Lexmark 5400 - Manuals

Installing another language control panel These instructions apply only if you received one or more additional language control panels with the printer. 1 Lift and remove the control panel (if one is installed). 2 Choose the correct control panel for your language. 3 Align the clips on the control p...

Equipment Benefits See this section • The printer • A telephone • An answering machine • Three telephone cords Receive both incoming voice messages andfaxes. “Connecting to an answering machine”on page 18 • The printer • A telephone • A computer modem • Three telephone cords Send faxes using the com...

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the adapter,as shown, will not function properly. Country/region • Germany • Austria • Switze...

3 Connect the other end of the telephone cord into an active telephone wall jack. Connecting to a telephone Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever yourtelephone is located to make copies or to send and receive faxes without...

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer. Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes. Note: Setup steps may vary depending on your country or region. For ...

3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the answering machine. 5 Connect a third telephone cord from the answering machine to the EXT port of the printer. Connecting to a computer with a modem Connect the printer to a com...

Learning about the printer Understanding the parts of the printer 5 4 3 8 9 1 2 7 6 10 11 12 Use the To 1 Paper support Load paper. 2 Automatic Document Feeder (ADF) paper stop • Stop paper as it exits the ADF. • Support A4 and legal-size paper as it exits. 3 PictBridge port Connect a PictBridge-ena...

1 2 3 4 5 6 Use the To 1 Scanner unit Access the print cartridges. 2 Print cartridge carrier Install, replace, or remove a print cartridge. 3 USB port Connect the printer to a computer using a USB cable. 4 EXT port EXT Connect additional devices, such as a data/fax modem,telephone, or answering mach...

1 5 6 2 3 4 Press To 1 A keypad number orsymbol In Copy mode or Photo Card mode: Enter the number of copies or prints you want to make. In Fax mode: • Enter fax numbers. • Navigate an automated answering system. • Select letters when creating a Speed Dial list. • Type numbers to enter or edit the da...

7 Press . Note: Pressing selects a setting. An * appears next to the selected setting. 8 To go into additional submenus and settings, repeat step 6 and step 7 as needed. 9 If needed, press repeatedly to return to the previous menus and make other setting selections. 10 Press Start Color or Start Bla...

6 Press . 7 Press or repeatedly until the submenu item you want or the setting you want appears. 8 Press . Note: Pressing selects a setting. An * appears next to the selected setting. 9 To go into additional submenus and settings, repeat step 7 and step 8 as needed. 10 If needed, press repeatedly to...

Use this To Quality 1 Adjust the quality of a fax you are sending. Phone Book Add, edit, and print names and fax numbers of individuals or groups. On Hook Dial Dial a telephone number while listening to the call through a speaker onthe printer. This is useful when you must navigate an automated answ...

Saving settings In a setting menu, an * appears next to the default setting. To change the setting: 1 Press or repeatedly until the setting you want appears. 2 Press : • To save most settings. An * appears next to the saved setting. • To select a temporary setting. An * appears next to the selected ...

Learning about the software This chapter tells how to use the printer with Windows operating systems. If you are using a Macintosh operating system,see the Mac Help: 1 From the Finder desktop, double-click the Lexmark 5400 Series folder. 2 Double-click the printer Help icon. Using the printer softwa...

Click To Details Find maintenance and troubleshooting information and tools to keep the printer workingproperly. Using the All-In-One Center Opening the All-In-One Center Use the All-In-One Center software to scan, copy, and fax documents. To open the All-In-One Center, use one of these methods: Met...

Click To Creative Tasks • Print – Repeat an image several times on one page. – Enlarge or reduce an image. – Print an image as a multiple-page poster. • Share – E-mail an image. – Fax using your computer modem. • Save – Save an image on your computer. – MagiChop—Save multiple photos. • Edit – Edit t...

From here You can Creative Tasks • Print – Print an album page with various photo sizes. – Enlarge or reduce an image. – Print an image as a multiple-page poster. • Share – Fax an image or document. – E-mail an image or document. • Edit – Edit text found in a scanned document (OCR). – Modify an imag...

From here You can How To • Learn how to: – Use basic features. – Print, scan, copy, and fax. – Print projects such as photos, envelopes, cards, banners, iron-on transfers, and transparencies. • Find the electronic User's Guide for more information. • View ink levels and order new print cartridges. T...

Using the Photo Editor Use the Photo Editor software to edit graphics or photos. 1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series. 2 Select Photo Editor. 3 Click File Œ Open. 4 Select the image you want to edit. 5 Click Open. 6 Edit the image with the available tools. Notes: • You can ...

From here You can Drawing Tools • Select an area by dragging a box around it. Use this for text box placementand cutting and copying areas. • Add text. • Fill pixels with color. • Draw with a pencil tool. • Draw with a line tool. • Erase areas. • Paint areas with a paintbrush tool. • Pick up a color...

Click To Text Only A Print only the text of a Web page. Photos Print only the photos or images on a Web page. Note: The number of photos or images valid for printing appears next to Photos. Preview Preview a Web page before printing. Using Fast Pics Use Fast Pics to save or print photos from a digit...

Loading paper and original documents Loading paper 1 Make sure: • You use paper designed for inkjet printers. • If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing you.(If you are not sure which side is the printable side, see the instruct...

Load up to Make sure 20 sheets of banner paper • You remove all the paper from the paper support before loading thebanner paper. • You tear off only the number of pages needed to print the banner. • You place the required stack of banner paper on the top cover. • The leading edge of the banner paper...

Loading original documents on the scanner glass You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You canscan a document for faxing. Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clipp...

Printing Printing a document 1 Load paper. 2 With a document open, click File ΠPrint. 3 Click Properties, Preferences, Options, or Setup. 4 Adjust the settings. 5 Click OK. 6 Click OK or Print. Printing a Web page You can use the Toolbar to create a printer-friendly version of any Web page. 1 Load ...

4 Select a Quality/Speed setting. Select Photo for photos and greeting cards and Normal for other types of cards. 5 Select the Paper Setup tab. 6 Select Paper. 7 From the Paper Size list, select a card size. 8 Click OK. 9 Click OK or Print. Notes: • To avoid paper jams, do not force the cards into t...

Working with photos • Make sure that the printer settings are set correctly for the photos you wish to print. For information on how to setphoto print settings, see “Using the Photo Card menu” on page 29. • The following print settings will return to the factory default settings when a memory card o...

2 Wait for the light on the printer to come on. The light blinks to indicate the memory card is being read or is transmittingdata. Warning: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking. 3 When reading of images is complete, the number of p...

Transferring photos from a memory device to a computer using Fast Pics If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flashdrive. Note: You cannot transfer photos from a memory device to a computer through an external network adapter...

3 Press or repeatedly until Camera Card or the specific type of your camera card appears. 4 Press . 5 Press or repeatedly until Save Photos appears. 6 Press . 7 If needed, press or repeatedly until the setting you want appears. Notes: • If photos on the memory card were taken on more than one date, ...

12 If needed, press or repeatedly until Scan Proof Sheet appears. 13 Press . 14 Press Start Color or Start Black to scan the proof sheet. 15 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, seethe instructions that came with the pa...

9 Press Start Color or Start Black. The print settings to be used on the print job are displayed sequentially on the second line of the display. 10 Press Start Color or Start Black again. Printing photos using color effects You can use the control panel to apply color effects to your photos. Note: Y...

Using a PictBridge-enabled digital camera to control printing photos You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and printphotos. 1 Insert one end of the USB cable into the camera. Note: Use only the USB cable that came with the dig...

Copying ADF Scanner glass Use the ADF for multiple-page A4, letter or legal sizedocuments. Use the scanner glass for single pages, small items (suchas postcards or photos), transparencies, photo paper, orthin media (such as magazine clippings). Note: If you want to customize copy settings, see “Usin...

8 Press . 9 Press or repeatedly until Paper Size appears. 10 Press . 11 Press or repeatedly until the size you want appears. 12 Press . 13 Press or repeatedly until Original Size appears. 14 Press . 15 Press or repeatedly until the size you want appears. 16 Press Start Color or Start Black. Collatin...

4 Press . 5 Press or repeatedly until Repeat Image appears. 6 Press . 7 Press or repeatedly until the number of images you want to print on one page appears. 8 Press Start Color or Start Black. Enlarging or reducing an image 1 Load paper. Note: If you are copying photos, use photo or heavyweight mat...

Scanning ADF Scanner glass Use the ADF for multiple-page A4, letter, or legal sizedocuments. Use the scanner glass for single pages, small items (suchas postcards or photos), transparencies, photo paper, orthin media (such as magazine clippings). Note: If you want to customize scan settings, see “Us...

6 If you want to scan only a portion of the document, click and drag the dotted line box to select a specific area of thepreview image to scan. 7 From the “Send scanned image to” menu, select a program. 8 Select what is being scanned. 9 Select a scan quality. 10 If you want to make additional select...

Scanning text for editing Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-processing application. 1 Make sure: • The printer is connected to a computer, and both the printer and the computer are on. • ABBYY Fine Reader is install...

5 Click Display Advanced Scan Settings. 6 Select the Image Patterns tab. 7 Select the Remove image patterns from magazine/newspaper (descreen) check box. 8 From the “What was scanned?” menu, select Magazine or Newspaper. 9 Click OK. 10 From the “Send scanned image to” menu, select the destination to...

Faxing ADF Scanner glass Use the ADF for: • Multiple-page A4 or letter-size documents. • Legal-size documents. Use the scanner glass for single pages, small items (such as postcardsor photos), transparencies, photo paper, or thin media (such asmagazine clippings). Note: If you want to customize fax ...

Sending a fax Entering a fax number 1 From the control panel, press Fax Mode. 2 Enter a fax number using: The text box Enter a fax number using the keypad. Notes: • You can include a calling card number as part of the fax number. • Enter a maximum of 64 digits in a fax number. • Press Pause / Redial...

Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If thefax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialedagain. Sending a fax while listening to a call (On Hook Dial) ...

Receiving a fax manually 1 Make sure the Auto Answer light is off. 2 To receive the fax: • Press Start Color or Start Black. or • Press * 9 * on the telephone after you answer it and hear fax tones. 3 Hang up the telephone. The printer receives the fax. Using Caller ID Caller ID is a service provide...

5 Press or repeatedly until Ringing and Answering appears. 6 Press . 7 Press or repeatedly until Fax Forward appears. 8 Press . 9 Press or repeatedly until the setting you want appears. 10 Press . 11 Enter the number to which you want to forward the fax. 12 Press to save the setting. Note: If you se...

d Enter a contact name. e Repeat step a through step d as necessary using lines 2–89. 7 To add a fax group: a Scroll down and click on line 90. A new entry box appears. b Click on the next empty line in the list. c Enter up to 30 fax numbers for the group. d Place the cursor in the Contact Name fiel...

Note: For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer, see “Settingup Speed Dial numbers” on page 74. Customizing dial settings Setting up a dialing prefix You can add a prefix of up to eight characters to the beginning of each number dialed. Char...

Customizing fax settings Customizing settings using the Fax Setup Utility You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive. 1 From the desktop, double-click the Imaging Studio icon. 2 Click Fax. 3 Click Manage fax history or All-In-One f...

5 Click each tab, and change the settings as needed. Tab Options Dialing and Sending • Select the telephone line format you want to use. • Enter a dialing prefix. • Select a dialing volume. • Enter your name and fax number. Notes: – You can include a calling card number as part of the fax number. – ...

5 Press or repeatedly until Dialing and Sending appears. 6 Press . 7 Press or repeatedly until Your Fax Name appears. 8 Press . 9 Enter your name using the keypad. Note: You can enter a maximum of 20 characters. 10 Press to save the setting. 11 Press or repeatedly until Your Fax Number appears. 12 P...

5 Press or repeatedly until Fax Printing appears. 6 Press . 7 Press or repeatedly until Fax Footer appears. 8 Press . 9 Press or repeatedly until On appears. 10 Press . 11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered thisinformation:...

9 Press or until Block appears. 10 Press to save this setting. Blocking junk faxes If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller IDnumber. 1 From the control panel, press Fax Mode. 2 Press . 3 Press or repeatedly until Fax Setup ...

Networking the printer Installing a network printer allows users at different workstations to print to a common printer. Methods of setting up anetwork printer include: • a direct Ethernet connection through a Lexmark print server • sharing a printer that is locally attached to a network computer No...

Installing the shared printer on other network computers (on the client computers) Using the peer-to-peer method Using the point-and-print method a Go to a network computer that you want to enable toprint to the shared printer. b Insert the printer CD. c Click Install. d From the “Connect Your Print...

Maintaining the printer Changing print cartridges Removing a used print cartridge 1 Make sure the printer is on. 2 Lift the scanner unit. The print cartridge carrier moves and stops at the loading position, unless the printer is busy. 3 Press down on the cartridge carrier lever to raise the cartridg...

Achieving better print quality Improving print quality If you are not satisfied with the print quality of a document, make sure you: • Use the appropriate paper for the document. If you are printing photos or other high quality images, for best resultsuse Lexmark Premium Photo Paper or Lexmark Photo...

4 Press or repeatedly until Tools appears. 5 Press . 6 Press or repeatedly until Maintenance appears. 7 Press . 8 Press or repeatedly until Clean Cartridges appears. 9 Press . A page prints, forcing ink through the print cartridge nozzles to clean them. 10 Print the document again to verify that the...

Paper Paper size Lexmark Premium Photo Paper • 4 x 6 in. • 10 x 15 cm • Letter • A4 • L Lexmark Photo Paper • 4 x 6 in. • 10 x 15 cm • Letter • A4 Using genuine Lexmark print cartridges Lexmark printers, print cartridges, and photo paper are designed to perform together for superior print quality. I...

Troubleshooting • “Setup troubleshooting” on page 93 • “Print troubleshooting” on page 96 • “Copy troubleshooting” on page 98 • “Scan troubleshooting” on page 100 • “Fax troubleshooting” on page 102 • “Network troubleshooting” on page 106 • “Jams and misfeeds troubleshooting” on page 107 • “Memory c...

Software may not beinstalled correctly 1 Uninstall the printer software, and then reinstall it. For more information, see “Removingand reinstalling the software” on page 117. 2 If the software still does not install correctly, visit our Web site at www.lexmark.com to check for the latest software. a...

Software may not beinstalled correctly 1 Uninstall the printer software, and then reinstall it. For more information, see “Removingand reinstalling the software” on page 117. 2 If the software still does not install correctly, visit our Web site at www.lexmark.com to check for the latest software. a...

Check print cartridges If the document still does not have the print quality you want, follow these steps: 1 Align the print cartridges. For more information, see “Aligning print cartridges” onpage 89. If print quality has not improved, continue to step 2. 2 Clean the print cartridge nozzles. For mo...

Poor quality at the edges of the page Check minimum printsettings Unless you are using the borderless feature, use these minimum print margin settings: • Left and right margins: – 6.35 mm (0.25 in.) for letter size paper – 3.37 mm (0.133 in.) for all paper sizes except letter • Top margin: 1.7 mm (0...

Partial document or photo copies Check documentplacement Make sure the document or photo is loaded facedown on the scanner glass in the upperleft-hand corner. Check paper size Make sure the paper size being used matches the size you selected. Check Original Sizesetting Make sure that the Original Si...

Scanning takes too long or freezes the computer Other software may berunning Close all programs not being used. Change the scanningresolution to a lower value 1 Click Start ΠPrograms or All Programs ΠLexmark 5400 Series. 2 Select All-In-One Center. 3 From the Scan area, click See More Scan Setting...

Cannot scan to a computer over a network Review scanning steps See “Scanning to a computer over a network” on page 68. Fax troubleshooting • “Cannot send or receive a fax” on page 102 • “Can send but not receive faxes” on page 103 • “Can receive but not send faxes” on page 104 • “Printer receives a ...

Disable Call Waitingtemporarily Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving afax. Call your telephone company to obtain the keypad sequence for temporarily disabling CallWaiting. Do you have Voice Mailservice? Voice Mail offered through your local tel...

Check whether FaxForwarding is selected 1 From the control panel, press Fax Mode. 2 Press . 3 Press or repeatedly until Fax Setup appears. 4 Press . 5 Press or repeatedly until Ringing and Answering appears. 6 Press . 7 Press or repeatedly until Fax Forward appears. 8 Press . 9 Press or repeatedly t...

Be sure that printer isdetecting a dial tone • See “Sending a fax while listening to a call (On Hook Dial)” on page 72. • Check the Dial Method setting. 1 Listen for a dial tone. If you hear a dial tone but the printer hangs up without dialing,this means it did not recognize the dial tone. 2 From th...

Decrease thetransmission speed 1 From the control panel, press Fax Mode. 2 Press . 3 Press or repeatedly until Fax Setup appears. 4 Press . 5 Press or repeatedly until Dialing and Sending appears. 6 Press . 7 Press or repeatedly until Max Send Speed appears. 8 Press . 9 Press or to select a lower tr...

Check USB connection If you are using a USB cable: 1 Check the USB cable for any obvious damage. 2 Firmly plug the rectangular end of the USB cable into the USB port of the computer. The USB port is marked with the USB symbol . 3 Firmly plug the square end of the USB cable into the USB port on the b...

Printer does not feed paper, envelopes, or specialty media Check for paper jams Check for and clear any paper jams. For more information, see “Paper jams” on page 108. Check media loading • Verify that the specialty media is loaded correctly. For more information, see “Loadingvarious paper types” on...

Nothing happens when memory card is inserted Check memory cardplacement See “Inserting a memory card” on page 53 to determine which slot accommodates yourmemory card and to see instructions on how to insert it. Check memory card type Make sure that the type of memory card you are using can be used i...

Settings are not saved Settings time-out duringa current job If you press to select a setting, an * appears next to the selected setting. The printer revertsto the default setting after two minutes of inactivity or if the printer is turned off. For informationon how to change this timeout feature, s...

Notices Product name Lexmark 5400 Series Machine type 4425-001 4425-002 4425-A01 4425-0H1 Edition notice June 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARKINTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRAN...

Federal Communications Commission (FCC) compliance information statement This product has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. Operationis subject to the following two conditions: (1) this device may not cause harmful int...

Waste from Electrical and Electronic Equipment (WEEE) directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encouragethe recycling of our products. If you have further questions about recycling options, visit the L...

Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is an indication of themaximum number of terminals allowed to be connected to a telephone interface. The terminus of an interface may cons...

Uso del prodotto in Svizzera Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109), da installare su tutte le linee che ricevono impulsi remoti inSvizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono presenti su tutte le linee analogiche in S...

Index A adding text captions 60ADF (Automatic Document Feeder) loading documents 46paper capacity 47 Advanced tab 38album page, creating 60aligning print cartridges 89alignment problem 110All-In-One Center Maintain/Troubleshoot link 37opening 35Saved Images tab 36Scanning & Copying tab 35 answer...