Lexmark 640 - Manual

Identifying printers 8 Learning about the printer A number of menus are available to make it easy for you to change printer settings. The diagram shows the menu index on the operator panel and the menus and items available under each menu. For more information about menus and menu items, see the Men...

Understanding the printer operator panel 9 Learning about the printer Understanding the printer operator panel The operator panel on the printer is a 4-line back-lit gray scale display that can show both graphics and text. The Back, Menu, and Stop buttons are located to the left of the display, the ...

Installing drivers for local printing 11 2 Installing drivers for local printing A local printer is a printer attached to the computer using a USB or parallel cable. The local printer is intended to be used by the computer to which it is attached. If attaching a local printer, you must install the p...

Macintosh 15 Installing drivers for local printing Macintosh Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon (Mac OS 9) or create a queue in Print Center / Printer Setup Utility (Mac OS X). Creating a queue in Print Center /...

Installing drivers for network printing 17 3 Installing drivers for network printing Printing a network setup page If the printer is attached to a network, print a network setup page on the printer to verify the network connection. This page also provides important information to configure the print...

Verifying the IP settings 18 Installing drivers for network printing 9 Using the numeric pad, enter the IP gateway. When the address is entered, press . Submitting Selection appears briefly. 10 Press until the printer returns to Ready . Verifying the IP settings 1 Print another network setup page. L...

Macintosh 22 Installing drivers for network printing Configuring Drag‘N’Print Note: Drag’N’Print™ support is not available for all printers. For detailed configuration instructions, launch the drivers CD, click View Documentation , and click Software and utilities. Macintosh Note: A PostScript Print...

Macintosh 23 Installing drivers for network printing 7 Verify printer installation: a Open Finder, click Applications , and click TextEdit . b Choose Print from the “File” menu. c Choose Summary from the “Copies & Pages” pop-up menu. Note: To know which zone or printer to select, look on the Net...

UNIX/Linux 24 Installing drivers for network printing f Click Close when installation is complete. Note: A printer PPD is also available in a downloadable software package on the Lexmark Web site at www.lexmark.com . Step 2: Create a desktop printer 1 In the Chooser, select the LaserWriter 8 driver....

Installing and removing options 25 4 Installing and removing options Installing input options Order of installation Floor-mounted configurations require additional furniture. You must use either a printer stand or printer base if you are using a 2000-sheet drawer, a duplex unit and an input option, ...

Installing a duplex unit 27 Installing and removing options Installing a duplex unit The duplex unit attaches under the printer, below the standard tray and above any drawers. Note: Two optional duplex units are available. The 250-sheet duplex unit only works with printers that have a 250-sheet stan...

Installing memory or option cards 28 Installing and removing options Installing memory or option cards CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the printer off and unplug the power cord before continuing. You can customize the printer memory c...

Installing or removing a memory card 30 Installing and removing options 6 Set the shield aside. Use the illustration to locate the connector for the card you want to install. Installing or removing a memory card Installation Note: Printer memory cards designed for other Lexmark printers may not work...

Installing or removing a flash memory or firmware card 32 Installing and removing options Installing or removing a flash memory or firmware card Installation Note: Flash memory or firmware cards designed for other Lexmark printers may not work with the printer. 1 Remove the system board access cover...

Installing an option card 34 Installing and removing options Installing an option card The printer has two connectors that support the following option cards: • Hard disk with adapter card • MarkNet N8000 series internal print server • RS-232 Serial Interface Card • Parallel 1284-B Interface Card • ...

Replacing the shield 35 Installing and removing options Replacing the shield After you have installed options on the printer system board, follow these steps to reattach the shield and close the doors. 1 Align the keyholes on the shield with the screws on the frame. 2 Slide the shield down onto the ...

Printing 36 5 Printing This chapter covers information about sending a job to print, printing confidential jobs, canceling a print job, printing a menu settings page, a font list, and a directory list. This chapter also provides information on printing folio and statement size media. For tips on pap...

Printing from a USB flash memory device 37 Printing To print from a USB flash memory device: 1 Make sure the printer is on and Ready or Busy appears. 2 Insert a USB flash memory device into the USB Direct interface. Note: • If you insert the memory device when the printer requires attention such as ...

Canceling a print job 38 Printing Canceling a print job There are several methods for canceling a print job. • Canceling a job from the printer operator panel • Canceling a job from a computer running Windows – Canceling a job from the taskbar – Canceling a job from the desktop • Canceling a job fro...

Printing the menu settings page 39 Printing 6 Press the Delete key on the keyboard. Canceling a job from a Macintosh computer Canceling a print job from a computer running Mac OS 9 When you send a job to print, the printer icon for your selected printer appears on the desktop. 1 Double-click the pri...

Printing a font sample list 40 Printing Printing a font sample list To print samples of the fonts currently available for the printer: 1 Make sure the printer is on and the Ready message appears. 2 Press on the operator panel. 3 Press until the appears next to Reports , and then press . 4 Press unti...

Printing confidential and held jobs 41 Printing 4 Enter a User Name and PIN. 5 Send your job to the printer. Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps. Macintosh 1 From a word processor, spreadsheet, browser, or other applicatio...

Printing on specialty media 43 Printing 3 Press until the appears next to the type of action you want to perform, and then press . If you selected Print A Job, Delete A Job, or Print Copies, press until the appears next to the job you want, and then press . The job will print or be deleted according...

Loading standard trays and optional trays 44 Printing d Select File Æ Print . e On the Copies & Pages pop-up menu, select Imaging . f Select the specialty media on the Paper Type pop-up menu. g On the Imaging pop-up menu, select Paper Feed . h Select the tray containing the specialty media from ...

Loading standard trays and optional trays 46 Printing 5 Place the print media in the tray: Note: Paper must be loaded differently in the trays, depending on the options you have installed. • Print side face-down for simplex (single-sided) printing • Print side face-up for duplex printing Note: Do no...

Setting the Paper Type and Paper Size 47 Printing 6 Squeeze the side guide tab, and slide the guide toward the inside of the tray until it lightly rests against the edge of the media. 7 Insert the tray into the printer. Setting the Paper Type and Paper Size After setting the Paper Type and Paper Siz...

Loading the multipurpose feeder 48 Printing Loading the multipurpose feeder The multipurpose feeder can hold several sizes and types of print media, such as transparencies, postcards, note cards, and envelopes. It can be used for single-page or manual printing or as an additional tray. Note: If you ...

Loading the multipurpose feeder 49 Printing To load print media: Note: Do not add or remove print media when the printer is printing from the multipurpose feeder or when the operator panel indicator light is blinking. Doing so may cause a jam. 1 Push the release latch, and lower the multipurpose fee...

Loading the multipurpose feeder 51 Printing Loading letterhead or preprinted paper • Follow the illustrations for loading the paper according to your options. • Do not fill paper above the load line. Overfilling the tray may cause jams. Without a finisher attached Simplex (single sided) Duplex With ...

Loading the 2000-sheet drawer 53 Printing Loading the 2000-sheet drawer The optional 2000-sheet drawer can be used for plain paper, letterhead or other preprinted paper, labels, or transparencies. For trouble-free printing, make sure you: • Do not load print media above the load line. • Do not fold ...

Loading the envelope feeder 55 Printing Loading the envelope feeder The optional envelope feeder can accept a variety of envelope sizes. However, the envelope feeder must be adjusted correctly to ensure trouble-free printing. To load the envelope feeder: 1 Adjust the envelope support for the length ...

Linking trays 57 Printing 8 Set the Paper Size and Paper Type for the envelope feeder (envelope Feeder Size and envelope Feeder Type) to the correct value for the print media you loaded. a Press on the operator panel. b Press until the appears next to Paper Menu , and then press . c Press until the ...

Identifying and linking output bins 58 Printing Identifying and linking output bins There is one standard output bin on all printer models. Depending on the model you selected, your output bin capacity is 250 or 500 sheets. If you need additional output capacity, there are several optional output bi...

Identifying and linking output bins 59 Printing Linking output bins Linking output bins lets you create a single output source so the printer can automatically switch output to the next available bin. You can also set the output type for media such as card stock or envelope sizes that cannot be sent...

Understanding paper and specialty media guidelines 60 6 Understanding paper and specialty media guidelines Print media is paper, card stock, transparencies, labels, and envelopes. The printer provides high quality printing on a variety of print media. You must consider a number of things concerning ...

Supported print media 61 Understanding paper and specialty media guidelines Print media sizes Legend ✓ — indicates support T6 40 250 -she et tr a y T6 42, T64 4 5 00-s h ee t tra y 250 -she et dra w er (option) 500 -she et dra w er (option) Multipur pose f e ede r 200 0-sheet dr a w er (option) En v...

Supported print media 63 Understanding paper and specialty media guidelines Print media types Print media T640 T642 , T6 44 25 0-sheet dr a w er 50 0-sheet dr a w er Multipurpose feeder 20 00-shee t dra w e r En velope f e e d e r Du pl e x un it Stand a rd ou tp ut b in O u tp ut e x p a nd er 5-bi...

Supported print media 64 Understanding paper and specialty media guidelines Print media weights Print media Type Print media weight Integrated tray and optional500-sheet drawer Multipurpose feeder and optional250-sheet drawer Envelope feeder Paper Xerographic or business paper 60 to 176 g/m 2 grain ...

Supported print media 65 Understanding paper and specialty media guidelines Integrated forms Pressure- sensitive area(must enter the printer first) 140 to 175 g/m 2 140 to 175 g/m 2 Paper base (grain long) 75 to 135 g/m 2 (20 to 36 lb bond) 75 to 135 g/m 2 (20 to 36 lb bond) Envelopes100% cotton con...

Supported print media 66 Understanding paper and specialty media guidelines Labels— maximum Paper Not recommended 180 g/m 2 (48 lb bond) 180 g/m 2 (48 lb bond) See separate Finisher media weight table. Dual-web paper 180 g/m 2 (48 lb bond) 180 g/m 2 (48 lb bond) Polyester 220 g/m 2 (59 lb bond) 220 ...

Supported print media 67 Understanding paper and specialty media guidelines 7 ¾ Envelope 98.4 x 190.5 mm(3.875 x 7.5 in.) 9 Envelope 98.4 x 225.4 mm(3.875 x 8.9 in.) 10 Envelope 104.8 x 241.3 mm(4.12 x 9.5 in.) DL Envelope 110 x 220 mm(4.33 x 8.66 in.) C5 Envelope 162 x 229 mm(6.38 x 9.01 in.) ✓ B5 ...

Supported print media 68 Understanding paper and specialty media guidelines Transparencies Laser printer 138 to 146 g/m 2 (37 to 39 lb bond) 138 to 146 g/m 2 37 to 39 lb bond) Not recommended Integrated forms Pressure sensitive area 140 to 175 g/m 2 (up to 47 lb bond) Not recommended Not recommended...

Selecting print media 69 Understanding paper and specialty media guidelines Selecting print media Selecting the appropriate print media for the printer helps you avoid printing problems. The following sections contain guidelines for choosing the correct print media for the printer. Paper For the bes...

Selecting print media 70 Understanding paper and specialty media guidelines • Multiple-part forms or documents Transparencies You can feed transparencies from the standard tray (250-sheet tray for the T640 or 500-sheet tray for the T642 and T644), optional 250- or 500-sheet trays, or the multipurpos...

Storing print media 72 Understanding paper and specialty media guidelines • Do not use labels that have exposed adhesive. Card stock Card stock is single ply, and has a large array of properties, such as the moisture content, thickness, and texture, that can significantly affect print quality. See S...

Avoiding jams 73 Understanding paper and specialty media guidelines Avoiding jams Use appropriate print media (paper, transparencies, labels, and card stock) to help ensure trouble-free printing. See Supported print media for more information. Note: Try a limited sample of any print media you are co...

Maintaining the printer 74 7 Maintaining the printer Periodically, you need to complete certain tasks to maintain optimum print quality. These tasks are covered in this chapter. If several people are using the printer, you may want to designate a key operator to do the setup and maintenance of the p...

Determining the status of supplies 75 Maintaining the printer Determining the status of supplies The printer operator panel alerts you once a supply item or maintenance is required. You can also view the status of supplies in the printer on the operator panel unless the printer is printing or in a b...

Ordering supplies 76 Maintaining the printer Ordering supplies To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies Dealers in your area. In other countries or regions, visit the Lexmark Web site at www.lexmark.com , or contact the place ...

Ordering supplies 77 Maintaining the printer You can use the packing material from the new cartridge to ship the old cartridge back to Lexmark for recycling. See Recycling Lexmark products for more information. Ordering a maintenance kit 80 Scheduled maintenance advised appears on the display after ...

Recycling Lexmark products 78 Maintaining the printer See the following table for the maintenance kit part number for your specific printer. Replacement of the fuser must be performed by an authorized service technician. For finisher maintenance information, see the StapleSmart™ Reference that came ...

Moving the printer 79 Maintaining the printer 2 Follow the instructions on the computer screen. Moving the printer Follow these guidelines to move the printer within the office or to prepare the printer for shipment. CAUTION: Follow these guidelines to avoid injuring yourself or damaging the printer...

Clearing jams 80 8 Clearing jams By carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more information on avoiding paper jams, see Avoiding jams . If jams do occur, follow the steps outlined in this section. To resolve the paper jam messages, y...

Access doors and trays 81 Clearing jams Access doors and trays The following illustration shows the path that print media travels through the printer. The path varies depending on the input source (trays, multipurpose feeder, envelope feeder) and output bins (finisher, stacker, expander, mailbox) yo...

Understanding jam messages 82 Clearing jams Understanding jam messages The following table lists the jam messages that can occur and the action necessary to clear the message. The jam message indicates the area where the jam occurred. However, it is best to clear the entire paper path to ensure you ...

Clearing printer jams 83 Clearing jams 250 Paper Jam Check MP Feeder 1 Remove the paper from the multipurpose feeder. 2 Flex, fan, and restack the media, and place it into the multipurpose feeder. 3 Load the print media. 4 Slide the side guide toward the inside of the tray until it lightly rests aga...

Clearing printer jams 89 Clearing jams 202 Paper Jam Open Rear Door 1 If the paper is exiting the printer, pull the media straight out, and press . Otherwise, continue with step 2. 2 Open the printer rear door. CAUTION: The inside of the printer may be hot. Allow the printer to cool before touching ...

Clearing printer jams 90 Clearing jams 23x Paper Jam Open Duplex Rear Door 1 Open the duplex rear door. 2 Remove the jammed media. Depending on the media location, pull the media either up or down.

Clearing printer jams 91 Clearing jams 3 Close the duplex rear door. Make sure it snaps into place. 4 Press . 270 and 280 Paper jams Paper jams in this group have been divided into 27x and 28x groups. If you have an output expander, high-capacity output stacker, or the 5-bin mailbox, see 27x Paper J...

Clearing printer jams 92 Clearing jams 3 Remove the jammed media. 4 Close the output bin rear doors, and make sure all doors are secure. 5 Press . 28x Paper Jam Check Finisher To clear a jam in the finisher: 1 Push the finisher rear door latches in toward the center. The rear door will open and drop...

Clearing staple jams 93 Clearing jams 4 Lift the front edge of the finisher output bin cover until it locks into position. 5 Remove the stack of print media. 6 Close the finisher output bin cover. 7 Press . Clearing staple jams A 28x Stapler Jam message indicates staples are jammed in the stapler. T...

Administrative support 96 9 Administrative support Adjusting operator panel brightness and contrast If you are having trouble reading your operator panel display, the LCD contrast and brightness can be adjusted through the utilities menu. The LCD Brightness and LCD Contrast settings are adjusted sep...

Enabling operator panel menus 97 Administrative support Enabling operator panel menus 1 Turn the printer off. 2 Press and hold and while turning the printer on. 3 Release the buttons when you see a clock. CONFIG MENU appears on the first line of the display. 4 Press until the appears next to Panel M...

Adjusting Power Saver 98 Administrative support Adjusting Power Saver To adjust the Power Saver setting: 1 Make sure the printer is on and Ready appears on the display. 2 Press on the operator panel. 3 Press until the appears next to Settings , and then press . 4 Press until the appears next to Setu...

Encrypting the disk 99 Administrative support Encrypting the disk Warning: All resources on the hard disk will be deleted. (Resources residing in flash memory or in RAM remain unaffected.) Note: This setting is only available when a hard disk is installed. 1 Turn the printer off. 2 Press and hold an...

Setting security using the Embedded Web Server (EWS) 101 Administrative support certificate and the certificate authority certificate must be installed. Each host must have its identifier in the Subject Alternate Name of the signed certificate. Note: After a device is configured for IPSec with a hos...

Troubleshooting 103 10 Troubleshooting Understanding printer messages The printer displays three types of messages: status messages, attendance messages, and service messages. Status messages provide information about the current state of the printer. They require no action on your part. Attendance ...

Printing multi-language PDFs 104 Troubleshooting Printing multi-language PDFs Solving printing problems Symptom Cause Solution Some documents do not print. The documents contain unavailable fonts. 1 Open the document you want to print in Adobe Acrobat. 2 Click the printer icon.The Print dialog appea...

Solving option problems 106 Troubleshooting Solving option problems If an option does not operate correctly after it is installed or if it quits working: • Turn the printer off, wait for about 10 seconds, and turn the printer on. If this does not fix the problem, unplug the printer, and check the co...

Solving paper feed problems 109 Troubleshooting Solving paper feed problems Symptom Cause Solution Paper frequently jams. You are using paper that does not meet the printer specifications. Use recommended paper and other specialty media. See the Card Stock & Label Guide available on our Lexmark ...

Solving print quality problems 110 Troubleshooting Solving print quality problems The information in the following table may help you solve print quality problems. If these suggestions still do not correct the problem, call for service. You may have a printer part that requires adjustment or replace...

Notices 114 Notices • Trademarks • Licensing notice • Conventions • Electronic emission notices • Noise emission levels • ENERGY STAR • Waste from Electrical and Electronic Equipment (WEEE) directive • Laser notice • Statement of limited warranty

Trademarks 115 Notices Trademarks Lexmark and Lexmark with diamond design, Drag’N’Print, MarkNet, and MarkVision are trademarks of Lexmark International, Inc. PrintCryption and StapleSmart are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. LEXFAX i...

Conventions 116 Notices Conventions Note: A note identifies something that could help you. CAUTION: A caution identifies something that could cause you harm. Warning: A warning identifies something that could damage your product hardware or software . Static sensitivity notice Warning: This symbol i...

Noise emission levels 118 Notices Exposure to radio frequency radiation The radiated output power of this device is far below the FCC radio frequency exposure limits. A minimum separation of 20 cm (8 inches) must be maintained between the antenna and any persons for this device to satisfy the RF exp...

ENERGY STAR 119 Notices German GS mark notice The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296. ENERGY STAR The EPA ENERGY STAR Office Equipment program is a partnership effort with office equipment manufacturers to promote the introduction o...

Waste from Electrical and Electronic Equipment (WEEE) directive 120 Notices Waste from Electrical and Electronic Equipment (WEEE) directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our...

123 Index Numerics 2000-sheet drawer 7250 sheet drawer 742.xy Cartridge region mismatch 103500 sheet drawer 75-bin Mailbox 7 A adjust paper tray 44, 45adjusting Power Saver 98 automatic size sensing 57automatic tray linking 57 B Back button 9brightness, LCD 96button back 9menu 9stop 9 C canceling a ...