Xerox 7655 - Manuals

10 Physical Connection Power Cable Ensure the machine is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet. Power On the Machine The Power On button is located on the front of the machine.

12 Ethernet Configuration Ethernet Cable 1. Press the Power Off button to turn the machine off. Observe the network activity light on the Controller until it goes out (the Controller shuts off). 2. Connect a category 5 Ethernet cable to the network interface port at the rear of the machine, and conn...

13 To Change the Ethernet Speed, if needed 1. Go to a networked workstation, open a Web browser application, enter the TCP/IP address of the machine in the Address bar, and press Enter. 2. Select the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [adm...

14 USB Printing USB printing is an optional feature available for the WorkCentre 7655/7665. The USB Printer Port can be used for printing directly from a laptop or workstation connected via a USB cable. USB printing from Windows XP and 2000 are supported. The USB port is located on a card, that fits...

15 Parallel Port Printing Parallel port printing is an optional feature available for the WorkCentre 7655/7665/7675. The Parallel port is located on the optional USB card, that fits into one of the available PCI slots on the Network Controller, at the back of the machine. The Parallel Port can be us...

16 General Setup Set a Description for the Machine The CentreWare Internet Services Properties Description page contains information that identifies a specific machine model, name and physical location. At your Workstation 1. Open your web browser and enter the TCP/IP address of the machine in the A...

17 Configuration Page The Configuration page allows you to view machine setup details, for example Network Setup and Network Scanning Setup. These details can also be printed by selecting the Print Configuration Page button. At your Workstation 1. Open your web browser and enter the TCP/IP address o...

18 Configuration Report The Configuration Report details the machine software versions and network settings configured for the machine. The Configuration Report automatically prints when the machine is rebooted or powered on. The report can be printed at any other time by following these instruction...

19 Administrator Tools Password The Administrator password is necessary to access the administrator tools function both from the machine touch screen and CentreWare Internet Services. Access to the administrator tools is necessary to configure the machine, network connectivity and optional settings....

20 Image Settings The Image Settings screen allows you to set preferences for the various file formats that the multifunction device is capable of creating when features such as Network Scanning, E-mail, and Internet Fax are used at the device. Accessing Image Settings (including Linearized PDF) and...

22 Scan to Searchable File Formats The optional feature provides Network Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for the their PDF, PDF/A, or XPS file formats. The Searchable Format provides a second layer of data with the text of the scanned doc...

24 Alert Notification In the Alert Notification section you can set up groups to notify (by e-mail) when problems occur on the machine. To Set up an Alert Notification Group At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and ...

25 Billing Meter Read Alerts Using this dialog, System Administrators can set up an e-mail notification to the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant. To Set up a Billing Meter Read Alert At your Workstation 1. Open your Web Browser and...

26 Local UI Alerts System Administrators can set up the local UI to warn users that the scan disk is running low on memory, potentially impacting system performance and/or causing job loss. To Set up the Local UI Alert At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the ...

27 Billing and Counters The Billing and Counters page provides the Billing information for the machine, including number of impressions printed or copied. At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your...

28 SMart eSolutions SMart eSolutions provides Xerox customers with a setup page to guide you through the steps required to configure the device for automatic meter readings. SMart eSolutions provides the ability of the device to automatically send data to Xerox to be used for billing (MeterAssistant...

29 Set Permissions for Job Management The Job Management page allows you to set permissions that allow System Administrators or general (non-administrator) users to delete jobs from the machine print queue. NOTE: System Administrators can always delete any job, regardless of the setting selected on ...

30 Cloning Cloning is available with the WorkCentre 7655/7665/7675. Configuration Cloning enables you to conveniently copy the settings and web-generated scan templates of one machine and transfer them to other machines operating with the same version of system software. Groups of settings can be cl...

31 The Banner Sheet When documents are sent to print at the machine, a banner sheet is printed identifying the PC that sent the print job. It is possible to disable this setting both within the printer driver and from the machine administrator tools. These instructions describe how to disable the ba...

32 Saving and Reprinting Jobs The Save Job for Reprint feature allows users to store print jobs on the device from their print driver, or the Print page of Internet Services, then select the job from the device’s User Interface for reprinting. This feature can be enabled and configured by the System...

33 Restore Saved Jobs 1. Select [Backup Jobs] to restore saved jobs stored on a repository. Note that the following will happen when Saved Jobs are restored. All current Saved Jobs data will be immediately deleted. The restore process may take considerable time to complete depending on how many file...

35 Auditron The Auditron is a feature of the machine which automatically tracks copy usage for analysis and billing purposes. There are two types of Auditron, an Internal Auditron and an External Auditron called Network Accounting. Network Accounting is run over the network and the accounting functi...

37 SNMP It is possible to remotely define and modify GET, SET, and Trap SNMP (Simple Network Management Protocol) community names for the machine. You can also configure SNMP trap destinations for TCP/IP and NetWare (IPX) that will receive traps from any machine on the network. SNMP Community Name p...

38 Software Upgrade via Network Connection WARNING: This procedure will delete any current jobs in the machine print queue and prevent further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, allow them to complete before upgrading your software. All configured...

39 16. Enter the current administrator tools User Name and Password. The default is admin and 1111. 17. Note the current software level in the Last Successful Upgrade box. 18. In the Manual Upgrade box select [Browse] to locate the software upgrade file obtained earlier. 19. Select the file and clic...

40 Software Upgrade: Auto Your device can be set to automatically schedule machine software upgrades from a central server. WARNING: This procedure will delete any current jobs in the machine print queue and prevent further jobs from printing until the upgrade has completed. If you wish to preserve ...

41 Set the Auto Upgrade Time 12. At your Workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 13. Click the [Properties] tab. 14. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. ...

42 Protocols NetWare Configure NetWare Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Cl...

43 NetWare Directory Services (NDS) 16. If using NetWare NDS (NetWare Directory Services), enter a directory tree and context for the machine in [NDS Tree] and [NDS Context] in the Netware Directory Services (NDS) box. Note that you can also select the IP Address or Host Name radio buttons to specif...

45 DNS Configuration 12. Enter an IP address for the [Preferred DNS Server]. Enter an IP address for [Alternate DNS Servers 1] and [2]. 13. Check the box to enable [Dynamic DNS Registration (DDNS)]. NOTE: If your DNS Server does not support dynamic updates there is no need to enable DDNS. 14. Check ...

46 Configure Raw TCP/IP Printing NOTE: TCP/IP must be enabled before Raw TCP/IP Printing is enabled. Raw TCP/IP is a printing method used to open a TCP socket-level connection, over Port 9100, to stream a print-ready file to the printer's input buffer, and then to close the connection after sensing ...

48 11. Click [Apply] to accept the changes. NOTE: The settings are not applied until you restart the machine. 12. Click the [Status Tab] link. 13. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be ...

50 Configure Microsoft Networking and WINS (Windows Internet Naming Service) Configure Microsoft Networking 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab.Enter the Administrator User name and passwo...

51 Windows 2000 over AppleTalk Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational AppleTalk network with a Windows 2000 computer equipped with an Ethernet network interface card. 2. The AppleTalk Name you wish...

52 9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 ...

54 Windows XP Configure TCP/IP and SLP Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. NOTE: TCP/IP and HTTP should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Re...

60 Configure Microsoft Networking and WINS (Windows Internet Naming Service) Configure Microsoft Networking 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and pa...

62 9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 ...

65 9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 ...

68 Apple Macintosh (TCP/IP) TCP/IP printing is standard with the WorkCentre 7655/7665/7675. Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational TCP/IP network with Macintosh workstation computers equipped with ...

69 11. Click the [Status] tab. 12. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. 13. A Configuration Report should have printed by default when the machine reboote...

70 Set up LPR (Line Printer Remote) Printing in Mac OSX 1. Load the CentreWare Print and Fax Drivers CD-ROM into your CD drive. 2. Open the CD and select the required language. 3. Double-click to open the [Drivers] folder. 4. Double-click to open the [Mac] folder. NOTE: There may be more than one Pr...

72 UNIX HP-UX Client (Version 10.x) You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environme...

73 GUI Method 1. Open a command window from the desktop. 2. Type [su] to become super user. 3. Type [sam] to start the System Administrator Manager (SAM). 4. Select the [Printers and Plotters] icon. 5. Select [lp] spooler. 6. Select [Printers and Plotters]. 7. Select [Actions: Add Remote Printer/Plo...

74 Solaris 2.x Environment You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments. To u...

76 SCO UNIX Environment You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments. To use ...

79 Enable Port 9100 as additional support for HTTP (IPP) printing 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin]...

81 Adding the Xerox printer 1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is > /etc/init.d/cups restart. A similar script or directory entry should ha...

82 AS400 AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose This is the procedure to set up printing to a multifunction device from an AS/400 using the SNMP drivers. Assumptions This procedure is intended for users familiar with the AS/400 system, especially those experienced with printing i...

83 To create an SNMP trap 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Click the symbol to the ...

84 To identify the trap To identify the trap, create a device description from your terminal's command line. 1. Select the F-4 key to prompt the CRTDEVPRT command. Enter the following parameters: Device Description: Xeroxprinter Device Class: *lan Device Type: 3812 Device Model: 1 2. Press Enter to ...

85 AS400 Printing using LPR (CRTOUTQ) Creating a remote queue (LPR) on the AS400 At the command line, issue CRTOUTQ and press F4, then F9 for additional parameters. The setup is as follows: Output queue: queue name Library: Library name Maximum spooled file size Number of pages: *NONE Starting time:...

86 ONLY CHANGE THE PARAMETERS IN BOLD. At this point, a spool file (document) should be able to be sent tot he WorkCentre. NOTE**: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizing object as *none. If printing ASCII, set this para...

87 Printer Drivers Windows 2000 Server You can use CentreWare to configure in this environment. Click here for more information. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and th...

88 Windows Add Printer Wizard Go to the Windows 2000 Server 1. At the Desktop, right mouse click the [My Network Places] icon and select [Properties]. 2. Right mouse click on the [Local Area Connection] icon and select [Properties]. 3. Verify that the [Internet Protocol (TCP/IP)] protocol has been l...

89 20. Enter the IP address of the printer. 21. Enter a name for the print queue and click [OK]. 22. You will be prompted for a printer driver. Select [Have Disk] and browse to the location of your printer drivers. 23. Select the .INF file then click [Open]. 24. The wizard will return you to the pre...

90 Microsoft Windows 2000 Professional Note: You can use CentreWare to configure in this environment. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP Port Monitor...

91 To install printer drivers on Windows 2000 Professional choose one of the following options: Connect to an existing print queue already created on a network server Create a new print queue on the Windows 2000 Professional workstation Connect to an Existing Print Queue 1. At the Windows 2000 Profe...

92 Create a New Print Queue Go to the Windows 2000 Professional Workstation 1. At the Desktop, right mouse click the [My Network Places] icon. 2. Select [Properties]. 3. Right mouse click on the [Local Area Connection] icon and select [Properties]. 4. Verify that the [Internet Protocol (TCP/IP)] pro...

94 Microsoft Windows XP Note: You can use CentreWare to configure in this environment. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP Port Monitor utility. To us...

96 Create a New Print Queue on Windows XP: 1. Obtain the Print Driver for your operating system. 2. Verify that Print Services for Unix is loaded: from the [Start] menu, select [Control Panel]. 3. Double-click [Add/Remove Programs]. 4. Select [Add/Remove Windows Components]. 5. Scroll down until you...

97 17. You will be prompted for a printer driver. Select [Have Disk] and browse to the location of your printer drivers. 18. Select the [.INF] file then click [Open]. 19. When the Install from Disk screen appears, verify that the path and file name are correct, then click [OK]. 20. Select the model ...

98 Apple Macintosh Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Verify the AppleTalk settings have been configured properly on the machine by printing a Configuration Report. Print a Configuration Report ...

103 At your Workstation Connect the USB cable to the machine and the other end to your workstation or laptop. The Found New Hardware Wizard box will appear. 1. Click [Next]. 2. Ensure the radio button is selected next to [Search for suitable driver]. Click [Next]. 3. Check the checkbox next to [Spec...

104 Authentication Overview The Authentication service can be enabled to prevent unauthorized use of installed device options. A System Administrator can configure the machine such that a walk-up user cannot access Color Copy, Network Scanning, E-mail, Internet Fax and Server Fax (when these feature...

105 Network Authentication Network Authentication can be enabled to prevent unauthorized use of installed device options (Color Copy, Network Scanning, E-mail, Internet Fax and Server Fax). Users of the device will be asked to provide a username and password to be validated by the designated authent...

108 Configure Authentication for Kerberos (Windows 2000/2003) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if...

114 Configure Authentication for LDAP/LDAPS 1. At a networked workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. ...

115 12. If desired, enter the path to the LDAP objects to limit the LDAP search in the [Search Directory Root] area. The entry should be in base DN format (for instance, ou=people, dc=xerox, dc=com). 13. Select the required Login Credentials to access the LDAP server. Quite often, to simply supply a...

118 Configure Contexts for LDAP (if desired) Contexts are used with the Authentication feature. The administrator can configure the device to automatically add an authentication context to the Login Name provided by the user. 1. If you are continuing the previous procedure (Configure Authentication ...

119 Configure Authorization Access (by groups) for LDAP (if desired) LDAP server user groups can be used to control access to certain areas of the Xerox device. For example, the LDAP server may contain a group of users called "Admin." You can configure the "Admin" group on the device...

120 Local Authentication With Local Authentication enabled, the System Administrator defines passcodes via a web browser, or locally at the machine, for users to use to authenticate to the system and use restricted services. At your Workstation: 1. Open your Web browser and enter the TCP/IP address ...

121 Set Authentication to control access to individual services 1. Click the Device Access [Configure] or [Edit] button. 2. From the drop-down menus for each item, select the method to use to display that item to users. 3. Click [Save] when done. 4. Click the Service Access [Configure] or [Edit] but...

123 Enable 802.1X At the Machine: 1. Press the [Log In / Out] button to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 3. If necessary, press the [Machine Status] button, then the [Tools] tab. 4. Touch the [Connec...

124 Configure 802.1X with Internet Services In addition to enabling 802.1X at the machine, 802.1X can be configured with Internet Services (the embedded HTTP server running on the device). Make sure that the HTTP and TCP/IP protocols are properly configured for your network before attempting to use ...

125 Xerox Secure Access Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader. Users can access the features available at the device once they have been authenticated. Secure Access and Accounting Secure Access can be en...

126 Enable Secure Access 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Provide the Administrator User Name (default of admin) and Password (default of 1111), if prompted. 4. Select the symbol to the left of [...

127 Enable Web User Interface Authentication A second, networked Authentication Server will be necessary for web user Interface Authentication, if this feature is additionally desired. Full instructions for configuring network authentication, using Kerberos, NDS, SMB, and LDAP/LDAPS are contained in...

129 Using Secure Access 1. Read the multifunction device’s User Interface prompt to determine what needs to be done to be authenticated at the device. Authentication methods include swiping a card, placing a proximity card near the reader, or entering a user ID or PIN (personal identification number...

130 Authentication Off (if available) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1...

131 Security IP Filtering The Internet Services IP Filtering page allows you to permit or restrict user access to the machine. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab and enter the administrat...

132 Audit Log Audit Log is a log that tracks access and attempted access to the server. With TCP/IP and HTTP-based processes running on the server, exposure to access attacks, eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased. The Audit Log, ...

133 Digital Certificate Management With SSL enabled (from the Connectivity / Protocols / HTTP selections of the Properties tab of Internet Services), and a digital certificate installed, remote users accessing the system over an HTTP-based interface are assured of having their network communications...

134 IP Sec IP Sec (IP Security) is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols, that secure IP communications at the network layer of the protocol stack, using both authentication and data encryption techniques. The ability to send IP Sec encrypted data ...

135 Trusted Certificate Authorities If you selected and completed the Certificate Signing Request, after clicking [Create New Certificate] on the Machine Digital Certificate Management page of Internet Services, when the signed certificate is received back from the Trusted Certificate Authority, you...

136 Options Xerox Extensible Interface Program Overview Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device. Users can enter their authentication login at the device and access a set of features...

137 Enable XEIP Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Ensure the machine is fully functioning on the network. Ensure your XEIP solution is installed and functioning. To enable EIP applications, an Ins...

138 Network Scanning Network Scanning is an optional feature for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). Network Scanning allows a user to scan an original document, convert it ...

139 SMARTsend has replaced CentreWare Network Scanning Services NOTE: FreeFlow SMARTsend combines and enhances the powerful features of two Xerox products - FlowPort and CentreWare Network Scanning Services - to deliver one integrated software application. For more information click here. SMARTsend ...

140 Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Click underlined topics to display further information. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Install the Scanni...

141 Enable Network Scanning When you purchase the Network Scanning/E-mail Kit, you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self-explanatory instructions, used to install the Network Scanning option. Fo...

143 Configure a Scan Filing Repository using FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images scanned by the machine will be stored. Note the IP address or host name. 2. Create a user account and password for the machine. When a document i...

144 20. To configure General Settings, select General in the directory tree. 21. To print a Confirmation Sheet after every scan job, select On from the pull down menu. The Confirmation Sheet specifies the status of the job, and the file location if the scan was successful. 22. New distribution templ...

145 Configure a Scan Filing Repository using NetWare Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Ensure the NetWare protoc...

146 12. Select [Edit] in the Default File Destination box, or [Add] in the Alternate File Destinations box. NOTE: During device configuration, SMARTsend (if used) overwrites the Default Repository and Template Pool scan settings. If certain applications will use Default Repository settings, not matc...

147 At the Machine 28. Touch the [Network Scanning] button on the touch screen, then touch OK. 29. Touch the [Network Scanning] tab. 30. Touch the [Show] button. 31. Select All Templates. 32. Select the [Default] template and place a document in the document handler. 33. View template details on the...

148 Configure a Scan Filing Repository using SMB Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note the Share...

149 Configure General Settings 20. Select General in the directory tree. 21. To print a Confirmation Sheet after every scan job select On from the pull down menu. 22. New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time ar...

150 Configure a Scan Filing Repository using HTTP/HTTPS 1. Ensure that HTTP/HTTPS services and a web service (such as Apache) are running on the server, where POST requests and scanned data will be sent for processing by a CGI script. Note the IP address or host name. 2. Create a login account for t...

151 21. To configure General Settings, select General in the directory tree. 22. To print a Confirmation Sheet after every scan job, select On from the pull down menu. The Confirmation Sheet specifies the status of the job, and the file location if the scan was successful. 23. New distribution templ...

152 Configuring the Default Template with Internet Services The default template is created for the machine, using Internet Services or SMARTsend software on the remote template pool server, and appears as DEFAULT in the list of templates on the machine. The default template consists of configured s...

154 To add a new Document Management field 11. Select [Add] in the Document Management Fields box. 12. Enter a name for the field and provide a label and default value if required. 13. Click [Apply] to accept the changes. Scan Options Configure a variety of options for your scanned images including ...

155 Create a New Template (Optional) NOTE: Any new templates created are based on the settings configured for the Default Template. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Scan] tab. NOTE: If the Scan tab is ...

156 To Edit the Filing Policy of a Destination NOTE: The filing location of a template cannot be edited from this screen. 15. Select the required destination from the File Destinations list. 16. Select [Edit]. 17. Set the required filing policy of your scanned document by selecting from the followin...

157 Scan Confirmation Report and Job Log 24. Check the box next to [Confirmation Report] to print a Confirmation Report with every scan performed using this template. The Confirmation Report details whether the scan has been successful or if it has failed, the reason for failure. It also shows the n...

159 Scan to Home Overview The Scan to Home feature is supported through the Network Scanning service. Essentially, it is a template file (.xst) stored locally on the device, but in a different directory than the network scanning templates or mailbox folders. Users access the Scan to Home template by...

160 Configure Scan to Home To configure the Scan to Home feature perform the following steps. 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and...

161 Scan to Mailbox Overview The Scan to Mailbox feature is supported through the Network Scanning option, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). This feature provides the ability to scan to mailboxes in the...

162 Enable Scan to Mailbox 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Provide the Administrator User Name (default of admin) and Password (default of 1111), if prompted. 4. S...

164 E-mail Authentication Authentication (Service Access Control) can be enabled on the machine to prevent unauthorized access to the network options. If Authentication is enabled a user will be prompted to enter a user name and password, or a PIN, before they can access the E-mail feature. For a fu...

166 Verify or Configure your TCP/IP Domain Name (if necessary) 9. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 10. Select the [Properties] tab. 11. Enter the Administrator User name and password if prompted. The default is [admin]...

167 Configure General E-mail Settings 31. Select [Services]. 32. Select [E-mail]. 33. Select [Defaults]. 34. Select the required settings for the From Field, and associated security options, by clicking Edit under [General]. 35. For Message Body, under [General], check the boxes according to your re...

169 Addressing - Internal Address Book (LDAP) NOTE: LDAP support is only available on the WorkCentre 7655/7665/7675. Configuration of the LDAP directory settings requires the network to support LDAP services. Information Checklist Before starting the installation procedure, please ensure the followi...

172 Addressing - Public Address Book If a site does not have an LDAP server to provide access to a corporate address list, the machine will accept a Public Address Book file that contains a list of user names and associated e-mail addresses. This file must be in a CSV (Comma Separated Values) format...

174 Internet Fax Overview Internet Fax is an optional feature for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Internet/Server Fax Subscriber Installation Module (SIM). Internet Fax allows you to send documents to one or more Internet Fax desti...

176 Enable Internet Fax When you purchase the Internet/Server Fax Kit you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self-explanatory instructions, used to install the Internet Fax option. In addition, be...

178 Configure POP3 Settings At your Workstation 28. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 29. Select the [Properties] tab. 30. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 3...

181 Addressing - Internal Address Book (LDAP) Note: Configuration of the LDAP directory settings requires the network to support LDAP services. Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Ensure the Inte...

182 NOTE: The machine will display search results for the Internal Address Book as defined by the LDAP configuration. For example, an LDAP server can return a search inquiry "And" as "Andrew Smith" when the result "Andrews, James" may have been expected. The "lastname, fi...

184 Addressing - Public Address Book If a site does not have an LDAP server to provide access to a corporate address list, the machine will accept a Public Address Book file that contains a list of user names and their e-mail/internet fax addresses. This file must be in a CSV (Comma Separated Values...

185 14. Click the [OK] button to import the Address Book. Click [Apply]. At the Machine 15. Select the [Internet Fax] button, then touch OK. 16. Touch Address Book. 17. Touch Public in the Address Books drop-down list. 18. Enter the name of the recipient of your Internet Fax. 19. Touch [Search]. 20....

186 Server Fax Overview Server Fax is an optional feature for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Internet/Server Fax Subscriber Installation Module (SIM). The Server Fax feature enables users to send documents to one or more fax machi...

188 Enable Server Fax Server Fax is an optional feature for the machine. When you purchase the Internet/Server Fax Kit you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self explanatory instructions, used to...

189 Configure a Server Fax Filing Location (Repository) Once configured, the machine will transfer images that a user has specified to be faxed, to a directory (known as the fax repository) on the fax server. The fax server monitors the fax repository for documents to be faxed. Select your required ...

190 Configure a Fax Repository using FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images to be faxed by the machine will be stored. Note the IP address or host name. 2. Create a user account and password for the machine. When the Server Fax f...

191 Configure General Settings 17. Click Defaults in the left hand pane. 18. To print a Confirmation Sheet after every Server Fax job select Edit in the General section, then select On from the drop down menu. The Confirmation Sheet specifies the success or failure of the Server Fax job. If the fax ...

192 Configure a Fax Repository using NetWare Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Ensure the NetWare protocol is en...

193 12. Select [NetWare] for protocol. 13. Enter the server name where the fax repository is located, in [Server Name]. 14. Enter the server volume in [Server Volume]. 15. Enter the context and tree (NetWare 4.x, 5.x, 6.x IPX only.) for the repository in [NDS Context] and [NDS Tree]. For NDS enter a...

196 Configure a Fax Repository using HTTP/HTTPS Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure that web services are installed on the server where you want to store scanned images. Examples of web se...

197 Configure General Settings 17. Click Defaults in the Fax menu. 18. To print a Confirmation Sheet after every Server Fax job select Edit, in the General section, then select On from the drop down menu. The Confirmation Sheet specifies the success or failure of the Server Fax job. If the fax is su...

198 Embedded Fax Overview Embedded Fax enables users to send hard copy documents to another fax machine (or multiple fax machines) via a telephone connection. The Embedded Fax option requires a fax card to be fitted to the machine and connected to a telephone line. When you install the fax card and ...

199 Install the Fax Hardware Kit NOTE: If Server Fax is installed on the machine when the Embedded Fax Install Wizard is run, the Server Fax feature will be disabled and users will only have access to the Embedded Fax feature. 1. Switch the power off by pressing the Power Off button. 2. Wait a coupl...

200 Complete the Fax Setup Screens 7. The Fax Setup (or Install) screen should appear. If it does, touch [Set up Now] If it does not, see Deferred Fax Setup later in this document. NOTE: If you do not wish to run through the fax configuration, touch the [Set up Later] button. Embedded Fax will be un...

203 17. Test the fax connection by sending a fax document. Press the [Services] button. 18. Touch the [Fax] service button. 19. Enter the number of a nearby fax machine using the keypad. 20. Place your documents in the document handler and press the green start button. 21. Verify that your documents...

204 LAN Fax (PCL Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure...

205 Initial Setup Refer to the Printer Drivers section of this guide, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the driver has been installed, perform the following steps: 1. Right mouse click on the Printer’s icon and select [Properties]. 2. C...

206 Selecting a recipient and sending your fax 1. From the File menu of your program, select [Print] to display the Print dialog. 2. Check that the correct (PCL) printer is selected, and then click [Properties] to display the Properties dialog. 3. On the Paper/Output tab, select [Fax] from the Job T...

210 Network Accounting Overview Network Accounting (Job Based Accounting) is an optional feature available for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Network Accounting Subscriber Installation Module (SIM). Network Accounting provides the...

211 Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Click the underlined links to display more information. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Locate the Network...

212 Install the Network Accounting feature When you purchased the Network Accounting Kit, you received the information and SIM required to install this feature. Following the supplied instructions for full details, with the device powered on, the SIM is inserted into an orange slot on the machine's ...

213 Configure Network Accounting 8. Press the [Log In / Out] button to access the Tools pathway. 9. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 10. From Tools, select Accounting. 11. Touch the [Accounting Mode] button, if available 12. To...

214 Enable Network Accounting in your Windows Print Driver Windows 2000 1. From the [Start] menu select [Settings] and then [Printers]. 2. Right-click on the machine printer icon. 3. Select [Properties]. 4. Select [Device Settings]. 5. Select [Accounting]. 6. Click [Setup]. 7. Check the [Enable Acco...

215 Test Network Accounting 1. Open an application and print a job. Verify that you are presented with the User ID and Accounting ID screen. 2. Enter a valid User and Accounting ID and click [OK] (If you selected [Save Accounting Codes] it will only be necessary to enter this information the first t...

216 Immediate Image Overwrite Overview The Immediate Image Overwrite feature provides security conscious customers with the ability to overwrite the machine's hard disk to protect classified or private information. The machine's hard disk stores data similar to the way a hard drive functions on a pe...

217 Verify that Immediate Image Overwrite is Installed If a Configuration Report did not print during installation, print the report as follows: 1. Press the [Machine Status] button. 2. Touch [Print Reports]. 3. Touch [Configuration Report]. 4. Touch [Print Selected Report]. 5. Touch [Close] Immedia...

218 On Demand Overwrite Overview The On Demand Overwrite feature provides security conscious customers with the ability to overwrite the machine's hard disk to protect classified or private information. The machine's hard disk stores data similar to the way a hard drive functions on a personal compu...

220 Perform an Image Overwrite at the Machine This procedure will overwrite the image data from the hard disk. This excludes Embedded Fax data, when this feature is installed on the machine. NOTE: All existing jobs (excluding Embedded Fax), regardless of their state, shall be deleted and all job sub...

221 Perform an Image Overwrite over the Network When the machine has a network controller and is connected over the network, it is possible to run the Image Overwrite function using a web browser. This is performed using CentreWare Internet Services. NOTE: All existing jobs, regardless of their stat...

222 Schedule a Daily Overwrite A TCP/IP network-connected device can be set to overwrite image data on a daily basis. To schedule a daily overwrite, perform the following steps. 1. Open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click...

226 Annotation (Bates Stamping) Overview Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An [Annotation] button is accessed by first pressing the Copy button on the device's Main (All Services) screen, then by pressing the Output Format tab. Selecting th...

227 Xerox Standard Accounting Overview Xerox Standard Accounting (XSA) is a free feature of the WorkCentre 7655/7665/7675. When enabled, XSA tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the machine),...

228 Enable Xerox Standard Accounting At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select ...

229 Create a Group Account 9. Click the [Xerox Standard Accounting] link in the Internet Services menu on the left hand side of the screen. 10. Click the [Group Account] link to create a new group account. 11. In the Group Accounts Account ID box, enter an ID for the new group account (for example 0...

230 Create a User Account and Set Usage Limits NOTE A group account must be created before you create user accounts. 14. Click the [Xerox Standard Accounting] link in the Internet Services left hand menu. 15. Click the [Manage Accounting] link. 16. Click the [Add New User] link. 17. Enter an ID for ...

232 Next Steps – Using XSA at the machine When you enable XSA, users must enter a valid user name at the machine to access the features. At the Machine 1. Press the [Services] button on the keypad. 2. The [User ID] screen will show. Type the User ID of one of the users that you created in the Manage...

233 At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select ...

236 Enable XSA in your Windows Print Driver 1. From the [Start] menu select [Printers and Faxes] (Windows XP), or select [Settings] and then [Printers] (Windows 2000). 2. Right-click on the printer driver. 3. Select [Properties]. 4. Select [Configuration]. 5. Select [Accounting]. 6. Click [Setup]. 7...

237 Enable XSA in your Apple Macintosh Print Driver Mac OS 9.x 1. Open a document to print and select [File] and then [Print]. 2. From the Print Options Menu select [Xerox Features]. 3. Select the [Output] tab. 4. Select [Accounting] to enable it. 5. Print the document. Mac OS X 1. Open a document t...

239 To Restore Settings or Clone Settings to another Machine NOTE: This procedure will cause the machine to reboot and will be unavailable over the network for several minutes. 1. Open your web browser and enter the TCP/IP address of the machine that you wish to restore or clone the settings to. Pre...

240 Disabling and Enabling Options Disable an Optional Feature This feature is used on machines which have an optional feature installed. This operation allows the user to disable the feature so it is unavailable for use but still resident on the machine. NOTE: This section is not applicable to the ...

241 Enable an Optional Feature This feature is used on machines which had an optional feature installed and then disabled. This operation allows the user to re-enable the feature. NOTE: This section is not applicable to the USB Print Kit and the Fax Hardware Kit. At Your Workstation 1. Open your web...

242 Troubleshooting Troubleshooting: Network Scanning If you are experiencing problems with Network Scanning, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send ...

243 Try to scan a document. Does the Scan Confirmation Report print? If the Scan Confirmation Report does not print, perform the following steps at your workstation. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Pr...

244 There are further checks that can be done depending on the protocol being used for scanning. Scanning via FTP Check that your FTP service is configured properly. 1. Open a command prompt window and on one line type [FTP] then enter a space, then [IP Address of your FTP Server]. Press Return. 2. ...

248 Troubleshooting: Internet Fax If you are experiencing problems with sending an Internet Fax, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send a test page f...

250 POP3 Errors If you are experiencing problems with receiving Internet Fax messages at the machine, verify the POP3 address details have been properly configured. At the Machine 1. Touch the [Internet Fax] button. 2. Enter the Internet Fax address of the machine (the E-mail address configured with...

251 Troubleshooting: Server Fax If you are experiencing problems with sending a Server Fax, first verify the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send a test page from your P...

252 View the Server Fax Setup details. Verify that the Protocol is correct and that the Server Name and Path to the Fax repository settings are properly configured. Are the Server Fax settings properly configured? Configure the Server Fax settings before continuing. For instructions refer to the Ser...

253 Check the Third Party Fax Server Configuration 1. At the fax server, disable the service so that it does not try to collect new faxes from the fax filing repository. This will depend on the particular product but often the relevant service can be stopped. Refer to the manufacturer's instructions...

254 Troubleshooting: Embedded Fax If you are experiencing problems with Embedded Fax, first verify that the machine is functioning in its existing configuration by making a photocopy at the machine. Is the machine functioning? Resolve any mechanical issues before attempting to use Embedded Fax. For ...

255 Troubleshooting: Network Accounting If you are experiencing problems with Network Accounting, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send a test page ...

256 Test Communication between the Network Accounting Server and the Machine At your network accounting server: 1. Open a web browser and enter the IP address of the machine in the location or address field. Press [Enter]. 2. The machine's Internet Services web pages should appear. It they do not, v...