Polycom 6.1 - Manual

3 2 2. System Requirements 2.1 System Requirements for Accordent PresenterPRO In order to successfully operate Accordent PresenterPRO, the following system requirements must be met. Hardware • Pentium IV or higher • 512 MB or more RAM • 500 MB free disk space • Web Server • Streaming Media Server or...

5 6. As soon as Accordent PresenterPRO is installed, the Successful Installation screen will appear. Click Finish . Once Accordent PresenterPRO has been installed, the “Presentation Wizard,” “Presentation Manager” and the “Archive Wizard” can each be launched from the Accordent PresenterPRO menu. To...

6 and port to register Accordent PresenterPRO. To access the Proxy Settings, click Proxy Settings (See Figure 3-4). Fig. 3-4 The Proxy Settings fields will appear (See Figure 3-5). Fig. 3-5 The “Proxy Settings” fields provide the following options: • System HTTP Proxy Settings : the System HTTP prox...

11 4 4. Using The Presentation Wizard 4.1 Presentation Wizard Overview The Presentation Wizard is used to prepare a presentation and to configure the presentation for live or on demand distribution. Among other tasks, the Presentation Wizard is used to: z Import Microsoft PowerPoint slides and conve...

12 Fig. 4-1 Displayed at the bottom of the Presentation Wizard is step-by-step guide to the tasks that should be completed (See Figure 4-2). Fig. 4-2 Once a step is completed, the next step can be accessed by clicking Next on the bottom-right of the Presentation Wizard. 4.3 Project Info Page The “Pr...

13 4.3.1 Creating A Project Directory To create a project directory, either: • Enter a directory name in the “Project Directory” field (proceed to Section 4.3.2 - Selecting A Publishing Point - below) or • Browse for a project directory by clicking Browse (See Figure 4-3). Fig. 4-3 Note: If the proj...

14 Selecting CD and/or File Server only will simplify the presentation creation process and remove several steps from the Presentation Wizard - specifically the “Streaming Info” and “Publishing Info” pages that must be completed when publishing a presentation to the Web. Note: If it is uncertain whe...

18 Titles and Sub-Titles Once an interface has been selected, the user may have the option of including a browser title (See Figure 4-12) Fig. 4-12 and up to three titles within the user interface (See Figure 4-13), as indicated by whether some or all of those fields are active. Fig. 4-13 Note: Not ...

19 If desired, enter the name of the speaker in the speaker field (See Figure 4-16). Fig. 4-16 If desired, enter the date and time or click Get Current (See Figure 4-17). Fig. 4-17 Logos & URLs The interface can be further customized with branded logos - displayed in a designated location in the...

20 Chaptering & Closed Captioning Accordent PresenterPRO includes chaptering and indexing features that enable the content author to automatically create chapters based on prescribed criteria, such as each published slide, or to manually create chapters based on unique criteria, such as a change...

27 Use the drop-down menu to select a language for chat (See Figure 4-42). Fig. 4-42 4.7.2 Use Custom Chat Solution The “Use Custom Chat Solution” function enables the presenter to use an internal or third-party chat solution within an Accordent PresenterPRO presentation. To use a custom chat soluti...

29 To import a list of previously created IDs and passwords, click Import List (See Figure 4-49). Note: Lists typically are imported from a standard Excel spreadsheet. Fig. 4-49 To edit a registration list, click Edit (See Figure 4-50). Fig. 4-50 To delete a registrant or registrants, click Delete (...

32 While Accordent PresenterPRO defaults to a single publishing point (See Figure 4-57), multiple publishing points can be accessed by selecting the “Multiple Publishing Points” field (See Figure 4-58). Fig. 4-57 Fig. 4-58 The following sections describe the process for completing the publishing fie...

34 Fig. 4-66 4.11.3 Completing The UNC Fields If UNC is selected, it is necessary to create a UNC upload path by entering the UNC path in the Upload Path field (See Figure 4-67). Fig. 4-67 Note: UNC names consist of three parts: a server name, a share name and an optional file path that are combined...

35 Fig. 4-69 The advanced settings fields will appear (See Figure 4-70). Fig. 4-70 On the Advanced Settings screen, it is first necessary to specify either a Passive or Active FTP connection type (See Figure 4-71). Fig. 4-71 Note: The Connect Type will default to the Passive field. Once an FTP conne...

36 “Firewall Type” Fields : To select a firewall type, use the Firewall Type drop-down menu and highlight the desired firewall type. “Firewall Host” Field : The “Firewall Host” field is used to specify the IP address for the firewall. “Firewall Port” Field : The “Firewall Port” field is used to spec...

38 For each desired media format and bandwidth speed, enter the Stream URL and HTTP Base URL in the “Stream URL” and “HTTP Base URL” fields, respectively (See Figure 4-75). Fig. 4-75 Repeat this step for each desired media platform. 4.12.2 Enabling An Individual Stream After completing the Stream UR...

39 during delivery to enhance scalability and to leverage a greater range of video and audio sources, including phone bridges and closed circuit television. The primary benefits of using out-of-band synchronization include: • Distribution of non-streaming content can be staggered so that the web-ser...

40 Main Screen : The “Main” screen is used to set presenter and administrator passwords and, if necessary, to view an error log. Click Passwords & Settings (See Figure 4-78). Fig. 4-78 The PE-Controller Configuration window will appear (See Figure 4-79). Fig. 4-79 The PE-Controller Configuration...

42 Windows Media Screen The Windows Media screen is used to see which Windows Media streams have been enabled in Accordent PresenterPRO. When one or more streams is enabled in Accordent PresenterPRO, it will be highlighted (See Figure 4-85). Fig. 4-85 To view the stream, click View Stream (See Figur...

43 Note: While the Manage Profiles feature enables the management of profiles through the Encoder Controller, the primary reason it is included is that scripts must be enabled for a profile for that profile to be accessible later in Accordent PresenterPRO . This requirement only applies to Windows M...

44 After selecting Script, either make additional edits if desired or return to the PE-Controller. RealProducer Screen The RealProducer Screen is used to view which RealMedia streams have been enabled in the Presentation Wizard and to configure the inputs for each of the enabled streams. Note: It is...

45 The encoder will appear (See Figure 4-94). To view your input select the Live Preview check box. Fig. 4-94 To configure an input, click Stream (See Figure 4-95) Fig. 4-95 The input device configuration screen will appear (See Figure 4-96). Fig. 4-96

46 Relay Screen The PE-Controller Relay screen is used to relay instructions to one or more additional PE-controllers. Once the Relay feature is configured, the Presentation Wizard can be used to send instructions to multiple encoders performing different functions. Click Relay (See Figure 4-97). Ex...

47 Fig. 4-100 The Add and Edit screens contain four fields that should be completed as follows: Base URL : The Base URL is the location of the web server that will be distributing the web content being called by the encoder receiving relayed instructions. Replace URL : The Replace URL is the locatio...

48 Fig. 4-102 On the PE-Controller Properties window, use the Start-Up type drop-down menu to select whether the PE-Controller will start automatically whenever the encoding machine is on, or manually. After selecting a Startup type, click Start to start the PE-Controller or OK to save the PE-Contro...

50 Fig. 4-109 (RN) Fig. 4-110 (MS) Fig. 4-111 (MS) Fig. 4-112 (MS) The Microsoft and RealNetworks encoders should be completed in the same way that they would if Accordent PresenterPRO was not being used with one exception: Script commands must be enabled for Microsoft. The in-band encoding fields s...

53 Enable : Highlight the “Enable” field to enable the closed captioning encoder to be started and stopped using Accordent PresenterPRO. Address : Enter the address of the encoder. The default “loop back” address is typically “127.0.0.1”. Port : Enter the Port that the encoder is using. Password Fie...

54 Fig. 4-123 Click the Start Encoder Test button. You will have one of two pop-up boxes appear. If you get the message saying Encoder Started then you have proper communication with the encoder (See figure 4-124). If you receive a message saying Check Encoder Settings, then you are not communicatin...

56 Fig. 4-130 Enabling the auxiliary media function will produce two results. First, it will enable a link to be generated to a presentation utilizing the auxiliary media. e.g. the phone bridge presentation link. To generate a link to the auxiliary media, enter the link in the “HTTP Base URL” field ...

60 5 5. Introduction To And Using The Presentation Manager 5.1 Presentation Manager Overview The Accordent PresenterPRO Presentation Manager is used to preview and publish synchronized content, including slides, URLs and interactive content, with live and on demand streaming media. The Presentation ...

65 Fig. 5-11 To navigate the thumbnail slides, use the scrollbar on the right-hand side of the “Slide Selector” window. The right and left arrows also can be used to navigate the thumbnails. 5.2.1 Slide Preview To navigate the thumbnail slides, use the scrollbar on the right-hand side of the “Slide ...

66 Once a slide is displayed, the displayed slide will appear in the “Audience Slide” window (See Figure 5-14). Fig. 5-14 5.2.3 Slide Auto-Publish In addition to enabling the presenter to preview and manually display Microsoft PowerPoint slides, the Presentation Manager also enables the presenter to...

73 Once a URL is displayed in the “URL” field, the presenter can choose whether the URL will target the slide window, a pop up window or another region of the interface . Once the desired options have been selected, the URL can be displayed by clicking Push Content to Audience (See Figure 5-33). Fig...

74 5.4.1 Selecting An Interactive Content Type The first step in creating interactive content is to select the type of content that will be displayed. Use the Type drop-down menu and select an interactive content type (See Figure 5-35). Fig. 5-35 Once an interactive content type has been selected, t...

75 Fig. 5-39 Survey To complete a survey, type the survey question in the Question field and type up to six choices in the Answers field. Fig. 5-40 Trivia To complete a trivia question, enter the question in the Question field and enter the answer in the Answer field. Fig. 5-41 Image To publish an i...

78 5.4.5 Publishing Interactive Content Interactive content can be published in two ways depending upon whether the interactive content was created in advance or is being created during the presentation and published immediately. • To publish interactive content that was created in advance, highligh...

79 Fig. 5-54 5.5 Creating & Editing Chapters The Chapters page is used to create presentation sections that are displayed in the interface and enable an audience member to jump to a specific point in a presentation that has been published on demand or to a CD ROM. In addition to enabling a prese...

84 6 6. Preparing To Launch A Presentation 6.1 Pre-Launch Preparation Before streaming a live presentation, the Presenter may want to open both the Accordent PresenterPRO Presentation Manager and the interface that will be viewed by the audience. By opening the interface, the developer will be able ...

85 streaming video that is being produced, encoded and distributed in a live environment. Tip : To determine the appropriate encoding time offset, stream sample audio/video through the same encoders that will be used during the presentation to measure the delay each format experiences between initia...

86 Fig. 6-3 Note: Encoding time offsets can be altered prior to or during a live presentation. Once the desired offsets have been entered, click Apply to apply the time offset and to keep the “Time Offset” window open or OK to apply the time offset and to return to the Presentation Manager. 6.2.3 Au...

87 6.3 Testing Presentation Settings Prior to launching a presentation, the Project Information screen can be used to confirm and test a variety of presentation settings, including: • The webcast link that the audience will click to launch the presentation • An auxiliary link, if one has been create...

88 7 7. Using The Accordent PowerPoint Add-In 7.1 Using The Accordent PowerPoint Add-In Accordent PresenterPRO includes an Accordent PowerPoint Add-In that enables a presenter to synchronize PowerPoint slides from a remote computer. By communicating directly with Accordent PresenterPRO, a computer w...

90 Fig. 7-5 To stop using the Accordent PowerPoint Add-In during a presentation, click Stop (See Figure 7-6). Fig. 7-6

91 8 8. Launching A Presentation 8.1 Launching A Presentation To launch a presentation, click Start on the right hand side of the Presentation Manager (See Figure 8-1). Fig. 8-1 Clicking “Start” will automatically connect the Presentation Manager to the FTP server designated in the Presentation Wiza...

92 8.2 Controlling Presentation Events As discussed in Chapter 5, slides can be displayed in any order during the presentation by either double-clicking the desired slide or using the right/left arrow keys on the keyboard. Similarly, URLs and interactive content can be displayed by selecting the des...

94 9 9. Archiving A Presentation 9.1 Archive Wizard Overview The Archive Wizard is used to edit the synchronization of PowerPoint slides and URLs before posting a presentation on demand or publishing the presentation to a CD. The Archive Wizard is also used to bind together the streaming and non- st...

95 If using the Accordent PresenterPRO Start Menu to launch the Archive Wizard, an “Open” window will appear after clicking OK (See Figure 9-2). Fig. 9-2 Note: Accordent PresenterPRO will automatically default to the most recent presentation managed in the Presentation Manager. To open a previously ...

96 9.3.1 Editing Publish Times On the left-hand side of the “Event Details” page is the “Event List” window that lists every slide and URL that was published during the presentation, as well as the time at which it was published. Fig. 9-5 To modify the publish time of non-streaming content (e.g. sli...

98 The new Slide or URL will appear in the “Event List” window. If the non-streaming content is not listed in chronological order after the edit, click Re-Sort (See Figure 9-15). Fig. 9-15 If no more edits are desired, click Next (See Figure 9-16). Fig. 9-16 9.3.3 Deleting Non-Streaming Content To d...

100 In the “Enter Time Shift Amount” field, enter the amount of time that non- streaming content should be shifted (See Figure 9-22). Fig. 9-22 Once a length of time has been entered, highlight either the “Forward Shift” or “Backward Shift” field (See Figure 9-23). • If video content has been delete...

102 9.4.2 Using Chapter Event Time Shift To Edit Chapters In addition to adding an deleting slides, the Archive Wizard also enables a content author to apply an event time shift – either a forwards or backwards shift to the chapters. To access the chapter event shift feature, click Chapter Time Shif...

103 Fig. 9-32 Once all edits have been completed, click Next (See Figure 9-33 Fig. 9-33 The Media Locations page will appear (See Figure 9-34). Fig. 9-34 9.5 Inputting Media Locations The “Media Locations” page is used to publish the streaming media that has been encoded for Microsoft and Real platf...

106 Fig. 9-42 9.6 Creating & Publishing Archived Media The Create and Publish Media page is used to embed the synchronization events in the new media file(s) and to prepare the completed presentations for on demand distribution or publication to a CD ROM or file server. 9.6.1 Publication to CD o...

107 and the audience will be able to view the presentation without an Internet connection. Fig. 9-44 If the presentation is to be published to a CD or file server only, click Next (See Figure 9-45). Otherwise, continue to Creating & Publishing For On Demand Use (See Section 9.6.2, below). Fig. 9...

108 Fig. 9-47 If you have chosen to upload the presentation for on demand viewing, complete the upload information for the specific streaming and web content that has been incorporated into the presentation. 9.6.3 Streaming Media Upload Information Your archived presentation will be created using Re...

109 Optional URL parameters can be applied to the links by entering those parameters in the “Optional URL Parameters” field (See Figure 9-50). Fig. 9-50 After completing the URL fields, next select either FTP or UNC depending on how the streaming media content will be transferred to the streaming se...

110 Fig. 9-54 “Password” Field : Enter the password for the FTP Server (See Figure 9-55). Fig. 9-55 “Sub Directory” Field : The “Sub Directory” field gives the developer the option of putting a presentation in a FTP directory by entering the directory in the “Sub Directory” field (See Figure 9-56). ...

111 After completing the “Media Upload” screen(s), click the “Web Content” tab. The “Web Content” screen will appear (See Figure 9-59). Fig. 9-59 9.6.4 Completing the Web Content Page The Web Content page is used to: • Automatically modify the streaming media links that are posted to the web server ...