Page 3 - Table of Contents
Xerox Document Centre 220/230/332/340 Setup Guide Page-i Ta ble of Con tents Table of Contents A BOUT T HIS G UIDE .............................................................................1-1 Related Documentation ............................................................1-1 Introduction ........
Page 9 - About This Guide; Related Documentation
Xerox Document Centre 220/230/332/340 Setup Guide Page 1-1 Ab ou t T h is Gu id e A bo u t Th is Gu id e About This G u ide 1 About This Guide This document is a Setup Guide for the Owner, Key Operator and System Administrator of the machine. It contains step by step instructions for customizing the...
Page 10 - Introduction
Page 1-2 About This Guide Introduction Welcome to the Xerox family of Document Centre products. As the Owner or Key Operator, the first step is to locate and record the product serial number. The serial number is located inside the Left Front Cover, under the Copy/Print Cartridge. Record the serial ...
Page 11 - Xerox Welcome Center Telephone Number
Xerox Document Centre 220/230/332/340 Setup Guide Page 1-3 Ab ou t T h is Gu id e A bo u t Th is Gu id e About This G u ide Xerox Welcome Center Telephone Number The telephone number of the Xerox Welcome Center is provided at the time of product installation. For future reference, record the telepho...
Page 12 - Conventions; Orientation
Page 1-4 About This Guide Conventions Throughout this Setup Guide, some terms are used interchangeably: - Paper is synonymous with media. - Document is synonymous with original. - Page is synonymous with sheet. - Document Centre 220/230/332/340 is synonymous with the machine. - DC is synonymous with...
Page 13 - Italic typeface; Quick Pathway
Xerox Document Centre 220/230/332/340 Setup Guide Page 1-5 Ab ou t T h is Gu id e A bo u t Th is Gu id e About This G u ide Italic typeface The Italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in Italic typeface. For exam...
Page 14 - Hints
Page 1-6 About This Guide Hints Hints help to perform a task. An example of a hint is shown below: HINT: The Machine serial number is located inside the Left Front Cover of the machine under the Copy/Print Cartridge. Cautions Cautions are statements that suggest mechanical damage as a result of an a...
Page 15 - About; About Setups
Xerox Document Centre 220/230/332/340 Setup Guide Page 2-1 Abo u t Setups About Setups 2 About Setups The Document Centre 220/230/332/340 is designed to enable machine and feature default settings to be customized to meet local requirements. This chapter contains an explanation of Setups and general...
Page 16 - Setup Procedures; Key Operator Tools
Page 2-2 About Setups Setup Procedures During manufacture, certain settings for features and functions of the Document Centre 220/230/332/340 are programmed into the machine. Once the machine is installed, the Setup Tools can be used to change these settings to the most suitable settings for the use...
Page 17 - System Administrator Tools
Xerox Document Centre 220/230/332/340 Setup Guide Page 2-3 Abo u t Setups About Setups Copy Setups enables the Copy specific default settings to be changed or set up, including Reduce/Enlarge, Image Quality, Output, Sides Imaged, Expert Image Quality, Margin Shift and Erase. Refer to “Copy Setups” o...
Page 18 - Owner Tools
Page 2-4 About Setups Owner Tools If a PIN is entered that has been assigned ‘Owner’ access rights, the user can set up or change: Access Rights the allocation of Key Operator, System Administrator, Auditron Administrator (DC332/340) and Owner Access Rights. Refer to “Access Rights” on Page 7-1 for ...
Page 19 - Changing the Settings; Switch On; Access the Setup Tools
Xerox Document Centre 220/230/332/340 Setup Guide Page 2-5 Abo u t Setups About Setups Changing the Settings Switch On To switch ON the power to the Document Centre 220/230/332/340 press the Power ON/OFF button which is located on the upper-right side, near the front of the machine. It takes approxi...
Page 21 - Machine Setups; Access the Machine Setups
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-1 M a chine Set ups Machine Set ups 3 Machine Setups This chapter contains the procedures for changing the default settings for the Paper Trays, Date/Time, Walkup Screen, Timers, Contention, Localisation, Report Languages, Touch Screen Contras...
Page 23 - Paper Tray Setups
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-3 M a chine Set ups Machine Set ups Paper Tray Setups À Access Machine Setups as described on Page 3-1. À Touch the Paper Trays button. Default Tray Touch the scroll buttons to select the paper supply default setting - the list contains only t...
Page 24 - Date
Page 3-4 Machine Setup Date/Time Setup À Access Machine Setups as described on Page 3-1. À Touch the Date/Time button. Date À Touch the Date Setup button. À Touch the scroll buttons to select the preferred display format, for example, the mm-dd-yy format would display 06-10-01 for a current date of ...
Page 25 - Time; Walkup Screen
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-5 M a chine Set ups Machine Set ups Time Walkup Screen À Access Machine Setups as described on Page 3-1. À Touch the Walkup Screen button. À Touch the Time Setup button. À Select the preferred display format, 12 or 24 Hour - for example eleven...
Page 26 - Timers; Auto Clear
Page 3-6 Machine Setup Timers À Access Machine Setups as described on Page 3-1. À Touch the Timers button. À Touch any button to change the setting - a description of each follows. À Make changes as required. À Touch Save to continue. Auto Clear With the Auto Clear feature enabled, the machine retur...
Page 27 - Low Power
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-7 M a chine Set ups Machine Set ups Low Power Low Power Mode becomes active after the specified time of machine non-use. When activated, the Touch Screen is blank and the Power Saver light is on. When the Control Panel or Touch Screen is touch...
Page 28 - Contention
Page 3-8 Machine Setup Power Save (or Auto Off) The Power Save or Auto Off feature function is dependent on machine configuration. Auto Off Mode/Sleep Mode (Power Save) 60 minutes after the last copy/print out the machine will automatically switch into Auto Off/Sleep (Power Save) Mode. The copier ve...
Page 29 - Interrupt Button
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-9 M a chine Set ups Machine Set ups Interrupt Button The Interrupt feature enables the current job to be stopped and held in memory while another job is executed. When the Interrupt job is complete, programming for the first job is retrieved b...
Page 30 - Localization
Page 3-10 Machine Setup Localization À Touch the Localization button À Select the preferred measurement display format - Inches or Millimeters. À Touch Save to continue.
Page 31 - Additional Setups; Report Languages
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-11 M a chine Set ups Machine Set ups Additional Setups NOTE: The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration. However, feature descriptions and functionality rem...
Page 32 - Touch Screen Contrast
Page 3-12 Machine Setup Touch Screen Contrast Customer Support Number The machine displays the Xerox customer support telephone number when the Machine Status button is pressed. Typically, the correct number is entered by a Xerox representative when the machine is first installed. If it is not on th...
Page 33 - Paper Sizes
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-13 M a chine Set ups Machine Set ups Paper Sizes Machine Serial Number The machine displays this machine serial number when the Machine Status button is pressed. This number is required when calling for customer support. À Touch the Customer S...
Page 35 - Fault Override
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-15 M a chine Set ups Machine Set ups Fault Override When a fault occurs on the Document Center 220/230/332/340, the Touch Screen displays step-by-step instructions for the walkup user to clear the fault. The instructions include contacting the...
Page 36 - Accessing Fault Override
Page 3-16 Machine Setup Accessing Fault Override To access Fault Override Mode, a fault screen must currently be displayed on the Touch Screen. À Press the Access button on the Control Panel. À Touch the # and enter a PIN (Personal identification Number) with Key Operator access rights - see NOTE be...
Page 37 - Unavailable Features
Xerox Document Centre 220/230/332/340 Setup Guide Page 3-17 M a chine Set ups Machine Set ups Unavailable Features Some types of jobs will not print if the disabled component is required for a default setup. In this case, the machine displays a prompt to check the setups. The following table contain...
Page 47 - Copy Setups; Copy Setups
Xerox Document Centre 220/230/332/340 Setup Guide Page 4-1 Copy Setups Copy Setups Copy Setup s 4 Copy Setups This section contains the procedures for Copy Setups, which includes programming the default settings for the following features: - Reduce/Enlarge - Image Quality - Output - Sides Imaged - E...
Page 48 - Access the Copy Setups
Page 4-2 Copy Setups Access the Copy Setups NOTE: The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration. However, feature descriptions and functionality remain the same as described. À Press the Access button on the Control ...
Page 49 - Defaults
Xerox Document Centre 220/230/332/340 Setup Guide Page 4-3 Copy Setups Copy Setups Copy Setup s Reduce/Enlarge Defaults À Touch the Reduce/Enlarge button. À Touch the Defaults button. À Use the arrow buttons to select the default magnification setting. The default magnification will be selected when...
Page 50 - Normal
Page 4-4 Copy Setups Normal When users touch Normal in the Reduce/Enlarge column on the Touch Screen, a selection of preset sizes is displayed. The default value of these presets can be customized to meet local requirements. The factory default presets are: 1. 100% 2. 8 1/2” x 5 1/2” through 8 1/2” ...
Page 51 - Image Quality
Xerox Document Centre 220/230/332/340 Setup Guide Page 4-5 Copy Setups Copy Setups Copy Setup s Image Quality À Access Copy Setups as described on Page 4-2. À Touch the Image Quality button. Text for documents that contain line art and low-quality halftones. Colored backgrounds are automatically sup...
Page 52 - Output
Page 4-6 Copy Setups Output À Access Copy Setups as described on Page 4-2. À Touch the Output button. NOTE: Only those selections relevant to the machine configuration will be available. HINT: Typically, the Center Tray is used for copy output, and the Left Tray is used for fax output. À Use the scr...
Page 53 - Sides Imaged
Xerox Document Centre 220/230/332/340 Setup Guide Page 4-7 Copy Setups Copy Setups Copy Setup s Sides Imaged À Access Copy Setups as described on Page 4-2. À Touch the Sides Imaged button. 1 1 Sided single-sided copies from single-sided originals. 2 1 Sided single-sided copies from double-sided orig...
Page 54 - Expert Image Quality
Page 4-8 Copy Setups Portrait Images Landscape Images. Expert Image Quality À Access Copy Setups as described at the beginning of this chapter. À Touch the Expert Image Quality button. Sharpness adjusts the sharpness of the image - select the preferred setting. Grayscale Copying (DC220/230) provides...
Page 59 - Fax S; Fax Setups
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-1 Fax Setups Fax Setups Fax S e tups 5 Fax Setups Fax Setups are divided into two areas: - Fax Terminal Setups: to set and change the defaults for the available fax options such as paper size and type, resolution, and mailbox options. - Fax Co...
Page 60 - Access the Fax Setups
Page 5-2 Fax Setups Access the Fax Setups NOTE: The graphic representations of the user interface screens in this chapter are based on a fully configured Document Centre 332/340. The appearance of these interface screens may differ slightly on other models or configurations. However, feature descrip...
Page 61 - Fax Terminal Setups; Access Fax Terminal Setups
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-3 Fax Setups Fax Setups Fax S e tups Fax Terminal Setups This section contains the procedures for the following Fax Terminal Setups: - Fax Terminal Options - Fax Printing Options - Fax Report Options - Fax Panel Defaults - Fax Mailboxes - Fax ...
Page 62 - Fax Terminal Options; Local ID
Page 5-4 Fax Setups Fax Terminal Options À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax Terminal Options button. Local ID According to the Federal Law, the Document Centre 220/230/332/340 must be programmed with an identification number. The identification number, or Local ID...
Page 63 - Local Name
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-5 Fax Setups Fax Setups Fax S e tups Local Name The Local Name is the name allocated to this particular machine. For example, it could indicate the location of the machine - for example, ‘Copier West’, or be the Company name. À Touch the Local...
Page 64 - Company Logo
Page 5-6 Fax Setups Company Logo Company Logo is used in the header of the transmission report and in the cover letter for fax documents to identify the organization sending the fax. À Touch the second Local Name button on the right of the screen. À Use the keypad on the screen to enter the Local Na...
Page 65 - Delayed Start Time
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-7 Fax Setups Fax Setups Fax S e tups Delayed Start Time Users can scan a document and delay its transmission start time. If they do not specify the delayed start time, the machine uses the default delayed start time that is entered here. À Tou...
Page 67 - Fax Printing Options; Receive Reduction
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-9 Fax Setups Fax Setups Fax S e tups Fax Printing Options À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax Printing Options button. Receive Reduction With this feature enabled, the Document Centre 220/230/332/340 automati...
Page 68 - Page Margin
Page 5-10 Fax Setups Page Margin This feature defines the maximum amount of space between the length of an incoming fax and the length of the paper on which the fax is to be printed. The Page Margin setting affects the bottom of the page. It avoids image loss if users are printing onto a smaller siz...
Page 69 - Duplex Printing
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-11 Fax Setups Fax Setups Fax S e tups Duplex Printing This feature sets the default duplex printing setting for incoming fax documents and reports. All 1 Sided: prints fax documents and reports single-sided. All 2 Sided: prints fax documents a...
Page 70 - Output Selection
Page 5-12 Fax Setups Output Selection Programs the output tray for incoming fax documents. HINT: Typically, the Left Tray is the default fax tray; the Center Tray is the default copy tray. If a Finisher is installed, the options will include Finisher/Stapled. À Touch the Paper Attributes button. À T...
Page 72 - Fax Report Options; Activity Report
Page 5-14 Fax Setups Fax Report Options À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax Report Options button. Activity Report Programs the machine to automatically print a report of phone line activity. Auto Print prints an Activity Report when the number of outgoing and inco...
Page 73 - Transmission Report
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-15 Fax Setups Fax Setups Fax S e tups Transmission Report Programs the machine to print the status of each transmission and displays a reduced image of the first page of the original document after each transmission is completed. À Touch the B...
Page 74 - Mailbox Report; Fax Panel Defaults; Resolution
Page 5-16 Fax Setups Mailbox Report Programs the machine to automatically print a report informing the mailbox owner each time a fax is received to his or her mailbox. Fax Panel Defaults À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax Panel Defaults button. Resolution Sets one...
Page 75 - Original Type
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-17 Fax Setups Fax Setups Fax S e tups Standard (200 x 100) reduces communication time - use for text documents. Fine (200 x 200) combines features of standard and super fine resolution - use for most fax documents and for black and white graph...
Page 77 - Fax Mailboxes
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-19 Fax Setups Fax Setups Fax S e tups The speed can also be selected manually. The lower the speed, the less chance errors will occur during transmission. The Kilo Bits Per Second (Kbps) speeds available are 33.6, 31.2, 28.8, 24.0, 21.6, 19.2 ...
Page 78 - To Delete a Mailbox
Page 5-20 Fax Setups To Delete a Mailbox To Add or Edit a Mailbox À Touch a mailbox in the list to select it. Touch the scroll buttons to move up and down the list. À Follow the instructions below to delete, edit or add a mailbox. À Touch the Delete Mailbox button. À Touch Confirm to delete the sele...
Page 79 - Fax File Management
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-21 Fax Setups Fax Setups Fax S e tups Fax File Management À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax File Management button. À Touch the Mailbox Password button. À Use the keypad on the Control Panel to enter a four...
Page 80 - Mailbox Files / Failed Fax Files; Files for Polling / Files Stored for Polling
Page 5-22 Fax Setups Mailbox Files / Failed Fax Files Displays a list of fax jobs that were unsuccessful after attempting to send the job a specified number of times depending on the current settings. Auto Delete automatically deletes all failed fax documents. Delete in 24 hours (DC220/230) automati...
Page 82 - Fax Communication Setups; Access Fax Communication Setups
Page 5-24 Fax Setups Fax Communication Setups This section contains the procedures to set the following: - Outgoing Fax Options - Incoming Fax Options - Line Use Restriction NOTE: The default password is #22222 which may be used if PINs have not yet been assigned. Access Fax Communication Setups À A...
Page 83 - Outgoing Fax Options; Dialing Type
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-25 Fax Setups Fax Setups Fax S e tups Outgoing Fax Options À Access Fax Communication Setups as described on Page 5-24. À Touch the Outgoing Fax Options button. Dialing Type This setting programs a tone or pulse dialing. NOTE: This feature mig...
Page 84 - Pause Time; Redial Management
Page 5-26 Fax Setups Pause Time This feature sets the amount of time for dial pauses. Redial Management Redial Count sets the number of times the machine will automatically attempt a redial if a connection cannot be made. Redial Interval sets the time intervals in minutes between redials. NOTE: This...
Page 85 - Line Monitor
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-27 Fax Setups Fax Setups Fax S e tups Line Monitor Line Monitor audibly monitors a transmission through the internal speaker until a connection is made. After connection, the line monitor is removed. Line Monitor Volume sets a default volume f...
Page 86 - Batch Send
Page 5-28 Fax Setups Batch Send Transmits several pending documents to one destination during a single phone call. Resend Count Automatically re-transmits a failed page if a page error occurs. À If the Line Monitor feature is set to On, touch the Line Monitor Volume button. À Select the volume setti...
Page 87 - Incoming Fax Options; Auto Answer Delay
Xerox Document Centre 220/230/332/340 Setup Guide Page 5-29 Fax Setups Fax Setups Fax S e tups Incoming Fax Options À Access Fax Communication Setups as described on Page 5-24. À Touch the Incoming Fax Options button. Auto Answer Delay Sets the delay in seconds before incoming calls are automaticall...
Page 88 - Ring Volume
Page 5-30 Fax Setups Ring Volume Junk Fax Prevention This feature programs the machine to only accept incoming fax documents from remote machines whose Local ID numbers are programmed into the Dial Directory. All other fax documents are rejected thereby ensuring junk fax documents such as advertisem...
Page 91 - Au; Auditron Setups
Xerox Document Centre 220/230/332/340 Setup Guide Page 6-1 A udi tr on Setup s Au di tr on Setups 6 Auditron Setups The Auditron feature enables machine usage to be tracked and / or controlled, preventing unauthorized access to the machine and enabling recharges for prints to be applied.The options ...
Page 92 - Access Auditron Setups
Page 6-2 Auditron Setups Access Auditron Setups À Press the Access button on the Control Panel. A pop-up window will be displayed on the Touch Screen. À Press the # button on the Control Panel and use the number keypad to enter an Auditron Administrator PIN - see NOTE. À Touch Enter in the pop-up wi...
Page 96 - Delete Account
Page 6-6 Auditron Setups All Limits the same use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for all the services selected. Change Limit use the popup keypad to enter a limit in units of 100 to restrict the number of prints...
Page 97 - Reset All Counters
Xerox Document Centre 220/230/332/340 Setup Guide Page 6-7 A udi tr on Setup s Au di tr on Setups Reset All Counters Reset All Limits Delete All Accounts À To reset the counters for ALL ACCOUNTS to zero, touch the Reset All Counters button at the top of the screen. À Touch Confirm. À Touch Close to ...
Page 102 - Add Accounts
Page 6-12 Auditron Setups Add Accounts À Access Auditron Setups as described on Page 6-2. À Touch the Internal Auditron button. À Touch the Account Setup button. À Make selections as required - see below for a description of each. À Touch Save to continue. À Touch the Add Account button. À Enter the...
Page 105 - Foreign Interface Device
Xerox Document Centre 220/230/332/340 Setup Guide Page 6-15 A udi tr on Setup s Au di tr on Setups Foreign Interface Device A Foreign Interface Device might be a coin-operated device, a bill acceptor, a card reader, or a network controlled tracking system installed on the system. The device must ini...
Page 107 - ce; Access Rights
Xerox Document Centre 220/230/332/340 Setup Guide Page 7-1 Access Rights A c ce ss Ri ght s 7 Access Rights Personal Identification Numbers (PINs) and privileges are assigned to users who need to access the Setup Tools. Up to 100 PINs, each between 4 and 16 digits long, may be assigned.There are dif...
Page 110 - Assign Privileges
Page 7-4 Access Rights Assign Privileges À Touch the Access button on the Control Panel. A pop-up window will be displayed on the Touch Screen. À Press the # button on the Control Panel, and enter a PIN with Owner Privileges - see NOTE below. À Touch Enter in the pop-up window. NOTE: The factory def...
Page 111 - Add Pin
Xerox Document Centre 220/230/332/340 Setup Guide Page 7-5 Access Rights A c ce ss Ri ght s Add Pin Set User Privileges À Touch the Access Rights button. À Touch Add Pin À Using the pop-up keypad, enter a number between 4 and 16 digits. À Touch Save. À Use the search facility or scroll buttons to se...
Page 112 - Delete PIN
Page 7-6 Access Rights Delete PIN À Use the search facility or scroll buttons to select the User PIN number to be deleted À Touch Delete PIN. À Touch Confirm.
Page 113 - Ind; Index; Numerics
Xerox Document Centre 220/230/332/340 Setup Guide Page 8-1 Index Ind e x 8 Index Numerics 2-sided printing 5-11 2-sided, sides imaged 4-7 A A3 to 11" x 17" 5-13 about this guide 1-1 access button 2-6 , 3-1 , 5-2 access rights 7-1 access setups 2-5 account setup (DC220/230) 6-11 account setup...