Xerox 701P47169 - Manual

Xerox 701P47169

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Table of Contents:

  • Page 3 – Notices and Certifications; Table of Contents
  • Page 4 – Workflow Builder
  • Page 6 – Workflow Submission Client
  • Page 7 – Workflow Job Manager; Managing jobs from third party management information systems
  • Page 9 – Approvals and certification; USA
  • Page 10 – Canada; Safety; Ozone Safety; Ozone
  • Page 11 – Electrical Safety
  • Page 12 – Operational Safety
  • Page 14 – Illegal Usage in USA; U.S. Savings Bonds may be photographed only for
  • Page 15 – For philatelic purposes, Postage Stamps may be
  • Page 16 – U.S. Army and Navy discharge certificates may be
  • Page 17 – Illegal Usage in Canada; public body or authority in Canada, or of a court of law.
  • Page 18 – Product Recycling and Disposal; lead
  • Page 19 – About this guide; The; About this chapter; Listing related documentation you might find helpful.
  • Page 20 – Audience; Conventions; Convention; Square brackets
  • Page 21 – Flag icons
  • Page 22 – Related information; FreeFlow Process Manager documentation; Xerox FreeFlow System Administrator Guide; Windows related information
  • Page 23 – Windows Microsoft Web site; Using the FreeFlow Process Manager Online Help; Help; Finding a Help topic; To browse through topics by category, select the; Contents; To see a list of index entries, select the; Index; then either search or scroll through the list or keywords.; Search; Under the Index tab and the Search tab, you must select
  • Page 24 – To get Help in a dialog box; Select the question mark; Using the Process Manager Help system
  • Page 25 – Obtaining additional support; FreeFlow FAQ Xerox web site
  • Page 27 – FreeFlow Process Manager applications
  • Page 28 – The Workflow Builder application; Step; Enter
  • Page 32 – The Workflow Submission Client application
  • Page 33 – The Workflow Job Manager application; View job details and status.
  • Page 34 – FreeFlow Process Manager hardware and software configurations; Xerox
  • Page 35 – Post-installation setup; This checklist assumes that a Xerox Representative has; Procedure; Creating User Accounts; Storing User contact information; Changing the XDL Admin account password
  • Page 36 – Table 1-2. Workflow and Job Management Preparatory Procedures
  • Page 39 – Using the FreeFlow Administration Tool; Xerox FreeFlow System
  • Page 40 – Legacy Document Library; Any previous version of FreeFlow Makeready, FreeFlow; Document conversion; Start; documents residing in file systems or repositories to PDF.; Managing backup and restore functions; he FreeFlow Administration Tool
  • Page 41 – Logging in to the FreeFlow Process Manager applications; Group membership and
  • Page 42 – Authorization error message
  • Page 43 – To log in to the FreeFlow Process Manager applications; dialog opens for the selected application.; OK; ]. The main window for the selected application; Group membership and authorization; Printer Registration also supports user authentication; Administrator
  • Page 44 – Managing production printers; Registered Printer List Locator; : Allows you to set whether; Printer Registration; : Allows you to register and manage; Printer Status/Job Status Tool; Xerox FreeFlow Common Printer Administrators group
  • Page 45 – To register and add a production printer; Registration; In the Printer Registration dialog, select the desired task:; Delete; For additional information about registering and managing; ] in the Printer Registration dialog to open
  • Page 46 – Setting up Preps; When the PREPS documentation uses the term Xerox; See also
  • Page 47 – To configure the Preps default workflow; The profile must be manually edited in a text editor to allow
  • Page 48 – Properties; To create and save Preps Job files
  • Page 49 – Add
  • Page 50 – To select a device type for PREPS versions prior to 5.2.2; Press Sheet Size; Close the PREPS application. You can now use the old job; Missing hardware key error; – Find the
  • Page 51 – Using PREPS with Adobe Acrobat 8.0; ] to display the Preferences; PDF; Select Adobe Acrobat and select the directory in which you
  • Page 53 – About Workflow Builder
  • Page 54 – Logging in to Workflow Builder; If you are not a member of an authorizing group, contact; To log in to Workflow Builder; FreeFlow Process Manager: Workflow Builder
  • Page 55 – Workflow Builder main window
  • Page 56 – Workflow list; Menu bar
  • Page 57 – Workflow list columns; The workflow list contains the following columns:; Column
  • Page 58 – Workspace; Name of the currently selected workflow; Zooming in and out of the workflow view; Small Icons; To display the process name in this view, hover over a
  • Page 59 – To zoom in or zoom out; then; Expanding and restoring the viewing space; To restore the view to the original size, click the down-facing; Enabling and disabling process tool tips; In Workflow Job Manager, the tool tip for the Input node; To enable/disable tooltips
  • Page 60 – Finding a process node; Find Next
  • Page 61 – Workflow Builder menus; The File menu; The Workflow Builder File menu contains the following options:; File Menu
  • Page 62 – The Edit menu; The Workflow Builder Edit menu contains the following options:; Edit Menu Option
  • Page 63 – The View menu; The View menu contains the following options:; The Options menu; The Options menu includes the following options:; View Menu Option; to
  • Page 64 – Options Menu
  • Page 65 – The Insert menu and workflow process icons; ]. The new process is inserted to the right of the; Insert Menu
  • Page 66 – Table 2-6. Workflow Builder Insert menu and workflow process icons
  • Page 70 – Customizing a workflow process name; Each process in a workflow must have a unique name.; To customize a workflow process name; node. The name highlights; Rename; Save and enable the workflow to make the change effective in
  • Page 71 – The Help menu; The Workflow Builder Help menu contains the following options:; Help Menu Option
  • Page 72 – Workflow Builder toolbars; Workflows toolbar; The Workflows toolbar contains the following options:; Toolbar Option
  • Page 73 – Workspace toolbar
  • Page 74 – Building workflows; All workflows are disabled after an upgrade or migration. A; Rules for building workflows; Input
  • Page 75 – Join; Building a new workflow; New; A workflow must be enabled before it can accept new jobs
  • Page 76 – Duplicating and modifying an existing workflow; To modify a workflow, it must first be disabled and all jobs
  • Page 77 – Enabling a workflow; In Workflow Builder, all options in the node dialogs are; To enable a workflow; Enable; If changes are made to a workflow, it must be saved; Disabling a workflow; Disable; ] from the Workflows toolbar. The workflow is
  • Page 78 – Deleting a workflow; To delete a workflow, the workflow must first be disabled,; To delete a workflow; Editing workflow properties; ] to save the changes and close the dialog.
  • Page 79 – Creating fail branches; A Notify process that contains Preflight results.; To create a fail branch; Select the desired fail branch process and drag it downward,; Copy
  • Page 80 – Exporting workflows; Status text; : Status text displays above the upper and lower tables; To export a workflow; In the File name window of the initial Export Workflow dialog,; Browse
  • Page 81 – Select a workflow and review the status of each workflow; Done; A .wfc folder displays in the export save location, along
  • Page 82 – Importing workflows; To import a workflow; If the .xml file is incorrectly formatted, an error message
  • Page 83 – In the Open dialog, browse to the desired workflow file and; Open; – In the list box, select specific workflows to import.; ]. The imported workflows display in the
  • Page 84 – Import and Export Status Descriptions; PREPS jobs lists; Icon
  • Page 85 – Configuring process settings; To modify the process settings; ] to save the settings and close the dialog.
  • Page 86 – About Input; When you create and name a new workflow and select <
  • Page 87 – Configuring Automatic Image Enhancement (AIE) settings; To access the Automatic Image Enhancement Settings,
  • Page 88 – You must select the Contrast option to enable Shadow
  • Page 89 – AIE and DocuSP; The image quality improvement for BMPs may be minimal.
  • Page 90 – Configuring Convert settings; General tab; : Process Manager automates the processing of PDF; Flatten submitted PDF files for printing; Flattening of transparency.; Limitations for Flatten; This feature potentially requires a large
  • Page 91 – Manual Conversion; : Adobe Creative Suite and QuarkXPress
  • Page 92 – To configure Convert settings; When “Always use these settings” is selected, it locks in
  • Page 93 – To set up a working directory; To access the Convert Settings dialog in Workflow Builder,
  • Page 94 – Unlimited User Conversion option
  • Page 95 – Working with PDF Files
  • Page 96 – About Join; To create a single joined job, Join must be in the workflow.; Limitations for Join; If the input PDF file is missing.
  • Page 97 – Configuring Optimize settings; Create a
  • Page 98 – To configure the General Optimize settings; If created, other user-defined settings files are also
  • Page 99 – The font family must be loaded on the PC. Only fonts; To save the Settings File as
  • Page 100 – To configure the PDF Boxes settings; PDF Box Descriptions
  • Page 101 – Show job submitter the settings file name only.; To configure the Color settings; Create a document that complies with PDF/X standards; Importing a FreeFlow 5.0 workflow with a Color Manage node
  • Page 102 – In the Output Color Space area, define the desired output
  • Page 103 – Gray
  • Page 105 – To configure the Spot Colors settings
  • Page 106 – ] to display only the Settiings; Always use these settings; ] to prevent users from; ] to accept the changes or select another tab and
  • Page 107 – To configure Image Quality settings; Removal of trap layers is supported for traps created by
  • Page 108 – About PDF Boxes; File Type; All fonts are embedded.; PDF Box
  • Page 110 – Managing Color profiles; not; To import an ICC profile; Install Profile
  • Page 111 – To ensure Color Manage workflow consistency
  • Page 112 – Configuring Preflight settings; Font is not embedded
  • Page 113 – To generate the preflight profile repository on a clean install; Start: Programs: Adobe Acrobat Professional; To configure Preflight settings
  • Page 114 – Using preflight as a filter; Color or black and white; Tips for using Preflight as a filter; Purpose
  • Page 115 – Upgrading legacy workflows that contain Job Level Edit nodes
  • Page 116 – Adding watermarks; : Opens the New Text Watermark dialog or New Image; Modify; : Opens the Modify Text Watermark or Modify Image; Duplicate; All watermarks in the Watermarks list are applied to the
  • Page 117 – Setting up or modifying a text watermark; The text box supports variable data syntax when the
  • Page 118 – Various order jacket file variables are supported by
  • Page 119 – Move Up; watermark underneath the page contents.; Place all watermarks in front of page content; the watermark on top of the page contents.
  • Page 120 – Setting up or modifying an image watermark; The selected image must reside on a local drive.
  • Page 122 – Duplicating or deleting a watermark; You can duplicate or remove a selected watermark.; To duplicate or delete a watermark; Select a watermark from the list.; ] to accept the changes and close the window.
  • Page 123 – Adding Bates numbers; Previewing job level edits
  • Page 124 – Adding page numbers
  • Page 125 – To preview the page number placement in the document,
  • Page 126 – Adding a Barcode; Previewing job; Barcode
  • Page 127 – The size of the human-readable text is not included in
  • Page 128 – Page range
  • Page 129 – To configure the barcode readable text; The size of the human-readable text is not included in the
  • Page 130 – Specify the Vertical Placement as either:
  • Page 131 – To configure barcode data; Guidelines for valid characters and total numbers of; To add or modify text or a data field; If the data field contains characters that the barcode
  • Page 132 – To manage barcode data; To add or modify text or a
  • Page 133 – ] to accept the changes or select another tab to
  • Page 134 – In the Imposition settings, mark the checkbox for; Preview; Process
  • Page 136 – Rotating pages
  • Page 137 – Resizing; You cannot resize individual images on a PDF page.; To resize
  • Page 138 – Configuring Imposition settings; Specify imposition settings
  • Page 139 – To configure Imposition settings - General tab; About Job
  • Page 140 – Automatic
  • Page 141 – Page imagery is typically allowed to bleed beyond the
  • Page 142 – Guidelines for Cell Clustering
  • Page 143 – To configure Imposition settings - Crop Marks tab; Guidelines for
  • Page 144 – PDF Page
  • Page 145 – If printing, ensure that the sides imaged and the paper
  • Page 147 – PDF Page Box Considerations; You can use the; PDF Page Box Limitations; There is no support for Media Boxes.
  • Page 148 – About Job types
  • Page 149 – Maximum N-Up considerations
  • Page 150 – Maximum N-up might benefit workflows where resource; Automatic stock type considerations; Imposition result vs print result; The automatic stock feature
  • Page 151 – Stock dimensions based on reference box; first page of the input document only; Regional prioritization; Maximum N-Up limitations
  • Page 152 – Configuring Preps settings; To configure Preps settings; Use Preps job file; If Preps is not detected on the computer, the regular
  • Page 153 – Limitations for Imposition and PREPS
  • Page 154 – Cropping; In the Edge offset section, enter a number or click the up and
  • Page 155 – Configuring Pressmarks settings
  • Page 157 – Duplicating or deleting a pressmark; You can duplicate or remove a selected pressmark from the list.; To duplicate or delete a pressmark
  • Page 158 – About Review
  • Page 159 – Configuring Notify settings; Setting up a watermark in an email
  • Page 160 – To configure Notification settings; To access the Notification Settings dialog, double-click the; Use the job submitter’s email address; sure to separate multiple addresses with semicolons.; Send copy of notification to sender; send a copy to the sender.; Enter recipient address during job processing
  • Page 161 – Setting up a
  • Page 162 – Setting up a watermark in an email attachment; In Workflow Builder, Workflow Submission Client, or Workflow
  • Page 163 – Configuring Print settings; Open a job ticket from a Windows file or document repository.; If the printer is not available on a standalone client; Print List Locator; ] and enter the computer address of the Printer
  • Page 164 – To configure Print settings; Printers are added to the list in the “Select printers that; Job Setup; Be sure the Print process settings reflect the needs of
  • Page 165 – Inserting separator pages; For the “Insert after each set” option, there is a limit of; Multiple PDF Files submitted,
  • Page 166 – Select a paper stock for the separator page by stock number; Limitations for separator pages; No imaging is available on the separator page.; Fault handling for Print
  • Page 167 – Configuring Save settings; Save job ticket information; : Allows you to save the job ticket; To configure Save settings; To access the Save Settings dialog, double-click the Save; Use job name as file name; ] to use the job name as a; Use the following as file name; ] to enter the desired
  • Page 168 – You might be prompted for a login and password if you; Browse Repository; Setting up repository
  • Page 169 – Saving a job ticket with the PDF file for reprinting; Save the job ticket; Using Workflow Submission Client to reprint; Waiting for
  • Page 170 – Limitations for Save
  • Page 171 – Configuring JDF Export settings; JDF Export step in a workflow.
  • Page 172 – About JDF Export options
  • Page 173 – Export the Process Manager workflow job as a new JDF; the JDF Export node exports a copy of the submitted JDF file.; Fault handling for JDF Export; If the workflow contains a non-supported task.; JDF and Color Manage; To enable color management, the Optimize node
  • Page 174 – To specify the number of pages
  • Page 175 – Creating conditional branches; PDF-related conditions
  • Page 176 – Guidelines for successful conditional branching
  • Page 177 – Failed status; The file is corrupted.
  • Page 178 – Adding and configuring branch conditions; Branch Name; To add and configure branch conditions; In Workflow Builder, drag and drop a Conditional process into; In the “This branch will only accept” area, select from the; PDF format files; Select both options.
  • Page 179 – Refer to the
  • Page 180 – Conditional branch conditions; Condition Definitions; Available For; PDF Only
  • Page 181 – For a list of available conditions and their qualifiers, see; Number of copies; To
  • Page 182 – Number of impressions
  • Page 183 – Managing conditional branches; Name; To manage a conditional branch; Conditional Set Description; Branches are processed from top to bottom. The first
  • Page 184 – Include pass-through branch with no conditions; The system automatically sequences the pass-through; New Branch...; : Opens the Branch Conditions dialog for
  • Page 185 – Editing conditional branches; You may wish to view and/or edit a conditional branch.; To edit a conditional branch; In Workflow Builder, double-click a Conditional node in a; In the Conditional Branch Settings dialog, make any additional
  • Page 186 – Deleting conditional branches; You may wish to remove a conditional branch.; To delete a conditional branch; “Include pass-through branch with no conditions.
  • Page 187 – Linking conditional branches; Right-click the Conditional node to which you wish to add a; Create Common Links; Drag and drop the necessary workflow processes into the
  • Page 188 – Configuring external process settings; To configure external process settings; Process Name
  • Page 189 – Setting up repository credentials; Add Repository File; When you create a hot folder, you must specify; Resubmit; operation in Workflow Job Manager.
  • Page 190 – To set up repository credentials
  • Page 191 – Checking the status of a process; Take Offline/Set Online
  • Page 192 – The Process Settings for the [; To set the number of concurrent processes; the Processes dialog.; Settings; ] to open the Process; ] to accept the changes and close the Process
  • Page 193 – To enable the Copy Count Divisor; Copy Count Divisor examples
  • Page 196 – Example 5: Modified quantity ignored/overwritten; On
  • Page 197 – Checking the status of a workflow; Workflow Id; You can double-click a workflow to open the Hot Folder; To check the status of a workflow
  • Page 198 – About hot; Use a Zip file to submit the jobs to a hot folder.
  • Page 199 – Hot folders and RDOs
  • Page 200 – Hot folders and Zip files; To process multiple files as a single joined job:; Submit the Zip
  • Page 201 – The following limitations apply to InfoZip files:; Item
  • Page 202 – Hot folders and JDF; If a JDF ticket does not contain the correct file path to the; Hot folders and error checking
  • Page 203 – Hot folders on mapped or shared drives and resources
  • Page 204 – Managing hot folders; Only one workflow can be associated with a hot folder.
  • Page 205 – Status line; To manage hot folders; in the Workflows dialog.
  • Page 206 – Setting up or modifying a hot folder; Submitting .xml workflow
  • Page 207 – Intervals between polling times cannot be smaller than; To set up or modify a hot folder; Configuring the hot folder system settings
  • Page 209 – This option is available when a hot folder is not paused.
  • Page 210 – The clustering and scheduling options each have the
  • Page 211 – To configure the hot folder system settings
  • Page 212 – Submitting a job to a hot folder; Read-only files are not picked up by a hot folder.; To submit a job to a hot folder; If you move a file into a hot folder, you will not be able to
  • Page 213 – Submitting an RDO to a hot folder; Manager; To submit files to a hot folder, you can also use legacy; To display the path to the desired hot folder, select; ]. The file is automatically submitted to the workflow
  • Page 214 – You can also create the job ticket with FreeFlow Print; To submit an .xpf job ticket to a hot folder for reprinting; Waiting for Job Ticket folder:; The job file and its associated .xpf
  • Page 215 – For a file; : Drag and drop or copy and paste the file to be; Error conditions; JDF is a “job ticket” and cannot be associated with an .xpf.
  • Page 216 – Imposition handling with .xpf tickets; Dynamic workflows; : Files are submitted to a dynamically; Matching file names
  • Page 217 – To submit .xml workflow files to a hot folder; The workflow does not need to exist or be enabled in; Error conditions for dynamic workflows
  • Page 218 – Submitting .vpc files to a hot folder; Review; : Identification of the number of document sets within a; Convert; : Supports conversion of VI Containers with VIPP print; Impose; : Supports VI containers converted to PDF; Preflight; : Supports VI containers converted to PDF. Validates; Print
  • Page 219 – Using third party external processes; Submitting from third party processes via hot folders:; CLI profiles are available for input
  • Page 220 – Guidelines for using third party external processes
  • Page 221 – Setting up third party input and output hot folders; It is your responsibility to ensure that your third party; Example; In Process Manager; - The following input and output folders are; In the third party software; - The following input and output hot
  • Page 222 – Managing external processes; Move Left; Moving a process also changes the order in Workflow; New Process...
  • Page 223 – Setting up external processes; Process icon
  • Page 224 – Adding or editing an external process; Options: External Processes; External Processes are designated by a plus symbol
  • Page 225 – Add folder; Profile Setup dialog opens.; Edit; Continue to the appropriate procedure to add or modify a
  • Page 226 – Moving or deleting an external process; Select a process and then select from the following:; ] to remove the selected process and all associated; Close
  • Page 227 – Setting up folder-based profiles
  • Page 228 – Adding or editing a folder-based profile; Refer to
  • Page 229 – ] to close the External Process Setup
  • Page 230 – Setting up CLI profiles; Configuring parameters
  • Page 231 – Adding or editing a CLI profile
  • Page 232 – If you select a timeout value of zero minutes and zero
  • Page 233 – The user would like to execute a script named; Script Full Path
  • Page 234 – : Now, assume that the user wants “SomeScript” to use; Example 1; Example 4: Adding two parameters; Scenario; : Assume the same scenario as; Example 1; except
  • Page 235 – Example 5: When the output location is not specified; Example 6: Using “ ” for a path that contains a space; : If you are using a path with a space for your DOS; except the working directory is c:\program
  • Page 236 – Example 7: Specifying parameter order
  • Page 237 – Setting up the SMTP Server; Incoming and outgoing mail cannot be directed without the; SMTP Server text box; Only valid characters and strings for SMTP Servers are; Maximum attachment size; To set up the SMTP server
  • Page 238 – Setting up the proxy server
  • Page 239 – Creating preflight profiles; Adobe Acrobat Professional launches.; Enter a profile name and other desired information, and select; To modify a preflight profile; If a profile has been selected in a Preflight node, and then
  • Page 240 – Refer to the “Modifying preflight profiles” procedure in Adobe; For additional information about creating preflight
  • Page 241 – About Workflow Submission Client; Select an automated workflow to which to submit files.
  • Page 242 – Logging in to Workflow Submission Client; To log in to the Workflow Submission Client application; FreeFlow Process Manager: Workflow Submission Client; The Login dialog opens for the selected application.; If during login to a remote client you enter the incorrect
  • Page 243 – Workflow Submission Client main window; Select Workflow Area
  • Page 244 – The Get Files area; Button Name
  • Page 245 – The Select Workflow area; A workflow must be enabled in Workflow Builder for it to
  • Page 246 – The Configure Settings area; Settings are configured using the following options:
  • Page 247 – The Submit Job area; Component
  • Page 248 – Workflow Submission Client menus; File menu; The File menu contains the following options:; File menu option
  • Page 249 – Edit menu; The Edit menu contains the following options:; View menu; Menu; Table 3-7. Workflow Submission Client View menu; Menu option
  • Page 250 – Options menu; The Options menu contains the following option:; Help menu; The Help menu contains the following options:; Menu Option; Table 3-9. Workflow Submission Client Help menu
  • Page 251 – Job submission; Job submission process; Locate and sequence the files
  • Page 252 – Workflow selection methods; Direct method
  • Page 253 – To retrieve files from DocuShare, select My Network; To automatically clear files from the Get Files list after; Options: Remove Files after Submission; Saving a File List; Submission
  • Page 254 – To process multiple files as separate jobs, select a; ] to give each job a
  • Page 255 – Save File List; A file list cannot be submitted to a hot folder.; To save a file list
  • Page 256 – To submit a file list; In the Workflow Submission Client Get Files area, browse to; Limitations for Save File List; Zip files can be submitted only via a hot folder.
  • Page 257 – Submitting; ] option in the Save Settings dialog
  • Page 258 – About submitting RDOs
  • Page 259 – Submitting RDOs; RDOs previously set up with the necessary job parameters in; View Document; RDO ticket can be viewed via [; you have a Print node.; RDO limitations
  • Page 260 – Remote Workflow Submission Client; options. This also applies if Adobe; Accessing Workflow Builder from Workflow Submission Client; Builder; The Workflow Builder login dialog may or may not display,
  • Page 261 – About Workflow Job Manager
  • Page 262 – Logging into Workflow Job Manager; To log in to the Workflow Job Manager application; FreeFlow Process Manager: Workflow Job Manager; the Windows desktop.The Login dialog opens.
  • Page 263 – The Workflow Job Manager main window; Status
  • Page 264 – The Status area; When submitting multiple files for conversion, the progress
  • Page 265 – The workflow process steps cannot be dragged and
  • Page 266 – The Jobs area; Each row lists a job and the job details.
  • Page 267 – The Jobs area columns; View a context menu for a listed job by right-clicking the job.
  • Page 268 – Print Status descriptions
  • Page 269 – Workflow Job Manager menus; File Menu Option
  • Page 270 – Edit Menu
  • Page 271 – The Options menu contains the following options:; Table 4-6. Workflow Job Manager Options menu
  • Page 272 – The Launch Menu; The Launch menu contains the following options:
  • Page 273 – Workflow Job Manager toolbar; The Jobs toolbar; The Jobs toolbar includes the following options:
  • Page 274 – Managing Jobs; Checking the status of a job; Depicts the workflow process steps. A “+”; To check the status of a specific job; In Workflow Job Manager, select a job from the Jobs list. The
  • Page 275 – Creating reports; You can set up and generate the following reports:; Report Category
  • Page 276 – Processing time is displayed in seconds.
  • Page 277 – View; To create a report; You can also enter a wildcard for the workflow or job
  • Page 278 – To generate the report sorted by a specific column, in the Sort
  • Page 279 – Viewing a report; ] to generate the configured report and view the; To view a report; display the Reports dialog. Set up the desired report.; view the modified report.; ] to exit the Reports dialog
  • Page 280 – Exporting a report; You can load report data into an application such as; To export a report
  • Page 281 – The CSV file might display using the icon of an associated; Purging report data; Deleting jobs from the Workflow Job Manager window
  • Page 282 – : Closes the dialog and disregards any changes made in; To purge report data; display the Reports dialog.; Purge; To daily purge records older than the; ] to process your selection and close the dialog.
  • Page 283 – Viewing and editing a document in Adobe Acrobat; You cannot change the file submission or the selected; Fail; To view and edit a job in Adobe Acrobat; If a document from an earlier step is edited, the changes; select a step and select [
  • Page 284 – If necessary, modify the document using the Adobe Acrobat; Viewing preflight results; Right click the node and select [; Preflight Results; Adobe Acrobat displays the results for the selected Preflight
  • Page 285 – Viewing print results; Select a Print step, and then select the [; Print Results
  • Page 286 – Modifying workflow settings; : Available if a job is at a Review step or paused and a; : Available if a job is paused at a Review step and a; To modify workflow settings; In Workflow Job Manager, select a job that is at a Review step
  • Page 287 – Pausing a job; View document; : Opens the PDF file in Adobe Acrobat allows; Resume; To pause a job; Pause; The job pauses after the current process is done
  • Page 288 – Approving a job at a Review step; Copies; To approve a job at a Review step; Approve
  • Page 289 – Failing a job; : Deletes the job and all intermediate files. The workflow is; To fail a job; In Workflow Job Manager, select a job that displays Attention; Deleting a job
  • Page 290 – Modifying the copy count; Quantity
  • Page 291 – To modify the copy count; The job must have a Print step following a Review step.
  • Page 292 – Printing a hardcopy proof; ] option is available when a selected job is at a; Print Proof; ] is only available if the workflow contains a; To print a hardcopy proof; Print Proof; ] to print a single copy. Obtain and review; Print Proof; ] and the document is sent to the printer but fails
  • Page 293 – The job must have a Notify step following a Review step.
  • Page 294 – Viewing Web Services Job Instructions; To view Web Services job instructions; In Workflow Job Manager, select a Web Services job from the; View Job Instructions
  • Page 295 – Remote Workflow Job Manager Client; Ensure that the Process Manager server is selected in the; Using the View Document function
  • Page 296 – Job In Use dialog; Unlock Confirmation dialog; Unlock
  • Page 297 – Accessing Workflow Builder from Workflow Job Manager; Accessing Workflow Submission Client from Workflow Job Manager; Workflow Submission; ] in the Jobs toolbar. The Workflow Submission Client; Submit
  • Page 298 – A paused job icon in the Name column; to begin processing.”
  • Page 299 – When you select a workflow, the JDF job intents are; ] is available if a workflow has been assigned; complete the job configuration.
  • Page 300 – Selecting files for an incoming third party job; If files have been selected previously, they are listed; The same file types that are supported in Workflow
  • Page 301 – Viewing the JDF file for an incoming third party job; : This option is available if a JDF file was submitted with; In Workflow Job Manager, from the Jobs list, select a job with; View JDF; ] to display the JDF file in a separate dialog.
  • Page 302 – Viewing the job instructions for an incoming third party job; : This option is available if a job; ] to display the job instructions
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FreeFlow

®

Process Manager

Operator and

Administrator

Guide

Version 6.0, Sept. 2007
701P47169

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Summary

Page 3 - Notices and Certifications; Table of Contents

X e r o x F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e i i i Notices and Certifications ix Approvals and certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ixRadio Frequency Emissions . . . . . . . . . . . . ....

Page 4 - Workflow Builder

X e r o x F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e i v Ta b l e o f C o n t e n t s Using the FreeFlow Administration Tool . . . . . . . . . . . . . . . . . . . . . . . 1-13Legacy Document Library . . . . . . . . . . . . . . . . . . . . . ...

Page 6 - Workflow Submission Client

X e r o x F r e e F l o w P r o c e s s M a n a g e r O p e r a t o r a n d A d m i n i s t r a t o r G u i d e v i Ta b l e o f C o n t e n t s Configuring external process settings . . . . . . . . . . . . . . . . . . . . . 2-136Setting up repository credentials . . . . . . . . . . . . . . . . . . ...

Other Xerox Models

All Xerox Other