Sharp ZAURUS ZR-5000- User Manual

11 Initializing Your unit must be initialized the first time it is used. 1. Press the lock button and open the display. 2. Remove the touch pen. 3. While holding down the ON key, push the RESET button on the back with the touch pen. 4. Touch to initialize. After initialization, the Start-up display ...

12 Adjust LCD contrast LCD contrast may sometimes need adjustment to suit certain lighting conditions. 1. Touch TOOLS at the left of the display. 2. Touch (under Preferences) twice. 3. To adjust LCD contrast, touch or . 4. When you are satisfied with the setting, touch . If LCD contrast is too light...

13 Adjusting the touch panel Each person holds a pen differently. The touch panel can be adjusted to respond correctly to your individual style of writing,drawing and selecting touch buttons. 1. Touch TOOLS . 2. Touch (under Preferences) twice. 3. Touch . Press the key. 4. Touch the exact center of ...

14 Setting the time and date For time-based functions to be effective, the built-in clock must be set to the correct Home City time and date. 1. Touch TOOLS and then touch Clock twice. 2. To select a different Home city, touch the Home City name. New York, USA is the default Home City. 3. Select you...

15 Setting the start-up display Each time the unit is turned on, it can display your name, telephone number and address on one of two graphic backgrounds. 1. Touch TOOLS and then touch twice. 2. Select the required setting in each field. Select User's Picture when you want to use your ownoriginal st...

16 Making your first entry Your first entry will be a Contacts entry. The procedures described below can be used with other applications. To make a new Contact 1 entry: 1. Touch CONTACTS at the right of the display. 2. Touch and select "New Business(1)". “Business“ is the default file name o...

17 Entering an appointment 1. Touch ACTIVITIES at the right of the display. Touch ACTIVITIES again if the Day view has not been displayed. 2. Touch and drag the pen across the start and end times of the appointment on the time bar. When you lift the pen, a new appointment will appear. 3. Touch the t...

18 Entering a To Do item To Do lets you organize tasks and objectives. 1. Touch ACTIVITIES at the right of the display. 2. Touch and select "New To Do". 3. Touch the date box and then use to select the due date (if the To Do item has one). You can assign up to five labels to a task, then lat...

19 Touch any date to select that day. The flashing date indicates the currently selected date. To Do list Displays Birthday/Ann, Holiday and Appointment entries for the Selected day. Touch here to see a month at a glance. Touch here to see a year at a glance. Touch here to view a week at a glance. T...

20 Taking notes Notes is an electronic writing pad that lets you make handwritten notes during meetings and appointments. 1. Touch NOTES at the right of the display. 2. Touch and select "New Note". 3. Use the touch pen to make your Notes entry. The entire keyboard including OFF and others is...

21 Making a letter The "Make a Letter" feature converts an unformatted Documents entry into a professional looking business letter. 1. Touch DOCUMENTS at the right of the display. For details on making a Documents entry, see Docu-ments on p. 165. 2. Select the entry you want to make into a l...

22 Searching for information The search function lets you search for a keyword in the entries of selected applications. 1. Touch SEARCH at the left of the display. 2. Enter a keyword in the "Only Entries Containing" field. Select "Limit by Date Range" as required. 3. Select the appli...

23 Finding an entry from the Index view Keyword search lets you search for entries containing any word in Activities, Contacts, Data Files, Notes, Outline andDocuments. 1. Select the application and go to the Index View. 2. Press 2nd then F . 3. Enter the first few letters of the keyword (the word y...

24 Editing an entry Entries can be edited quickly and easily. 1. Display the entry you wish to edit in Detail View. 2. Make any necessary changes. Use the scroll bars and cursor keys to move within the display, use BS and DEL to delete text, and make new entries from the keyboard. You can also drag ...

25 Deleting entries You can delete single entries or specific groups of entries. To delete a single entry: 1. Select the entry that you wish to delete in Index View or display it in Detail View. 2. Touch and select "Delete Entry". ("Delete Note" in Notes; "Delete Document" in...

26 Assigning an entry to Filer folders Filer allows you to group entries into folders. Filer entries are not copied or moved to the folder, they are just assigned to thefolder. 1. Display the entry you wish to assign to a folder in Index or Detail View. 2. Touch . 3. Touch the folder(s) you want to ...

27 Using Filer Filer allows you to manage information by subject instead of by entry type.Filer entries can be accessed and changed using the original application. 1. Touch FILER at the left of the display. 2. Touch a folder tab twice to view entries assigned to that folder. You can also select a fo...

28 Sending a fax With the optional CE-FM4 Fax/Modem connected to your unit, you can fax Filer, Documents, Notes or Scrapbook entries toa remote facsimile machine. 1. Connect your unit and the CE-FM4 Fax/Modem. Make sure the Fax/Modem is plugged into a walljack. For details about connecting the CE-FM...

29 Copying and pasting text You can copy text from one place to another. 1. Display the entry you want to copy text from in Detail View. 2. Drag the touch pen over a word or sentence. The text will be displayed in reverse (white on black)to indicate it is selected.To cancel the selection, touch any ...

30 Tools Tools provides a range of utilities that let you customize your unit to your personal taste. Tools is also used to set up communi-cations and peripheral operations. Exchange data with a personal computer oruse PC Link for the Sharp Electronic Organ-izer (OZ-7000/OZ-8000/YO-600/ZQ-5000series...

32 Drawing pictures Scrapbook lets you make quick handwritten notes,drawings and maps directly on the display. 1. Touch SCRAP BOOK at the left of the display. 2. Touch and select "New Entry". You can also just start drawing. 3. Write whatever you like directly on the display with the touch p...

33 Using the Calculator Calculator works as a standard 10-digit calculator. 1. Touch CALC at the left of the display. 2. Enter calculations by touching the key pad. 3. Touch when finished.

35 Commonly asked Questions & Answers Q: I currently also own a Sharp Wizard andwould like to move my information frommy Sharp Wizard to the ZR-5700/ZR-5800.How can I do it? A: If you own an OZ-5000/OZ-6000/OZ-9000 seriesyou can use wireless infrared transfer to move theinformation over:• Line u...

36 Q: What does PC card mean?Can I use any PC card I find on the marketon my ZR-5700/ZR-5800? A: PC card (formally "PCMCIA") is an industrystandard card format. Many popular PC cardsavailable on the market are compatible with yourZR-5700/ZR-5800. Check with your Sharp dealerfor more informat...

41 What your unit can do Your new ZR-5700/ZR-5800 is a full-featured, pocket-sized information manager, designed to enhance anyinformation-based task, whether in the home, at theoffice or on the road. Its large, easy-to-read screen andgraphical user interface makes it very easy to use fornovices and...

42 Fax & Information Exchange Your unit allows you to send and receive informa-tion via a wide range of popular data methods andinformation services, including:• Fax• AT&T Mail• CompuServe• Pager• Other systems and networks Utilities The unit offers additional utilities to manage andaccess y...

44 • For a full list of key notations, see Appendix A. Indicates a tip or important point.Indicates alternative methods. There is oftenmore than one way that you can perform anoperation. Conventions used The following keyboard and symbol conventions areused in this manual:• ACTIVITIES, CALC, SEARCH,...

45 • Do not use solvents to clean your unit. Use only a soft, dry cloth. • Do not carry your unit in your back pocket as it may break when you sit down. Thedisplay is made of glass and isparticularly fragile. • Replace the batteries as soon as they become weak. Failing to replace weak batteries may ...

47 1 Getting Started A major feature of the unit is its graphical userinterface (GUI) which makes operation easy tounderstand through a combination of graphicimages and text. The GUI is easy to use andprovides a great deal of versatility. Operations canbe entered using the touch pen on the display,p...

48 Part Names and Functions Computer Link PREV NEXT Q W E R T Y U A S D F G H J K Z X C V B N M , . L I O P SPACE DEL SMBL 2nd CAPS WORD ? ENTER ! @ # $ % ^ & ( * ) = + BS TAB OFF ON GET SEND , : CANCEL MENU NEW ENTRY 9 0 8 7 6 5 4 3 2 1 - COMPUTER LINK ADAPTOR EJECT PC CARD CALC FILER TOOLS HEL...

51 1 Index View Scroll screen one line up. Scroll down one display "page". Scroll display by dragging. Scroll up one display "page". Scroll screen one line down. Detail View Display next entry. Scroll screen one line up.Scroll screen one line down. Scroll up one display "page"...

52 Display layout The display layout has the following features:• The touch buttons at the left of the display provide access to accessories and utilities.TOOLS provides access to communicationsutilities and user settings. MORE providesaccess to optional Add-on software (if installed)in either the m...

53 1 Display symbols The following display symbols appear at the top right ofthe display to indicate various conditions: XX:XX Real time and date display. Touch to toggle between time and date display. BATT Operating batteries are weak and needreplacing. CARD A PC card (RAM card) is currently select...

54 Tool bar There is a special tool bar for each application.The tool bar is located across the top of thedisplay and has the following features:• A small pointer (" ") in the upper right of a tool bar item indicates a menu will be displayed if it istouched. • For some tool bar menus;, curre...

55 1 Help Function The built-in Help feature is a convenient, topic-specific,on-line reference source. You can view Help at any timeby touching HELP at the left of the display. Messagesare also displayed during normal operations for yourguidance. 1-2-12 Key Sound A sound (beep) is made each time a k...

56 Save Battery Life Sleep function To conserve battery power, the Sleep functionturns your unit off if it is not used for a set timeperiod (the default setting is 15 minutes).• Sleep is disabled when communicating with other devices to avoid interrupting data transfers. • If you are storing an entr...

57 2 Desk Accessories T he desk accessories along the left side of the display are handy utilities that round offthe Application suite: • Calculator can perform calculations on numbers entered from the display, keyboard, or from otherentries. • Scrapbook lets you make quick handwritten notes and dra...

58 • M on the display indicates a number is stored in memory. Touch R•CM twice to clear the memory. • Press to erase the last digit entered.• E on the display indicates an error. Touch C•CE to clear errors. • Touch +/- to change the sign of a displayed value. 3. To quit Calculator, touch QUIT. Movab...

59 2 2. Enter the calculation. • marks the starting entry. • The value on the key pad display is the value just entered or the final calculation result (indicatedby ENTRY or ANSWER shown above the value). 3. Touch " = " to get the result. Using intermediate results: 1. Touch PREV or NEXT unt...

60 Deleting a line: 1. Move to the line you want to delete usingPREV or NEXT. 2. Press DEL. 3. Press ENTER to get the new result. Date calculations Calculator can calculate the period of time (indays) between two specified dates. It can alsocalculate the date a specified number of daysbefore or afte...

61 2 Calculating the date from the number of days: 1. Touch DATE to switch to the date calculator. The current date is the default start date. 2. Touch CANCEL to clear the current date andenter a different start date, if desired. • Prefix single-digit months or dates with 0.• You can modify part of ...

62 Data from other entries You can perform calculations on numbers con-tained in other entries. You can also transfercalculated values into another entry. From another entry to Calculator: 1. Select the entry with the data you want tocalculate. 2. Drag the touch pen to highlight thecalculation data....

63 2 Scrapbook Scrapbook lets you make quick hand-written notes,sketches and maps directly on the display. The stampfunction lets you add built-in images of buildings,intersections and railways to make your maps moreaccurate and clear.Scrapbook entries can be added to Contacts and DataFiles entries ...

64 Finding entries Scrapbook entries are saved in the order entered. • To find a Scrapbook entry, touch to step through all the entries (or press PREV or NEXT). • You can also touch SHOW and select "First Entry" or "Last Entry" to move to the top orbottom of the entry list. To edit a...

65 2 Selecting an area The area tool lets you select a Scrapbook area forcopying, deleting and other operations. To select an area: 1. Display the entry you want to revise andselect the area tool ( ). Area tool 2-3-2 2. Drag the touch pen from the upper left to thelower right of the area you wish to...

66 4. Touch EDIT and select "Paste". N2-3-2B Deleting sections of graphic entries: 1. Use the area tool to select the area to bedeleted. 2. Press DEL to delete the selection. Adding text strings to Scrapbook You can import text into Scrapbook from otherapplication entries. To add text string...

67 2 5. Select the area where you want to place thetext. N2-3-3A 6. Touch EDIT and select "Paste". 2-3-3 Text is pasted to fit the area you specify, and it issplit over several lines if necessary. If the area isnot large enough, only part of the text is pasted. The Stamps tool You can use th...

68 3. Touch the stamp you desire to select. To scroll the stamp menu, touch or ( or pressPREV or NEXT). N2-3-5 4. Touch the location where you want the stampinserted. • The stamp can be dragged to any location until the pen is lifted from the display. Once the pen islifted, the stamp is set and cann...

69 2 Deleting Scrapbook entries Deleting a single Scrapbook entry: 1. Display the Scrapbook entry you want todelete. 2. Touch EDIT and select "Delete Entry". Press DEL. 3. Touch Yes to confirm the deletion. Deleting all Scrapbook entries: 1. Touch SCRAPBOOK. 2. Touch EDIT and select "Del...

70 Collect related entries to one folder The Collect function is used to assign entrieslinked by a common keyword to a specified folder.You can select the applications that are searchedfor the keyword. To collect related entries to one folder: 1. Touch FILER. 2-4-1 • Note the Search and Garbage fold...

71 2 Assigning a single entry to multiple folders: 1. Display the entry that you want to assign to afolder. 2. Touch FILE IT. 2-4-3 3. Touch all the folders the entry is to beassigned to. Touch any folder again todeselect it. 4. Touch File. The "Filed!" message is displayed and the entry isa...

72 Naming or renaming folders: 1. In Filer Drawer, touch a tab to select thefolder (except IN folder) that you want toname (or rename). 2. Touch EDIT and select "Folder Name". 2-4-4 3. Enter any folder name of up to ten charactersusing letters, numbers and symbols. 4. Touch OK to save the fo...

73 2 Editing folder entries Once an entry is assigned to a Filer folder (orfolders), any changes made to the entry in itssource application will be reflected in all relatedfolders. The entry is edited in the entry mode ofthe source application. To edit a folder entry: 1. Open the desired folder. 2. ...

74 5. When you complete the entry, press ENTER.The new entry appears in the Index of theselected application and the entry isautomatically assigned to the folder. Touch FILER to see the new entry in the FilerIndex. Delete an entry from Filer Folder entries can be deleted directly from theFiler Index...

75 2 Empty a folder You can empty a folder. This will remove(unassign) all entries from the folder. Removedentries are not deleted from the original applica-tion. To empty a folder: 1. In Filer Drawer, select the folder you want toempty. 2. Touch UTILS and select "Empty ThisFolder". 3. Touch...

76 3. Select the second (destination) folder that willbe merged, and touch Merge. The contentsof the first folder will be appended to thedestination folder. • The name of the destination folder has priority.• If the folder contains duplicate entries, the duplicates will be removed. Sending folders Y...

77 2 Generate a Report Generate a Report makes a new Documentsbased on the contents of a Filer folder. This makesa new Document entry containing information onentries assigned to a particular folder.For example, you might want to fax a report onyour activities for a specified week. The Collecttool c...

78 2. Enter the search keyword in the "Only EntriesContaining" field. You can use up to 16characters (letters, numbers and symbols). 3. Check the Limit by Date Range box to enter asearch date range for Appointment and To Doentries. 4. Check the Only Secret Entries box to limit thesearch to S...

79 2 Help The built-in Help feature is a convenient, on-line helpand reference source. You can access Help at any timeby touching the HELP button on the left of the display. To use Help: 1. Touch HELP. Applications and accessories list Help item list 2. Select an application or accessory from thetop...

80 Tools Touching the Tools accessory produces the followingdisplay: 2-6-1 Utilities The communications utilities ensure your unit ismuch more than just a hand-held personal infor-mation manager. They make your unit a powerfulmanagement and communications tool that linksyou to your busy world throug...

81 2 To check the memory: 1. Touch TOOLS and touch Memory twice. 2-6-4A If a RAM card is installed, you can select CardMemory to check available memory on the card. Ifthere is no RAM card installed, this button will bedisable (unavailable). 2. When you complete your memory check,touch Done. • The Me...

82 Display The Tools Display accessory can be used to:• Adjust the contrast of the LCD display• Adjust the touch panel display for best touch pen operation. LCD contrast The LCD contrast may sometimes require adjust-ment. For example, a setting that is good indoorsmay not be adequate when outside. •...

84 Sleep Sleep turns the unit off if there is no activity withina set time period. This extends the life of theoperating batteries.• Default Sleep time period is 15 minutes.• Sleep function is disabled if the unit is powered by the optional AC Adaptor EA-23E or theCE-BK1 battery pack. To change the ...

85 2 3. Enter a password of up to seven charactersusing letters, numbers and symbols. • Choose your password carefully. We recommend you use an easy to remember word. • Password recognizes uppercase and lowercase. For example: SECRET is different from Secret or secret. 4. Touch Set to store the pass...

86 If your unit is locked to hide secret entries, anentry which has just been marked as secret willstill be displayed until you select another entry.Once you leave the entry marked as secret, it willbe hidden with all other secret entries. Accessing secret entries Entries marked as secret are not sh...

87 2 Changing the password To register a new password, you must first enterthe current password, then enter the new pass-word. To delete the current password, leave thenew password field blank. To change your password: 1. Touch TOOLS and touch Personal twice. 2. Touch Password. 2-6-11 3. Enter your ...

88 RAM cards and the Secret function If you use a RAM card in your unit, that card isalso protected by your password. If you remove aRAM card and change your password, or registera password for the first time, you will not be able touse the card in your unit unless you re-register theoriginal passwo...

90 RAM Card When a RAM card is installed in the unit, you canselect the RAM card or main unit to save andretrieve data. 1. Touch TOOLS and touch RAM Card twice. N2-6-17: 2. Select Main Unit or PC Card. 3. Touch OK. Backlight set-up You can specify how you want the Backlight ofyour ZR-5800 to operate...

91 2 World City World City display is very handy for internationalphone calls and overseas travel. Once you makeyour selection, World City time and date areautomatically calculated from the time difference toyour Home City. To select your World City: 1. Touch TOOLS and then touch Clock twice. London...

93 2 To enter User's Cities: 1. Touch TOOLS and then touch Clock twice. 2. Touch USER'S at the top of the Clock display. 2-2-4 New York, USA is set as the default User's City 1. 3. Enter User's City names, countries and GMTvalues from the keyboard. • GMT value is the time difference between the User...

94 4. Press DEL. The set alarm time disappears. 5. When you complete your setting changes,touch OK. Disabling alarm sound Once you have set alarms, they will sound at the set times whether your unit is on or off. at thetop right of the display indicates if alarms are set.There may be times when you ...

97 3 General Operations T his section describes general operations that can be used with your unit. Contactsand Scrapbook are normally used for examples of these operations. However, theoperations described can be applied to mostapplications and accessories (which are describedin detail elsewhere in...

98 Views/Index VIEWS/INDEX in the tool bar is used to select thedisplay mode. Once an application is open, youcan use VIEWS/INDEX to switch display modes.Each display mode has its own unique variations,functions and purposes. Detail View Detail View allows you to see the details for anentry.A basic ...

99 3 To change Index/Detail View To change the display mode for Activities: 1. Touch ACTIVITIES. 2. Touch VIEWS in the tool bar at the top of thedisplay. 3. Use the touch pen to select the Detail Viewfrom the list in the menu. For example, select "Weekly Graph".The display should now be simi...

100 Filter The Filter function lets you focus on entries thatcontain specific information. For example, youcould recall all entries related to a particularcompany name. The Filter function does this byhiding all entries that do not match the filtercriteria.• Only Filtered entries can then be viewed ...

102 Show The Show function is available with Activities,Documents, Outlines, Spreadsheets andScrapbook. Show has the following specialfunctions:• Activities: Today, A Specific Date, Labels • Documents: Show/Hide Ruler, Show/Hide Special Symbols,Print Preview, Header, Footer • Outlines: Show 1 Line T...

103 3 Edit The EDIT function in the tool bar is available for allapplications, Filer and Scrapbook. The EDITfunction includes:• New Entry• Revert To Saved• Delete Entry/Group• Cut/Copy/Paste• Secret/Normal Entry New Entry The EDIT New Entry function creates new entriesin applications, Scrapbook and ...

104 Revert to Saved Revert to Saved cancels all changes and reverts tothe original saved copy of an entry. Delete Entry/Group Described later in this section, see p. 113. Cut/Copy/Paste Described later in this section, see p. 114. Secret/Normal Entry The Secret/Normal function is used to designatean...

105 3 File It The File It function is used to file an entry withFiler. This allows the entry to be sorted by subjectinstead of by entry type. For more information, seeFiler in Section 2 Desk Accessories. Send The Send function is used to send entries to otherunits or devices such as printers. Entrie...

106 Resume While you are creating an entry, if you move toanother application or turn the unit off before theentry is stored, your data will not be lost. Whenyou return to the application previously used, orturn the unit back on, operation resumes at itsmost recent state. Cursor • The unit uses perm...

107 3 Moving around the display When working in an entry, the easiest way to movethe cursor on the display is to touch the locationwith the touch pen. The cursor will immediatelymove to the selected position. You can also movethe cursor around the display with the cursor keys: , , , . This may somet...

108 Scroll bars If a field contains more information than can bedisplayed, scroll bars can be used to move throughthe information. Many displays have vertical scrollbars. Some also have horizontal scroll bars thatwork in a similar manner. Index View Scroll display one line up. Scroll down display pa...

109 3 Detail View Display next entry. Scroll display one line up.Scroll display one line down. Scroll up display page. Scroll display by dragging. Scroll down display page. Change display font size (Zoom). Display previous entry. Finding Specific Entries There are many ways to locate entries and inf...

110 Keyword Search Keyword search lets you search for entriescontaining a particular keyword. The keyword doesnot distinguish between uppercase and lowercase,and can contain up to 16 characters (letters,numbers and symbols). You cannot search for entries in the Spreadsheetsapplication using keyword ...

111 3 You can change the search criteria during asearch by touching "Search for" and changing thekeyword.The search window is movable. To move thewindow, touch the top left corner and drag it to thenew location. 6. Touch Done to close the keyword search. Global Search The global Search funct...

112 Using Filer Filer lets you group entries by subject. For exam-ple, all entries relating to a particular project couldbe assigned to a single Filer folder, making it easyto open one or more of the entries when neces-sary. Entries can be grouped regardless of theapplication they were created in, a...

113 3 Deleting group entries The EDIT Delete Group function in the tool barprovides considerable flexibility when deletinggroup entries. To delete groups of entries: 1. Open the desired application. 2. Touch EDIT and select "Delete Group". 3. Use the pop-up menus to make your groupselection....

114 Cut, Copy and Paste The Cut, Copy and Paste functions are available underEDIT in the tool bar. These functions let you move orcopy blocks of text or completed entries:Cut Moves the selected text or entry to the clip-board. (Clipboard contents are replaced.) Copy Copies the selected text or entry...

115 3 Copying or moving entries The Cut, Copy and Paste functions also provide aconvenient way to copy or move entire entries toother applications, including those stored on aRAM Card. The entries do not have to be in thesame file or the same application.However, graphic entries can only be copied o...

116 Symbols and Special Characters The symbols menu is a single-page menu displaycontaining 136 symbols and accent characters (such as¥, Ç, Ú, and Í). The last symbol used is the initialselection. These symbols and characters can be easilyselected and inserted at the cursor when entering dataor edit...

119 4 Calendar views The Calendar views provide an overview of all yourdifferent Activities. (Appointment, To Do tasks, Birthdays/Anniversaries, and Holidays.) Calendar views have two major roles:• They provide a handy, accurate calendar that can show you any month from January 1901 to December 2099...

120 • Month Format Sunday-Saturday is the initial default monthformat. Select from: Sunday-Saturday or Mon-day-Sunday. This setting is used for calendarviews. Changing Activities Setup To change the Activities Setup: 1. In Activities, touch SETUP in the tool bar. 4-1-1 2. Make any desired changes. 3...

122 • If you touch the Monthly Goal list (if displayed), the To Do Index is displayed. • You can step sequentially through different months by pressing PREV or NEXT. • The drawing tools (pencil, eraser, and clear all) at the left of the Month calendar let you makehandwritten comments directly on the...

123 4 Week view Week view shows your Activities events over aone-week period. To open the Week view, touchVIEWS and select "Week". Selected date is highlighted. 4-1-7 • Press PREV or NEXT to display the preceding or following weeks. • You can go to the Day view by touching a date twice. Week...

124 Accessing entries using calendar views Appointment, Birthday/Ann, Holiday and To Doentries can be accessed from the Day view.• Overdue (due date has passed) To Do entries are always shown on Today's date. • Monthly goals can only be accessed from the Month view. In the Day view: 1. Select the de...

125 4 Making an Appointment entry Example: Enter "Staff meeting" to be held from 8:30 a.m. to 11:30 a.m. on February 7,1996. To make the Appointment entry: 1. In a calendar view (day, week, weekly graphor month), select the required date (February7, 1996). 2. Touch EDIT and select "New A...

126 4. Set the Alarm as required. Check the Alarmbox and the start time is selected as thedefault alarm time.Set the alarm time to 815 AM. 5. Enter Staff meeting as a description. 6. To complete your entry, press ENTER. Note that you can also create a new entry fromthe Day or Weekly Graph view by dr...

127 4 2. Touch the entry twice to view the details. Pressing NEXT or PREV steps through entries inDetail View. Using keyword search If you cannot remember the date of an Appoint-ment entry, but you know a word that appears inthe Description, you can locate the entry with akeyword search. For more in...

128 Deleting a single entry You can delete a single Appointment entry orgroups of entries. For an explanation of deletingfiltered entries, see p. 101. Deleting a single entry: 1. Select the entry in Index View or in Day view. (Alternatively, display the entry in Detail View.) 2. Touch EDIT and selec...

130 Using the Appointment Repeat function Example: Enter a five-day vacation from March 5, 1996. To use the Repeat function to enter a vacation: 1. From any calendar view, select the initial datefor the entry (March 5, 1996). 2. Touch EDIT and select "New Appointment". 3. Enter Vacation as a...

131 4 Appointment alarms Alarms can be set to remind you of appointments.• You can set an alarm for any Appointment entry that has a start time set. • If the unit is off when an alarm is due, the alarm will still sound. • After setting an event alarm, appears in Index View. Touch the Alarm time box ...

132 To make a Birthday/Ann entry: 1. In Activities, touch EDIT and select "NewBirthday/Ann". 4-3-1 2. Touch the date boxes, then use to enterMay 17. Year is not required. 3. Enter Joe's Birthday as a description. 4. Touch the Remind check box and select "7Days before" from the pop-up...

133 4 Finding Birthday/Ann entries Birthday/Ann entries are stored in chronologicalorder. You can find a Birthday/Ann entry using thecalendar views, the Index View, or a keywordsearch. Use the same procedure described in"Finding Appointment entries". Editing and deleting entries Editing Birt...

134 Holiday Holiday helps you keep track of annual holidays. Holi-days are indicated in calendar views by . Making new entries There are two types of Holiday entries, those likeNew Year's Day that occur on a specific date everyyear (Yearly by Date), and those like Mother's Daythat occur on a specifi...

135 4 3. Touch the Date boxes, then use to select520 (Month/Week/Day of week).Day of week: SUN=0, MON=1, TUE=2,WED=3, THU=4, FRI=5, SAT=6 If "5" is entered for week, the last week (4th or 5th)is always selected."Last" is displayed in Index View. 4. Enter Mother's Day as the descripti...

136 Deleting all Holiday entries: 1. In Index or Detail View, touch EDIT and select"Delete Group". 2. Select Delete "Holiday", and "All", "inHoliday by Date" or "in Holiday by Day"from the pop-up menus. 3. Touch Delete. 4. Touch Yes to confirm the deletion. Yo...

137 4 Note that from the Calendar views, the currentlyselected date will automatically be entered into thenew To Do. From the To Do detail view or Indexview, no due date will be entered. 2. Use the cursor keys to move to the Priorityfield and enter 1. 3. Use the cursor keys to move to thedescription...

138 Entering a Monthly Goal If you enter only the month and year for the DueDate (with no day), the entry becomes a MonthlyGoal and is displayed in the Monthly Goal list ofthe Month calendar view.Example: You must read a manuscript by the end of February. To make a Monthly Goal entry: 1. Touch EDIT ...

139 4 4-5-4 3. Touch the check box to the left of the To Doentry. If the box shows , the entry is marked as completed on today's date and sorted to the Donefile. To check off To Do entries from Index or Detail View: 1. In Detail View, check the "Done" box.In To Do Index, touch the check box ...

140 Using Labels Labels are fields you can specify that contain up to12 characters. Labels are assigned to To Doentries and used to manage information bygrouping tasks by project, personnel or othercriteria.• Up to 32 labels can be defined, and each To Do entry can have up to five labels assigned to...

141 4 Touch an empty label twice. 4-5-6 Enter Alpha Pro and touch OK to register this label. 5. Touch another empty label twice.Enter Phone Calls and touch OK to register the label. 6. To select these two labels, check the box tothe left of Alpha Pro and Phone Calls so across appears. 7. Touch Done ...

142 Reviewing the To Do list by Labels You can check the entries assigned to a specificlabel. To review To Do entries by label: 1. Touch VIEWS and select "To Do Index". 2. Touch the (or ) tab at the bottom of theTo Do Index to display the Label tabs.Each time you touch the or tab, thedisplay...

143 4 Frequency can be selected from: Daily, Daily(Work Days Only), Every Week, Every OtherWeek, Every Month (by Date) or Every Month (byDay of Week). Every Month is only available forMonthly Goal.Check the Last Day of Each Month box to repeatthe entry on the last day of each month.Check the Last We...

144 Editing and deleting To Do entries Editing To Do entries You can easily change the due date, priority ordescription of a To Do entry. Use the sameprocedure described in "Editing Appointmententries". Deleting single To Do entries: 1. Select the entry in the To Do Index View or inDay view....

145 5 Contacts and Data Files Both applications have three files in which you can storeinformation:• The three files for Contacts (Business, Contact 2 and Contact 3) are set by default to work as simple,efficient address books. • The three files for Data Files (Data File 1, Data File 2 and Data File...

146 Selecting a file Before beginning a particular database operation,you must first select the file you want to work with. To select a Contacts file: 1. Touch CONTACTS at the right of the display. 2. If Detail View is displayed, touch INDEX atthe top left to select Index View. 5-1-1 3. To choose th...

147 5 Example: Enter Jonathan Smith of Brown Corpora- tion in the Business (Contact 1) file. To make the Business entry: 1. Touch CONTACTS. 2. Touch EDIT and select "New Business(1)". 5-1-2 3. Enter the required information into each field.Select the Name field and enter Smith, Jonathan.Move...

148 3. Touch the "S" tab to find the required entry -Smith. If you cannot see the entry, use thescroll bars to move further through the list. 4. Select the entry, then touch VIEW to see thedetails. You can also touch the entry twice to see thedetails. Keyword search If you are not sure of th...

149 5 Direct search In the Contacts or Data Files Index View, you canenter the first or the first few letters of the name tofind the desired entry. 1. Select the Contacts Index View. 2. Enter the keyword Smi directly from the keyboard. Go To window will be automatically displayed andthe keyword you ...

150 Linked entries can be viewed from a Contacts entry. New Linked Entry While viewing a Contacts (or Data Files) entry, youcan create new entries that will automatically belinked to the Contacts (or Data Files). To make a New Linked Entry: 1. Open the Contacts Business file and selectthe desired en...

151 5 5. Then touch at the right of the new Birthday entry. If the entry is linked to only one Contacts entry,touch and details of the Contacts entry is displayed. When the entry is linked to more thanone Contacts entries, select the desired entry andthen touch Jump. Link by Searching The Link by Se...

152 2. Touch LINKS and select "Link bySearching". 5-2-4 3. Enter the search keyword. • Search function does not distinguish between uppercase and lowercase letters. • You can limit the search to secret entries by checking the Only Secret Entries box. 4. As a default, all applications are sel...

153 5 3. To make each link, check the link box to theleft of the entry.Repeat for as many linked entries as youdesire. You can also select a file using the "File:" pop-upmenu. Check the link boxes at left to make links. 5-2-6 4. When you complete your link selection, touchDone.The Appointmen...

154 Jump To function The Jump To function lets you move from entries inother applications to linked Contacts or Data Filesentries.• If the entry in the other application has links to Contacts, you will see to the right. • If the entry has links to Data Files, you will see . • If the entry has links ...

155 5 Editing Contacts and Data Files entries You can edit and delete Contacts and Data Files entriesin a similar manner to other applications. For moreinformation on editing and deleting, see GeneralOperations, p. 105, 112. To edit a Contacts entry: 1. Display the Contacts entry in Detail View. 2. ...

156 Picture fields For files in both Contacts and Data Files, you canchange text fields to picture fields, and new pictures canbe created from these picture fields. These pictures canbe hand-drawn maps, handwritten notes or signatures.Drawings created in Scrapbook can also be copied andpasted to pic...

157 5 2. Select the Field Name tab at the bottom. 5-4-2 3. Move to the field that you want to change,and then select Picture. 4. Touch and edit the field name as desired. 5. When you complete your changes, touch OK.Touch Yes to confirm the changes. Check your changes in Contacts Detail View. Adding ...

158 4. Touch EDIT and select "Paste" (or press 2ndV) to paste the picture into the field. 5-4-3 The message in the field changes from "Emptypicture field" to "Touch to view picture." 5. Touch the field to view or edit the picture. In step 2, to save memory you can cut thedraw...

159 5 The File Name tab should be initiallyselected. If not, touch that tab to select it. 3. Touch the "File Name:" field to enter a newfile name.Touch "Number of Fields:" to enter a newnumber. • You can use up to 10 characters for File Name.• You can have up to 16 fields. 4. Touch t...

160 The field type for Field 1 is fixed as text. You canspecify the field type as picture or text for any ofthe remaining 15 fields. Note that pictures usemore space than text and memory is limited. 6. Touch the Index Form tab to select it. 5-5-4 7. Touch the First Field: button and select theFirst ...

161 6 Writing and Letters T his section explains the features of the powerful writing tools. These tools include:Notes, which lets you take handwritten notes and comments at meetings; Documents, abuilt-in word processor; and Outlines, a simple butpowerful outline package for structuring yourthoughts...

162 To make a Notes entry: 1. Touch NOTES. 2. Touch EDIT and select "New Note". Selects a drawing. Writing tool (default)Erases the last drawing, and subsequent touches erase previous drawings.Use to select the drawing then touch to reduce/enlarge the size of the drawing. A A A Moves to the ...

163 6 Notes window If you touch VIEWS and select "Window", Noteschanges to a moveable window. You can still seethe Notes window while you open and use otherapplications. This is very convenient because itallows you to transcribe Notes contents to otherapplications.• To move the Notes window,...

164 • Will be reduced by 50% and then selected.• Will be reduced to fit between grid lines but will not be selected. • If "will be selected" is selected, your last drawing will be automatically selected with the area toolso you can move it or delete it. • If "will be reduced to fit betwe...

165 6 Touch and to change to other pages. Touch to change to other entries. 3. In Review Notes, touch the area to be editedand the display changes to Take Notes view. 4. When you complete your changes, pressENTER. Edit Notes • Use Delete Note to delete single entries.• Use Delete Group to delete all...

166 4. When you complete your entry, pressENTER.The new entry is shown in Index View asUntitled. To edit a Document title: 1. Display the Documents entry in Detail View. 6-2-2 2. Touch EDIT and select "Document Title". 6-2-3 Touch the title displayed at bottom left. 3. Edit the title.When yo...

167 6 Finding entries There are three ways to find an entry:• Using Index View• Using Keyword search• Using the Search function Using Index View to find a Documents entry: 1. Select the Documents Index View. 6-2-5 2. To select the sort method, touch the Sort by:button, then select Date (shown in rev...

168 Changing display character size In Documents Detail View, you can change thesize of display characters by touching A A at the bottom right. Each time you touch A A , the size cycles from 9 pt (default) to 12 pt to 7 pt and backto 9 pt. Large characters may go off the display. Use the scroll bars...

169 6 4. To continue searching, repeat steps 1 and 3above. • Find Text will continue from the last match.• The same text string can be used for many searches. • A message indicates if no matching text is found. Text styles Text styles add variety and emphasis to Docu-ments entries.• Text style is se...

170 To change the text style for a Documents entry: 1. Open a Documents entry in Detail View. 2. Move the cursor to the desired location. 3. Touch STYLE and select the text style.For example, touch Bold. 4. Make your text entry. The text is displayed in the selected style. Changing the style for exi...

171 6 Setting tabs and indents Tabs and indents are set using the ruler across thetop of the display. The ruler is a standard featurewith many word processors. The ruler is enabledwith Show Ruler from the SHOW menu. Right indent marker Tab markers First line indent marker Left indent marker 6-2-10 T...

173 6 To change indent settings: 1. Position the cursor in the paragraph (which ispreceded by a [ ]) where you want the change to take effect. 2. Touch the desired indent markers and dragthem to the new positions. That paragraphand following text will assume the new layout. New indent settings only ...

174 Page Setup You can use UTILS Page Setup to set the follow-ing:• Page size Select a page size to suit your printer. If neces-sary, consult your printer manual. You can selectfrom three standard page sizes: A4: 21 cm x 29.7 cm Letter: 8.5 inch x 11 inch(21.6 cm x 27.9 cm) Legal: 8.5 inch x 14 inch...

175 6 4. Margin settings can be changed by touchinga field and entering the new value directlyfrom the keyboard. Margin Margin marker 6-2-14 You can also change the margin settings bydragging the markers on the Page Setup displayto new positions. The margin line and field valuewill change. 5. Select...

176 Print Preview You can use the Print Preview function to checkthat text is formatting properly when working withfull-size pages. While you cannot read the text withthis function, it is useful for indicating the full pagelayout. To use Print Preview: 1. In Detail View, touch SHOW and select "P...

177 6 4. Touch Change, Ignore, Ignore All orSuggest as needed. 5. When you complete your spelling check,touch Close. Make a Letter function The Make a Letter function helps you format aDocuments entry as a letter that is automaticallydated, addressed and closed with your signature.The addressee can ...

178 5. Touch the "To:" button to open the MailDirectory. 6-2-18 6. Touch Setup in the Letter to display. 6-2-19 Set up the directory to suit your requirements.• Memory can be selected from Main unit or PC card. • Mail Directory can be selected from any file in Contacts or Data Files. • Name,...

179 6 11. Touch the "From:" button. 6-2-20 Check the boxes as required for Owner's Name,Position, Company, etc. This enters the owner'sinformation saved in the TOOLS Personal display.You can also select use of the owner's signaturesaved in the Personal display. For more informa-tion, see sec...

180 Documents with pictures Documents entries can also contain picturescreated with the Pictures function (similar toScrapbook).• The picture can be moved by touching it and dragging it to the new location. • To make changes to the picture, touch it, and then touch [PICT]. The display changes to the...

181 6 To add a header: 1. Create the body text of your document. 2. Touch SHOW and select "Header". 6-2-23 3. Touch the icons to select the headerinformation.[PAGE] Inserts the page number[DATE] Inserts the current date[TIME] Inserts the current time Other characters and symbols, such as ...

182 6. Touch OK. To replace a Documents entry with PC Files: 1. Select the Documents entry you want toreplace with a PC File in Index View. 2. Touch SEND and select "Replace with PCFiles". 3. Select "Main Unit" or "PC Card", to indicatethe memory location of the PC File. 4. S...

183 6 Creating an Outlines entry A new Outlines entry can be created by enteringthe title and adding the different levels of topicsand subtopics. When creating a new Outlinesentry, use the following keys: [ ] To add a new line. [ENTER] To save the topic. [ ] To demote the topic one level. [ ] To pro...

184 3. Enter a title on the first line and pressENTER. 4. Enter the first topic. 5. To enter subsequent lines for any topic, press[ ]. When you complete all subsequent lines, press ENTER.Second and subsequent lines of the topic arehidden and a flashing diamond prompts entryof a new topic. You can on...

185 6 To display Full Topics: 1. Display the outline in Detail View. 2. Touch SHOW and select "Full Topics". All subsequent lines of all topics are displayed.Use the scroll bar to see topics off the display. Changing the Show settings for an outline doesnot affect other outlines. However, a ...

186 Adding topics As your plans and ideas grow, you may want toadd topics to an existing outline. To insert a new topic in an outline: 1. Display the outline entry in Detail View. 2. Touch the topic below which you will add thenew topic (or use the cursor keys). 3. Touch EDIT and select "New Top...

188 Outline deletion Deleting topics: 1. In Detail View, select the topic you want todelete. 2. Press DEL. 3. Touch Yes to confirm the deletion. If you select a topic for deletion, all subtopicsbelow it will also be deleted. You may want torearrange an outline beforehand to prevent this. Deleting an...

189 6 • Each subtopic belongs to the topic above it.• Subtopics are created by pressing before entering the topic text. (Press to promote asubtopic). • A subtopic can also have its own subtopics, and these can continue for 15 levels below the title. • Topics are often referred to as "parents"...

190 Restructuring families You can move, delete, join and divide families justas you can topics. However, these operationsaffect the entire family (even if the topic is col-lapsed and subtopics are not visible), so proceedwith caution. Restrictions when working with families: You may not be able to ...

191 7 Optional Accessories T his is a powerful pocket-size computer with many features that let you accomplish abroad range of tasks. Tools Utilities allow you to connect and transfer data to personalcomputers, and public information and messagesystems. You can log in to CompuServe, a popularon-line...

192 A printer is connected to your unit via the optionalSharp CE-IR1 wireless interface:• Printer Path is set to Wireless as a default setting. • It is possible to change Printer Path to Cable (via a direct cable). • Hardware compatibility between the CE-IR1 and your printer may affect the printing ...

193 7 Printing restrictions Text should always print, but printing of graphicimages is determined by your particular printer'scapabilities. Data may not print exactly as shownin your entry if the printer does not support the textstyles used (italics, bold, etc.). Also, because ofthe way in which dat...

194 6. Select Printer Path from Wireless or Cable. 7. When using A4-size paper instead of thedefault Letter-size, press the A key. To returnto Letter-size, press the L key. A small Aappears at the top of the Print display whenA4-size is selected. • When using Documents, the page size may be set as A...

195 7 Print Conditions • To cancel printing at any time, press ON. All other key functions are inoperative. • If you try to print a group of entries with your unit locked, only non-secret entries are printed. Toprint secret entries, you must first unlock yourunit, see p. 86. • Entries are printed in...

196 4. Turn your unit on. Fax Directory Any of the three files in Contacts or Data Files canbe designated as the fax directory. Each time yousend a fax, the unit will allow you to select the faxrecipient from the fax directory. Once selected, theunit will automatically use that person’s fax numberan...

197 7 6. When you complete your directory set up,touch OK. Fax dialing address information can be enteredmanually without using the fax directory. Setting fax options To send faxes, the following Fax/Modem optionsmust be configured correctly. If you use the CE-FM4 Fax/Modem, you can send faxes with ...

198 3. To change the fax options, touch Options. 7-2-4 Set all fax options as required.To cancel the new settings and return to thedefault settings, touch Restore. 4. When you complete your settings, touch OK. Cover sheets and headers You can set up cover sheets and headers so thatyour name and phon...

199 7 4. Touch the “From:” button. 7-2-6 5. Select the owner’s information to be usedwith the fax cover sheet. As an alternative tostep 4, enter “From” information in the textbox. For more information, see p. 80. When you complete your selection, touch OK. 6. Check the Use Cover Sheet Graphic box as...

201 7 3. Check that the fax number is correct and hashyphens in the appropriate places. 4. Check that the Use Cover Sheet box asrequired. If you check this box, Previewappears at the top of the display. 5. Touch Preview. The recipient's information from the Send Faxdisplay is automatically entered i...

202 Manual fax dialing You may sometimes want to dial a fax numbermanually so that you can hear dial tone and othersounds. Manually dialing a fax number with yourunit is similar to using the speaker on a conven-tional fax machine when dialing. To hear dial tone,you must set Volume in Fax Options to ...

203 7 About fax numbers You may sometimes find a fax number dials tooquickly for a connection to be made. Dialing canbe slowed by inserting commas in the fax numberfield (for example, after an area code) for thatentry. Each comma inserts a one-half seconddialing pause. To do this, open the entry and...

204 3. Push the eject button again so the protectioncard pops out. 2 1 4. Pull the protection card out. Protection card 5. Hold the card so its back faces the bottom ofthe unit. Insert the card fully into the card slot. Be sure to insert the card to this point, if possible.

205 7 Using PC cards The ZR-5700/ZR-5800 are extremely powerful andflexible products due in part to their industrystandard PC card (formally "PCMCIA") Type II slot.This allows you to use cards such as;• SRAM memory cards• FLASH memory cards• Fax/modem cards (including cards that can be used ...

206 • Be sure to turn the unit off before removing or inserting any cards or you may lose memory ineither the unit or the card.Store the protection card in a safe place andreplace it in your unit when there is no other cardinstalled. • Additional types of cards may require the installa- tion of an a...

207 7 Notes about Memory cards FLASH cards are ideal for backing up your ZR-5700/ZR-5800. They require no back-up batteryand will back up everything in the main unit. FLASH cards require more power than SRAMcards when being written to. When creating abackup or especially when installing Add-onsoftwa...

208 To initialize a new SRAM card: 1. Install the card. 2. Press ON. A message telling you this card needs to beinitialized will appear. 3. Touch Initialize. 4. Touch Yes to confirm. To initialize a previously used SRAM card: 1. Install the card. 2. Hold down ON while pressing and releasingthe RESET...

209 7 To view and store data on an SRAM card: 1. Install the card and then turn the unit on. 2. Touch TOOLS and select RAM Card. 3. Select PC Card in the Set Data Sourcescreen and touch OK. CARD will appear at the top of the display toindicate you are now accessing the SRAMmemory. Note that now all ...

210 FLASH cards Additional Add-on software programs and multiplebackup (archive) files of your main unit can bestored on a FLASH card. FLASH cards cannot beused to provide additional memory for the built-inapplication as SRAM cards can. You cannot viewbackup (archive) files, just restore them to the...

211 7 To backup your main unit data to a FLASH Memorycard: 1. Make sure your unit is unlocked. 2. Touch TOOLS and then touch Backup twice. 3. Touch Archive. 4. Name this backup file. 5. Touch OK. Note that the unit will take a few seconds to re-start after this operation. Note that this operation ba...

212 To restore your main unit data from an archive file: Note that this will delete ALL information stored inthe main memory including Add-on softwareprograms and their data. First be sure your unit is unlocked. 1. Touch TOOLS and then touch Backup twice. 2. Select the Backup file you want to use to...

213 7 Notes about Fax/Modem cards When using these Fax/Modem cards with the built-in communications software, be sure to set themodem settings to reflect this in each of theseapplications.For increased cellular communications reliabilitywith most cellular-ready modems, we recommendyou consult your m...

214 • Call Sharp’s 24 hour automated Fax-on-demand service at 612-397-8601 • Go to the ZAURUS forum on CompuServe and download the appropriate files from the Zauruslibrary. • Call 800-BE-SHARP and request a free bro- chure. The MORE tool bar: [PC FILES] Changes to the PC Files Index(see PC Files) [R...

215 7 PC Files From the MORE area of your ZR-5700/ZR-5800,you can access the PC Files area by touching thePC Files icon. PC Files enables you to easilycommunicate with people not using a ZR-5700/ZR-5800 (such as PC users in your office). PCFiles area is a kind of “File Manager” that providesyou with...

216 • You can install Add-on software programs from here (such as a program downloaded from aCompuServe Forum) to the main memory or to amemory card (SRAM or FLASH). • You can beam files stored here to another ZR- 5000 series. • You can copy files to and from an SRAM memory card. • You can upload fi...

217 7 • Files from your PC you downloaded directly using the Windows or Macintosh Data ExchangeUtility or remotely using Sharp’s remote accesssoftware. • Files beamed (unit to unit) from another ZR-5000 series. PC Files on Memory Cards When an SRAM card is installed, there will be twoPC Files areas;...

219 7 Wireless infrared transfer (Beaming) • Wireless transfer is possible with another ZR-5700/ZR-5800, with a ZR-5000 unit or with aOZ-5000/OZ-6000/OZ-9000 series unit. • No special hardware is required for wireless infrared Unit to Unit transfer. • The units must be correctly aligned so their inf...

220 Unit to Unit transfer Unit to Unit transfer lets you send: • Single entries or all entries for Activities, Docu- ments, Notes, Outlines, Spreadsheets andScrapbook. • Single entries or all file entries for Contacts and Data Files. • Single files for PC Files.• Filer folders. For Unit to Unit tran...

221 7 • Check the orientation of the cable when it is connected. • Disconnect the cable as soon as the transfer is completed to conserve battery power. • If Wireless is selected, correctly align the two units so that their infrared ports face each otherand are less than 50 cm (20 inches) apart. To p...

223 7 4. Touch TOOLS and select PC Link. 7-8-1 5. Select the PC Link Path from Wireless orCable, then touch OK. Your unit is now ready for transfer. For furthertransfer procedures, check your PC Link softwaremanual.Press ON at any time to exit the PC Link mode. To set up your unit to use PC Link sof...

226 Terminal Mode Terminal mode is a special utility which allows yourunit to work as a powerful data communicationstool. Together with an optional fax modem or PCcard modem, you can use Terminal mode toexchange data with a remote computer or system,or link to a BBS (bulletin board service) for on-l...

227 7 CompuServe Access CompuServe Access allows you on-line access toCompuServe using your unit. Simply selectCompuServe from Tools, connect to a telephone orcellular phone using a modem or PC card, andyou're ready to get on-line! Now you no longerneed to carry around a bulky PC just to stay intouc...

229 Appendices A. Key Notations B. Reset C. Troubleshooting D. Battery Replacement E. Specifications A. Key Notations Key Representation in text Function ACTIVITIES ACTIVITIES Opens the Activities application. CONTACTS CONTACTS Opens the Contacts application.Press again to switch betweenContact 1, 2...

234 To perform an All Reset operation: 1. Hold down ON while pressing and releasingthe RESET switch. ON A message appears. 2. Release ON. 3. Touch No.The built-in clock and any set daily alarms willbe reset. Do not touch Yes in step 3 (as this will delete allunit data). However, if you forget the pa...

236 • Do not remove operating batteries and the memory backup battery at the same time (thiswill result in the loss of all stored data). • Backup important data before replacing batteries.• Remove an installed PC card before replacing batteries. If the PC card has its own batteries,check that they a...

237 5. Insert two new LR6(AA) operating batteries.Align them correctly for positive (+) andnegative (-) polarity, as shown in the batterywell. + + 6. Replace the operating battery cover. 7. Set the battery replacement switch to the"NORMAL OPERATION" position. If nothing happens when you pres...

238 Replacing the memory backup battery The memory backup battery has an expectedlifetime of about five years under normal conditions(temperature extremes can shorten this lifetime).Replace the memory backup battery every fiveyears. WARNING: When the operating batteries are depleted, replacethem pro...

245 A AC Adaptor 56Accessing Entries using calendar views 124Secret entries 86 Accessories 57, 97, 191Activities 119 Appointment 125Birthday/Ann 132Calendar 119Changing type 144Holiday 134To Do 136 Adding Labels 140Picture to an entry 157, 180Text to graphic entries 66Topics 186User's Cities 93 Add-...

i Formatting cells .............................................. 13 Creating a chart .............................................. 14 Commonly Asked Questions & Answers ... 15 Introduction ................................................ 17 Starting PenCell .......................................

iii Appendixes ................................................. 79 Appendix A: Menu Functions .......................... 79 In Index mode ................................................... 79In Worksheet mode ........................................... 81In Charts mode ...............................

iv Starting CompuServe Access Software ....... 117 Setting up your modem ................................ 118 Setting up connections ................................. 119 Connecting to CompuServe ......................... 120 Mail ............................................................ 121 Crea...

vi Receiving messages .................................... 214 Using AT&T Mail as a terminal ..................... 219 Viewing Received Messages ........................ 221 Answering a message .................................. 224 Forwarding a message ................................. 225 Mana...

vii Appendix C:AT&T Mail login scripts .............. 239 AT&T Mail Direct ............................................. 239REDI-ACCESS Packet (X.25) ......................... 239LAS – Local Access Service ........................... 240DATAPAC – DataPac in Canada ..................... 240Lo...

1 General Disclaimer and warnings NOTICESHARP strongly recommends that you keep separatepermanent written records of all important data. Datamay be lost or altered in virtually any electronic memoryproduct under certain circumstances. Therefore,SHARP assumes no responsibility for data lost orotherwi...

3 Spreadsheet Quick Start ................................................................... 5 Commonly Asked Questions & Answers ................ 15 Introduction ............................................................... 17 Creating a Worksheet ...............................................

5 Quick Start T his section is a quick start to setting upand running PenCell ® , a spreadsheet application. On your unit, PenCell is referred to as SPREADSHEETS and indicated bythe icon. Starting PenCell 1. Turn on the unit. 2. Touch .

6 Saving a worksheet 1. Touch EDIT, then select “Save as....” 2. Type a file name that is 20 characters or less. 3. Touch OK. Creating a worksheet Press NEW ENTRY. A new, blank worksheet appears in the display.The worksheet has the name [Untitled] until you save itand give it a name of your choice (...

7 3. Touch cell C4 or press ENTER.Now you see 5 in cell B4. Selecting anothercell signals that you are finished enteringdata into the current cell. 4. Press 1 0. 5. Press £ . The arrow keys move the selection to theadjacent cell in the direction of the arrow. 6. Press 1 5. Then touch E4. NOTEIf you ...

8 Entering formulas To enter a formula in a worksheet cell: 1. Touch cell E4. 2. Enter B 4 + C 4 + D 4. 3. Touch another cell (or press ENTER).By default, formulas are automatically calcu-lated and the results are displayed in the cell.When you select a cell that contains aformula, the formula appea...

9 The edit bar displays the function and its argumentplace holder. Now you can replace (values) bytyping (for example, B4:D4) or by selecting arange of worksheet cells. 6. Drag the pen across the range B4:D4. 7. Press ENTER or select another cell to seethe result of the formula in F4. Using built-in...

10 Editing data in a cell You can quickly replace a cell's contents by touching thecell to select it, then typing new data and pressingENTER. Anything that was in the cell is replaced. But ifyou want to edit parts of the data or formula in a cell,first select the cell, then touch in the edit bar. Th...

11 Selecting cells and ranges To select cells: • Touch a cell to select it.• Touch a column heading to select all cells in the column. • Touch a row heading to select all cells in the row.• Touch All to select all cells in the worksheet.• Drag the pen across several cells to select the range of cell...

12 To copy the contents of a cell or range: 1. Select a cell or range. 2. Press 2nd. 3. Touch and hold the pen within the selectionand drag the selected cell or range to a newlocation. Whether it is moving or copying cells, the selected cellcontents replace anything in the new location. You can touc...

13 Navigating the worksheet Below are some guidelines for moving around theworksheet:• Touch the up or down arrow in the scroll bar to display cells in rows above or below those in the display. • Touch the left or right arrows in the scroll bar to display cells in columns left or right of those in t...

14 Creating a chart To create a chart: 1. In the Worksheet mode, select the cellscontaining the data you want to chart. 2. Touch EDIT, then select “New Chart.” Select a range of cells to create a chart. Chart legend To change the chart formatTouch PIE, LINE, COLUMN, or STACK. To save the chartTouch ...

16 Q: Is there a shortcut for moving and copying cells? A: Yes. You can “drag and drop” selected cells to move themanywhere in the worksheet. To copy the selected cells,press 2nd before you drag and drop. PenCell automati-cally maintains the cell references and dependencies thatthe moved or copied c...

17 Introduction T his section gives you general informationabout the unit's Spreadsheets operations. Starting PenCell 1. Turn on your unit. 2. Touch . When you start the application, you enter theWorksheet mode and see a display like this: The display you see when you enter the application isthe sam...

18 Sorting the index list You can sort the worksheets either by title (ascendingorder) or by date (descending order) by using the Sortby pop-up menu. Each entry shows the spreadsheettitle, last date modified, storage size in bytes, and linkstatus. Secret spreadsheets, however, are not displayedif yo...

19 Worksheet mode The Worksheet mode lets you create and edit oneworksheet at a time. By default:• Calculated results of formulas are automatically displayed in the worksheet cells. • New results are automatically calculated and dis- played if you change data or formulas in theworksheet. Chart mode ...

20 Getting to know PenCell PenCell operates like other applications on your unit,except that it does not directly support printing or faxing.You must use the Copy Image command to paste intoScrapbook or Documents. You may then print or faxfrom Scrapbook or Documents. Using PenCell with other applica...

21 The pop-up menu In the worksheet mode, the popup menu is available forquick access to frequently used operations. Press 2ndMENU to display the pop-up menu. Keyboard shortcuts Many operations in PenCell have keyboard equivalents.Refer to Appendix D, “ Keyboard Reference” for a summary of keyboard ...

23 Creating a Worksheet T his section describes ways to create andwork with worksheets Three ways to start a worksheet You can start a worksheet in any of the following threeways:• Create a new, blank worksheet.• Create a new worksheet using a template.• Open an existing worksheet. Starting with a n...

24 Saving a worksheet Name and save a worksheet in the worksheet mode, asfollows: 1. Touch EDIT and select “Save as....” 2. Type a worksheet name. The name must be20 characters or less and can include lettersor numbers. 3. Touch OK. In the worksheet mode, the worksheet name appears atthe bottom of t...

25 3. Touch the highlighted template or pressENTER.A new worksheet based on the templateopens so that you can modify it, if necessary,or add data. 4. Touch EDIT and select “Save as...” to nameand save the worksheet. Starting with an existing worksheet Another way to create a new worksheet is to open...

26 2. Press ENTER, or touch the selectedworksheet, or touch VIEWS and select“Worksheet.”The selected worksheet opens in theworksheet mode. 3. Touch EDIT and select “Save as....” 4 . Type a new worksheet name. 5. Touch OK. Entering data To enter data in a worksheet: 1. Touch a cell to select it. The ...

27 2. Type the data you want the cell to contain.The maximum number of characters in a cellis 255, excluding the “quotes” that PenCelladds around text labels. By default, all the cells in the worksheet havethe General cell type so they can containnumbers, labels, or formulas.As you type, the edit ba...

28 Entering data with the 10-Key Pad PenCell includes a 10-key Pad that allows you to enternumeric data with the pen in a cell. To use the 10-Key Pad: 1. Touch SHOW and select “Show 10-Key Pad.” The 10-key pad appears in the display. You canmove it around the display by dragging the top leftcorner o...

29 Entering labels from the Word listThe WORD key provides a quick alternative to typingwords that you use frequently, such as your companyname or logo. Refer to the other Operation Manual forinformation about storing words or phrases using theWORD key. To enter text from the word list into a cell: ...

30 To select a column or row:Touch the column or row heading. To select multiple adjacent columns or rows:Drag through column or row headings. To select an entire worksheet:Touch the top left corner cell labeled All. NOTE• All refers to all cells that are above and to the left of the last cell actua...

32 To control performance, you can specify the number ofiterations: 1. Choose Recalc Options... in the UTILSmenu. The greater the number you enter for itera-tions, the more accurate the result of circularcomputations will be, but the longer it willtake to arrive at that result. 2. Touch OK to close ...

33 Two ways to enter cell and range references informulas As you enter a formula, you have two ways to insert acell or range reference: • Type the reference, such as B2:E5, using the key- board. • If the blinking edit cursor is at a position to the right of an arithmetic operator (like “+” or “-”) o...

35 How formulas work with the data in your worksheet A worksheet formula can be a simple arithmeticoperation, such as 5 + 2, or a complicated operation,such as determining the net present value of a series offuture cash flows based on data present in worksheetcells. Use cell and range references to ...

37 Types of formulas There are three types of formulas: numeric, logical, anddate. Numeric formulasNumeric formulas perform calculations with numbers,using one or more of the arithmetic operators +, -, *, /, ^,or related built-in functions. Two examples of numeric formulas are 3*B20 andSUM(B20:B25)/...

38 Financial Calculate annuities, loan payments, cash flows,and so on. These include: DDB, FV, IRR, NPER,NPV, PMT, PV, RATE, SLN, SYD. Logical Compute the results of conditional formulas.These include: AND, FALSE, IF, NOT, OR, TRUE. Relational Operators Perform mathematical comparisons. Theseinclude...

39 Functions and their argumentsSupply the information PenCell needs to carry out afunction. For example, when PenCell comes across thefunction SUM(A4:A20), the argument A4:A20 tellsPenCell to add the values in the range extending fromA4 to A20. The number and type of arguments requiredvaries by fun...

40 • Touch the edit bar to obtain a blinking edit cursor before editing the contents of the selected cell.If the blinking cursor is absent when you use thekeyboard, 10-Key Pad, or function list, the original cellcontents are replaced. • Move the blinking cursor to the right of an operator (like“+” o...

41 Going to a specific cell 1. Touch UTILS, then select “Go to....” Type the cell reference or choose TOP orBOTTOM to go to the first or last cell in theworksheet. PenCell assumes that the bottom cell is thelast cell actually used in the worksheet, notthe maximum row or column in PenCell. 2. Touch G...

42 Finding cell contents Another way to move the worksheet display is to findspecific cell contents. You can find a value, label, orformula. Note, however, that the search is not case-sensitive. To find cell contents: 1. Touch UTILS, then select “Find...,” or press 2nd F. 2. Type all or part of the ...

43 A white outline appears around the selectedcell or range. 3. Drag the outline to the new location. If youwant to move the cell contents to a locationthat is not in the current display, just drag it inthe direction you want to go, hold the penpast the edge of the worksheet, and theworksheet will s...

45 Copying formulas To speed up building formulas in a worksheet, you cancopy a formula to a number of continuous cells, and thecontents of the formulas automatically adjust them-selves to the new locations. To replicate a formula: 1. Select a cell or range containing formula(s). 2. Press 2nd. 3. To...

46 Clearing data You can clear the contents of a cell or range without by:• Using the Clear command or DEL.• Using the Cut command or 2nd X. To remove data from your worksheet: 1. Select the cell or range that contains datayou want to remove. 2. Select “Cut” from EDIT or “Clear” fromCELLS. The cut a...

47 3. Select your sorting criteria by touching yourchoices in the Sort window. For example, ifyou choose rows, ascending, and D5, thedata in the selected range, C4:E7, arerearranged with the data in cells D4 throughD7 in increasing order. 4. Touch Sort. NOTEIf you sort a column or row that contains ...

48 To delete cells from your worksheet: 1. Select the cell or range that you want todelete. 2. Touch CELLS, then select “Delete....”If the range is not a row or column, then thefollowing dialog box appears. 3. Decide whether to shift the selected cells upor to the left after deletion. Then touch OK....

50 If the formula is too long to fit in a cell, you only see thepart that fits in the cell (unless the adjacent cell isempty).Any change in this setting will affect only this worksheet. If you want to see the formula in one cell withoutreformatting the entire worksheet, touch the cell toselect it. T...

52 Rows above and columns to the left of the selected cellare indicated by dark lines that divide the display intopanes. When you scroll up and down, column labelsappear on each page and when you scroll left and right,row labels appear on each page. If you select a cell in column A or row 1 before y...

53 When you activate the protection status of theworksheet, the undo and redo operations are clearedfrom the memory. That means you will not be able toundo or redo operations you performed prior to activat-ing worksheet protection. In addition, when theworksheet protection status is active, you cann...

54 1. Select the cell or range you want to format.(To change the default setting of worksheet,select All instead.) 2. Touch FORMAT, then select “Format....” 3. Choose a cell type, then touch OK. If you select the Number or Date/Time celltype, you also need to choose a formatoption from the pop-up me...

58 Drawing bordersYou can add borders to one or more cells in aworksheet. 1. Select the cell or range you want to change. 2. Touch FORMAT, then select “Borders....” 3. Touch one or more of the checkboxes, asrequired. 4. Touch OK. NOTE• When the dialog is opened Outline is unchecked.• For multi-cell ...

59 Adjusting column and row sizeYou can easily change the column width or row height ina worksheet. 1. Select a column or row heading. 2. Touch CELLS then select “Set Column/RowSize.” If necesary, you can drag the dialogbox to a different location. 3. Touch and hold the pen tip in the center ofany s...

61 Working With Charts C harts are a visually compelling way ofpresenting many kinds of worksheetinformation. Creating a chart You can create and save one or more charts for yourworksheet. To create a new chart, you need to start in theWorksheet mode: 1. Select the range of cells containing data you...

62 2. Touch EDIT, then select “New Chart.” When you create a chart, the cellsimmendiately above or left of the selection(if any) contain labels for one of the axes inyour chart. (See “Exchanging the X and Yaxes” later in this chapter.) Formatting a chart The default chart display is a column chart. ...

64 Chart titles You can add a chart title to enhance your chart, asfollows: 1. Touch EDIT, then select “Chart Title....” 2. Type a chart title, up to 25 characters. 3. Touch OK. To show the title, touch SHOW, then select “Show Title.” Displaying gridlines Gridlines can aid in the visual comparison o...

65 • “Index” (from a new worksheet) displays the following window. Type a worksheet name tosave the worksheet and asssociated charts.Then press OK. Viewing saved charts After you have saved one or more charts for aworksheet, you can switch to the Charts mode to viewthe charts. To view saved charts s...

66 Duplicating a chartYou can make a new chart by duplicating an existingone, then change its content, for example. 1. While viewing a chart, touch EDIT, thenselect “Duplicate Chart....” 2. Charge the suggested chart title, if neces-sary. Then touch OK. Deleting a chart To delete a chart: 1. Touch E...

67 Managing Worksheets I ndex mode includes file managementoperations, as well as operations for importingand exporting worksheet files, creating a new file from a template, and opening savedworksheets. Index mode operations Index mode provides you with tools for managingworksheet files. You can:• d...

68 Managing worksheets The Index tab mode provides you with worksheetmanagement operations. Some operations require thata worksheet be selected. Touch a worksheet to select it. Duplicating a worksheet 1. Select the worksheet you want to duplicate. 2. Touch EDIT and select “DuplicateWorksheet....” 3....

69 Deleting worksheets To delete a worksheet: 1. Select the worksheet you want to delete. 2. Touch EDIT, then select “Delete Worksheet.” 3. Touch Yes to confirm that you want to perma-nently delete the worksheet. NOTESecret worksheets are hidden from the Worksheets tabindex if your unit is locked. T...

70 Making a secret worksheet You can turn a normal worksheet into a secretworksheet, or vice versa. When your unit is locked,secret worksheets are not shown in the Index mode andcannot be opened, viewed, deleted, copied, renamed,or set to Normal. To turn a worksheet secret: 1. While viewing the Work...

71 Copying a worksheet to a PC File 1. Make sure you are either in the Worksheetmode, or if you are in the Index mode andyou have selected a worksheet from theWorksheets tab. 2. Touch SEND, then select “Copy to PCFiles....”If the worksheet has not been saved, you willbe prompted to do so; otherwise ...

72 Getting a worksheet from a PC File 1. While in the Worksheet mode or the Indexmode, touch SEND, then select “Get fromPC Files....”If the worksheet has not been saved, you willbe prompted to do so; otherwise the followingdialog box appears. 2. From the Select a File pop-up menu, selectthe data sou...

73 Replacing with a PC File 1. Make sure you are either in the Worksheetmode, or if you are in the Index mode youhave selected a worksheet from theWorksheets tab. 2. Touch SEND, then select “Replace with PCFile....” 3. Select data sorce, Main Unit or PC Card.Select the PC file. Touch OK. 4. Touch OK...

74 Linking a worksheet Linking with Contacts or Data Files entries You can link a worksheet. When linked, the entry in theWorksheets tab of the Index mode contains the follow-ing icons: 1. Make sure you are either in the Worksheetmode, or if you are in the Index mode youhave selected a worksheet fro...

75 Setting the workspace size By default, PenCell has 128KB of workspace size. Youcan add more to the workspace size so that you canwork with larger worksheets. To set the workspace size: 1. While in the Index mode, touch SETUP andselect “Workspace Size....” 2. Use £ or £ to increase or decrease the...

77 Troubleshooting T his section answers questions you mayhave when using PenCell. Troubleshooting checklist ❐ A formula entered into a cell remains as text and no calculation is performed.• Make sure the cell has not been formatted to label.• Touch SHOW, then select “Hide Formulas” if it appears on...

78 ❐ A formula does not calculate as expected. • Make sure the order of precedence is correct. If necessary, use parentheses to overwrite the normalorder of precedence. • Touch UTILS, then select “Recalc Options....” Then see if Auto Recalculation is checked. If Auto Recalcu-lation is not checked, y...

79 Appendixes Appendix A: Menu Functions Appendix B: Function Reference Appendix C: Spreadsheet LimitsAppendix D: Keyboard ReferenceAppendix E: File Compatibility Appendix A: Menu Functions Menus and functions are available depending on whichmode you are in: Index, Worksheet, or Charts. In Index mod...

81 In Worksheet mode VIEWS menu Index Use the Index mode to manageworksheets and templates. See page18. Worksheet Use the Worksheet mode to work onthe contents of a worksheet. Seepage 19. Charts... Use the Charts mode to create andmanage charts. See page 19. SHOW menu Show/Hide Gridlines Shows or hi...

83 Secret Entry Turns the worksheet secret. See page70. Normal Entry Turns the worksheet normal. Seepage 70. LINK TO menu Contacts... Links the current worksheet to aContacts entry. See page 74. Data Files... Links the current worksheet to a DataFiles entry. See page 74. SEND menu Unit to Unit... Tr...

84 EDIT menu New Worksheet Opens a new worksheet. See page23. Chart Title... Changes the chart title. See page64. Duplicate Chart... Makes a copy of the current chart. See page 66. Delete Chart Deletes the current chart. See page66. Delete Group... Deletes group of charts. See page66. Copy Image Cop...

87 TIME ( hour, minute, second) Returns the fractional value of aparticular time, where hour is a valuefrom 0 to 24, minute is a value from 0to 60, second is a value from 0 to 60. Example: TIME (15,32,39) returns0.647674 which is the fractionalnumber representing 15 hours, 32minutues and 39 seconds....

89 Computing with date and time representationsYou can use date and time representations in arithmeticexpressions. For example: date_representation + days Returns a new date plus a givennumber of days ( days). date_representation - days Returns a new date minus a givennumber of days ( days). date_re...

92 Logical functions Logical functions let you use conditions in buildingformulas. Use them when you want the outcome of acomputation or a returned value to determine someother value assignment or to control the sequence ofoperations. You can also use logical functions todetermine values and control...

93 Miscellaneous functions CHOOSE(index, values ...) Chooses a value from a list. If index evaluates to1, the first value is returned; if it evaluates to 2, thesecond value is returned and so on. Example: CHOOSE(4, “mon”, “tue”, “wed”, “thur”,“fri”) returns “thur”. COLUMNS(range) Returns the number ...

96 MAX(values...) Returns the largest value in the argument list. Example: MAX(12, 29, 8, -39) returns29. MIN (values...) Returns the smallest value in theargument list. Example: MIN(-5, 29, 32, 7) returns-5. STDEVP(values...) Calculates standard deviation of thepopulation as given. Example: STDEVP(...

98 Appendix C: Spreadsheet Limits The following table summarizes the spreadsheet limits: Description Minimum Maximum Number of columns 64 Number of rows 128 Charts saved in worksheet 0 20 Rows in a chart 1 40 Columns in a chart 1 40 Nesting level of parentheses in a formula 0 12 Number of arguments ...

99 Appendix D: Keyboard Reference The following table summarizes the keys for use in the three modes:• Index mode (Worksheets tab, Templates tab)• Worksheet mode• Charts mode £ £ £ £ Key Index Mode (Worksheets tab) Index Mode (Template tab) Worksheet Mode (When Editbar inactive) Chart Mode ENTER Vie...

102 Appendix E: File Compatibility PenCell can read Excel 3.0 and Excel 4.0 files. It writesto Excel 4.0 files. Only a subset of Excel’s features and functions aresupported in PenCell. Unsupported functions, afterbeing imported into PenCell, evaluate to error value andare displayed in edit bar with ...

105 Before you start T he unit must be connected to a modem inorder to use a communication software.You can use either the SHARP CE-FM4Fax/Modem or a PC Card modem. Connecting to a modem Connecting to the SHARP CE-FM4 Fax/ Modem 1. Make sure the unit is turned off. 2. Slide up and remove the protect...

106 Connecting to a PC Card modem Be sure to use only a recommended PC Card modem.Using card modems that are not recommended mayresult in damage to the main unit and/or loss of data. Ifyou are not sure whether a particular modem iscompatible, consult your SHARP dealer. You also need the modular tele...

107 CompuServe Quick Start ............................................................... 109 Commonly Asked Questions & Answers .............. 115 Introduction ............................................................. 117 Mail ..................................................................

110 Setting up your modem 1. From the main screen, touch Setup, thentouch the Modem Setup tab. 2. Make any necessary changes to thesesettings. 3. Touch OK to save the changes. Setting up connections You can connect to CompuServe from different placesor via different networks, as follows: 1. From the...

111 Connecting to CompuServe After you have set your modem and connection prefer-ences, you are ready to connect to CompuServe. 1. From the main screen, use the Connectionpop-up menu to select a connection. 2. Touch the icon then OK to connect to CompuServe. To disconnectTo disconnect, touch . NOTEM...

112 4. Use the Type: pop-up menu if the recipient ison a network other than CompuServe.Select a name from the Address Book list,then touch To:, Cc: or Bcc: to put the nameinto the Recipients list. Alternatively, you cantype the name and user ID of the recipient,then touch To:, Cc:, or Bcc:.Repeat th...

114 Reading Mail off-line 1. If necessary, touch MAIN to go back to themain, then touch the IN tray. 2. From the index view, touch a mail messageentry twice to read it. To reply 1. While reading a message (or from the Mailindex view of the IN tray), touch EDIT, thenselect “Reply.” 2. Select Reply to...

117 Introduction T his section gives you general informationabout CompuServe Access Softwareapplication in your unit. Starting CompuServe Access Software 1. Touch TOOLS. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch the CompuServe icon twice. If th...

118 Setting up your modem You need to set up your modem, as follows: 1. Make sure the unit is not connected toCompuServe. From the main screen, touchSetup, then touch the Modem Setup tab. 2. Make any necessary changes to thesesettings. See the “Modem settings” sectionfor details.You can restore the ...

119 Setting up connections You can connect to CompuServe from different placesor via different networks, as follows: 1. Make sure the unit is not connected toCompuServe. From the Setup screen, touchthe Connection tab. 2. Touch Add and enter a new connectionname. Then touch OK. 3. Make any necessary ...

121 Creating mail Create a mail message as follow: 1. If necessary, touch MAIN to go back to themain screen, then touch the OUT tray. 2. From the Mail index view, touch EDIT, thenselect “Create Mail.” Mail Y ou can create, send, get, and read mail.

123 Sending mail messages 1. While in the Mail index view of the OUT tray.Tag entries you want to send by touchingtheir checkbox. 2. While in the Mail index view of the OUT tray,touch SEND, then select “Send Mail....” To attach data 1. While composing a message, you can touchATTACH to attach Filer o...

124 3. Specify to send the current message only, alltagged messages, or all messages. Alsodecide if you want to disconnect after send-ing by touching the checkbox.Depending on the settings in the Prefer-ences, the sent mails may be deleted auto-matically or moved to the SENT tray. 4. Touch OK to sen...

125 Reading mail messages off-line 1. If necessary, touch MAIN to go back to themain, then touch the IN tray. 2. While in the Mail index view, touch a mailmessage twice to read it. To reply 1. While reading a message (or from the Mailindex view of the IN tray), touch EDIT, thenselect “Reply.” 2. Sel...

126 Forums O n CompuServe, each forum consists oftwo major areas; messages and libraries:the software provides two tabs to corre-spond to the two groups. The message group is divided into sections. Thenumber of sections vary from forum to forum, andare pre-set by the forum system operator (Sysop).Wi...

127 Reading a forum message on-line 1. While in the section view of a forum, touch asection of interest twice (or touch INDEX, orpress ENTER). 2. Touch a topic of interest twice (or touchVIEW, or press ENTER).If you want to go to a different section, usethe Section pop-up menu. 3. Read the message u...

128 Downloading forum messages 1. While in the section view of a forum, touch asection of interest twice. 2. To download all messages related to a topic,tag the topic. If you only want to download selectedmessages, touch the topic twice to go intoeach message and check each one individu-ally. When y...

129 Downloading library files You can download files from CompuServe (but notupload files), as follows: 1. Select the Library tab, then touch a sectionname twice.If required, touch FILTER and select “ForumLibrary...” to set a filter. 2. Touch a file twice to see its description. Todownload, tag the ...

130 Creating a new forum message off-line 1. From the main screen, touch the OUT trayicon and touch the Forum M tab. 2. Touch EDIT, then select “Create ForumMessage.” 3. Use the Forum pop-up menu to specify aforum, and the Section pop-up menu tospecify a section. Then type a title in theTopic box.Ch...

131 Posting messages to a forum on-line 1. When you are in the desired section of aforum, go to the OUT tray. 2. If necessary, tag the messages you want tosend. Then touch SEND and select “SendForum Messages....” 3. In the Send Messages dialog, set the Sendoption, then touch OK. NOTE• You must post ...

141 Menu functions VIEW/ INDEX(There are no menu items.) This button toggles betweenthe details of a selected message (View) and a list ofthe current messages in the selected tab (Index). MAINGo to the main screen. Appendix T he appendix lists all menu functions youcan use in the application.

142 SETUP Connection / Modem... Set up connections and your modem. See page 118. Preferences... Customize the unit to the way youprefer. See page 135. Address Book... Enter recipients of your mes-sages. See page 136. ENS Personal Set up personal folders for news Folders... clipping. See page 133. , ...

143 FILTER Filter (Off-Line)... Turn on the filter. See page 129. Mail... Specify filter keyword so that onlyfiltered mail messages can beviewed and deleted.See page 124. Waiting Messages... If there are any messages waiting for you in the forum, they will beselected and displayed.See page 131. Foru...

145 Pager Access Quick Start ............................................................... 147 Commonly Asked Questions & Answers .............. 154 Introduction ............................................................. 157 Using Pager Access ..................................................

147 Quick Start T his section is a quick start to setting upand running Pager Access. Starting Pager Access 1. Touch TOOLS. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch ZR-Pager twice.

148 System diagram Pager Access Paging Service Send to user with aPager Card Send to a text-basedalphanumeric Pager Send Pager Messages from your unit AnyTime, Anywhere. Use Pager Accesssoftware withCE-FM4 Fax/Modem Or PC Card andcellular phone

149 E-mail users can send messagesto your unit and Pager Card * Contact your Paging Service Carrier for more information Receive pager messagesinto your Pager Access IN folder InternetCompuServeAmerica Online Receive information to your unit and Pager Card Forward Mail messages toyour unit and Pager...

150 Setting up a paging service In order to send a message to a full text/alphanumericpager, you must obtain the following information: • Name of the paging services for the users to whom you will be sending messages. • Maximum message size (Message Limit) supported by each paging service. • TAP acc...

151 3. Touch To:. In the Address Message screen,select a name from the Address Book andthe name will appear in the Name: field. Or,you can type directly in the Name: and PagerPIN: fields. When you touch the To: button,the name will be put into the Recipients list.Repeat this step until all recipient...

152 Sending messages 1. Touch PAGER, then select “Send Mes-sages...”. 2. Select Current Message, Tagged Messages,or All Messages to send, then touch OK.Touch OK. 3. After making the connection, the Now Send-ing status box appears and the messages aresent. 4. When there are no more messages to send,P...

154 Commonly Asked Questions &Answers Q: How does Pager Access work? A: It uses the CE-FM4 Fax/Modem or PC Card modem tosend out messages through paging services, and readsmessages from your Pager Card. Q: Do I need to subscribe to the paging service which Iwant to send messages to? A: No. But y...

157 Introduction T his section gives you general informationabout Pager Access. What is Pager Access? You can compose a message, name one or morerecipients, then dial the paging service of the recipients.Your message is sent via a modem to the pagers of therecipients. What’s more, you can use either...

158 Starting ZAURUS Pager Access 1. Touch TOOLS. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch ZR-Pager twice. About the password screenIf you have entered a secret password into the unit, thenregardless of whether the unit is locked or unlocked, t...

160 About the Message Limit fieldMessage Limit refers to the total of number of charac-ters in the From, Subject, Message and Attachmentfields. In actual use, however, the message limit isslightly less than this total. If Other is selected, themaximum number of characters allowed is 2048. Also, if t...

161 Deleting an existing paging service 1. From the Paging Service screen, select thepaging service you want to delete. 2. Touch Delete. When prompted, touch Yes toconfirm. If this paging service is referenced inany messages in the OUT or SENT folders,an alert box appears. If you do not delete theme...

163 Fax/Modem initialization strings for paging service Manufacturer Model No. Landline (RJ11) Connection Cellular Phone Connection Sharp CE-FM4 None Not supported AT&T Paradyne Keep ln Touch &F0B1C1\C2\N1%C0S7=100S10=100%B1200 &F0B1C1\C2\N1%C0S7=100S10=100%B1200 3762 (1200 baud) (1200ba...

164 Using Pager Access T his sections explains in details how to usePager Access to communicate with apaging service in order to send or getmessages. Looking at the Message screen The Message screen is where you handle all of yourmessages. It consists of a Tool bar on the top and theIN, OUT, and SEN...

165 Message folders IN folder The IN folder stores messages read from your PagerCard. From: Sender of this message Subject: Subject for this message Message: Details of the message ATTACH If ATTACH is visible, additional data is attachedto this message. Touch ATTACH to see andsave the attachment. OU...

166 SENT folder The SENT folder stores all messages which have beensuccessfully sent out. Composing a message 1. Press NEW ENTRY. Or, touch EDIT, andthen select “New Message”. 2. Select a paging service (Paging Network inthis example) from the Name: pop-up menufor this message, then touch OK. 3. Tou...

167 4. In the Subject: field, type the subject of thismessage, up to 30 characters. 5. In the Message: field, type in your message.Note that you cannot create a new line. TheMessage field will stop accepting text if youreach the limit allowed by the paging serviceyou are going to send the message to...

168 2. If you want to remove a name from theRecipient list, select the name and touchREMOVE. 3. Touch Done. Touching a selected name on the Recipients listdisplays the Send Status information as well as a date(current date if the send status is Queued or thetransmission or failed transmission date o...

169 3. Touch the desired folder, then touch Attach. 4. From the Select Attachment screen, selectthe desired data to attach, then touchAttach.You can only attach Appointment or To Dodata filed in a Filer folder. If an attachment already existsA prompt appears and you can replace it with the newattach...

170 3. Edit the message contents as required. Youcan touch ATTACH to view or change theattachment. You cannot edit the attachment,but you can change to another one. See“Attaching data to a message” on page 168for more information. 4. Press ENTER to save the modifications andreturn to the Message scr...

173 Getting messages from your PagerCard Make sure your Pager Card is inserted in the unit. If you have checked the Get new messages at start upbox in the Preferences screen, Pager Access automati-cally gets messages from your Pager Card when itstarts up. Otherwise, use the following steps to get th...

174 3. Press ENTER or touch INDEX to return toindex view.An opened envelope icon appears to indicatethe message has been read. Messages containing errors If messages received in the Pager Card contain anyerrors, Access Pager indicates this in the messagedetail view.

175 Viewing and saving attachments Some received messages may contain a Appointmentor To Do attachment. You may view and save theattachment as follows: 1. While you are reading the message, if theATTACH button is bisible, touch the ATTACHbutton. 2. To save the attachment, touch Save.The attachment i...

176 Deleting messages in the unit Deleting a single message 1. Select the message you want to delete. 2. Press the DEL key (possible only in indexview), or touch EDIT and select “DeleteMessage”. 3. When the following message appears, touchYes. Deleting a group of messages You can delete a group of m...

178 2. Type a keyword into the To/From, Subject, orMessage fields. Examples:- To show messages sent to or received from “Steve Bell”, enter “Steve Bell” in the To/From:field. - To show messages with the subject containing the keyword “sales”, enter “sales” in the subject:field. - To show messages co...

179 4. Touch Find.If the string is found, the Find String dialogappears. The folder containing the messageappears, with a Detail view of the messagethat contains the string, and the string ishighlighted. 5. Touch Next to search forward through thecurrent folder and the other folders. Thefolders are ...

180 Copying and moving text You can copy or move text using the clipboard. 1. Display the message you want to copy ormove, in View mode. 2. Drag over a word or sentence to highlight it. 3. For copying, press 2nd and C. Or, touchEDIT and select “Copy”.For moving, press 2nd and X. Or, touch EDITand se...

183 Troubleshooting I f you have difficulty using Pager Access,check the following list for possible solutionsbefore contacting your SHARP dealer. Troubleshooting checklist ❏ The modem cannot dial. • Make sure the modem is correctly and securely connected to your unit. • Make sure the modem settings...

189 Starting AT&T Mail Access 1. Touch TOOLS. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch AT&T Mail twice. Quick Start T his section is a quick start to setting upand running AT&T Mail Access.

190 3. Touch the Modem Setup tab to configureyour modem settings. If using a Sharp CE-FM4 Fax/Modem, touch RESTORE to usethe default settings. You may need to changethis information when using a PC cardmodem. Refer to the Zaurus, PC cardcompatibility chart for a list of supportedmodems and the requi...

191 3. Touch To: to address the message. Select a name from Address Books. TouchTo: (or Cc:, or Bcc:). The name will be putinto the Recipients list. Repeat this step untilall recipients have been set. Touch Done. 4. Touch the message box and type a message. 5. Touch OPTION to include any messageopti...

193 3. After verifying your modem and phone lineconnection, touch OK to connect to AT&TMail. 4. Status messages are displayed when themessage transfer is completed and when theunit is disconnecting from the AT&T Mailhost. Receiving messages To receive messages: 1. Touch MAIL, then select Tur...

195 Introduction T his section gives you general informationabout AT&T Mail Access. Obtaining an AT&T Mail account Before using AT&T Mail, you need to get a user nameand password. To register with AT&T EasyLink ® Services, call 1-800-242-6005 (within the U.S.) and sayDepartment Zauru...

196 Setting up AT&T Mail Access AT&T Mail Access needs your AT&T Mail account andmodem information to connect to the AT&T Mail service.Use E-Mail Setup to specify setup information for AT&TMail, the modem, and the login script. You may need tochange these settings if there is a c...

197 • Use Dialing Prefix An optional prefix that may be needed todial the above phone number. For in-stance, you may need to enter a 9 to getan outside line or a string of numbers for along-distance access code. You may needto change this prefix when using the unitat different locations (such as you...

199 • User Script The Local Access Script (see AppendixC) is preinstalled in the unit and allowsyou to access the AT&T Mail service frommany locations throughout the world usingthe local packet data network. In order touse this network, you must set up anaccount directory with the local provider...

200 Setting up the address book AT&T Mail Access uses the address information youhave entered into other applications in your unit. Thisway you only have to maintain one address book for allapplications. You can also enter a new address whenyou are creating a message, but it saves time to storef...

203 Setting the date and time Messages that you create include the date and time.Therefore, you should adjust this information if it is notset correctly in your unit. Mail Basic T his section explains he basic operationsabout AT&T Mail Access that you canperform.

204 204 • Status Icon: The icon shows the status of a message at a glance. Possible icons include: Unopened messages. Messages that you have read. High-priority messages. Messages with an attachment. • Name: In the OUT and SENT folders, it is the name of the recipient. In the IN folder, it is the na...

205 Creating a new message The first step in sending a message is to create themessage. The size of a message is limited only by theamount of memory available in the unit. To create a message: 1. Touch EDIT, then select New Message to geta blank message display. 2. Type a brief subject that describe...

206 Addressing messages 1. Touch To: on the message display to addrecipients to the message. An E-Mail Ad-dress display is shown. 2. Select the type of address from the pop-upmenu at the top of the display. This choiceaffects the address information and optionsthat are available for the message. See...

207 4. Touch one of the following buttons to add thatperson to the Recipients list:• To: Sends the message to a primaryrecipient. • Cc: Sends a courtesy copy to a recipient. • Bcc: Sends a blind courtesy copy to arecipient. Other recipients do not see thelist of Bcc: recipients. You can also manuall...

210 Internet, CompuServe, SkyMail, Telex, & X.400 Each of these address types requires the Name andMail ID. There are no recipient options. Selecting message options 1. From the New Message display, touchOPTION to change the following messageoptions: • Priority: Sets a normal or high priority fo...

211 2. Touch Done to return to the New Messagedisplay. Attachments You have the option of including the unit FILER foldersor PC files directories with messages. These attach-ments are not included in the body of the message, butthey are merely attached. The attachments retain theiroriginal format. T...

212 Editing a message If you need to correct or add to a message in the OUTfolder, you can edit it. Simply select the message andtouch VIEW to display the message. You can then makeany changes to the message in the same way as whencreating new messages.AT&T Mail Access has the added benefit of e...

213 To connect to the host: 1. Touch MAIL, then select Send Only to sendmessages in the OUT folder or Send/Receive to send and receive messagesduring the same session. Note that theseselections are available only if the currentlydisplayed folder is the OUT folder. 2. Select the messages that you wan...

215 To receive messages: 1. Touch MAIL, then select Turn on ReceiveFilter to use the receive filter.If the receive filter is turned off, then all newmessages are received. 2. Touch MAIL, then touch Receive Only toreceive messages into the IN folder or Send/Receive to send and receive messagesduring ...

216 5. Select the Preview summaries option, if youwant to see a list of messages that matchesthe filter criteria before they are downloaded. 6. Touch OK to get the Connect to Host display. 7. If you need to change the AT&T Mail orModem setup before connecting, touchSetup. 8. After verifying your...

217 Next, AT&T Mail Access builds the messagesummary display, listing the messageswaiting to be received in the selected folder. This listing is similar to the other mail folderlistings, with the sender, subject, and datedisplayed for each message. In addition, thelisting shows the approximate s...

218 11. Touch RECV to receive messages listed in the summary. You can receive the followinggroups of messages: • Current Message: The message that is currently highlighted. • Tagged Messages: The messages that are tagged with the check mark in the tag box at theleft of the listing. • All Messages: E...

219 To switch between preview mail and terminal mode: 1. Connect to the AT&T Mail network, using thereceive filter and preview summaries option. 2. From the Preview Mail display, touch TERM. Using AT&T Mail as a terminal You can use AT&T Mail as a simple TTY (teletypewriter)computer term...

221 4. Touch the ATTACH button, select an attach-ment, and touch Detach to detach attach-ments from the message and store them inthe appropriate location.Touch Done to return to the message display. 5. Touch OPTION to see the message optionsthat the sender selected.Touch Done to return to the messag...

222 6. Touch To: to see all of the recipients of themessage. Select a recipient to see theiraddress at the top of the display. Touch Done to return to the message display. 7. Press the NEXT or PREV keys, or touch thecurled-up corner (below the scroll bar) toview the succeeding or preceding messagesi...

223 2. Select the criteria for filtering. You can usekey words for filtering; it is not necessary toenter the entire name or subject. 3. Touch Filter to activate the filter. The folder shows only the messages thatmatch the set criteria. A box is displayed atthe bottom of the folder to remind you tha...

224 This display shows the following information: • Last Connected: Date and time of the last connection. • Last Transfer Status: Transfer status (such as Successful or Error) of the last connection.Refer to Troubleshooting for a list of possible problems and solutions. • Messages Sent: Number of me...

225 4. Touch OK to edit the new message.AT&T Mail Access automatically fills in therecipients and subject. 5. Type in an additional message or addattachments, as when creating a new mes-sage. 6. Press ENTER to save the message to theOUT folder. Forwarding a message If you receive a message and w...

227 Managing Your Messages A T&T Mail Access has a variety of functionsthat help you organize your messages. Finding messages If the mail folders contain many messages, you can usethis feature to automatically search for a specificmessage. To find a message: 1. Touch FIND to search for messages....

228 4. Touch Find to search for the message. The first message containing the string isopened, and the string is displayed in theFind String dialog box. 5. Touch Next to search for the string in othermessages. Touch Prev to return to previousmessages with the string. 6. Touch Done when the search is...

229 4. Select the messages that you want toconvert. You have the following options: • Current Message: The message that is currently selected. • Tagged Messages: The messages that are tagged with the checkmark in the tag box at theleft of the listing. • All Messages: Every message in the folder. 5. ...

231 Troubleshooting checklist ❐ Cannot find AT&T Mail Access on the unit. • Touch TOOLS. ❐ Incorrect date and time on the unit. • Touch TOOLS and then touch Clock twice. Touch ADJUST, and enter the correct date and time. ❐ Cannot connect to the AT&T Mail service network. Check the following:...

234 EUROPE, AFRICA, MIDDLE EAST RE- GION European Regional Support Center (ERSC) Tel: 32-2-676-3737 15B Herman de Broux Fax: 32-2-676-3810 1160 Brussels Belgium !europehelp Egypt Comm Net Group6 Elbatal Medhat Abdel Hamid St.Cairo Tel: 20-2-344-2085/39/64Fax: 20-2-344-2027!commnet France AT&T Ea...

235 ASIA, PACIFIC REGION Customer Service Center (CSC) Tel: 852-511-5828 4/F China Underwriters Center Fax: 852-598-0810 88 Gloucester Road !elsaphelp Wanchai, Hong Kong Australia, New Zealand AT&T ELS Australia Ltd.Level 815 Orion RdLane Cove, NSW Sydney Tel: 61-2-911-1530Fax: 61-2-911-1555!ela...

236 AMERICAS REGION Americas Regional Support Center (ARSC) Tel: (201) 331-4400 400 Interpace Parkway Fax: (201) 331-4513 Parsippany, NJ 07054 !arschelp ArgentinaEasyMail, S.A.Viamonte 6119th Floor1053 Buenos Aires BermudaCable and Wireless20 Church StreetP.O. Box HM 151Hamilton HMAX BrazilMSS do Br...

241 Login Script Commands This section documents the scripting language sup-ported by AT&T Mail Access.Each line in a script file represents a command to beexecuted by AT&T Mail Access. The syntax andmeaning of each command is as follows: BREAK [<h-seconds>]Sends a BREAK signal for <...

243 Terminal Introduction ............................................................. 245 Using Terminal ......................................................... 251 Troubleshooting ...................................................... 258

245 About Terminal Terminal is an application which lets you use communi-cations functions to link your unit to a remote computeror system (including a bulletin board service (BBS) oran on-line information service), and to transfer data viaphone lines between your unit and a personal computer.For ex...

246 Setting up your modem 1. Turn your unit on. 2. Touch TOOLS and touch Terminal twice. 3. Touch SETUP and select “Modem Setting”. 4. Touch and select any required settings. 5. Use the numeric keys to enter the Redialvalue. 6. When you complete your settings, touch OK. Modem settings The modem sett...

247 Volume:If your modem has a built-in speaker, selecting 1,2 or 3 adjusts the speaker volume so you can heardial and connection tones. The Speaker turns offautomatically after connection. Mute turns thespeaker off. (Speaker volume does not functionwith the CE-FM4 Fax/Modem.) MNP:Check to use MNP (...

249 About directory settings Terminal connection parameters are set from the DialingDirectory Setting display. Each entry has its ownsettings, so that you can dial a number just by selectingthe desired entry.• When off line, Dial Setting can be selected and Configuration is faded. • When on line, Co...

250 To shift to the Setting 2/3 display, touch the bottomright of the icon: Cursor Shape: Select cursor shape fromBlock/Underline. Cursor Translate: Number of vertical lines(range 1 - 24, default 8) or horizontal characters (range 1 - 80, default40) that key operations move thecursor. Tab: Sets the ...

251 Using Terminal Y ou can make and receive a call, or performother communications operation inTerminal. Making a call After setting up your unit with the modem, and making adialing directory entry for the BBS, computer informationservice, or other remote computer, you are ready tocommunicate. To m...

252 Calling conditions • If you connect with a remote unit but the dis- played characters are garbled, try connectingagain at a slower speed. • If your telephone line has a call waiting feature, you may receive data errors or garbled charac-ters when someone tries to call while you areconnected to a...

253 6. In the terminal display, enter ATS0=1 and press ENTER. This sets your unit’s modem to automaticallyanswer a call after one ring. For an explana-tion of AT commands (such as ATS0=1),consult your modem manual. • Any call is automatically answered.• Press ON to turn off auto answer or to discon-...

255 3. Select the desired data transfer function fromthe menu. • For Upload Text (XMODEM or ASCII), a display similar to Index View appears, showing all yourDocuments entries. Select the entry to beuploaded, and then touch Upload. • For Upload Folder, a display similar to Filer Drawer opens, select ...

256 Auto log-on When you call a BBS or information service, the log-onprocedure (in which you enter your name, user number,and password), is often the same each time youconnect. Your unit can automate your log-on, making itfaster, cheaper and easier. Auto Log on Commands Auto log-on uses the charact...

257 Terminal emulation There are two terminal emulation modes, TTY (teletype-writer) and the more advanced VT100 (VT stands forvideo terminal). In the dialing entry, select the terminalemulation mode the remote computer system supports.You can configure terminal parameters (Cursor Shape,Cursor Trans...

259 Problem: Connection with remote systemterminates unexpectedly. User message: None. Cause: Surge of line noise, user error, etc. Solution: Try again. Problem: Dialing terminated unexpectedly. User message: Problem during dialing, auto dialingwas terminated. Cause: Incorrect phone number entered.I...

260 ASCII Control Codes To generate ASCII control code in Terminal mode, touchUTILS, select “Use Control Code” (or press NEWENTRY), then press the key as shown in the tablebelow. Hex Value Key ASCII Code 00 @ NUL 01 A SOH 02 B STX 03 C ETX 04 D EOT 05 E ENQ 06 F ACK 07 G BEL 08 H or BS BS 09 I or + ...

264 Display mode ............................................................. 18 Chart mode ..................................................... 19Index mode ..................................................... 18Selecting ......................................................... 18Worksheet mode...

267 Menu functions ......................................................... 141Modem ............................................................. 110, 118 Setting up .............................................. 110, 118Settings ......................................................... 118 O OUT ...