Xerox 150 - Manual

DocuMate 150 Scanner User’s Guide 1 Welcome Your new Xerox DocuMate 150 scanner can quickly scan stacks of color, grayscale, and black-and-white documents, up to 8.5" x 14", and place their electronic images on your computer. What’s in the Box Before starting the scanner assembly and softwar...

Welcome 2 DocuMate 150 Scanner User’s Guide The Xerox DocuMate 150 Scanner Input tray —Holds documents in the scanner. Paper Guides —Adjust to fit the document width. ADF cover release —Opens the scanner door. Control panel —One Touch scanning controls. Output tray —Holds documents after being fed t...

DocuMate 150 Scanner User’s Guide 3 Welcome What You Need IBM-compatible Pentium PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • Microsoft ® Windows ® operating system: Windows 2000 (Service Pack 4), Windows XP (Service Pack 1 and 2), or Windows Vista •...

Installation 4 DocuMate 150 Scanner User’s Guide Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin ins...

DocuMate 150 Scanner User’s Guide 5 Installation Step 1: Assemble the Scanner 1. Remove the scanner from its protective foam and plastic bag. 2. Open the ADF cover and carefully remove any foam particles that may have gotten inside it. 3. Align the tabs on the Input tray with the slots inside the sc...

Installation 6 DocuMate 150 Scanner User’s Guide Step 2: Install the Software All the software you need to use the scanner is on the installation disc. 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the installation disc into your computer's DVD-ROM drive. The ...

Installation 8 DocuMate 150 Scanner User’s Guide The PaperPort installation begins: 1. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK . 2. On the PaperPort Welcome window, click Next . Installing PaperPort will uninstall any existing version...

DocuMate 150 Scanner User’s Guide 11 Installation Step 3: Connect the Power Supply 1. Plug the power supply into the power port on the scanner. 2. Plug the power cord into the power supply and into a wall outlet. 3. Now proceed to the next section. NOTE: Only use the power supply included with your ...

Installation 12 DocuMate 150 Scanner User’s Guide Step 4: Connect the USB Cable and Turn on the Power The Xerox DocuMate 150 scanner connects to any available USB port. Check your computer’s manual for USB port locations. 1. Remove any protective tape from the USB cable. 2. Plug the USB cable into t...

Installation 14 DocuMate 150 Scanner User’s Guide Additional Applications Available with Your Scanner Your scanner includes free, additional applications as described in the following table. 1. Return to the disc’s Main Menu and click Install Products . 2. Select the additional applications you want...

DocuMate 150 Scanner User’s Guide 15 Installation View the User Guides 1. Return to the Main Menu window and click User Guides . The User Guides are in Adobe® Acrobat® PDF format. If you need to, click Acrobat Reader to install it now. Follow the instructions on the installation windows. If your com...

Installation 16 DocuMate 150 Scanner User’s Guide Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your sca...

DocuMate 150 Scanner User’s Guide 17 Scanning Scanning If you selected the recommended Full Install option for your scanner’s driver (see page 9), then you have several different scanning options with your Xerox DocuMate 150 scanner. Each method scans equally well, so use the one with appropriate op...

Scanning 18 DocuMate 150 Scanner User’s Guide Loading Documents to Scan When you press the Scan button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application on your computer. 1. Adjust the paper guide for the width of p...

DocuMate 150 Scanner User’s Guide 19 Scanning Scanning from One Touch One Touch is your main scanning interface for using the scanner. The One Touch functions on the scanner mirror the One Touch Button Panel on screen. The Default One Touch Settings Based on the recommended installation of PaperPort...

Scanning 20 DocuMate 150 Scanner User’s Guide Scan from the One Touch Scanner Buttons Pressing a scanner button scans the item and sends the image to the Destination Application associated with the selected function LED number. 1. Load the documents face down with the top of the pages inserted into ...

DocuMate 150 Scanner User’s Guide 21 Scanning Scan from the One Touch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. 1. ...

Scanning 22 DocuMate 150 Scanner User’s Guide Using the One Touch Button Panel The One Touch Button Panel is your on-screen set of controls for the scanner. Form the panel you can access the hardware settings for your scanner and configure the One Touch buttons. Click on the One Touch icon to open t...

DocuMate 150 Scanner User’s Guide 23 Scanning Configuring the One Touch Buttons When you installed the scanner, the software configured each One Touch button with appropriate settings consisting of: Destination Application , a Scan Configuration , and a File Format . 1. Click the One Touch icon. 2. ...

Scanning 24 DocuMate 150 Scanner User’s Guide Selecting New Settings for a Button The One Touch Properties window is where you can select new settings for the buttons. The button number in the upper-left corner of the One Touch Properties window corresponds to the 9 functions on the scanner. For eac...

Scanning 26 DocuMate 150 Scanner User’s Guide 1. OK/Cancel/Apply buttons — OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Creating a New Scan Con...

DocuMate 150 Scanner User’s Guide 27 Scanning The Scan Settings Tab 1. On the Scan Configuration Properties dialog box, type a name. 2. Select scan settings for the new scan configuration. Mode —Select a scanning mode: • Black&White to scan in black and white. For example, letters and memos are ...

Scanning 28 DocuMate 150 Scanner User’s Guide The Page Settings Tab 1. Click the Page Settings tab to select page options. Standard— Click the menu arrow and choose a page size from the list. Custom —Enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" x 14...

Scanning 30 DocuMate 150 Scanner User’s Guide The Advanced Settings Tab 1. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. 2. Drag the sliders to the left and right to change the color settings. As you do, the image changes to s...

DocuMate 150 Scanner User’s Guide 31 Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to se...

DocuMate 150 Scanner User’s Guide 33 Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. To edit or delete a scan configuration: 1. Open the One Touch Properties window. 2. Select the scan...

Scanning 34 DocuMate 150 Scanner User’s Guide Selecting Document and File Format Options The Document and Fage Format options that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected f...

DocuMate 150 Scanner User’s Guide 35 Scanning To select a JPEG or PDF file size: 1. Select JPG or PDF as the page format, then right-click on the icon. 2. Choose the file size/image quality option for your scanned images. Minimize Size —Smallest file size, lowest image quality. Normal —Medium file s...

Scanning 36 DocuMate 150 Scanner User’s Guide To select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selec...

DocuMate 150 Scanner User’s Guide 37 Scanning Normal PDF —The .nPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in a PDF editing program. The OCR Options provide a series of selection...

Scanning 38 DocuMate 150 Scanner User’s Guide Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button, as well as additional options that apply to all of the scanning buttons. To select options: 1. Open the One Touch Properties wind...

DocuMate 150 Scanner User’s Guide 39 Scanning • Storage and CD-R/W is for either storing scanned documents in a folder, or sending them to a CD burner to create a CD containing the scanned documents. • Fax and Print is for sending your scanned documents directly to your printer or fax software for f...

Scanning 40 DocuMate 150 Scanner User’s Guide Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. PaperPort Prop...

DocuMate 150 Scanner User’s Guide 41 Scanning Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel ® , and other text editing applications. 1. Click in the OCR settings boxes for the options you want. Always send a file, even when no text was found —The scanned file is...

Scanning 42 DocuMate 150 Scanner User’s Guide 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in S...

DocuMate 150 Scanner User’s Guide 43 Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. 1. Click the Storage Layout options you want. All documents are in the root —The scanned documents are saved in the root of the folder specified in the St...

Scanning 44 DocuMate 150 Scanner User’s Guide eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. 1. Click the Browse button for Folder for storing attachments and choose a folder for your email attachmen...

DocuMate 150 Scanner User’s Guide 45 Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press a button. You can then use that interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent a...

Scanning 46 DocuMate 150 Scanner User’s Guide To Scan Using Configure Before Scan 1. Load the documents face down with their tops pointing into the scanner. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous page, the scanning option 9 has be...

DocuMate 150 Scanner User’s Guide 47 Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. • Yes —scanning stops and all p...

Scanning 48 DocuMate 150 Scanner User’s Guide Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, ...

DocuMate 150 Scanner User’s Guide 49 Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF creates a PDF image with a searchable text layer. nPDF creates a PDF file that can be edited in a PDF editing progr...

Scanning 50 DocuMate 150 Scanner User’s Guide Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista. 1. Open the One Touch Properties window. 2. Choos...

DocuMate 150 Scanner User’s Guide 51 Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. 1. Open the One Touch Properties window. 2. Select Still Image Client as the Destination Application. 3. Y...

Scanning 52 DocuMate 150 Scanner User’s Guide Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your website. 1. Open the One Touch Properties window. 2. Select Microsoft Explorer as the Destination Application. 3. Choose HTML ...

DocuMate 150 Scanner User’s Guide 53 Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any oth...

Scanning 54 DocuMate 150 Scanner User’s Guide Scanning to Multiple Archive Folders When scanning to the Transfer to Storage destination, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third fold...

Scanning 56 DocuMate 150 Scanner User’s Guide 13. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations. Scan t...

DocuMate 150 Scanner User’s Guide 57 Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 150 scanner. 3. Click ...

Scanning with the TWAIN Interface 58 DocuMate 150 Scanner User’s Guide Scanning with the TWAIN Interface You can scan from any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button pane. A Note About Your Scanner and the TWAIN standard: TWA...

DocuMate 150 Scanner User’s Guide 59 Scanning with the TWAIN Interface Accessing the TWAIN Interface Each TWAIN-compliant software application has its own specific steps to open the TWAIN interface, but the basic process is the same for most of them. Open the TWAIN Interface from One Touch: If the O...

Scanning with the TWAIN Interface 60 DocuMate 150 Scanner User’s Guide Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 150 scanner. 1. Adjust the paper guides for the width of the pages you’re scanning. 2. Insert the documents face ...

DocuMate 150 Scanner User’s Guide 63 Scanning with the TWAIN Interface Display the Device Configuration 1. Click the Xerox DocuMate 150 icon in the top right corner of the TWAIN interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking t...

Scanning with the WIA Interface 64 DocuMate 150 Scanner User’s Guide Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. Th...

Scanning with the WIA Interface 66 DocuMate 150 Scanner User’s Guide Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it. 1. On the scan window, click Adjust the quality of the scanned picture . 2. Select the options for scanning. B...

DocuMate 150 Scanner User’s Guide 67 Maintenance Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning ...

Maintenance 68 DocuMate 150 Scanner User’s Guide Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. You received a replacement pad in the original scanner ...

DocuMate 150 Scanner User’s Guide 69 Maintenance To replace the roller assembly: 1. Open the Automatic Document Feeder cover. 2. Take out the paper input tray. 3. The roller is held in place with a lock tab that rotates to lock and unlock it. To unlock the tab, rotate it upward until the small lock ...

DocuMate 150 Scanner User’s Guide 71 Maintenance 10. Insert the scanner’s input tray back into the slots in the scanner body. Push the tray back until it is fully seated into position. 11. Close the cover when you’re finished. Troubleshooting In addition to the troubleshooting information contained ...

Maintenance 72 DocuMate 150 Scanner User’s Guide Problem: With AutoCrop to Original selected, sometimes I get blank pages, or pages with lines. The pages were probably scanned in crooked, or skewed. To use AutoCrop to Original, the pages must be scanned in straight. Adjust the paper guides on the sc...

DocuMate 150 Scanner User’s Guide 73 Maintenance Status Light Troubleshooting Codes The status light indicates the current state of the scanner. A blue status light indicates the normal state of the scanner. A red status light indicates that there is a hardware issue. Normal Operation • Blinking blu...

Maintenance 74 DocuMate 150 Scanner User’s Guide Uninstalling Your Scanner To uninstall your DocuMate 150 scanner, remove the One Touch 4.0 software, PaperPort, and any other software provided with your scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start ,...

DocuMate 150 Scanner User’s Guide 75 Maintenance Xerox DocuMate 150 Scanner Specifications Optical resolution 600 x 1200 dpi Bit depth 48-bit color (internal), 16-bit grayscale (internal) Maximum item size 8.5" x 14" Minimum item size 2.5" x 2" Scan method Automatic document feeder (...

Maintenance 76 DocuMate 150 Scanner User’s Guide Xerox DocuMate 150 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Input Tray 57-0112-000 Output Tray 57-0108-000 ADF Pad 57-0111-000 Roller Assembly 57-0113-000 USB...

DocuMate 150 Scanner User’s Guide 77 Appendix A Notices Section 1: Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies ...

78 DocuMate 150 Scanner User’s Guide Section 3: Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the...

DocuMate 150 Scanner User’s Guide 79 Section 4: Electrical Information Warning - Electrical Safety Information 1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirement...

80 DocuMate 150 Scanner User’s Guide Section 5: Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s) . Contact an authorized Xerox Service Representative to correct the problem: • The equipment ...

DocuMate 150 Scanner User’s Guide 81 Section 8: Regulatory Information Certifications in Europe The CE mark applied to this product, symbolizes XEROX’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: A full declaration of conformity, defi...

82 DocuMate 150 Scanner User’s Guide Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see: http://www.dtsc.ca.gov/hazardouswaste/perchlorate/ . European Union RoHS and WEEE Compliance This product is com...

DocuMate 150 Scanner User’s Guide 83 Section 10: Ilegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities o...

84 DocuMate 150 Scanner User’s Guide 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant’s information: Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes,...

DocuMate 150 Scanner User’s Guide 85 The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Other Countries Copying certain documents may be illegal in your c...

DocuMate 150 Scanner User’s Guide 87 Index A ADF cleaning 67 ADF pad assembly replace 68 Advanced Settings Tab 30 Apply button 26 Archive button 53 aspect ratio 31 Autocrop to Original 28, 61 AutoRotate image 31 B bit depth 75 Black&White 27, 61 BMP 34 Brightness 27, 61, 66 Burn to CD 50 Destina...