Page 3 - Notices and Certifications; Table of Contents
X e r o x F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e i i i Notices and Certifications ix Approvals and certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ixRadio Frequency Emissions . . . . . . . . . . . . ....
Page 4 - Workflow Builder
X e r o x F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e i v Ta b l e o f C o n t e n t s Using the FreeFlow Administration Tool . . . . . . . . . . . . . . . . . . . . . . . 1-13Legacy Document Library . . . . . . . . . . . . . . . . . . . . . ...
Page 6 - Workflow Submission Client
X e r o x F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e v i Ta b l e o f C o n t e n t s Configuring external process settings . . . . . . . . . . . . . . . . . . . . . 2-136Setting up repository credentials . . . . . . . . . . . . . . . . . . ...
Page 7 - Workflow Job Manager; Managing jobs from third party management information systems
X e r o x F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e v i i Ta b l e o f C o n t e n t s Workflow Job Manager 4-1 About Workflow Job Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Logging into Workflow Job Manager ....
Page 9 - Approvals and certification; USA
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e i x Notices and Certifications Approvals and certification For the UK, this product is serviced under a BS5750 Quality system accepted by the British Standards Institution. 60HZ, 115V The equipment ...
Page 10 - Canada; Safety; Ozone Safety; Ozone
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x Canada The equipment does not exceed the class A limits for radio noise emissions from a digital apparatus as documented in the radio interference regulations of the Canadian Department of Communi...
Page 11 - Electrical Safety
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x i Electrical Safety Always follow a code of safe habits as described in the following statements:1. Use only the power cable supplied with this equipment. 2. Plug the power cable directly into a p...
Page 12 - Operational Safety
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x i i Operational Safety Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with es...
Page 14 - Illegal Usage in USA; U.S. Savings Bonds may be photographed only for
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x i v Illegal Usage in USA Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of...
Page 15 - For philatelic purposes, Postage Stamps may be
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x v • Postage Stamps, canceled or not canceled NOTE: For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white, and is less than 3/4 or more than 1...
Page 16 - U.S. Army and Navy discharge certificates may be
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x v i 9. Selective Service Induction Papers, which bear any of the following information: • Registrantís earnings or income • Registrantís previous military service • Registrantís dependency status ...
Page 17 - Illegal Usage in Canada; public body or authority in Canada, or of a court of law.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x v i i Illegal Usage in Canada Parliament, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those gu...
Page 18 - Product Recycling and Disposal; lead
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x v i i i Product Recycling and Disposal Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this ...
Page 19 - About this guide; The; About this chapter; Listing related documentation you might find helpful.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x i x About this guide The Xerox FreeFlow Process Manager Operator and Administrator Guide provides information and procedures for using the Process Manager applications. About this chapter This cha...
Page 20 - Audience; Conventions; Convention; Square brackets
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x x Audience The Xerox FreeFlow Process Manager Operator and Administrator Guide is a comprehensive reference manual intended for administrators and operators. How to recognize important information...
Page 21 - Flag icons
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x x i Flag icons The Xerox FreeFlow Process Manager Operator and Administrator Guide uses the following flag icons to help you recognize important information: NOTE: The NOTE symbol and text in ital...
Page 22 - Related information; FreeFlow Process Manager documentation; Xerox FreeFlow System Administrator Guide; Windows related information
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x x i i Related information This section lists additional materials you may need, or find helpful, when using your FreeFlow Process Manager system.To order the Xerox documentation listed below, or f...
Page 23 - Windows Microsoft Web site; Using the FreeFlow Process Manager Online Help; Help; Finding a Help topic; To browse through topics by category, select the; Contents; To see a list of index entries, select the; Index; then either search or scroll through the list or keywords.; Search; Under the Index tab and the Search tab, you must select
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x x i i i Windows Microsoft Web site Microsoft has a World Wide Web site that contains the latest Windows 2003 Server news and information about upgrades. The URL for this site is:http://www.microso...
Page 24 - To get Help in a dialog box; Select the question mark; Using the Process Manager Help system
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x x i v To get Help in a dialog box Select the question mark [ ? ] in the title bar of the dialog box, and then click the item in the dialog box you need help with. NOTE: You can print or copy the i...
Page 25 - Obtaining additional support; FreeFlow FAQ Xerox web site
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e x x v Obtaining additional support For additional information about the following topics, refer to the Xerox Customer Software Release Document (CSRD) for FreeFlow Process Manager : • X-PRESS FAX • ...
Page 27 - FreeFlow Process Manager applications
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 A b o u t F r e e F l o w P r o c e s s M a n a g e r 1. About FreeFlow Process Manager This section provides information about Xerox FreeFlow Process Manager applications, hardware and softwa...
Page 28 - The Workflow Builder application; Step; Enter
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 2 A b o u t F r e e F l o w P r o c e s s M a n a g e r The Workflow Builder application Use Workflow Builder to:• Create workflows– Use graphical tools to assemble customized workflows from wor...
Page 32 - The Workflow Submission Client application
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 6 A b o u t F r e e F l o w P r o c e s s M a n a g e r The Workflow Submission Client application Use Workflow Submission Client to:• Select files for submission from WIndows or from a document...
Page 33 - The Workflow Job Manager application; View job details and status.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 7 A b o u t F r e e F l o w P r o c e s s M a n a g e r The Workflow Job Manager application Use Workflow Job Manager to:• View job details and status. • Review and edit jobs in Adobe Acrobat. •...
Page 34 - FreeFlow Process Manager hardware and software configurations; Xerox
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 8 A b o u t F r e e F l o w P r o c e s s M a n a g e r FreeFlow Process Manager hardware and software configurations For information pertaining to FreeFlow Process Manager hardware and software...
Page 35 - Post-installation setup; This checklist assumes that a Xerox Representative has; Procedure; Creating User Accounts; Storing User contact information; Changing the XDL Admin account password
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 9 A b o u t F r e e F l o w P r o c e s s M a n a g e r Post-installation setup Table 1-2 provides a post-installation checklist you must complete after your FreeFlow Process Manager system has ...
Page 36 - Table 1-2. Workflow and Job Management Preparatory Procedures
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 0 A b o u t F r e e F l o w P r o c e s s M a n a g e r Manage production printers for workflows Production printers must be added to FreeFlow Process Manager before you attempt to drag a Prin...
Page 39 - Using the FreeFlow Administration Tool; Xerox FreeFlow System
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 3 A b o u t F r e e F l o w P r o c e s s M a n a g e r Using the FreeFlow Administration Tool The FreeFlow Administration Tool provides the following options:• Repository icon: Displays the R...
Page 40 - Legacy Document Library; Any previous version of FreeFlow Makeready, FreeFlow; Document conversion; Start; documents residing in file systems or repositories to PDF.; Managing backup and restore functions; he FreeFlow Administration Tool
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 4 A b o u t F r e e F l o w P r o c e s s M a n a g e r Legacy Document Library Document Library is no longer available with the FreeFlow 6.0 product offering. Supported document repositories ...
Page 41 - Logging in to the FreeFlow Process Manager applications; Group membership and
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 5 A b o u t F r e e F l o w P r o c e s s M a n a g e r Logging in to the FreeFlow Process Manager applications You can open all FreeFlow Process Manager applications via the Start menu or the...
Page 42 - Authorization error message
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 6 A b o u t F r e e F l o w P r o c e s s M a n a g e r Authorization error message The Windows OS caches a user's group membership information. If you add yourself to an authorization group (...
Page 43 - To log in to the FreeFlow Process Manager applications; dialog opens for the selected application.; OK; ]. The main window for the selected application; Group membership and authorization; Printer Registration also supports user authentication; Administrator
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 7 A b o u t F r e e F l o w P r o c e s s M a n a g e r To log in to the FreeFlow Process Manager applications If you enter the incorrect username or password, you receive an incorrect usernam...
Page 44 - Managing production printers; Registered Printer List Locator; : Allows you to set whether; Printer Registration; : Allows you to register and manage; Printer Status/Job Status Tool; Xerox FreeFlow Common Printer Administrators group
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 8 A b o u t F r e e F l o w P r o c e s s M a n a g e r Managing production printers In FreeFlow 5.0, Workflow Printer Administration was used to configure and manage production printers. In F...
Page 45 - To register and add a production printer; Registration; In the Printer Registration dialog, select the desired task:; Delete; For additional information about registering and managing; ] in the Printer Registration dialog to open
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 1 9 A b o u t F r e e F l o w P r o c e s s M a n a g e r To register and add a production printer 1. Select [ Start: Programs: Xerox FreeFlow Software: Printer Registration ], or in Workflow Jo...
Page 46 - Setting up Preps; When the PREPS documentation uses the term Xerox; See also
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 2 0 A b o u t F r e e F l o w P r o c e s s M a n a g e r Setting up Preps To use PREPS, install PREPS in the following way: NOTE: FreeFlow Process Manager, Version 6.0, supports Kodak PREPS 5.2...
Page 47 - To configure the Preps default workflow; The profile must be manually edited in a text editor to allow
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 2 1 A b o u t F r e e F l o w P r o c e s s M a n a g e r To configure the Preps default workflow 1. Start PREPS. 2. Select [ Edit: Preferences... ] to display the Preferences dialog. 3. Select ...
Page 48 - Properties; To create and save Preps Job files
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 2 2 A b o u t F r e e F l o w P r o c e s s M a n a g e r 12. Find and change the following entries: • Change -O:P to -O:D • Change -ADOBEPJTF:NO to -ADOBEPJTF:YES • Change -JDFOUTPUT:YES to -JD...
Page 49 - Add
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 2 3 A b o u t F r e e F l o w P r o c e s s M a n a g e r 6. In the displayed list of templates, click [ + ] to expand the desired template, then select the appropriate signature. 7. Select [ Ad...
Page 50 - To select a device type for PREPS versions prior to 5.2.2; Press Sheet Size; Close the PREPS application. You can now use the old job; Missing hardware key error; – Find the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 2 4 A b o u t F r e e F l o w P r o c e s s M a n a g e r To select a device type for PREPS versions prior to 5.2.2 You must select a device type for each signature in order to use old PREPS job...
Page 51 - Using PREPS with Adobe Acrobat 8.0; ] to display the Preferences; PDF; Select Adobe Acrobat and select the directory in which you
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 1 - 2 5 A b o u t F r e e F l o w P r o c e s s M a n a g e r Using PREPS with Adobe Acrobat 8.0 When using Adobe Acrobat 8.0, after PREPS installation, you must change the PDF Conversion Acrobat di...
Page 53 - About Workflow Builder
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 W o r k f l o w B u i l d e r 2. Workflow Builder Xerox FreeFlow Workflow Builder provides the ability to create workflows by dragging and dropping processes into a user-defined sequence. The ...
Page 54 - Logging in to Workflow Builder; If you are not a member of an authorizing group, contact; To log in to Workflow Builder; FreeFlow Process Manager: Workflow Builder
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 W o r k f l o w B u i l d e r Logging in to Workflow Builder Process Manager user accounts are created and managed using the Windows Local Users and Groups functionality in the Computer Manage...
Page 55 - Workflow Builder main window
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 W o r k f l o w B u i l d e r Workflow Builder main window Two major areas comprise the Workflow Builder main window: the workflow list and the workspace.
Page 56 - Workflow list; Menu bar
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 W o r k f l o w B u i l d e r Workflow list The workflow list, in the upper portion of the window, includes the following components: • Menu bar • Workflows toolbar • List of the current workf...
Page 57 - Workflow list columns; The workflow list contains the following columns:; Column
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 W o r k f l o w B u i l d e r Workflow list columns The workflow list contains the following columns: In the workflow list, you can sort the list by the items in any column by clicking the col...
Page 58 - Workspace; Name of the currently selected workflow; Zooming in and out of the workflow view; Small Icons; To display the process name in this view, hover over a
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 W o r k f l o w B u i l d e r Workspace The workspace, in the lower portion of the workflow window, includes the following components:• Name of the currently selected workflow • Workspace tool...
Page 59 - To zoom in or zoom out; then; Expanding and restoring the viewing space; To restore the view to the original size, click the down-facing; Enabling and disabling process tool tips; In Workflow Job Manager, the tool tip for the Input node; To enable/disable tooltips
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 W o r k f l o w B u i l d e r To zoom in or zoom out • Select [ View: Workflow Icons ], and then select the desired option, or • Right-click in the graphical workflow area, select [ Workflow I...
Page 60 - Finding a process node; Find Next
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 W o r k f l o w B u i l d e r Finding a process node The Find feature simplifies the task of locating process node in a workflow. To find a node 1. In Workflow Builder, Workflow Job Manager or...
Page 61 - Workflow Builder menus; The File menu; The Workflow Builder File menu contains the following options:; File Menu
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 W o r k f l o w B u i l d e r Workflow Builder menus The Workflow Builder menu bar provides commands for creating and modifying workflows. Commands can also be accessed by right-clicking on a ...
Page 62 - The Edit menu; The Workflow Builder Edit menu contains the following options:; Edit Menu Option
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 W o r k f l o w B u i l d e r The Edit menu The Workflow Builder Edit menu contains the following options: Table 2-3. Workflow Builder Edit menu Edit Menu Option Description Workflow Propert...
Page 63 - The View menu; The View menu contains the following options:; The Options menu; The Options menu includes the following options:; View Menu Option; to
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 W o r k f l o w B u i l d e r The View menu The View menu contains the following options: The Options menu The Options menu includes the following options: Table 2-4. Workflow Builder View me...
Page 64 - Options Menu
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 W o r k f l o w B u i l d e r SMTP Setup... Opens the SMTP Setup dialog, which allows you to set up the SMTP server for e-mail notification and to establish a maximum e-mail attachment size....
Page 65 - The Insert menu and workflow process icons; ]. The new process is inserted to the right of the; Insert Menu
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 W o r k f l o w B u i l d e r The Insert menu and workflow process icons The Workflow Builder Insert menu allows you to insert processes into a displayed workflow. To insert a process, selec...
Page 66 - Table 2-6. Workflow Builder Insert menu and workflow process icons
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 W o r k f l o w B u i l d e r Optimize The Optimize process allows you to modify a PDF file to be PDF/X compliant, specify how fonts should be embedded, define PDF Box settings, configure sp...
Page 70 - Customizing a workflow process name; Each process in a workflow must have a unique name.; To customize a workflow process name; node. The name highlights; Rename; Save and enable the workflow to make the change effective in
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 W o r k f l o w B u i l d e r Customizing a workflow process name The ability to change a process name is useful when multiple instances of a process exist in a workflow. The new name displa...
Page 71 - The Help menu; The Workflow Builder Help menu contains the following options:; Help Menu Option
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 9 W o r k f l o w B u i l d e r The Help menu The Workflow Builder Help menu contains the following options: Table 2-7. The Workflow Builder Help menu Help Menu Option Description Help Topics....
Page 72 - Workflow Builder toolbars; Workflows toolbar; The Workflows toolbar contains the following options:; Toolbar Option
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 0 W o r k f l o w B u i l d e r Workflow Builder toolbars The Workflow Builder toolbars provide commands for creating and modifying workflows. See also: Workflows toolbarWorkspace toolbar Work...
Page 73 - Workspace toolbar
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 1 W o r k f l o w B u i l d e r Workspace toolbar The Workspace toolbar allows you perform the following functions on a selected workflow process step. Table 2-9. Workspace Toolbar Toolbar Opt...
Page 74 - Building workflows; All workflows are disabled after an upgrade or migration. A; Rules for building workflows; Input
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 2 W o r k f l o w B u i l d e r Building workflows You can create Workflows from scratch or by duplicating, and then modifying, an existing workflow. To build or modify a workflow, you perform...
Page 75 - Join; Building a new workflow; New; A workflow must be enabled before it can accept new jobs
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 3 W o r k f l o w B u i l d e r If Join exists in a workflow, it must precede the following processes:• Preflight • Color Manage • Impose • Bates Numbering • Page Numbering • Watermarks • Rota...
Page 76 - Duplicating and modifying an existing workflow; To modify a workflow, it must first be disabled and all jobs
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 4 W o r k f l o w B u i l d e r Duplicating and modifying an existing workflow Instead of creating a workflow from scratch, determine if an existing workflow has the process steps and process ...
Page 77 - Enabling a workflow; In Workflow Builder, all options in the node dialogs are; To enable a workflow; Enable; If changes are made to a workflow, it must be saved; Disabling a workflow; Disable; ] from the Workflows toolbar. The workflow is
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 5 W o r k f l o w B u i l d e r Enabling a workflow A workflow is disabled by default. It must be enabled before it can accept new jobs for processing. “Enabled Busy” is the status of an enabl...
Page 78 - Deleting a workflow; To delete a workflow, the workflow must first be disabled,; To delete a workflow; Editing workflow properties; ] to save the changes and close the dialog.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 6 W o r k f l o w B u i l d e r Deleting a workflow NOTE: To delete a workflow, the workflow must first be disabled, and all jobs received for processing in the workflow must be completed. To ...
Page 79 - Creating fail branches; A Notify process that contains Preflight results.; To create a fail branch; Select the desired fail branch process and drag it downward,; Copy
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 7 W o r k f l o w B u i l d e r Creating fail branches You may also add fail branches -- contingency workflow steps for fail conditions. For example, after a Preflight process, you might want ...
Page 80 - Exporting workflows; Status text; : Status text displays above the upper and lower tables; To export a workflow; In the File name window of the initial Export Workflow dialog,; Browse
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 8 W o r k f l o w B u i l d e r Exporting workflows The Process Manager export/import workflow function provides workflow portability and a method for backing up and restoring workflows.To imp...
Page 81 - Select a workflow and review the status of each workflow; Done; A .wfc folder displays in the export save location, along
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 2 9 W o r k f l o w B u i l d e r 6. In the Export Workflow dialog, select [ OK ]. A new Export Workflow dialog displays. The blue process bar cycles until the export process is complete. 7. Sel...
Page 82 - Importing workflows; To import a workflow; If the .xml file is incorrectly formatted, an error message
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 0 W o r k f l o w B u i l d e r Importing workflows The Process Manager export/import workflow function provides workflow portability and a method for backing up and restoring workflows.To imp...
Page 83 - In the Open dialog, browse to the desired workflow file and; Open; – In the list box, select specific workflows to import.; ]. The imported workflows display in the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 1 W o r k f l o w B u i l d e r 2. In the Open dialog, browse to the desired workflow file and select from the following:• If the .xml file contains one workflow, in the Open dialog, select th...
Page 84 - Import and Export Status Descriptions; PREPS jobs lists; Icon
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 2 W o r k f l o w B u i l d e r Import and Export Status Descriptions The following table describes the import and export status icons and provides a general descripion of actions required. En...
Page 85 - Configuring process settings; To modify the process settings; ] to save the settings and close the dialog.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 3 W o r k f l o w B u i l d e r Configuring process settings Workflow process settings are configured after a step is inserted into a workflow. Changes to the settings apply only to that insta...
Page 86 - About Input; When you create and name a new workflow and select <
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 4 W o r k f l o w B u i l d e r About Input When you create and name a new workflow and select < Enter > an Input node automatically displays at the beginning of the workflow.In Workflow...
Page 87 - Configuring Automatic Image Enhancement (AIE) settings; To access the Automatic Image Enhancement Settings,
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 5 W o r k f l o w B u i l d e r Configuring Automatic Image Enhancement (AIE) settings Automatic Image Enhancement allows the application of a range of image processing operations that optimiz...
Page 88 - You must select the Contrast option to enable Shadow
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 6 W o r k f l o w B u i l d e r • Exposure to apply the selected exposure enhancements to incoming jobs. Choose from:– Off : To disable the option. – Darker : For a darker image – Normal : Def...
Page 89 - AIE and DocuSP; The image quality improvement for BMPs may be minimal.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 7 W o r k f l o w B u i l d e r AIE and DocuSP If you include the AIE process in a FreeFlow Process Manager workflow and submit the job to a DocuSP 5.1 or a Xerox FreeFlow Print Server 6.0, en...
Page 90 - Configuring Convert settings; General tab; : Process Manager automates the processing of PDF; Flatten submitted PDF files for printing; Flattening of transparency.; Limitations for Flatten; This feature potentially requires a large
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 8 W o r k f l o w B u i l d e r Configuring Convert settings General tab : Process Manager automates the processing of PDF documents. The Convert process step enables Microsoft Word Microsoft ...
Page 91 - Manual Conversion; : Adobe Creative Suite and QuarkXPress
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 3 9 W o r k f l o w B u i l d e r Manual Conversion tab : Adobe Creative Suite and QuarkXPress files must be manually converted to PDFs before they can be processed in a workflow. To do this: • ...
Page 92 - To configure Convert settings; When “Always use these settings” is selected, it locks in
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 0 W o r k f l o w B u i l d e r To configure Convert settings 1. (Optional) To ensure that Process Manager displays the desired Adobe Acrobat Distiller default job option, select [ Start: Prog...
Page 93 - To set up a working directory; To access the Convert Settings dialog in Workflow Builder,
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 1 W o r k f l o w B u i l d e r To set up a working directory 1. To access the Convert Settings dialog in Workflow Builder, double-click the Convert step in a workflow. 2. Select the Manual Co...
Page 94 - Unlimited User Conversion option
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 2 W o r k f l o w B u i l d e r Unlimited User Conversion option An Unlimited User Conversion option is available for Process Manager. If you are upgrading from previous versions of Process Ma...
Page 95 - Working with PDF Files
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 3 W o r k f l o w B u i l d e r – If the workflow used in this case contains Save or JDF Export nodes, the password protection will be reapplied to output PDF files. – If the “Unlimited User C...
Page 96 - About Join; To create a single joined job, Join must be in the workflow.; Limitations for Join; If the input PDF file is missing.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 4 W o r k f l o w B u i l d e r About Join Join combines -- or concatenates -- multiple PDF files into a single PDF file. All the PDF files must exist before you attempt to use the Join proces...
Page 97 - Configuring Optimize settings; Create a
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 5 W o r k f l o w B u i l d e r Configuring Optimize settings The Optimize process allows you to modify a PDF file to be PDF/X compliant, specify how fonts should be embedded, define PDF Box s...
Page 98 - To configure the General Optimize settings; If created, other user-defined settings files are also
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 6 W o r k f l o w B u i l d e r To configure the General Optimize settings The General tab allows you to select a Settings File, define compliance criteria, designate font embedding options, a...
Page 99 - The font family must be loaded on the PC. Only fonts; To save the Settings File as
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 7 W o r k f l o w B u i l d e r 7. In the “Fonts” area, select from the following: • [ Embed Fonts ] Selected by default and grayed out when compliance is selected. • [ Embed as subset ] to mi...
Page 100 - To configure the PDF Boxes settings; PDF Box Descriptions
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 8 W o r k f l o w B u i l d e r To configure the PDF Boxes settings The PDF Boxes tab allows you to define PDF Box settings. For a description of the PDF boxes, see PDF Box Descriptions . The ...
Page 101 - Show job submitter the settings file name only.; To configure the Color settings; Create a document that complies with PDF/X standards; Importing a FreeFlow 5.0 workflow with a Color Manage node
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 4 9 W o r k f l o w B u i l d e r 5. Select [ Show job submitter the settings file name only. Settings details will be hidden ] to display only the Settiings File drop box to job submitters. All...
Page 102 - In the Output Color Space area, define the desired output
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 0 W o r k f l o w B u i l d e r 2. In the Output Color Space area, define the desired output color space by selecting from the following options:• In the [ Change all colors in document ] drop...
Page 103 - Gray
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 1 W o r k f l o w B u i l d e r 4. In the Source Color Space area, the following information applies to the CMYK, RGB, and Gray drop box options:• Treat untagged [CMYK, RGB, or Gray] as : Assi...
Page 105 - To configure the Spot Colors settings
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 3 W o r k f l o w B u i l d e r To configure the Spot Colors settings Spot colors usually designate a fifth housing color, an offset printing device that contains a special ink. The Spot Color...
Page 106 - ] to display only the Settiings; Always use these settings; ] to prevent users from; ] to accept the changes or select another tab and
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 4 W o r k f l o w B u i l d e r 7. Select [ Show job submitter the settings file name only. Settings details will be hidden ] to display only the Settiings File drop box to job submitters. All...
Page 107 - To configure Image Quality settings; Removal of trap layers is supported for traps created by
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 5 W o r k f l o w B u i l d e r To configure Image Quality settings The Hairline Correction feature thickens stroke lines within a document that may be too thin for printing purposes. The Remo...
Page 108 - About PDF Boxes; File Type; All fonts are embedded.; PDF Box
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 6 W o r k f l o w B u i l d e r Description of PDF/X-1a Standards About PDF Boxes The following table describes the PDF media box, bleed box, trim box and art box. Table 2-11. Description of P...
Page 110 - Managing Color profiles; not; To import an ICC profile; Install Profile
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 8 W o r k f l o w B u i l d e r Managing Color profiles Color Manage allows you to: • Add CMYK profiles to untagged CMYK content. • Replace CMYK profiles for tagged content. • Add RGB profiles...
Page 111 - To ensure Color Manage workflow consistency
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 5 9 W o r k f l o w B u i l d e r Ensuring Color Manage workflow consistency between the server and a remote client Workflows with color management enabled in the Optimize node can become incons...
Page 112 - Configuring Preflight settings; Font is not embedded
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 0 W o r k f l o w B u i l d e r Configuring Preflight settings At minimum, preflight can validate the file and check formatting, verify the image format (resolution, color space, and color pro...
Page 113 - To generate the preflight profile repository on a clean install; Start: Programs: Adobe Acrobat Professional; To configure Preflight settings
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 1 W o r k f l o w B u i l d e r To generate the preflight profile repository on a clean install Preflight profiles do not exist on a clean install. After a clean install, do the following to g...
Page 114 - Using preflight as a filter; Color or black and white; Tips for using Preflight as a filter; Purpose
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 2 W o r k f l o w B u i l d e r Using preflight as a filter To help alleviate prepress bottlenecks, you can set up preflight nodes at various points in a workflow to automatically check for sp...
Page 115 - Upgrading legacy workflows that contain Job Level Edit nodes
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 3 W o r k f l o w B u i l d e r Upgrading legacy workflows that contain Job Level Edit nodes In previous versions of FreeFlow Process Manager (2.0 through 4.0), all job level edit functions (f...
Page 116 - Adding watermarks; : Opens the New Text Watermark dialog or New Image; Modify; : Opens the Modify Text Watermark or Modify Image; Duplicate; All watermarks in the Watermarks list are applied to the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 4 W o r k f l o w B u i l d e r Adding watermarks Up to 1000 user-configured text and image watermarks can be set up and applied to each page of an input PDF file. The List box shows watermark...
Page 117 - Setting up or modifying a text watermark; The text box supports variable data syntax when the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 5 W o r k f l o w B u i l d e r Setting up or modifying a text watermark Text watermarks can consist of multiple lines with hard line breaks. They can be created in a variety of font types, si...
Page 118 - Various order jacket file variables are supported by
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 6 W o r k f l o w B u i l d e r 8. Select or type the horizontal position from the PDF document box: From left , Center , or From right . 9. Select or type the vertical position from the PDF d...
Page 119 - Move Up; watermark underneath the page contents.; Place all watermarks in front of page content; the watermark on top of the page contents.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 7 W o r k f l o w B u i l d e r 17. If desired, select [ Move Up ] or [ Move Down ] to move the selected watermark up or down in the list, and to define the order in which each watermark is la...
Page 120 - Setting up or modifying an image watermark; The selected image must reside on a local drive.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 6 8 W o r k f l o w B u i l d e r Setting up or modifying an image watermark Image watermarks can be transparent or opaque, scaled, rotated, variably positioned from the document edge and can ap...
Page 122 - Duplicating or deleting a watermark; You can duplicate or remove a selected watermark.; To duplicate or delete a watermark; Select a watermark from the list.; ] to accept the changes and close the window.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 0 W o r k f l o w B u i l d e r Duplicating or deleting a watermark You can duplicate or remove a selected watermark. To duplicate or delete a watermark 1. Double-click the Watermarks step in ...
Page 123 - Adding Bates numbers; Previewing job level edits
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 1 W o r k f l o w B u i l d e r Adding Bates numbers Bates numbering can be added to each page of an input PDF file. Bates numbering consists of a page number with optional leading zeros and a...
Page 124 - Adding page numbers
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 2 W o r k f l o w B u i l d e r Submission Client controls, but will be grayed out and unchangeable. 17. Select [ OK ] to accept the changes and close the window. Adding page numbers Page numb...
Page 125 - To preview the page number placement in the document,
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 3 W o r k f l o w B u i l d e r 12. Select the position relative to [ Crop Box ], [ Media Box ], [ Bleed Box ], [ Trim Box ] or [ Art Box ]. 13. To preview the page number placement in the doc...
Page 126 - Adding a Barcode; Previewing job; Barcode
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 4 W o r k f l o w B u i l d e r Adding a Barcode The Barcode node allows you to add a variety of barcodes to your workflows. You can specify the barcode type, font, placement, alignment, rotat...
Page 127 - The size of the human-readable text is not included in
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 5 W o r k f l o w B u i l d e r 4. In the Size area, specify the following: • Font Size : Select or type the desired “font size.” This is an approximation of the width of the narrowest bar in ...
Page 128 - Page range
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 6 W o r k f l o w B u i l d e r 9. In the “Apply to pages” area, specify the pages upon which the barcode will appear.• If Page range is selected, enter a text string using commas and hyphens....
Page 129 - To configure the barcode readable text; The size of the human-readable text is not included in the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 7 W o r k f l o w B u i l d e r To configure the barcode readable text The Readable Text tab allows you to specify that the data encoded in the bar code prints in a human-readable format. The ...
Page 130 - Specify the Vertical Placement as either:
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 8 W o r k f l o w B u i l d e r 7. Specify the Vertical Placement as either: Place text below bars or Place text above bars . 8. Specify a Horizontal Alignment, either [ Left ], [ Center ], or...
Page 131 - To configure barcode data; Guidelines for valid characters and total numbers of; To add or modify text or a data field; If the data field contains characters that the barcode
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 7 9 W o r k f l o w B u i l d e r To configure barcode data You can specify the data to be encoded as a bar code. NOTE: Guidelines for valid characters and total numbers of characters are displa...
Page 132 - To manage barcode data; To add or modify text or a
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 0 W o r k f l o w B u i l d e r box. 6. Select [ Add ]. Your selections display in the lower area of the dialog. 7. If adding, select [ Done ]; if modifying, select [ OK ]. See also: To manage...
Page 133 - ] to accept the changes or select another tab to
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 1 W o r k f l o w B u i l d e r 5. Select [ Always use these settings ] to prevent users from modifying the settings. The settings will appear in the Submission Client controls, but will be gr...
Page 134 - In the Imposition settings, mark the checkbox for; Preview; Process
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 2 W o r k f l o w B u i l d e r Previewing job level edits The Preview option allows you to dynamically view content added to a PDF document before you commit to the selected settings. You can...
Page 136 - Rotating pages
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 4 W o r k f l o w B u i l d e r Rotating pages Each page in the PDF file can be rotated by 90 degrees clockwise or counterclockwise, or by 180 degrees. To rotate pages 1. Double-click the Rota...
Page 137 - Resizing; You cannot resize individual images on a PDF page.; To resize
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 5 W o r k f l o w B u i l d e r Resizing The Resize feature allows you to automatically resize images at the document and page level. You can select a specific size, or a size based on a perce...
Page 138 - Configuring Imposition settings; Specify imposition settings
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 6 W o r k f l o w B u i l d e r Configuring Imposition settings The Imposition process allows you to define the placement of page elements to increase production press efficiency and to create...
Page 139 - To configure Imposition settings - General tab; About Job
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 7 W o r k f l o w B u i l d e r To configure Imposition settings - General tab The General tab allows you to select a job type and establish settings—for example, orientation, stock, margins, ...
Page 140 - Automatic
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 8 W o r k f l o w B u i l d e r 8. In the Sides imaged area, select from the following: • [ 1 sided ] to print on one side of a page. • [ 2 sided ] to print on both sides of a page. • [ Head t...
Page 141 - Page imagery is typically allowed to bleed beyond the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 8 9 W o r k f l o w B u i l d e r 12. In the Margins area, select or type the margin for each option: [ Top ], [ Left ], [ Bottom ], and [ Right ]; or select [ Uniform ] to change all settings t...
Page 142 - Guidelines for Cell Clustering
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 0 W o r k f l o w B u i l d e r 15. To enable cell clustering, mark the check box for [ Cluster imposed cells ]. For more information about clustering, see Guidelines for Cell Clustering . 16....
Page 143 - To configure Imposition settings - Crop Marks tab; Guidelines for
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 1 W o r k f l o w B u i l d e r To configure Imposition settings - Crop Marks tab The Crop Marks tab includes options that allow you to print guide or “cut” marks that define the edges of mult...
Page 144 - PDF Page
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 2 W o r k f l o w B u i l d e r • [ PDF Bleed Box ] to define the amount of extra area to image outside of the final page size defined by the PDF Trim Box. • [ PDF Art Box ] to define the area...
Page 145 - If printing, ensure that the sides imaged and the paper
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 3 W o r k f l o w B u i l d e r 6. Select from the following Sheet Face options: • [ Mark both sides ] to place crop marks on the front and back of sheets. This is the default selection when a...
Page 147 - PDF Page Box Considerations; You can use the; PDF Page Box Limitations; There is no support for Media Boxes.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 5 W o r k f l o w B u i l d e r PDF Page Box Considerations • The PDF Boxes allow you to perform an “automated crop” by using a box defined within the PDF, rather than tailoring a workflow spe...
Page 148 - About Job types
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 6 W o r k f l o w B u i l d e r About Job types The following job types are available via the Imposition Settings dialog:• Standard: The pages are printed in a sequential order with one page o...
Page 149 - Maximum N-Up considerations
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 7 W o r k f l o w B u i l d e r • 3 Up: Each page is imaged three times on one side of a sheet of paper. • 3 Up Flip Left: Each page is imaged three times on one side of a sheet of paper with ...
Page 150 - Maximum N-up might benefit workflows where resource; Automatic stock type considerations; Imposition result vs print result; The automatic stock feature
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 8 W o r k f l o w B u i l d e r Maximum N-Up considerations • Maximum N-up might benefit workflows where resource utilization is of a higher-priority than layout scheme. • The N-up cell count ...
Page 151 - Stock dimensions based on reference box; first page of the input document only; Regional prioritization; Maximum N-Up limitations
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 9 9 W o r k f l o w B u i l d e r Stock dimensions based on reference box The stock dimensions are based on the resulting cell layout of the job type and the size of the configured imposition re...
Page 152 - Configuring Preps settings; To configure Preps settings; Use Preps job file; If Preps is not detected on the computer, the regular
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 0 W o r k f l o w B u i l d e r Configuring Preps settings If Preps is installed on the computer, the initial Imposition Settings dialog allows you to choose one of the following:• Specify i...
Page 153 - Limitations for Imposition and PREPS
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 1 W o r k f l o w B u i l d e r Limitations for Imposition and PREPS • If more than one Impose node exists in a workflow – for example, workflows with Conditional branches and\or fail branch...
Page 154 - Cropping; In the Edge offset section, enter a number or click the up and
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 2 W o r k f l o w B u i l d e r Cropping The Crop feature allows you to automatically crop PDF, JPEG, TIFF, and BMP files. A job can include all supported file types. Equal cropping is appli...
Page 155 - Configuring Pressmarks settings
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 3 W o r k f l o w B u i l d e r Configuring Pressmarks settings The Pressmarks node allows you to add a fixed pressmark to a workflow. You can specify the pressmark placement, rotation, freq...
Page 157 - Duplicating or deleting a pressmark; You can duplicate or remove a selected pressmark from the list.; To duplicate or delete a pressmark
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 5 W o r k f l o w B u i l d e r Duplicating or deleting a pressmark You can duplicate or remove a selected pressmark from the list. To duplicate or delete a pressmark 1. Double-click the Pre...
Page 158 - About Review
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 6 W o r k f l o w B u i l d e r About Review The Review process allows you to view the PDF file in its current state and approve or fail the document. When a workflow is stopped at a Review ...
Page 159 - Configuring Notify settings; Setting up a watermark in an email
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 7 W o r k f l o w B u i l d e r Configuring Notify settings The Notify process provides job status notification via e-mail. Examples of uses include: • Job start notification: Notifies the o...
Page 160 - To configure Notification settings; To access the Notification Settings dialog, double-click the; Use the job submitter’s email address; sure to separate multiple addresses with semicolons.; Send copy of notification to sender; send a copy to the sender.; Enter recipient address during job processing
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 8 W o r k f l o w B u i l d e r To configure Notification settings 1. To access the Notification Settings dialog, double-click the Notification step in a workflow. NOTE: In the FreeFlow Admi...
Page 161 - Setting up a
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 0 9 W o r k f l o w B u i l d e r 6. Select [ Enable Custom Subject Line ] to enter a text string of your choice in the text box, or to select which of the following options to include in the ...
Page 162 - Setting up a watermark in an email attachment; In Workflow Builder, Workflow Submission Client, or Workflow
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 0 W o r k f l o w B u i l d e r Setting up a watermark in an email attachment Users with the Unlimited User Conversion License have the option to add a fully customizable security watermark t...
Page 163 - Configuring Print settings; Open a job ticket from a Windows file or document repository.; If the printer is not available on a standalone client; Print List Locator; ] and enter the computer address of the Printer
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 111 W o r k f l o w B u i l d e r Configuring Print settings The Print settings dialog allows you to print PDF, VPC, or RDO (for reprint) files to a specified production print queue using a spec...
Page 164 - To configure Print settings; Printers are added to the list in the “Select printers that; Job Setup; Be sure the Print process settings reflect the needs of
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 2 W o r k f l o w B u i l d e r To configure Print settings 1. To access the Print Settings dialog, double-click the Print step in a workflow. 2. In the “Select printers that submitters can c...
Page 165 - Inserting separator pages; For the “Insert after each set” option, there is a limit of; Multiple PDF Files submitted,
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 3 W o r k f l o w B u i l d e r Inserting separator pages Separator pages are available on printers that support special page programming. This feature is available only in Process Manager, f...
Page 166 - Select a paper stock for the separator page by stock number; Limitations for separator pages; No imaging is available on the separator page.; Fault handling for Print
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 4 W o r k f l o w B u i l d e r 4. Select a paper stock for the separator page by stock number from the drop box. NOTE: Options might vary, based on the printer. 5. In the Job setup tab, sele...
Page 167 - Configuring Save settings; Save job ticket information; : Allows you to save the job ticket; To configure Save settings; To access the Save Settings dialog, double-click the Save; Use job name as file name; ] to use the job name as a; Use the following as file name; ] to enter the desired
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 5 W o r k f l o w B u i l d e r Configuring Save settings The Save process allows you to copy all supported file types to a specified location within a document repository or Windows File sys...
Page 168 - You might be prompted for a login and password if you; Browse Repository; Setting up repository
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 6 W o r k f l o w B u i l d e r 2. Select one of the following: NOTE 1: You might be prompted for a login and password if you attempt to access a mapped location. NOTE 2: Prior to perfoming o...
Page 169 - Saving a job ticket with the PDF file for reprinting; Save the job ticket; Using Workflow Submission Client to reprint; Waiting for
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 7 W o r k f l o w B u i l d e r Saving a job ticket with the PDF file for reprinting NOTE: To save the job ticket, a Print process must be included in the workflow prior to the Save process. ...
Page 170 - Limitations for Save
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 8 W o r k f l o w B u i l d e r Limitations for Save • You cannot create collections or folders during save operations. These must be set up in advance. • For Process Manager to pick up the a...
Page 171 - Configuring JDF Export settings; JDF Export step in a workflow.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 11 9 W o r k f l o w B u i l d e r Configuring JDF Export settings Job Definition Format (JDF) is a universal job ticket format. JDF capabilities enable Process Manager to use existing JDF job t...
Page 172 - About JDF Export options
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 0 W o r k f l o w B u i l d e r 4. Select from the following: NOTE 1: You might be prompted for a login and password if you attempt to access a mapped location. NOTE 2: Prior to perfoming op...
Page 173 - Export the Process Manager workflow job as a new JDF; the JDF Export node exports a copy of the submitted JDF file.; Fault handling for JDF Export; If the workflow contains a non-supported task.; JDF and Color Manage; To enable color management, the Optimize node
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 1 W o r k f l o w B u i l d e r • If the job encounters an External Process node, and you do not select the option to send the JDF and an XML by selecting [ Export the Process Manager workfl...
Page 174 - To specify the number of pages
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 2 W o r k f l o w B u i l d e r Limitations when creating JDF Tickets in Adobe Acrobat Professional To create a JDF ticket in Adobe Acrobat Professional for submission to FreeFlow Process Ma...
Page 175 - Creating conditional branches; PDF-related conditions
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 3 W o r k f l o w B u i l d e r Creating conditional branches Conditional branching provides an added level of logic to a workflow, allowing it to examine the properties of submitted jobs, a...
Page 176 - Guidelines for successful conditional branching
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 4 W o r k f l o w B u i l d e r Guidelines for successful conditional branching Number of branches and conditions : A Conditional node is limited to 12 outbound branches. Each branch can hav...
Page 177 - Failed status; The file is corrupted.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 5 W o r k f l o w B u i l d e r Failed status : A job will fail if: • None of the conditional branches match the job and there is no pass-through branch. • The file is corrupted. • If the ne...
Page 178 - Adding and configuring branch conditions; Branch Name; To add and configure branch conditions; In Workflow Builder, drag and drop a Conditional process into; In the “This branch will only accept” area, select from the; PDF format files; Select both options.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 6 W o r k f l o w B u i l d e r Adding and configuring branch conditions You can place a Conditional process anywhere in a workflow that a decision must be made. Node configuration is perfor...
Page 179 - Refer to the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 7 W o r k f l o w B u i l d e r 5. In the “Conditions that must be met” drop box, select from the following:• [ Any ]: To establish that one or more conditions must be met for the branch to ...
Page 180 - Conditional branch conditions; Condition Definitions; Available For; PDF Only
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 8 W o r k f l o w B u i l d e r Conditional branch conditions * For more information, see Condition Definitions Table 2-15. Conditions to Add Available For Condition 1st Qualifier 2nd Qualif...
Page 181 - For a list of available conditions and their qualifiers, see; Number of copies; To
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 2 9 W o r k f l o w B u i l d e r Condition Definitions For a list of available conditions and their qualifiers, see Conditions to Add . Number of copies The value that a Conditional Branching...
Page 182 - Number of impressions
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 0 W o r k f l o w B u i l d e r Number of impressions This is the number of copies multiplied by number of pages in PDF file. Maximum bleed size If a Trim Box and a Bleed Box are defined, an...
Page 183 - Managing conditional branches; Name; To manage a conditional branch; Conditional Set Description; Branches are processed from top to bottom. The first
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 1 W o r k f l o w B u i l d e r Managing conditional branches The Conditional Branch Settings [ Name ] dialog allows you to: • View and manage existing branches for the selected Conditional ...
Page 184 - Include pass-through branch with no conditions; The system automatically sequences the pass-through; New Branch...; : Opens the Branch Conditions dialog for
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 2 W o r k f l o w B u i l d e r • Include pass-through branch with no conditions : Active if 11 or fewer branches are defined. Adds a branch to the workflow branch list called “pass-through....
Page 185 - Editing conditional branches; You may wish to view and/or edit a conditional branch.; To edit a conditional branch; In Workflow Builder, double-click a Conditional node in a; In the Conditional Branch Settings dialog, make any additional
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 3 W o r k f l o w B u i l d e r Editing conditional branches You may wish to view and/or edit a conditional branch. To edit a conditional branch 1. In Workflow Builder, double-click a Condit...
Page 186 - Deleting conditional branches; You may wish to remove a conditional branch.; To delete a conditional branch; “Include pass-through branch with no conditions.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 4 W o r k f l o w B u i l d e r Deleting conditional branches You may wish to remove a conditional branch. To delete a conditional branch 1. In Workflow Builder, double-click a Conditional n...
Page 187 - Linking conditional branches; Right-click the Conditional node to which you wish to add a; Create Common Links; Drag and drop the necessary workflow processes into the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 5 W o r k f l o w B u i l d e r Linking conditional branches The branches of a Conditional node can be merged into a common workflow once they have been processed. Follow these rules: • If a...
Page 188 - Configuring external process settings; To configure external process settings; Process Name
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 6 W o r k f l o w B u i l d e r Configuring external process settings Process Manager allows you to configure up to 5 external processes, from any third party software that supports hot fold...
Page 189 - Setting up repository credentials; Add Repository File; When you create a hot folder, you must specify; Resubmit; operation in Workflow Job Manager.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 7 W o r k f l o w B u i l d e r Setting up repository credentials Repository credentials are used in all transactions that require logging into a repository in FreeFlow Process Manager. This...
Page 190 - To set up repository credentials
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 8 W o r k f l o w B u i l d e r To set up repository credentials 1. In Workflow Builder, Workflow Submission Client, or Workflow Job Manager, select [ Options: Repository Credentials Setup.....
Page 191 - Checking the status of a process; Take Offline/Set Online
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 3 9 W o r k f l o w B u i l d e r Checking the status of a process The Processes dialog lists information about each process, including: • Name • Status • Concurrent count Take Offline/Set Onl...
Page 192 - The Process Settings for the [; To set the number of concurrent processes; the Processes dialog.; Settings; ] to open the Process; ] to accept the changes and close the Process
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 0 W o r k f l o w B u i l d e r Setting the number of concurrent processes and the copy count divisor The Process Settings for the [ Process ] dialog allows you to: • Select the number of co...
Page 193 - To enable the Copy Count Divisor; Copy Count Divisor examples
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 1 W o r k f l o w B u i l d e r To enable the Copy Count Divisor You can enable the system to adjust the copy count to maintain the original quantity intent for workflows that contain multip...
Page 196 - Example 5: Modified quantity ignored/overwritten; On
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 4 W o r k f l o w B u i l d e r Example 5: Modified quantity ignored/overwritten 1. The user sets the Copy Count Divisor switch to On . 2. User creates a workflow with these nodes: • Review ...
Page 197 - Checking the status of a workflow; Workflow Id; You can double-click a workflow to open the Hot Folder; To check the status of a workflow
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 5 W o r k f l o w B u i l d e r Checking the status of a workflow The Workflows dialog provides the following information about the listed workflows: Hot Folders button: Opens the Hot Folder...
Page 198 - About hot; Use a Zip file to submit the jobs to a hot folder.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 6 W o r k f l o w B u i l d e r About hot folders The hot folder function allows you to designate one or more folders on your system to be monitored, at set intervals, by the Process Manager...
Page 199 - Hot folders and RDOs
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 7 W o r k f l o w B u i l d e r Hot folders and RDOs Use File Manager, Document Library, Makeready, or Web Services to copy or move RDO documents into a hot folder, otherwise, the RDO may be...
Page 200 - Hot folders and Zip files; To process multiple files as a single joined job:; Submit the Zip
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 8 W o r k f l o w B u i l d e r Hot folders and Zip files A hot folder can unzip a Zip file containing multiple PDFs or mixed file formats. To process multiple files as a single joined job: ...
Page 201 - The following limitations apply to InfoZip files:; Item
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 4 9 W o r k f l o w B u i l d e r The following limitations apply to InfoZip files: Table 2-16. InfoZip file limitations Item Limit Number of files 64 K Uncompressed size of a single file 4 GB...
Page 202 - Hot folders and JDF; If a JDF ticket does not contain the correct file path to the; Hot folders and error checking
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 0 W o r k f l o w B u i l d e r Hot folders and JDF Job Definition Format (JDF) job tickets can be submitted only via a hot folder. JDF is a universal job ticket format. JDF capabilities ena...
Page 203 - Hot folders on mapped or shared drives and resources
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 1 W o r k f l o w B u i l d e r Hot folders on mapped or shared drives and resources To work properly, full access for the hot folder must be granted to XDL_ADMIN, particularly if the hot fo...
Page 204 - Managing hot folders; Only one workflow can be associated with a hot folder.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 2 W o r k f l o w B u i l d e r Managing hot folders The Hot Folders dialog allows you to manage existing hot folders, or to access dialogs to set up new hot folders and modify existing hot ...
Page 205 - Status line; To manage hot folders; in the Workflows dialog.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 3 W o r k f l o w B u i l d e r Status line : (bottom of screen) Lists the total number of hot folders, the Processing or Paused status, and the monitoring interval. See also: About hot fold...
Page 206 - Setting up or modifying a hot folder; Submitting .xml workflow
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 4 W o r k f l o w B u i l d e r Setting up or modifying a hot folder The New Hot Folder or Hot Folder (for modifying a hot folder) dialogs contain the following options: Hot folder location ...
Page 207 - Intervals between polling times cannot be smaller than; To set up or modify a hot folder; Configuring the hot folder system settings
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 5 W o r k f l o w B u i l d e r Enable scheduling for this hot folder : Enables the scheduling functions: • Time of Day : Allows you to specify the times during the day that you want the hot...
Page 209 - This option is available when a hot folder is not paused.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 7 W o r k f l o w B u i l d e r Deleting a hot folder This option is available when a hot folder is not paused. To delete a hot folder 1. Workflow Builder, select [ Options: Hot Folders ]. 2...
Page 210 - The clustering and scheduling options each have the
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 8 W o r k f l o w B u i l d e r Configuring the hot folder system settings The Hot Folder System Settings dialog allows you to set the scan interval, to enable file clustering, and to select...
Page 211 - To configure the hot folder system settings
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 5 9 W o r k f l o w B u i l d e r To configure the hot folder system settings 1. In Workflow Builder, select [ Options: Hot Folders ]. 2. Select [ Settings... ]. 3. Set the desired interval, f...
Page 212 - Submitting a job to a hot folder; Read-only files are not picked up by a hot folder.; To submit a job to a hot folder; If you move a file into a hot folder, you will not be able to
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 0 W o r k f l o w B u i l d e r Submitting a job to a hot folder Points to remember when submitting a job to a hot folder:• Jobs submitted with a job ticket must be placed, with the job tick...
Page 213 - Submitting an RDO to a hot folder; Manager; To submit files to a hot folder, you can also use legacy; To display the path to the desired hot folder, select; ]. The file is automatically submitted to the workflow
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 1 W o r k f l o w B u i l d e r Submitting an RDO to a hot folder CAUTION: If you are submitting an RDO to a hot folder, do not open, copy, move, delete, or rename an RDO document using Wind...
Page 214 - You can also create the job ticket with FreeFlow Print; To submit an .xpf job ticket to a hot folder for reprinting; Waiting for Job Ticket folder:; The job file and its associated .xpf
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 2 W o r k f l o w B u i l d e r Submitting a job ticket file (*.xpf) to a hot folder for reprinting You can save an .xpf job ticket file with the PDF file for reprinting purposes by includin...
Page 215 - For a file; : Drag and drop or copy and paste the file to be; Error conditions; JDF is a “job ticket” and cannot be associated with an .xpf.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 3 W o r k f l o w B u i l d e r 2. Locate the associated .xpf job ticket. The .xpf should be in the same location as the PDF, and the associated .xpf file name should match the PDF. For exam...
Page 216 - Imposition handling with .xpf tickets; Dynamic workflows; : Files are submitted to a dynamically; Matching file names
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 4 W o r k f l o w B u i l d e r Imposition handling with .xpf tickets • If the .xpf ticket contains Imposition information and the workflow contains Imposition nodes, imposition information ...
Page 217 - To submit .xml workflow files to a hot folder; The workflow does not need to exist or be enabled in; Error conditions for dynamic workflows
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 5 W o r k f l o w B u i l d e r To submit .xml workflow files to a hot folder 1. Create the desired workflow in Workflow Builder.2. To create an .xml workflow file, export the workflow. Ensu...
Page 218 - Submitting .vpc files to a hot folder; Review; : Identification of the number of document sets within a; Convert; : Supports conversion of VI Containers with VIPP print; Impose; : Supports VI containers converted to PDF; Preflight; : Supports VI containers converted to PDF. Validates; Print
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 6 W o r k f l o w B u i l d e r Submitting .vpc files to a hot folder VPC files can be submitted only to workflows containing Review, Print, Save, Convert and Impose processes. Jobs submitte...
Page 219 - Using third party external processes; Submitting from third party processes via hot folders:; CLI profiles are available for input
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 7 W o r k f l o w B u i l d e r Using third party external processes Administrators can add up to 5 external processes from third party software. Each process can have a combined maximum of ...
Page 220 - Guidelines for using third party external processes
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 8 W o r k f l o w B u i l d e r Guidelines for using third party external processes • For folder-based profiles, the third party software must support input and output via hot folders. • In ...
Page 221 - Setting up third party input and output hot folders; It is your responsibility to ensure that your third party; Example; In Process Manager; - The following input and output folders are; In the third party software; - The following input and output hot
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 6 9 W o r k f l o w B u i l d e r Setting up third party input and output hot folders For folder-based profiles, to ensure the exchange of files between the Process Manager external process an...
Page 222 - Managing external processes; Move Left; Moving a process also changes the order in Workflow; New Process...
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 0 W o r k f l o w B u i l d e r Managing external processes The External Processes dialog allows you to move or delete processes and provides access to the external process configuration dia...
Page 223 - Setting up external processes; Process icon
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 1 W o r k f l o w B u i l d e r Setting up external processes The External Process Setup dialog allows you to set up or edit process icons, names, and profiles, or to delete a profile from t...
Page 224 - Adding or editing an external process; Options: External Processes; External Processes are designated by a plus symbol
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 2 W o r k f l o w B u i l d e r Adding or editing an external process External processes must be added and configured before they can be used in a workflow. Initial configuration involves: •...
Page 225 - Add folder; Profile Setup dialog opens.; Edit; Continue to the appropriate procedure to add or modify a
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 3 W o r k f l o w B u i l d e r 5. Do one of the following: a. To add a folder-based profile, select [ Add folder profile... ]. The Folder Profile Setup dialog opens. b. To add a CLI profile...
Page 226 - Moving or deleting an external process; Select a process and then select from the following:; ] to remove the selected process and all associated; Close
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 4 W o r k f l o w B u i l d e r Moving or deleting an external process Moving a process changes its position one space to the left or right with respect to the other external processes. It a...
Page 227 - Setting up folder-based profiles
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 5 W o r k f l o w B u i l d e r Setting up folder-based profiles The Folder Profile Setup dialog allows you to set up hot folders for input, output, and error files, and to define a timeout ...
Page 228 - Adding or editing a folder-based profile; Refer to
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 6 W o r k f l o w B u i l d e r Adding or editing a folder-based profile A combined total of 10 folder-based profiles and CLI profiles can be configured for each external process. For folder...
Page 229 - ] to close the External Process Setup
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 7 W o r k f l o w B u i l d e r 5. To configure additional process profiles, repeat steps 1-4. Otherwise, select [ OK ] to close the External Process Setup dialog. NOTE 1: You must set up in...
Page 230 - Setting up CLI profiles; Configuring parameters
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 8 W o r k f l o w B u i l d e r Setting up CLI profiles The CLI Profile Setup dialog allows you to select a script location and enter optional parameters, set up working directory and output...
Page 231 - Adding or editing a CLI profile
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 7 9 W o r k f l o w B u i l d e r Adding or editing a CLI profile A combined total of 10 folder profiles and CLI profiles can be configured for each external process. The CLI script full path,...
Page 232 - If you select a timeout value of zero minutes and zero
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 0 W o r k f l o w B u i l d e r 6. In the timeout drop box, select a duration. NOTE: If you select a timeout value of zero minutes and zero seconds, an error message displays. Select [ OK ],...
Page 233 - The user would like to execute a script named; Script Full Path
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 1 W o r k f l o w B u i l d e r Configuring parameters The following examples illustrate various options for configuring parameters for CLI profiles. Example 1: Using the default parameters ...
Page 234 - : Now, assume that the user wants “SomeScript” to use; Example 1; Example 4: Adding two parameters; Scenario; : Assume the same scenario as; Example 1; except
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 2 W o r k f l o w B u i l d e r Example 2: Adding a parameter between the input and output parameters Scenario : Now, assume that the user wants “SomeScript” to use an additional parameter, ...
Page 235 - Example 5: When the output location is not specified; Example 6: Using “ ” for a path that contains a space; : If you are using a path with a space for your DOS; except the working directory is c:\program
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 3 W o r k f l o w B u i l d e r Example 5: When the output location is not specified Scenario : Assume the same scenario as Example 1 , except the user does not specify an output location. D...
Page 236 - Example 7: Specifying parameter order
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 4 W o r k f l o w B u i l d e r Example 7: Specifying parameter order Scenario: In this scenario, the user submits the file “someFile.” The user can specify the parameters in any order in th...
Page 237 - Setting up the SMTP Server; Incoming and outgoing mail cannot be directed without the; SMTP Server text box; Only valid characters and strings for SMTP Servers are; Maximum attachment size; To set up the SMTP server
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 5 W o r k f l o w B u i l d e r Setting up the SMTP Server The Simple Mail Transport Protocol (SMTP) Server is used for email notification. To support the Notify process step, you must desig...
Page 238 - Setting up the proxy server
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 6 W o r k f l o w B u i l d e r Setting up the proxy server Job submission using JMF/JDF might require communication via a proxy server. The Proxy Setup dialog is used to configure an addres...
Page 239 - Creating preflight profiles; Adobe Acrobat Professional launches.; Enter a profile name and other desired information, and select; To modify a preflight profile; If a profile has been selected in a Preflight node, and then
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 7 W o r k f l o w B u i l d e r Creating preflight profiles This is an administrator function. The Preflight step validates and checks formatting, and verifies the image, fonts, and referenc...
Page 240 - Refer to the “Modifying preflight profiles” procedure in Adobe; For additional information about creating preflight
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 2 - 1 8 8 W o r k f l o w B u i l d e r 5. Refer to the “Modifying preflight profiles” procedure in Adobe Acrobat to add or create rules and conditions, as required. 6. If desired, to create a dupli...
Page 241 - About Workflow Submission Client; Select an automated workflow to which to submit files.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 W o r k f l o w S u b m i s s i o n C l i e n t 3. Workflow Submission Client Xerox FreeFlow Workflow Submission Client allows you to perform major job submission tasks, from choosing files to...
Page 242 - Logging in to Workflow Submission Client; To log in to the Workflow Submission Client application; FreeFlow Process Manager: Workflow Submission Client; The Login dialog opens for the selected application.; If during login to a remote client you enter the incorrect
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 2 W o r k f l o w S u b m i s s i o n C l i e n t Logging in to Workflow Submission Client Process Manager user accounts are created and managed using the Windows Local Users and Groups function...
Page 243 - Workflow Submission Client main window; Select Workflow Area
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 3 W o r k f l o w S u b m i s s i o n C l i e n t Workflow Submission Client main window The Workflow Submission Client main window contains four areas that represent the main steps in the job s...
Page 244 - The Get Files area; Button Name
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 4 W o r k f l o w S u b m i s s i o n C l i e n t The Get Files area The Get Files area contains a scrollable window that allows you to select and manage files from local disks or document repos...
Page 245 - The Select Workflow area; A workflow must be enabled in Workflow Builder for it to
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 5 W o r k f l o w S u b m i s s i o n C l i e n t The Select Workflow area The Select Workflow area displays a scrollable list of the available workflows. NOTE: A workflow must be enabled in Wor...
Page 246 - The Configure Settings area; Settings are configured using the following options:
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 6 W o r k f l o w S u b m i s s i o n C l i e n t The Configure Settings area The Configure Settings area displays the selected workflow. The pane displays the workflow processes, including the ...
Page 247 - The Submit Job area; Component
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 7 W o r k f l o w S u b m i s s i o n C l i e n t The Submit Job area The Submit Job area allows you to configure the job and sender names and displays other job details. Table 3-4. Submit Job a...
Page 248 - Workflow Submission Client menus; File menu; The File menu contains the following options:; File menu option
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 8 W o r k f l o w S u b m i s s i o n C l i e n t Workflow Submission Client menus The Workflow Submission Client menu bar provides commands for selecting files and submitting jobs. File menu Th...
Page 249 - Edit menu; The Edit menu contains the following options:; View menu; Menu; Table 3-7. Workflow Submission Client View menu; Menu option
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 9 W o r k f l o w S u b m i s s i o n C l i e n t Edit menu The Edit menu contains the following options: View menu The View menu contains the following options: Table 3-6. Workflow Submission C...
Page 250 - Options menu; The Options menu contains the following option:; Help menu; The Help menu contains the following options:; Menu Option; Table 3-9. Workflow Submission Client Help menu
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 0 W o r k f l o w S u b m i s s i o n C l i e n t Options menu The Options menu contains the following option: Help menu The Help menu contains the following options: Table 3-8. Workflow Submi...
Page 251 - Job submission; Job submission process; Locate and sequence the files
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 11 W o r k f l o w S u b m i s s i o n C l i e n t Job submission Job submission involves a few basic steps. Job submission process • Locate and sequence the files : You can select files from lo...
Page 252 - Workflow selection methods; Direct method
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 2 W o r k f l o w S u b m i s s i o n C l i e n t Workflow selection methods NOTE: A workflow must be enabled in Workflow Builder for it to display in the Workflow Submission Client window. Tw...
Page 253 - To retrieve files from DocuShare, select My Network; To automatically clear files from the Get Files list after; Options: Remove Files after Submission; Saving a File List; Submission
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 3 W o r k f l o w S u b m i s s i o n C l i e n t Submitting a job With a single submission, you can process either a single file, multiple files as a single joined job, or multiple files as s...
Page 254 - To process multiple files as separate jobs, select a; ] to give each job a
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 4 W o r k f l o w S u b m i s s i o n C l i e n t 5. Select a workflow directly if you are familiar with the workflows and the job requirements, or select the check boxes for the workflow comp...
Page 255 - Save File List; A file list cannot be submitted to a hot folder.; To save a file list
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 5 W o r k f l o w S u b m i s s i o n C l i e n t Saving a File List The [ Save File List ] option facilitates the multiple submission of files by saving the current list of one or more select...
Page 256 - To submit a file list; In the Workflow Submission Client Get Files area, browse to; Limitations for Save File List; Zip files can be submitted only via a hot folder.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 6 W o r k f l o w S u b m i s s i o n C l i e n t To submit a file list 1. In the Workflow Submission Client Get Files area, browse to the location of the saved file list. 2. Select the approp...
Page 257 - Submitting; ] option in the Save Settings dialog
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 7 W o r k f l o w S u b m i s s i o n C l i e n t Submitting a file with saved job ticket information for reprinting The [ Save the job ticket ] option in the Save Settings dialog allows you t...
Page 258 - About submitting RDOs
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 8 W o r k f l o w S u b m i s s i o n C l i e n t About submitting RDOs The FreeFlow document type, RDO, stands for Raster Document Object. It is an electronic document that is made up of imag...
Page 259 - Submitting RDOs; RDOs previously set up with the necessary job parameters in; View Document; RDO ticket can be viewed via [; you have a Print node.; RDO limitations
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 1 9 W o r k f l o w S u b m i s s i o n C l i e n t Submitting RDOs RDOs are submitted to a workflow via Workflow Submission Client, the same way that you submit any job to a workflow:1. Locate ...
Page 260 - Remote Workflow Submission Client; options. This also applies if Adobe; Accessing Workflow Builder from Workflow Submission Client; Builder; The Workflow Builder login dialog may or may not display,
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 3 - 2 0 W o r k f l o w S u b m i s s i o n C l i e n t Remote Workflow Submission Client Process Manager can support multiple remote instances of Workflow Submission Client. This allows you to subm...
Page 261 - About Workflow Job Manager
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 W o r k f l o w J o b M a n a g e r 4. Workflow Job Manager Xerox FreeFlow Workflow Job Manager allows you to view and manage active and completed jobs in the system. About Workflow Job Manage...
Page 262 - Logging into Workflow Job Manager; To log in to the Workflow Job Manager application; FreeFlow Process Manager: Workflow Job Manager; the Windows desktop.The Login dialog opens.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 W o r k f l o w J o b M a n a g e r Logging into Workflow Job Manager Process Manager user accounts are created and managed using the Windows Local Users and Groups functionality in the Comput...
Page 263 - The Workflow Job Manager main window; Status
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 W o r k f l o w J o b M a n a g e r The Workflow Job Manager main window The Workflow Job Manager window provides an overview of all jobs and their current status in the system. You can view a...
Page 264 - The Status area; When submitting multiple files for conversion, the progress
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 4 W o r k f l o w J o b M a n a g e r The Status area The upper portion of the Workflow Job Manager window displays the detailed status of a job selected in the Jobs area. The status area reflec...
Page 265 - The workflow process steps cannot be dragged and
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 5 W o r k f l o w J o b M a n a g e r • Workflow : Graphically represents the workflow of the selected job.– Active process : A green highlight indicates the currently active process; green arro...
Page 266 - The Jobs area; Each row lists a job and the job details.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 6 W o r k f l o w J o b M a n a g e r The Jobs area The lower portion of the Workflow Job Manager window lists all jobs, active and completed, currently in the system. • Each row lists a job and...
Page 267 - The Jobs area columns; View a context menu for a listed job by right-clicking the job.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 7 W o r k f l o w J o b M a n a g e r The Jobs area columns Each row in the Workflow Job Manager Jobs area contains the following information about a job: Additional features allow you to:• Sort...
Page 268 - Print Status descriptions
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 8 W o r k f l o w J o b M a n a g e r Print Status descriptions The following sample print statuses might be displayed in Workflow Job Manager area Print Status column. For a complete list, cons...
Page 269 - Workflow Job Manager menus; File Menu Option
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 9 W o r k f l o w J o b M a n a g e r Workflow Job Manager menus The Workflow Job Manager menu bar provides commands for managing jobs. Commands can also be accessed by right-clicking a job to d...
Page 270 - Edit Menu
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 0 W o r k f l o w J o b M a n a g e r The Edit menu The Edit menu contains the following options: Table 4-4. Workflow Job Manager Edit menu. Edit Menu Option Description Settings... Displays t...
Page 271 - The Options menu contains the following options:; Table 4-6. Workflow Job Manager Options menu
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 11 W o r k f l o w J o b M a n a g e r The View menu The View menu contains the following options: The Options menu The Options menu contains the following options: Table 4-5. Workflow Job Manag...
Page 272 - The Launch Menu; The Launch menu contains the following options:
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 2 W o r k f l o w J o b M a n a g e r The Launch Menu The Launch menu contains the following options: The Help menu The Help menu contains the following options: Table 4-7. Workflow Job Manage...
Page 273 - Workflow Job Manager toolbar; The Jobs toolbar; The Jobs toolbar includes the following options:
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 3 W o r k f l o w J o b M a n a g e r Workflow Job Manager toolbar The Workflow Job Manager toolbar provides commands for managing jobs. The Jobs toolbar The Jobs toolbar includes the followin...
Page 274 - Managing Jobs; Checking the status of a job; Depicts the workflow process steps. A “+”; To check the status of a specific job; In Workflow Job Manager, select a job from the Jobs list. The
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 4 W o r k f l o w J o b M a n a g e r Managing Jobs This section contains the activities available within Workflow Job Manager, including checking job, process, and workflow status; editing do...
Page 275 - Creating reports; You can set up and generate the following reports:; Report Category
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 5 W o r k f l o w J o b M a n a g e r Creating reports The reports feature allows you to set up, generate, view and export various customized reports. The reports can include audit trail data,...
Page 276 - Processing time is displayed in seconds.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 6 W o r k f l o w J o b M a n a g e r The Reports dialog allows you to select a report type and define the report parameters. It provides access to dialogs that allow you to view or export a r...
Page 277 - View; To create a report; You can also enter a wildcard for the workflow or job
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 7 W o r k f l o w J o b M a n a g e r Purge: Opens the Purge dialog, which allows you to remove accounting data for deleted jobs. View : Generates a report and displays a report for viewing. E...
Page 278 - To generate the report sorted by a specific column, in the Sort
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 8 W o r k f l o w J o b M a n a g e r 8. To generate the report sorted by a specific column, in the Sort attribute window:a. Select an attribute.b. Select the desired data display sequence: As...
Page 279 - Viewing a report; ] to generate the configured report and view the; To view a report; display the Reports dialog. Set up the desired report.; view the modified report.; ] to exit the Reports dialog
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 1 9 W o r k f l o w J o b M a n a g e r Viewing a report Once you set up the report parameters in the Reports dialog, you can select [ View ] to generate the configured report and view the repor...
Page 280 - Exporting a report; You can load report data into an application such as; To export a report
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 0 W o r k f l o w J o b M a n a g e r Exporting a report Once you set up the parameters in the Reports dialog, you can export the report data. NOTE: You can load report data into an applicatio...
Page 281 - The CSV file might display using the icon of an associated; Purging report data; Deleting jobs from the Workflow Job Manager window
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 1 W o r k f l o w J o b M a n a g e r 6. In the Format drop box, select the desired format. Options include:• CSV comma delimited (*.csv), for database support such as Microsoft Access and Mic...
Page 282 - : Closes the dialog and disregards any changes made in; To purge report data; display the Reports dialog.; Purge; To daily purge records older than the; ] to process your selection and close the dialog.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 2 W o r k f l o w J o b M a n a g e r OK : Performs one of the following, and then closes the dialog: • If Now is selected: Purges the accounting data for deleted jobs. • If Older than n days ...
Page 283 - Viewing and editing a document in Adobe Acrobat; You cannot change the file submission or the selected; Fail; To view and edit a job in Adobe Acrobat; If a document from an earlier step is edited, the changes; select a step and select [
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 3 W o r k f l o w J o b M a n a g e r Viewing and editing a document in Adobe Acrobat The View Document function is available whenever a PDF job is at a Review step or is paused. It allows you...
Page 284 - If necessary, modify the document using the Adobe Acrobat; Viewing preflight results; Right click the node and select [; Preflight Results; Adobe Acrobat displays the results for the selected Preflight
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 4 W o r k f l o w J o b M a n a g e r 3. If necessary, modify the document using the Adobe Acrobat features. 4. If necessary, save the document.5. Exit Adobe Acrobat. Viewing preflight results...
Page 285 - Viewing print results; Select a Print step, and then select the [; Print Results
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 5 W o r k f l o w J o b M a n a g e r Viewing print results Use the Print Results dialog to obtain information about documents submitted to IPP printers. The dialog updates periodically to dis...
Page 286 - Modifying workflow settings; : Available if a job is at a Review step or paused and a; : Available if a job is paused at a Review step and a; To modify workflow settings; In Workflow Job Manager, select a job that is at a Review step
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 6 W o r k f l o w J o b M a n a g e r Modifying workflow settings Settings... : Available if a job is at a Review step or paused and a configurable process step is selected in the workflow. It...
Page 287 - Pausing a job; View document; : Opens the PDF file in Adobe Acrobat allows; Resume; To pause a job; Pause; The job pauses after the current process is done
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 7 W o r k f l o w J o b M a n a g e r Pausing a job You can pause a job if it is processing and not in a failed status.The following options are available for a paused job: View document : Ope...
Page 288 - Approving a job at a Review step; Copies; To approve a job at a Review step; Approve
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 8 W o r k f l o w J o b M a n a g e r Approving a job at a Review step A job can be approved if it is at a Review step.The following options are available for a job awaiting approval: View doc...
Page 289 - Failing a job; : Deletes the job and all intermediate files. The workflow is; To fail a job; In Workflow Job Manager, select a job that displays Attention; Deleting a job
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 2 9 W o r k f l o w J o b M a n a g e r Failing a job You can fail a job if it is paused or at a Review step. The following option is available for a failed job: Delete : Deletes the job and all...
Page 290 - Modifying the copy count; Quantity
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 0 W o r k f l o w J o b M a n a g e r Modifying the copy count The [ Copies... ] option is available when a selected job is at the Review step. If the job’s workflow contains a Print step afte...
Page 291 - To modify the copy count; The job must have a Print step following a Review step.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 1 W o r k f l o w J o b M a n a g e r To modify the copy count NOTE: The job must have a Print step following a Review step. 1. In Workflow Job Manager, select a job from the Jobs list. The jo...
Page 292 - Printing a hardcopy proof; ] option is available when a selected job is at a; Print Proof; ] is only available if the workflow contains a; To print a hardcopy proof; Print Proof; ] to print a single copy. Obtain and review; Print Proof; ] and the document is sent to the printer but fails
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 2 W o r k f l o w J o b M a n a g e r Printing a hardcopy proof A hard proof allows you to review a hardcopy of the job before printing a full production run. The [ Print Proof ] option is ava...
Page 293 - The job must have a Notify step following a Review step.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 3 W o r k f l o w J o b M a n a g e r Adding a recipient to a Notify step with no recipient address specified If the [ Enter recipient address during job processing ] option is selected during...
Page 294 - Viewing Web Services Job Instructions; To view Web Services job instructions; In Workflow Job Manager, select a Web Services job from the; View Job Instructions
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 4 W o r k f l o w J o b M a n a g e r Viewing Web Services Job Instructions Web Services job instructions can be viewed via a URL link by selecting [ View Job Instructions ]. This option is av...
Page 295 - Remote Workflow Job Manager Client; Ensure that the Process Manager server is selected in the; Using the View Document function
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 5 W o r k f l o w J o b M a n a g e r Remote Workflow Job Manager Client Process Manager can support multiple remote instances of Workflow Job Manager. This allows you to manage jobs by loggin...
Page 296 - Job In Use dialog; Unlock Confirmation dialog; Unlock
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 6 W o r k f l o w J o b M a n a g e r Job In Use dialog When using Remote Workflow Job Manager Client, only one remote client at a time can modify a job. If another user attempts to edit or re...
Page 297 - Accessing Workflow Builder from Workflow Job Manager; Accessing Workflow Submission Client from Workflow Job Manager; Workflow Submission; ] in the Jobs toolbar. The Workflow Submission Client; Submit
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 7 W o r k f l o w J o b M a n a g e r Accessing Workflow Builder from Workflow Job Manager You might need to access Workflow Builder to create or modify a workflow, or to configure process ste...
Page 298 - A paused job icon in the Name column; to begin processing.”
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 8 W o r k f l o w J o b M a n a g e r Managing jobs from third party management information systems (MIS) Third party management information systems (MIS) can submit jobs directly to Process M...
Page 299 - When you select a workflow, the JDF job intents are; ] is available if a workflow has been assigned; complete the job configuration.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 3 9 W o r k f l o w J o b M a n a g e r Assigning and configuring a workflow for an incoming third party job On occasion, incoming jobs do not have the information necessary for processing, and ...
Page 300 - Selecting files for an incoming third party job; If files have been selected previously, they are listed; The same file types that are supported in Workflow
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 4 0 W o r k f l o w J o b M a n a g e r Selecting files for an incoming third party job On occasion, incoming jobs do not have the information necessary for processing, and you will need to sele...
Page 301 - Viewing the JDF file for an incoming third party job; : This option is available if a JDF file was submitted with; In Workflow Job Manager, from the Jobs list, select a job with; View JDF; ] to display the JDF file in a separate dialog.
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 4 1 W o r k f l o w J o b M a n a g e r Viewing the JDF file for an incoming third party job On occasion, incoming third party jobs do not have the information necessary for processing, and you ...
Page 302 - Viewing the job instructions for an incoming third party job; : This option is available if a job; ] to display the job instructions
F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e 4 - 4 2 W o r k f l o w J o b M a n a g e r Viewing the job instructions for an incoming third party job On occasion, incoming third party jobs do not have the information necessary for processing, ...
Xerox 016-1419-00
Manual
Xerox 5750
Manual
Xerox DCC250
Manual
Xerox C175
Manual
Xerox 5500
Manual
Xerox 332
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Xerox 610P729906B
Manual
Xerox D109 BD
Manual
Xerox 6125
Manual
Xerox 436-0279-00
Manual
Xerox 2218
Manual
Xerox 6R941
Manual
Xerox 3150
Manual
Xerox M118i
Manual
Xerox 3R11503
Manual
Xerox XK25C
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Xerox 7530
Manual
Xerox F110
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Xerox 4595
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