Pitney Bowes 1630 - Manual

T A B L E O F C O N T E N T S v i If You Are Having Difficulty with Your Machine .................... 17-6 Difficulties Setting up the Software (For Windows ® 3.1x Users) 17-13 Graphics or Text Is Missing in the Printout ............................ 17-13Bi-Directional Parallel Ports (nibble and byt...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 1 2 2 Packing List Make sure you have the following items: Document Traywith Extension Telephone Wire Cord Power Cord Handset Curled Cord Telephone Handset DocumentSupport IEEE-1284 Compliant Bi-directioned Cable Drum Unit Assembly Operating Guide Quic...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 2 Choosing a Location Place your machine on a flat, stable surface, such as a desk. Select a placethat is free of vibration and shocks. Locate the machine near a telephonejack and a standard, grounded power outlet. Avoid placing your machine in a high-...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 3 Assembly Installing the Drum Unit Assembly(with Toner Car tridge) 1 Unpack the drum unit assembly, including the toner cartridge, andgently rock it from side to sidefive or six times to distribute thetoner evenly inside the cartridge. To prevent dama...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 4 DocumentSupport Document Traywith Extension Attach the Trays 1 Attach the documentsupport and documenttray with extension,and unfold theextension, which holdsdocuments in place. 2 Unfold the Front Output Bin Front Output BinExtension Extension, which...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 5 Paper Acceptable Paper Paper Type Paper Size Multi-purpose cut sheet Letter, Legal, A4, A5, ISO B5, Executive, A6, Paper Cassette #1: 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) Manual Feed Slot: cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Exe...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 6 Paper Specification for the Cassette Cut Sheet Basis Weight: 17 to 28 lb.(64 to 105 g/m 2 ) Caliper: 0.003 to 0.005 inches.(0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight Manual Feed Slot Cut Sheet Envelopes Basis Weight: 17 to 42 lb. 20 to 24...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 7 Loading Paper in Multi-purpose Paper Cassette 1 Pull the paper cassette completely out of the machine. 2 Slide the paper width and length adjusters for the paper size you want. 3 Fan the paper well. Load paper MaximumPaperHeightGuide in the paper cas...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 8 Connections Connecting the Machine Connect the handset, power cord, and telephone line. 1 Connecting the HandsetConnect the curled handset cord to the bottom of the handset and the leftside of the machine. Connect the Power CordWhen you connect the p...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 9 Connecting an External Telephone Your machine is equipped with a handset tha t you can use as a regularphone. However, you can also connect a separate telephone (or telephoneanswering device) directly to your machine. Connect the modular plug on the ...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 10 Do not connect a TAM elsewhere on the same phone line. 1 Plug the telephone line cord from the wall jack into the left side of themachine, in the jack labeled LINE. 2 Plug the telephone line cord from your TAM into the left side of themachine, in th...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 11 Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephonelines that pass incoming calls to each other if they are busy. The calls areusually passed down or “rolled over” to the next avail...

A S S E M B L Y A N D C O N N E C T I O N S 2 - 13 Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relativelysimple to connect the machine to a key system or a PBX (Private BranchExchange), we suggest that you contact the company that installed yourtelepho...

O N - S C R E E N P R O G R A M M I N G 3 - 1 3 3 User-Friendly Programming We have designed your machine with on-screen programming. User-friendly programming helps you take full advantage of all the featuresyour machine has to offer. (See Using This Manual, page 1-1.) Since your fax programming is...

O N - S C R E E N P R O G R A M M I N G 3 - 2 1 . S Y S T E M S E T U P F e a t u r e D e s c r i p t i o n F a c t o r y S e t P a g e 1. TONE/PULSE Selects dialing mode. TONE 4-1 2. DATE/TIME Enter date and time for LCD — 4-1 display and heading ontransmissions. 3. MACHINE ID Program name, fax num...

O N - S C R E E N P R O G R A M M I N G 3 - 3 1. Fax Features ( CONTINUED ) 2 . R X S E T T I N G S F e a t u r e s D e s c r i p t i o n F a c t o r y S e t P a g e 1. RING COUNT Number of rings before machine 04 5-2 answers in FAX or FAX/TEL mode. 2. F/T RING TIME Sets the time for “double ring” i...

O N - S C R E E N P R O G R A M M I N G 3 - 4 6 . D I A L E R S E T T I N G F e a t u r e D e s c r i p t i o n F a c t o r y S e t P a g e 1. ONE TOUCH KEYS Dial numbers stored in memory — 7-1 by pressing only one key. 2. SPEED DIAL Dial numbers stored in memory — 7-2 by pressing only three keys. 3...

O N - S C R E E N P R O G R A M M I N G 3 - 5 1. Fax Features ( CONTINUED ) 0. MISCELLANEOUS F e a t u r e D e s c r i p t i o n F a c t o r y S e t P a g e 1. UNIQUE RING Use with telephone company’s O F F 5-12 distinctive ringing service toregister the ring pattern on themachine. 2. CALLER ID View...

S Y S T E M S E T U P 4 - 1 Getting Started Setting Dialing Mode (Tone/Pulse) Your machine comes set to accommodate tone (multi-frequency) dialingservice. If you have pulse (rotary) dialing service, you need to change thedialing mode. 1 Press Features , 1 , 1 , 1 . 2 Use or to select dialing mode D ...

S Y S T E M S E T U P 4 - 2 Setting Machine ID You can store your name, fax number, and telephone number to be printedon all fax pages you send. See Composing Electronic Cover Sheet, page6-5. 1 Press Features , 1 , 1 , 3 . 2 Enter your fax number (up to 20 F A X : E N T E R & S E T digits) and p...

S Y S T E M S E T U P 4 - 3 Inserting spaces If you want to enter a blank space, press once between numbers and twice between characters. Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear/No ; all le...

S Y S T E M S E T U P 4 - 4 Setting Beep Volume You can set the beep volume to LOW, HIGH or OFF. The default setting isLOW. When the beep volume is set to LOW or HIGH, the machine beepsevery time you press a key or make an error, and at the end of fax sendingor receiving. 1 Press Features , 1 , 1 , ...

S Y S T E M S E T U P 4 - 5 Setting Handset Volume Please carefully read “Choosing the Handset Volume,” page 4-4 beforeyou do the following steps: 1 Press Features , 1 , 1 , 7 . 2 If none of the users are A M P L I F Y V O L : O N ? S E L E C T <- -> & S E T hearing-impaired, press or to s...

S Y S T E M S E T U P 4 - 6 Sleep Timer Setting the Sleep Timer reduces power consumption while the machine isidle. You can choose how long the machine is idle (from 00 to 99minutes) before it drops into sleep mode. The timer automatically resetswhen the machine receives a fax, or makes a copy. The ...

R E C E I V E S E T T I N G S 5 - 1 5 5 Basic Receiving Operations Select Answer Mode There are four different answer modes for your machine. You may choosethe mode that best suits your needs by pressing the Mode buttonrepeatedly until you have changed the FAX and FAX/TEL lights to thesetting you wa...

R E C E I V E S E T T I N G S 5 - 2 Setting Ring Count The Ring Count setting determines the number of times the machine ringsbefore it answers. If you have extension phones on the same line as themachine, keep the Ring Count default setting of 4. (See EXT.TEL.RXpage 5-3 and Operation from External ...

R E C E I V E S E T T I N G S 5 - 3 EXT.TEL.RX When you use this feature, you don’t have to press Send/Receive when you answer a fax call and hear calling beeps. Just hold the handset and wait afew seconds. When you see RECEIVING on the fax screen or when youhear “chirps” through the handset of an e...

R E C E I V E S E T T I N G S 5 - 4 Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage,regardless of the size of the paper (up to legal) in your machine. If youchoose AUTO, your machine chooses the level of reduction for you. If you purchased...

R E C E I V E S E T T I N G S 5 - 5 Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal andA4. When you change the size of paper you have loaded in the machine,you will need to change the setting for paper size, so your machine willknow how to fit the incoming ...

R E C E I V E S E T T I N G S 5 - 6 Setting the Print Density You can adjust print density, making your printed documents darker orlighter. 1 Press Features , 1 , 2 , 7 . 2 Press to make print lighter, or to make print darker. 3 Press Stop to exit. Save Toner You can conserve toner using this featur...

R E C E I V E S E T T I N G S 5 - 7 Advanced Receiving Operations Operation from External Telephones If you answer a fax call on an external phone in the EXT. jack, you canmake your machine take over by using the Fax Receive Code. When youpress the Fax Receive Code 5 1 , the machine starts to receiv...

R E C E I V E S E T T I N G S 5 - 8 1 Press Features , 1 , 2 , 4 . 2 Press or to select ON R E M O T E A C T . : O N ? S E L E C T <- -> & S E T (or OFF) and press Enter/Yes . 3 If you want to, enter a new F A X R E C E I V E : * 5 1 E N T E R & S E T Fax Receive Code, and press Enter/...

R E C E I V E S E T T I N G S 5 - 9 Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a faxfrom it. (See Canceling a Scheduled Job, page 5-10.) 1 Press Features , 1 , 2 , 8 . 2 Press or to choose ON (or OFF) P O L L R X : O F F ? S E L E C T <- -> &...

R E C E I V E S E T T I N G S 5 - 10 Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Send or PollingTransmit. 1 Press Features , 1 , 4 . 4 . V I E W / D E L . J O B S Any waiting jobs will appear on thedisplay. If no jobs are waiting, thescreen displays NO JOB WAITIN...

R E C E I V E S E T T I N G S 5 - 11 Unique Ringing This machine feature lets you use the Unique Ring subscriber serviceoffered by some telephone companies, which allows you to have severaltelephone numbers on one phone line. Each phone number has its ownUnique Ring pattern, so you’ll know which pho...

R E C E I V E S E T T I N G S 5 - 12 Registering your Unique Ring Pattern If you are not sure which ring pattern you have, call your telephonecompany. Then assign that pattern in the steps below. 1 Set the machine to MANUAL mode. 2 Press Features , 1 , 0 , 1 . The screen displays the current setting...

R E C E I V E S E T T I N G S 5 - 13 Caller ID The Caller ID feature of this machine lets you use the Caller ID subscriberservice offered by many local phone companies. This service providesyou, by means of the screen display, the name or telephone number ofyour caller as the line rings. (See Printi...

R E C E I V E S E T T I N G S 5 - 14 Clearing a Caller ID Stored in Memory For effective use of the memory, it is recommended that you clear theCaller ID stored in memory by pressing Clear/No when the display shows the number or name. Printing Caller ID List 1 Press Features , 1 , 0 , 2 . 2 Press or...

T X S E T T I N G S 6 - 1 6 6 Before You Begin n Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1inches long. Your machine can scan an image only 8.15 inches wide,regardless of how wide the paper is. n Make sure you insert documents face down, top edge first. n Adjust the paper gu...

T X S E T T I N G S 6 - 2 Sending Faxes with Multiple Settings When you send a fax you can choose any A C C E P T E D combination of the available settings: adda coversheet and select a comment; set thecontrast or resolution; send using overseas O T H E R S E T T I N G S ? 1 . Y E S 2 . N O mode, ca...

T X S E T T I N G S 6 - 3 Dual Access You can scan up to 50 documents into the fax memory, even while themachine is receiving or sending another fax (from memory). You can settemporary settings for each fax you're scanning, except Timer and Polling. If you try to scan in and store a 51st fax, the ma...

T X S E T T I N G S 6 - 4 5 Press 1 if you want to select additional settings. The display returns to the TX SETTINGS menu—OR—Press 2 if you are finished choosing settings and go to Step 6. 6 Enter fax number and press Send/Receive . Checking the Jobs Status Check which jobs are still waiting in mem...

T X S E T T I N G S 6 - 5 Basic Sending Operations Composing Electronic Cover Sheet The cover sheet is generated at the receiving party’s machine. Your coversheet includes the name stored in the One Touch or Speed Dial memory. Ifyou’re dialing manually, the name is left blank. (See One Touch and Spe...

T X S E T T I N G S 6 - 6 Composing Your Own Comments You can set up two custom comments. 1 Press Features , 1 , 3 , 2 . 2 Use or to choose position 5 or 6 for your customized comment and press Enter/Yes . 3 Use the dial pad to enter your A C C E P T E D customized comment and press Enter/Yes . (See...

T X S E T T I N G S 6 - 7 Always Send Cover Sheet Make sure Machine ID is set up. This feature does not work without theMachine ID. (See Setting Machine ID, page 4-2.) You can set the machine to send a cover sheet whenever you send a fax.The number of pages in your fax is not included when you use t...

T X S E T T I N G S 6 - 8 Contrast If your document is very light or very dark, you might want to set thecontrast. Use S.LIGHT to send a very light document. Use S.DARK tosend a very dark document. 1 Insert the document, face down, in the feeder. 2 Press Features , 1 , 3 , 3 . 3 Use or to select AUT...

T X S E T T I N G S 6 - 9 Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. 1 Insert document. 2 Press Features , 1 , 3 , 5 . 5 . O V E R S E A S M O D E For the MFC, press Features , 1 , 3 , 5 . 3 Press or to select ON (or OFF) and pres...

T X S E T T I N G S 6 - 10 You cannot use auto redial with Voice Request. You cannot use VoiceRequest with Delayed Send or with Polling. You must register yourMachine ID to set Call Back Message to ON. Print Sample Call Back Message 1 Press Features , 1 , 3 , 6 . 2 Press or to select PRINT SAMPLE? a...

T X S E T T I N G S 6 - 11 Delayed Batch Transmission Before sending the delayed faxes, your machine will economize by sortingall the documents in memory by destination and scheduled time. Alldelayed faxes scheduled at the same time to the same fax number will besent as one transmission. 1 Press Fea...

T X S E T T I N G S 6 - 12 1 Insert the document into the feeder. 2 Enter a number using One Touch, Speed Dial, Group number, Tel-index orthe dial pad. Example: Group number 3 Press Broadcast . 4 Enter the next number. Example: Speed Dial 5 Press Broadcast . 6 Enter the next fax number.Example: Manu...

T X S E T T I N G S 6 - 13 Setting Up Polling Transmit Polling Transmit is when you set up your machine to wait with a documentso another fax machine can retrieve it. (See Interrupting Delayed Send andPolling Transmit Jobs on this page.) 1 Place the document to be retrieved in the feeder. 2 Press Fe...

7 - 1 S E T U P D I A L E R S E T T I N G S Storing Numbers for Easy Dialing You can set up your machine to do three types of easy dialing: One Touch,Speed Dial, and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store 32 fax/phone numbers that you can dial by pressing one ...

7 - 2 S E T U P D I A L E R S E T T I N G S If you need to store a pause longer than 3.5 seconds, press Redial/Pause two or more times. Even if you lose electrical power, numbers stored in memory will not belost. Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressin...

7 - 3 S E T U P D I A L E R S E T T I N G S Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers bypressing only one One Touch Group key (and Send/Receive ). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, youcan ...

7 - 4 S E T U P D I A L E R S E T T I N G S Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where anumber is already stored, the screen displays the current name storedthere, then prompts you to either * 0 1 : P I T N E Y B O W E S 1 . C H...

T E L E P H O N E O P E R A T I O N S 8 - 1 8 8 Dialing Options You can send faxes or make telephone calls by dialing manually or byusing Directory Search, One Touch or Speed Dial memory. Manual Dialing Manual dialing is simply pressing all of the digits of the phone number. 1 Pick up the handset—OR...

T E L E P H O N E O P E R A T I O N S 8 - 2 Speed Dialing 1 Pick up the handset—OR—Press Manual Telephone/Fax . (See Storing Speed Dial Numbers, page 7-2.) 2 When you hear a dial tone, press Speed Dial , then press the two-digit Speed Dial number. 3 If you pressed Manual Telephone/Fax to dial the ca...

T E L E P H O N E O P E R A T I O N S 8 - 3 Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, pr...

R E M O T E F A X O P T I O N S 9 - 1 9 9 Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when “Remote Rtrv” is set toOFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your machine stores the received ...

R E M O T E F A X O P T I O N S 9 - 2 Programming Paging Number When Paging is selected, your machine dials the pager number you’veprogrammed, and dials your Personal Identification Number (PIN) whenconnected , to activate your pager and let you know you have a faxmessage in the memory. 1 Press Feat...

R E M O T E F A X O P T I O N S 9 - 3 Changing R R Passcode Enter your R R Passcode when the machine picks up your call, so you canaccess features remotely. The passcode is preset to 1 5 9 , but you can change this. The cannot be changed. 1 Press Features , 1 , 8 , 3 . 2 Enter a three-digit number f...

R E M O T E F A X O P T I O N S 9 - 4 Remote Commands Follow the commands below to access features remotely. When you callyour machine and enter your Remote Retrieval Passcode (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands 95 Changing Fax Forward...

R E M O T E F A X O P T I O N S 9 - 5 Retrieving Jobs Report You can retrieve the Jobs Report from a remote fax machine to see if youhave any fax messages. 1 Dial your fax number. 2 When you hear the beep, immediately enter your R R Passcode( 1 5 9 ). 3 When you hear two short beeps, use the dial pa...

R E M O T E F A X O P T I O N S 9 - 6 Changing Fax Forwarding Number Remotely You can change the default setting of your fax forwarding number from aremote fax machine. 1 Dial your fax number. 2 When you hear the beep, immediately enter your R R Passcode( 1 5 9 ). 3 When you hear two short beeps, en...

10 - 1 P R I N T I N G R E P O R T S 10 10 Settings and Activity You can print the following lists and reports: 1 . J O B S T A T U S R P T Choose if you would like aJob Status Report printed after every faxyou send. 2 . J O U R N A L Journal lists information about the last50 incoming and outgoing ...

P R I N T I N G R E P O R T S 10 - 2 Transmission Verification Job Status Rpt. You can use the Job Status Rpt. as proof that you sent a fax. This reportlists the time and date of transmission, and whether the transmission wassuccessful. When the feature is OFF, the report is printed automatically on...

M A K I N G C O P I E S 11 - 1 11 11 Using Your Machine as a Copier You can use your machine as a copymachine, making up to 99 copies ata time. The machine can stack thecopies or collate (sort) them. The printable area of your machine Not Printable area 1/6" (4mm) 1/6" (4mm) begins at approx...

M A K I N G C O P I E S 11 - 2 Making Multiple Copies T here are two ways to make multiple copies on your machine. You canchoose whether the copies will be STACKED (all copies of page 1, thenall copies of page 2, etc.), or SORTED (collated). The default resolutionfor multiple copies is Standard. Sta...

M A K I N G C O P I E S 11 - 3 Reducing and Enlarging Copies AUTO sets the machine to calculate automatically the reduction ratio thatfits the size of your paper. MANUAL allows you to enter a ratio from 50%to 200% in 1% increments. 1 Insert document face-down in the feeder. 2 Press Enlarge or Reduce...

12 - 1 S E T U P F A X M A C H I N E W I T H P C Using Fax Machine with Your PC Before you can print from Windows ® on your PC, you must first follow the steps in this chapter to connect the machine to your computer and to installthe printer driver from the bundled Floppy Disks. Before You Install P...

12 - 3 S E T U P F A X M A C H I N E W I T H P C Installing Printer Driver If you are using Windows NT ® Workstation Version 4.0: 1 Click the Start button in the Taskbar. 2 Select Settings, then Printers. 3 Double-click on the Add Printer wizard. The Add Printer Wizard window appears:

12 - 5 S E T U P F A X M A C H I N E W I T H P C 6 Click the Have Disk button. The Install From Disk window appears: 7 Insert the floppy disk for the printer driver into drive A, and click the OKbutton. Follow the screen prompts to complete the installation. If you are using Windows ® 3.1 or 3.11: 1...

12 - 6 S E T U P F A X M A C H I N E W I T H P C If you are using Windows ® 95, 98: 1 Click the Start button in the Task bar. 2 Select Settings, then Printers. 3 Double-click on the Add Printer wizard. 4 Click the Next button.

12 - 7 S E T U P F A X M A C H I N E W I T H P C 5 Select Local printer and click the Next button. 6 Click the Have Disk button. The Install From Disk windows appears. 7 Insert the floppy disk for the printer driver into drive A, and click the OKbutton. Follow the screen prompts to complete the inst...

13 - 1 F O R D O S U S E R S How to Use Fax machine with Your DOSApplication Software Before working with your application software that runs on DOS, checkthat the machine’s name appears in the printer selection of yourapplication software. If the machine is not listed, you must install theprinter d...

14 - 1 U S I N G F A X M A C H I N E A S A P R I N T E R 14 14 Special Printing Features Windows ® Printing The dedicated printer driver for Microsoft ® Windows ® 3.1x, 95/98 and Windows NT ® Workstation Version 4.0 are available on the diskettes supplied with your machine. You can install them easi...

14 - 2 U S I N G F A X M A C H I N E A S A P R I N T E R Printing From Your PC Multi-purpose Paper Cassette T he machine’s multi-purpose paper cassette can be adjusted to feed manysizes of paper: letter, legal, A4, B5 and A5 plain paper. When themachine receives print data from your computer, it loa...

14 - 3 U S I N G F A X M A C H I N E A S A P R I N T E R Caution When you use manual duplexing, it is possible that a paper jam may occuror the print quality might not be satisfactory. (See Paper is Jammed in theMulti-purpose Paper Cassette, page 17-6.) Front Output Bin The machine ejects paper with...

14 - 4 U S I N G F A X M A C H I N E A S A P R I N T E R Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog bo x of yourprinter driver. Insert the sheet of paper for Portrait (vertical) orLandscape (horizontal), with the side you wish to print on face up in themanua...

14 - 5 U S I N G F A X M A C H I N E A S A P R I N T E R Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper pathfrom the manual feed slot to the rear of the printer. Use this paper feedand output method when you want to print on thicker paper ...

14 - 6 U S I N G F A X M A C H I N E A S A P R I N T E R Simultaneous Printing/Faxing Your machine can print data from your computer while sending orreceiving a fax, or while scanning information into the computer.However, when the machine is copying or receiving a fax on paper, itpauses the PC prin...

14 - 7 U S I N G F A X M A C H I N E A S A P R I N T E R Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see howeach font looks before you select it. 1 Press Features , 2 , 1 , 1 . 2 Press Send/Receive . The machine prints the list. 3 Press Stop ...

15 - 1 O P T I O N A L A C C E S S O R I E S Additional Memory for Faxing When you add optional memory, it improves the performance modes forfax operations. Your machine has 2 MB of memory standard. Your 1630 can recognize 2MB or 4 MB of Optional Memory. Model Name Optional Memory Total 1630 2 MB 4 ...

16 - 1 I M P O R T A N T I N F O R M A T I O N 16 16 Standard Telephone andFCC Notices (For 120V Models Only) These notices are in effect on models sold andused in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls toemergenc...

16 - 2 I M P O R T A N T I N F O R M A T I O N Your telephone company may make changes to its facilities, equipment,operations or procedur es that could affect the proper functioning of yourequipment. If they do, you will be notified in advance to give you anopportunity to maintain uninterrupted tel...

16 - 3 I M P O R T A N T I N F O R M A T I O N E NERGY S TAR ® Compliance Statement As an E NERGY S TAR ® Partner, Pitney Bowes Inc. has determined that this product meets theE NERGY S TAR ® guidelines for energy efficiency. Important—About the Interface Cable A shielded interface cable which is inc...

16 - 4 I M P O R T A N T I N F O R M A T I O N Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not useliquid or aerosol cleane...

16 - 5 I M P O R T A N T I N F O R M A T I O N 14 Unplug this product from the wall outlet and refer servicing to theDiagnostic Center under the following conditions: A When the power cord is damaged or frayed. B If liquid has been spilled into the product. C If the product has been exposed to rain ...

16 - 6 I M P O R T A N T I N F O R M A T I O N Compilation and Publication Notice Under the supervision of Pitney Bowes, this manual has been compiled andpublished, covering the latest product descriptions and specifications. T he contents of this manual and the specifications of this product aresub...

17 - 1 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 17 17 Troubleshooting Error Messages You may occasionally encounter a difficulty with your machine or telephoneline. If this happens, your machine often identifies the problem and displays anerror message. The list below ...

17 - 4 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Document Jam T he documents were not inserted or fed properly, or were too long. 1 Lift the control panel. 2 Carefully pull the documenttoward the front of themachine. 3 Close the control panel. 4 Press Stop . Printer Jam...

17 - 5 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Paper is Jammed in the Multi-purpose Paper Cassette 1 Pull the paper cassette out of themachine. 2 Remove any crinkled sheets. 3 Adjust the guides to fit. 4 Press down the paper to flatten it in the paper cassette. 5 Rein...

17 - 6 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E PrintingandReceivingFaxes Condensed print and If your copy looks good, you probably had a horizontal streaks, the bad connection, with static or interference on top and bottom of the phone line. If the copy looks bad, cal...

17 - 13 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Difficulties Setting up the Software (For Windows ® 3.1x Users) Graphics or Text Is Missing in the Printout This could be caused by your Display Driver software. Contact yourreseller to inquire about the latest Display D...

17 - 15 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E You must restart Windows ® to make these modifications effective. These modifications disable the printer status reporting on your PC;however, you will be able to use the machine without further problems. HP LaserJet 4 P...

17 - 17 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that camewith your machine. Also, follow the steps below to pack the machine so itwon’t be damaged. 1 Remove the telephone li...

17 - 19 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Routine Maintenance Keep your machine in optimum condition by cleaning it on a regular basis.It is a good idea to clean the drum unit during this routine. Avoid usingthinners or other organic solvents and do not use wate...

17 - 20 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E WARNING Just after you have used the machine, some internal parts of the machineare extremely HOT! When you open the front cover of the machine, nevertouch the shaded parts as shown in the diagram below. HOT! 3 Gently cl...

17 - 21 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 3 Reinstall the drum unit into the machine.(See Replacing the Drum Unit on page 17-25.) 4 Close the front cover. 5 Plug in the power cord first, then the telephone cord. Replacing the Toner Car tridge When the toner cart...

17 - 22 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Toner Empty Indicator When the toner cartridge is running low, the display shows TONER LOWand the Toner Empty icon on the control panel flashes on and off toindicate the toner is low. Display Toner Empty Icon T he Toner ...

17 - 24 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 6 Install the new toner Drum Unit Toner Cartridge cartridge into the drumunit until it clicksinto place. 7 Clean the primary corona Home Position ( ) Tab Corona Wire wire inside the drum unit bygently sliding the blue ta...

17 - 25 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Caution When removing the drum unit, handle it carefully because it containstoner. If toner scatters and your hands or clothes get dirty, immediatelywipe or wash with cold water. The drum unit is consumable, and it is ne...

S P E C I F I C A T I O N S S - 1 Specifications Fax Specifications Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JBIG Modem Speed 33600 – 2400 bps; Automatic Fallback Document Input Width 5.8 inches to 8.5 inches (148 mm to 216 mm) Document Input Length 3.9 inches to 14.1 inches (100 mm to 36...

S P E C I F I C A T I O N S S - 2 Printer Specifications Emulation Printing System for Windows ® and emulation mode of HP LaserJet IIP (PCL level 4) Printer Driver Windows ® 3.1x, Windows ® 95/98 and Windows NT ® Workstation Version 4.0 driver supporting mode andbi-directional capability Interface B...

S P E C I F I C A T I O N S S - 3 Electrical and Environment Temperature (Allowable) 50 - 90.5° F (10 - 32.5° C) (Storage) 32 - 104° F (0 - 40° C) Warm-Up Max. 45 seconds at 73.4° F (23° C) First Print 15 seconds (using Letter size paper in paper cassette) Power Source 120V AC 50/60Hz (U.S.A., Canad...

S P E C I F I C A T I O N S S - 4 Resident Fonts The following bitmapped fonts are resident in the machine. Brougham 10 (12 point) upright/normal Brougham 12 (10 point) upright/normal Letter Gothic 16.66 (8.5 point) upright/normal (Portrait and Landscape are available for the above.) Symbol Sets/Cha...

G L O S S A R Y G - 1 Glossary ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. A l p h a D i r e c t o r y A n e l e c t r o n i c , a l p h a b e t i c a l l i s t i n g o f s t o r e d O n e To u c h , Speed...

S U P P L Y O R D E R I N G H - 1 SUPPLY ORDERING PITNEY BOWES OFFICE SYSTEMS Imaging Cartridge Order Form To order a replacement Cartridge by phone, call 1-800-462-6797 To fax your order, call 1-800-832-1869 Customer Name and Address Ship to: _____________________________ Bill to: _________________...

I N D E X I - 1 Index A access codes, storing 8-2ADF (automatic document feeder) 6-1answer mode 5-1 FAX 5-1FAX/TEL 5-1. See also FAX/TELmodeMANUAL 5-1TAM, external 2-9, 5-1 answering machine. See TAMassembly 2-3 document tray 2-4document wire 2-4drum unit assembly 2-3grounded 3-prong plug 2-8handset...

I N D E X I - 2 D date and time setting 4-1delayed send 6-10 interrupting 6-13 dialing access codes 8-2automatic fax redial 6-2credit card numbers 8-2manually 8-1mode 4-1One Touch Keys 8-1pulse (rotary) 8-3Speed Dial numbers 8-2telephone index 8-3tone 8-3 difficulties with machine. See Troubleshooti...

I N D E X I - 5 S safety instructions 16-4scanner, cleaning 17-19sending faxes. See fax(es), stand-alone if you are having difficulty 17-7 sending to groups. See broadcastingsetup assembly. See assemblydate and time 4-1 shipping the machine 17-17simultaneous printing/fax 14-6Sleep Mode 4-6speaker vo...

Using Remote Passcode 1 Dial your fax number from a fax machine using touch tone. 2 When your machine answers and beeps, immediately enter your Remote Retrieval Passcode (159 ). 3 Your machine signals the kinds of messages received: 1 long beep — Fax message(s) No beeps — No messages. 4 After 2 shor...

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S TORING N UMBERS Storing One Touch Dial Numbers 1 Press Feature , 1 , 6 , 1 . 2 Press the One Touch key where you want tostore the number. 3 Enter a number (up to 20 digits) and press Set . 4 Enter a name—OR—Go to Step 5. 5 Press Set , then use or to select FAX, TEL, or FAX/ TEL and press Set . 6 P...