1 Open your Web browser. In the address line, enter the IP address of the MFP you want to configure us...
Page 36 - Faxing; Sending a fax
Faxing 36 4 Faxing The fax function lets you scan items and fax them to one or more recipients directly from the MFP. When you touch Fax, it opens the fax destination screen. You enter the fax number and touch Fax It to send your fax. You can also change the fax settings to fit your personal needs. ...
Page 37 - Using fax destination shortcuts
Using fax destination shortcuts 37 Faxing Using fax destination shortcuts Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are creat...
Page 38 - Creating shortcuts
Creating shortcuts 38 Faxing Creating shortcuts Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A single shortcut number or a multiple number shortcut can be...
Page 39 - Understanding fax options
Understanding fax options 39 Faxing Understanding fax options Original: Opens a screen where you can choose the size of the documents you are going to fax. • Touching any of the paper size buttons on the follow-on screen will make that your selection and return you to the Fax Options Screen. • When ...
Page 40 - Changing the fax resolution
Changing the fax resolution 40 Faxing Changing the fax resolution 1 Place your original document in the automatic document feeder faceup, short-edge first. 2 Adjust the paper guides. 3 Touch Fax on the home screen. 4 Enter the fax number. 5 Touch Options . 6 Touch the button that represents the reso...
Page 41 - Cancel an outgoing fax
Cancel an outgoing fax 41 Faxing Cancel an outgoing fax There are two ways to cancel an outgoing fax: While the original documents are still scanning 1 When using the automatic document feeder, touch Cancel while Scanning… is displayed on the touch screen. 2 When using the scanner bed, touch Cancel ...
Page 42 - FTP; Entering the FTP address
FTP 42 5 FTP The MFP scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Note: Only one FTP address may be sent to at a time. Once an FTP destination has been configured by your system administrator, the name of the destination becomes available as a shortcut number or...
Page 43 - FTP options
Creating shortcuts 43 FTP Creating shortcuts Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: from a comp...
Page 45 - FTP tips
FTP tips 45 FTP FTP tips The following tips may improve the MFP FTP quality. Question Tip When should I use Text mode? • Text mode should be used when text preservation is the main goal of sending a document to an FTP site, and preserving images copied from the original document is not a concern. • ...
Page 46 - Scanning to a PC or USB flash memory device; Create a scan to PC profile
Scanning to a PC or USB flash memory device 46 6 Scanning to a PC or USB flash memory device The MFP scanner lets you scan documents directly to your PC or a USB flash memory device. Your computer does not have to be directly connected to the MFP for you to receive Scan to PC images. You can scan th...
Page 47 - Understanding scan to PC options
Understanding scan to PC options 47 Scanning to a PC or USB flash memory device Understanding scan to PC options To change the options for the scan to PC Profile, you must click the Quick Setup box, and select Custom . Quick Setup lets you select preset formats or customize your scan job settings. Y...
Page 48 - Scanning to a USB flash memory device; Scanning tips
Scanning to a USB flash memory device 48 Scanning to a PC or USB flash memory device Scanning to a USB flash memory device 1 Place the original document in the automatic document feeder (ADF) faceup or on the flatbed facedown. Adjust the paper guides when using the ADF. 2 Insert the USB flash memory...
Page 49 - Printing; Printing from a USB flash memory device
Printing 49 7 Printing This chapter covers information about sending a job to print, printing confidential jobs, canceling a print job, printing a menu settings page, a font list, and a directory list. This chapter also provides information on printing folio and statement size media. For tips on pap...
Page 50 - Canceling a print job
Canceling a print job 50 Printing To print from a USB flash memory device: 1 Make sure the MFP is on and Ready or Busy appears. 2 Insert a USB flash memory device into the USB Direct interface. Note: If you insert the memory device when the MFP requires attention such as when a paper jam has occurre...
Page 52 - Printing the menu settings page
Printing the menu settings page 52 Printing Printing the menu settings page You can print a menu settings page to review the default MFP settings and to verify the MFP options are installed correctly. 1 Make sure the MFP is on and the Ready message appears. 2 Touch the menu button on the control pan...
Page 53 - Printing confidential and held jobs; Printing a confidential job
Printing confidential and held jobs 53 Printing Printing confidential and held jobs The term held job refers to any type of print job that can be initiated by the user at the MFP. This includes a confidential job, a verify print job, a reserve print job, a repeat print job, a bookmark, a profile, or...
Page 54 - Entering a personal identification number (PIN)
Printing confidential and held jobs 54 Printing At the MFP 1 Touch Held jobs on the home screen. 2 Touch your user name. Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down arrow until your name appears, or touch Search Held Jobs if there are a...
Page 56 - Printing on specialty media
Printing on specialty media 56 Printing Printing on specialty media Media is paper, card stock, transparencies, labels, and envelopes. The last four are sometimes referred to as specialty media . Follow these instructions to print on specialty media. 1 Load the media as specified for the tray being ...
Page 57 - Loading standard trays and optional trays; Loading 500-sheet trays
Loading standard trays and optional trays 57 Printing Loading standard trays and optional trays Warning: Never remove paper trays while a print job is printing. It could damage the tray or the printer. The printer has a 500-sheet standard tray. You may have also purchased one or more optional 500-sh...
Page 61 - Loading the multipurpose feeder
Loading the multipurpose feeder 61 Printing Loading the multipurpose feeder You can use the multipurpose feeder one of two ways: • Paper tray —As a paper tray, you can load paper or specialty media in the feeder with the intention of leaving the media in the feeder. • Manual bypass feeder —As a manu...
Page 62 - Linking trays
Linking trays 62 Printing 4 Arrange the stack of paper or specialty media correctly for the size, type, and print method you are using. 5 Place the paper or specialty media, print side up, along the left side of the multipurpose feeder, and then push it in as far as it will easily go. Do not force t...
Page 63 - Supported print media
Understanding paper and specialty media guidelines 63 8 Understanding paper and specialty media guidelines Print media is paper, card stock, transparencies, labels, and envelopes. The MFP provides high-quality printing on a variety of print media. You must consider a number of things concerning prin...
Page 67 - Selecting print media; Paper; Paper characteristics
Selecting print media 67 Understanding paper and specialty media guidelines Selecting print media Selecting the appropriate print media for the MFP helps you avoid printing problems. The following sections contain guidelines for choosing the correct print media for the MFP. Paper To ensure the best ...
Page 68 - Unacceptable paper
Selecting print media 68 Understanding paper and specialty media guidelines transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period because of the mass of material. Grain direction Grain refers to the alignment of the paper...
Page 70 - Card stock
Selecting print media 70 Understanding paper and specialty media guidelines Labels The MFP can print on many labels designed for use with laser printers. These labels are supplied in letter size, A4 size, and legal size sheets. Label adhesives, face sheet (printable stock), and topcoats must be able...
Page 71 - Storing print media; Automatic document feeder
Storing print media 71 Understanding paper and specialty media guidelines Storing print media Use the following guidelines to avoid paper feeding problems and uneven print quality. • Store paper in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is 40%. • ...
Page 73 - Installing and removing options; Accessing the printer system board
Installing and removing options 73 9 Installing and removing options CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing. The instructions in this section help you install ...
Page 74 - Installing a memory card
Installing a memory card 74 Installing and removing options Installing a memory card Note: Printer memory cards designed for other Lexmark printers may not work with the printer. 1 Remove the system board access cover. (See Accessing the printer system board .) Warning: Printer memory cards are easi...
Page 75 - Installing a firmware card
Installing a firmware card 75 Installing and removing options Installing a firmware card Note: Firmware cards designed for other Lexmark printers will not work with the printer. 1 Remove the system board access cover. (See Accessing the printer system board .) Note: If a firmware card has been insta...
Page 76 - Installing the interface card
Installing the interface card 76 Installing and removing options Installing the interface card Warning: Interface cards are easily damaged by static electricity. Touch something metal such as the printer frame before you touch an interface card. 1 Remove the system board access cover. 2 Remove the s...
Page 77 - Replacing the access cover plate
Replacing the access cover plate 77 Installing and removing options 4 Align the connection points on the card with the connector on the system board, and push the card firmly into the system board connector. 5 Insert and tighten the screws to secure the card. Replacing the access cover plate After y...
Page 78 - Maintaining the MFP; Storing supplies
Maintaining the MFP 78 10 Maintaining the MFP Periodically, you need to complete certain tasks to maintain optimum print quality. These tasks are covered in this chapter and in the printer User’s Guide . If several people are using the MFP, you may want to designate a key operator to do the setup an...
Page 79 - Determining the status of supplies; Ordering supplies; Ordering an ADF pick pad
Determining the status of supplies 79 Maintaining the MFP Determining the status of supplies The MFP control panel alerts you once a supply item or maintenance is required. The Print status message bar at the bottom of the touch screen indicates if the MFP is Ready and lets you know if any supplies ...
Page 80 - Recycling Lexmark products
Recycling Lexmark products 80 Maintaining the MFP Recycling Lexmark products To return Lexmark products to Lexmark for recycling: 1 Visit our Web site: www.lexmark.com/recycle 2 Follow the instructions on the computer screen. Cleaning the scanner glass and backing material 1 Open the document cover....
Page 81 - Cleaning the automatic document feeder
Cleaning the automatic document feeder 81 Maintaining the MFP Cleaning the automatic document feeder The scanner parts can become contaminated with ink, toner particles, or paper coatings. Clean the scanner feed rollers if documents do not feed smoothly or easily, or if several pages feed at one tim...
Page 82 - Scanner registration
Scanner registration 82 Maintaining the MFP Scanner registration Note: Use this procedure only after you have verified the paper was loaded correctly in the ADF and the Margin Shift setting has not been changed. Scanner Registration is a process to align the scan area with the paper location. Two pi...
Page 83 - Removing the scanner top
Removing the scanner top 83 Maintaining the MFP Removing the scanner top Note: The following procedures should be done with two persons. The scanner top (document cover) uses two locking tabs to prevent accidentally separation. To remove the document cover: 1 Turn the printer off. 2 Unplug the power...
Page 84 - Moving the MFP; Moving the MFP within the office
Moving the MFP 84 Maintaining the MFP Moving the MFP Follow these guidelines to move the MFP within the office or to prepare the MFP for shipment. CAUTION: The printer weighs 48 –8 2 kg (105–181 lb). It requires at least three (3) people to lift it safely. Use the printer handholds to lift it, do no...
Page 85 - Clearing jams; Identifying jams
Clearing jams 85 11 Clearing jams By carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more information on avoiding paper jams, see Avoiding jams . If jams do occur, follow the steps outlined in this section. To resolve the paper jam messages, ...
Page 86 - Printer access doors and trays
Printer access doors and trays 86 Clearing jams Printer access doors and trays The following illustration shows the path that print media travels through the printer. The path varies depending on the input source (trays, multipurpose feeder, envelope feeder) and output bins (finisher, stacker, expan...
Page 87 - Understanding printer jam messages
Understanding printer jam messages 87 Clearing jams CAUTION: Certain floor-mounted configurations require additional furniture for stability. More information is available on our Lexmark Web site at www.lexmark.com/multifunctionprinters . Understanding printer jam messages The following table lists ...
Page 88 - Clearing scanner jams
Clearing scanner jams 88 Clearing jams Clearing scanner jams Scanner jams can occur as the paper enters or exits the scanner. Scanner jams can be cleared by opening the ADF cover or the document cover and removing the jam. 290, 291, 292, and 294 Scanner Jams 1 Remove all original documents from the ...
Page 89 - Administrative support; Adjusting control panel brightness; Brightness; Restoring factory default settings
Administrative support 89 12 Administrative support Adjusting control panel brightness If you are having trouble reading your control panel display, the LCD brightness can be adjusted through the Settings menu. Brightness 1 Make sure the MFP is on. 2 Touch the Menus button on the home screen. 3 Touc...
Page 90 - Adjusting screen timeout; Adjusting Power Saver
Adjusting screen timeout 90 Administrative support 6 Touch the left arrow or right arrow until Restore Now appears. When you touch Restore Now, all menu settings return to the factory default values, except: • The control panel Display Language setting in the Setup menu. • All settings in the Parall...
Page 91 - Configuring the MFP; Setting Password Protect for the menus
Configuring the MFP 91 Administrative support Configuring the MFP A variety of functions can be used to increase the level of Information Technology (IT) security for the device. The following sections show how to configure these functions. Setting Password Protect for the menus Apply an administrat...
Page 95 - Disabling ports and protocols
Configuring the MFP 95 Administrative support Supporting IPSec (Internet Protocol Security) IP Security protocol provides authentication and encryption of communications at the network layer allowing all application and network communications over the IP protocol to be secure. IPSec can be set up be...
Page 97 - Encrypting the hard disk
Encrypting the hard disk 97 Administrative support Encrypting the hard disk Warning: All resources on the hard disk will be deleted. Resources residing in flash memory or in RAM remain unaffected. Note: This setting is only available on MFP models with an integrated internal hard disk drive. 1 Turn ...
Page 98 - Hard disk wiping; Using the Restricted Server List function
Hard disk wiping 98 Administrative support Hard disk wiping Warning: All resources on the hard disk will be irretrievably deleted. (Resources residing in flash memory or in RAM remain unaffected.) Note: This setting is only available on MFP models with an integrated internal hard disk drive. 1 Turn ...
Page 99 - Troubleshooting; Understanding MFP messages; Online technical support
Troubleshooting 99 13 Troubleshooting Understanding MFP messages The MFP displays three types of messages: status messages, attendance messages, and service messages. Status messages provide information about the current state of the MFP. They require no action on your part. Attendance messages aler...
Page 100 - Solving copy quality problems
Solving copy quality problems 100 Troubleshooting Solving copy quality problems The following solutions will help solve copy problems. For additional information, see Copy tips . Solving scan quality problems The following solutions will help solve scan problems. For additional information, see Scan...
Page 101 - Solving fax problems
Solving fax problems 101 Troubleshooting Solving fax problems The following solutions will help solve fax quality problems or solve fax problems. For additional information, see Fax tips . Solving paper feed problems Symptom Solution The fax document takes a long time to transmit. Touch Options , th...
Page 102 - Notices; Conventions; Electronic emission notices; Industry Canada compliance statement
Notices 102 Notices Conventions Note: A note identifies something that could help you. CAUTION: A caution identifies something that could cause you harm. Warning: A warning identifies something that could damage your product hardware or software. Electronic emission notices Federal Communications Co...
Page 105 - Japanese VCCI notice
Notices 105 Notices Japanese VCCI notice Korean MIC statement If this symbol appears on your product, the accompanying statement is applicable. BSMI EMC notice If this symbol appears on your product, the accompanying statement is applicable. Hot surface notice R31306
Page 107 - Other telecommunications notices; Notice to users of the Canadian telephone network; Notice to users of the New Zealand telephone network
Notices 107 Notices Other telecommunications notices Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is an indication of the maximum number of terminals allowed to be connected to a tele...
Page 110 - China RoHS
Notices 110 Notices China RoHS Part Name Hazardous Substances or Elements Lead (Pb) Mercury (Hg) Cadmium (Cd) Hexavalent Chromium (CrVI) Polybrominated biphenyl (PBB) Polybrominated diphenylether (PBDE) Circuit boards X O O O O O Power supply X O O O O O Connectors X O O O O O Mechanical assemblies ...
Page 111 - Index
111 Index A address book 37adjusting Power Saver 90screen timeout 90 adjusting quality 26Advanced Password, menu protection 91Advanced Password, setting 93Asterisk button 10automatic size sensing 62automatic tray linking 62 B Backspace button 10booklet 23brightness, LCD 89buttons ? (Tips) 11Asterisk...
