HP CM3530 MFP - Manual

Conventions used in this guide Throughout this guide, several tips, notes, cautions, and warnings alert you about important information. TIP: Tips provide helpful hints or shortcuts. NOTE: Notes provide important information to explain a concept or to complete a task. CAUTION: Cautions indicate proc...

System requirements Operating systems The MFP Send Fax driver is supported on the following operating systems: ● Windows® 2000 ● Windows® XP ● Windows® XP Professional x64 ● Windows® Server 2003 ● Windows® Server 2003 x64 ● Windows® Vista ● Windows® Server 2008 ● Windows® Server 2008 x64 Displays Th...

Install the MFP Send Fax driver Determine if the MFP supports the MFP Send Fax driver The most current versions of the MFP firmware contain support for the MFP Send Fax driver. 1. On the MFP control panel, touch Administration . 2. Scroll to and touch Initial Setup . 3. Scroll to and touch Fax Setup...

7. Use the up and down arrows to select the minimum number of digits in the billing code. 8. Touch OK to enable the billing-code feature or touch Off to disable the billing-code feature. NOTE: If the billing-code feature is enabled on the MFP, a billing-code entry is required for walk- up fax jobs s...

e. The preview window opens if you selected Show Preview Before Sending Fax on the Setup tab. On the toolbar, click Send Fax . f. A message appears asking if the test page printed. Verify that the test page printed on thereceiving fax machine and then click OK . NOTE: The test page is delivered to t...

Uninstall the HP MFP Send Fax driver Uninstall the MFP Send Fax driver in Windows XP 1. Click Start , click Settings , and then click Printers and Faxes . 2. In the Printers and Faxes window, right-click the MFP printer where MFP Send Fax is installed and then click Delete . 3. Click Start , click S...

2 Send faxes ● Send a fax to a single recipient ● Send a fax to multiple recipients ● Send a fax by using the phone book ● Cancel a fax job ● Insert special characters in the fax number ● Edit the phone book ● Export phone book entries to a comma-separated values (CSV) formatted file ● Import phone ...

Send a fax to a single recipient 1. Open the document to be faxed in the software program in which it was created. 2. Click File and then click Print . 3. Select the HP MFP Send Fax driver from the list of printers. 4. Click OK or Print . NOTE: Click the button that sends a document to the printer. ...

Send a fax to multiple recipients 1. Open the document to be faxed in the software program in which it was created. 2. Click File and then click Print . 3. Select the HP MFP Send Fax driver from the list of printers. 4. Click OK or Print . NOTE: Click the button that sends a document to the printer....

Send a fax by using the phone book 1. Open the document to be faxed in the software program in which it was created. 2. Click File and then click Print . 3. Select the HP MFP Send Fax driver from the list of printers. 4. Click OK or Print . NOTE: Click the button that sends a document to the printer...

Cancel a fax job 1. On the MFP control panel, press the red Stop button. NOTE: A menu displays that lists the active jobs that can be canceled. 2. Select the desired item to cancel and touch OK . 42 Chapter 2 Send faxes ENWW

Insert special characters in the fax number The Fax Number text field accepts special characters in addition to the numbers 0 through 9. Table 2-1 Special characters Special Character Function - Use a hyphen in the fax number to make the number easier toread. ( ) Use parenthesis in the fax number to...

Edit the phone book The phone book can be used to store the contact information that appears under Fax To in the HP MFP Send Fax dialog box. Names can be added and removed from the phone book. The MFP Send Fax phone book can be imported and exported. Add names to the phone book NOTE: You can add nam...

Add groups to the phone book NOTE: You can add a group to the phone book on the Fax Job tab by clicking the book icon, or on the Setup tab by clicking Edit Phone Book . If you add a group from the Setup tab, go to step 3 of this procedure. 1. On the Fax Job tab under Fax To in the HP MFP Send Fax di...

Remove names from the phone book NOTE: You can remove names from the phone book on the Fax Job tab by clicking the book icon, or on the Setup tab by clicking Edit Phone Book . If you remove names from the Setup tab, go to step 3 of this procedure. 1. On the Fax Job tab under Fax To in the HP MFP Sen...

Edit names in the phone book NOTE: You can edit names in the phone book on the Fax Job tab by clicking the book icon, or on the Setup tab by clicking Edit Phone Book . If you edit names from the Setup tab, go to step 3 of this procedure. 1. On the Fax Job tab under Fax To in the HP MFP Send Fax dial...

Export phone book entries to a comma-separated values (CSV) formatted file You can export contact information from the phone book to a .CSV file. 1. You can export names from the phone book from the Fax Job or the Setup tab. ● Fax Job tab: Click the book icon and then click Edit Phone Book in the Ad...

Import phone book entries from a CSV formatted file You can import contact information to the phone book from a properly formatted .CSV file. Whenimporting from a .CSV file, the software assumes that the first record in the file is a header record sothe contents of the first record are not imported....

Voice Calls and Retries Voice calls are not included in the Fax Activity log and do not generate a T.30 report. The followingsections provide information on retries of a fax job. Fax Call Report When all fax attempts have been exhausted, a Fax Call Report will be printed for a fax send. It showsthe ...

3 Configuration ● Set the sender information ● Set the fax quality ● Set the notification settings ● Set the cover page information ● Set the preview preference ● Set the fax driver printer preferences ● Set the billing-code configuration ENWW 55

Set the sender information The default sender information is included on all faxes that you send by using the MFP Send Fax driver,including cover pages. The sender information can be changed for individual faxes by using the textfields on the Setup tab. NOTE: To apply any changes to the current job ...

Set the notification settings The notification settings determine when and how notification of the status of an outgoing fax is sent. 1. On the Setup tab, click Edit Defaults . 2. Under Notification in the Default Settings dialog box, select when to receive notifications: ● None : notification is no...

Set the cover page information Standardize the look of the fax cover page by using a default cover page. Fields are available for notes,a subject line, and a company logo or other image. The cover-page settings can be modified on the Fax Job tab for individual fax jobs. 1. On the Setup tab, click Ed...

Set the preview preference The preview preference can be set to automatically preview every fax job before it is sent. 1. On the Setup tab, click Edit Defaults . 2. Under Preview in the Default Settings dialog box, select Show Preview Before Sending Fax to preview each fax automatically before it is...

Set the fax driver printer preferences 1. Click Start , click Settings , and then click Printers and Faxes . 2. On the Printers and Faxes window, right-click HP MFP Send Fax and then click Printing Preferences . 3. In the HP MFP Send Fax Document Properties dialog box, click Paper/Quality to set the...

Set the billing-code configuration HP MFP Send Fax supports the use of billing codes when sending faxes. 1. On the MFP control panel, touch Administration . 2. Scroll to and touch Initial Setup . 3. Scroll to and touch Fax Setup . 4. Scroll to and touch Fax Send Settings . 5. Scroll to and touch Bil...

4 Solve problems ● Functional errors ● Warning messages ● Error messages ENWW 67

Functional errors The test page does not print View the MFP Send Fax configuration information on the MFP control panel to determine if the driverinstallation was successful and the PC Fax Send feature is enabled. 1. On the MFP control panel, touch Administration . 2. Scroll to and touch Initial Set...

4. In the Automatic Configuration drop-down menu, select Update Now . 5. Click OK . An e-mail confirmation is not received No e-mail confirmation is sent if the receiving fax machine does not answer, or is busy, or if the numberof redials that is configured on the MFP has not been reached. After the...

Complete the firmware update: 1. Verify that the MFP firmware has been updated to the most current version available. If the firmwarehas not been updated, see Upgrade the MFP firmware and download the driver on page 5 . 2. Turn the MFP off and then turn it on again. 3. From the main screen, touch Ad...

4. In the Automatic Configuration: drop-down menu, select Update Now . 5. Click OK . The billing code text box does not appear If the billing-code feature was disabled at the MFP when the MFP Send Fax driver was installed, the Billing Code text box does not appear on the Fax Job tab. Enable billing ...

The default fields do not refresh The information in the sender information fields on the Setup tab is updated the first time that the sender information is entered in the sender information fields in the Default Settings dialog box. If the default sender information is changed later, the sender inf...

Warning messages The following warning messages might appear when you use the HP MFP Send Fax driver. PC fax feature may be disabled at the MFP warning The PC fax feature may be disabled at the MFP warning appears if the driver port has been changed. Update the configuration settings: 1. In the MFP ...

Index B billing codes configure 6, 66disable 70enable 70enable text box on the Fax Job tab 71 bitmap missing from cover page 70 C cancel fax job 42 cautions 3Comma Separated Values (CSV) file export phone book entries to 52, 53 configure billing codes 6, 66cover page information 61e-mail 6fax qualit...