Xerox 332 - Manuals

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-3 Ab ou t T h is Gu id e A bo u t Th is Gu id e About This G u ide Xerox Welcome Center Telephone Number The telephone number of the Xerox Welcome Center is provided at the time of product installation. For future reference, record the telepho...

Page 1-4 About This Guide Conventions Throughout this Setup Guide, some terms are used interchangeably: - Paper is synonymous with media. - Document is synonymous with original. - Page is synonymous with sheet. - Document Centre 220/230/332/340 is synonymous with the machine. - DC is synonymous with...

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-5 Ab ou t T h is Gu id e A bo u t Th is Gu id e About This G u ide Italic typeface The Italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in Italic typeface. For exam...

Page 1-6 About This Guide Hints Hints help to perform a task. An example of a hint is shown below: HINT: The Machine serial number is located inside the Left Front Cover of the machine under the Copy/Print Cartridge. Cautions Cautions are statements that suggest mechanical damage as a result of an a...

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-1 Abo u t Setups About Setups 2 About Setups The Document Centre 220/230/332/340 is designed to enable machine and feature default settings to be customized to meet local requirements. This chapter contains an explanation of Setups and general...

Page 2-2 About Setups Setup Procedures During manufacture, certain settings for features and functions of the Document Centre 220/230/332/340 are programmed into the machine. Once the machine is installed, the Setup Tools can be used to change these settings to the most suitable settings for the use...

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-3 Abo u t Setups About Setups Copy Setups enables the Copy specific default settings to be changed or set up, including Reduce/Enlarge, Image Quality, Output, Sides Imaged, Expert Image Quality, Margin Shift and Erase. Refer to “Copy Setups” o...

Page 2-4 About Setups Owner Tools If a PIN is entered that has been assigned ‘Owner’ access rights, the user can set up or change: Access Rights the allocation of Key Operator, System Administrator, Auditron Administrator (DC332/340) and Owner Access Rights. Refer to “Access Rights” on Page 7-1 for ...

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-5 Abo u t Setups About Setups Changing the Settings Switch On To switch ON the power to the Document Centre 220/230/332/340 press the Power ON/OFF button which is located on the upper-right side, near the front of the machine. It takes approxi...

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-1 M a chine Set ups Machine Set ups 3 Machine Setups This chapter contains the procedures for changing the default settings for the Paper Trays, Date/Time, Walkup Screen, Timers, Contention, Localisation, Report Languages, Touch Screen Contras...

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-3 M a chine Set ups Machine Set ups Paper Tray Setups À Access Machine Setups as described on Page 3-1. À Touch the Paper Trays button. Default Tray Touch the scroll buttons to select the paper supply default setting - the list contains only t...

Page 3-4 Machine Setup Date/Time Setup À Access Machine Setups as described on Page 3-1. À Touch the Date/Time button. Date À Touch the Date Setup button. À Touch the scroll buttons to select the preferred display format, for example, the mm-dd-yy format would display 06-10-01 for a current date of ...

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-5 M a chine Set ups Machine Set ups Time Walkup Screen À Access Machine Setups as described on Page 3-1. À Touch the Walkup Screen button. À Touch the Time Setup button. À Select the preferred display format, 12 or 24 Hour - for example eleven...

Page 3-6 Machine Setup Timers À Access Machine Setups as described on Page 3-1. À Touch the Timers button. À Touch any button to change the setting - a description of each follows. À Make changes as required. À Touch Save to continue. Auto Clear With the Auto Clear feature enabled, the machine retur...

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-7 M a chine Set ups Machine Set ups Low Power Low Power Mode becomes active after the specified time of machine non-use. When activated, the Touch Screen is blank and the Power Saver light is on. When the Control Panel or Touch Screen is touch...

Page 3-8 Machine Setup Power Save (or Auto Off) The Power Save or Auto Off feature function is dependent on machine configuration. Auto Off Mode/Sleep Mode (Power Save) 60 minutes after the last copy/print out the machine will automatically switch into Auto Off/Sleep (Power Save) Mode. The copier ve...

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-9 M a chine Set ups Machine Set ups Interrupt Button The Interrupt feature enables the current job to be stopped and held in memory while another job is executed. When the Interrupt job is complete, programming for the first job is retrieved b...

Page 3-10 Machine Setup Localization À Touch the Localization button À Select the preferred measurement display format - Inches or Millimeters. À Touch Save to continue.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-11 M a chine Set ups Machine Set ups Additional Setups NOTE: The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration. However, feature descriptions and functionality rem...

Page 3-12 Machine Setup Touch Screen Contrast Customer Support Number The machine displays the Xerox customer support telephone number when the Machine Status button is pressed. Typically, the correct number is entered by a Xerox representative when the machine is first installed. If it is not on th...

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-13 M a chine Set ups Machine Set ups Paper Sizes Machine Serial Number The machine displays this machine serial number when the Machine Status button is pressed. This number is required when calling for customer support. À Touch the Customer S...

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-15 M a chine Set ups Machine Set ups Fault Override When a fault occurs on the Document Center 220/230/332/340, the Touch Screen displays step-by-step instructions for the walkup user to clear the fault. The instructions include contacting the...

Page 3-16 Machine Setup Accessing Fault Override To access Fault Override Mode, a fault screen must currently be displayed on the Touch Screen. À Press the Access button on the Control Panel. À Touch the # and enter a PIN (Personal identification Number) with Key Operator access rights - see NOTE be...

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-17 M a chine Set ups Machine Set ups Unavailable Features Some types of jobs will not print if the disabled component is required for a default setup. In this case, the machine displays a prompt to check the setups. The following table contain...

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-1 Copy Setups Copy Setups Copy Setup s 4 Copy Setups This section contains the procedures for Copy Setups, which includes programming the default settings for the following features: - Reduce/Enlarge - Image Quality - Output - Sides Imaged - E...

Page 4-2 Copy Setups Access the Copy Setups NOTE: The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration. However, feature descriptions and functionality remain the same as described. À Press the Access button on the Control ...

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-3 Copy Setups Copy Setups Copy Setup s Reduce/Enlarge Defaults À Touch the Reduce/Enlarge button. À Touch the Defaults button. À Use the arrow buttons to select the default magnification setting. The default magnification will be selected when...

Page 4-4 Copy Setups Normal When users touch Normal in the Reduce/Enlarge column on the Touch Screen, a selection of preset sizes is displayed. The default value of these presets can be customized to meet local requirements. The factory default presets are: 1. 100% 2. 8 1/2” x 5 1/2” through 8 1/2” ...

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-5 Copy Setups Copy Setups Copy Setup s Image Quality À Access Copy Setups as described on Page 4-2. À Touch the Image Quality button. Text for documents that contain line art and low-quality halftones. Colored backgrounds are automatically sup...

Page 4-6 Copy Setups Output À Access Copy Setups as described on Page 4-2. À Touch the Output button. NOTE: Only those selections relevant to the machine configuration will be available. HINT: Typically, the Center Tray is used for copy output, and the Left Tray is used for fax output. À Use the scr...

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-7 Copy Setups Copy Setups Copy Setup s Sides Imaged À Access Copy Setups as described on Page 4-2. À Touch the Sides Imaged button. 1 1 Sided single-sided copies from single-sided originals. 2 1 Sided single-sided copies from double-sided orig...

Page 4-8 Copy Setups Portrait Images Landscape Images. Expert Image Quality À Access Copy Setups as described at the beginning of this chapter. À Touch the Expert Image Quality button. Sharpness adjusts the sharpness of the image - select the preferred setting. Grayscale Copying (DC220/230) provides...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-1 Fax Setups Fax Setups Fax S e tups 5 Fax Setups Fax Setups are divided into two areas: - Fax Terminal Setups: to set and change the defaults for the available fax options such as paper size and type, resolution, and mailbox options. - Fax Co...

Page 5-2 Fax Setups Access the Fax Setups NOTE: The graphic representations of the user interface screens in this chapter are based on a fully configured Document Centre 332/340. The appearance of these interface screens may differ slightly on other models or configurations. However, feature descrip...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-3 Fax Setups Fax Setups Fax S e tups Fax Terminal Setups This section contains the procedures for the following Fax Terminal Setups: - Fax Terminal Options - Fax Printing Options - Fax Report Options - Fax Panel Defaults - Fax Mailboxes - Fax ...

Page 5-4 Fax Setups Fax Terminal Options À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax Terminal Options button. Local ID According to the Federal Law, the Document Centre 220/230/332/340 must be programmed with an identification number. The identification number, or Local ID...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-5 Fax Setups Fax Setups Fax S e tups Local Name The Local Name is the name allocated to this particular machine. For example, it could indicate the location of the machine - for example, ‘Copier West’, or be the Company name. À Touch the Local...

Page 5-6 Fax Setups Company Logo Company Logo is used in the header of the transmission report and in the cover letter for fax documents to identify the organization sending the fax. À Touch the second Local Name button on the right of the screen. À Use the keypad on the screen to enter the Local Na...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-7 Fax Setups Fax Setups Fax S e tups Delayed Start Time Users can scan a document and delay its transmission start time. If they do not specify the delayed start time, the machine uses the default delayed start time that is entered here. À Tou...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-9 Fax Setups Fax Setups Fax S e tups Fax Printing Options À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax Printing Options button. Receive Reduction With this feature enabled, the Document Centre 220/230/332/340 automati...

Page 5-10 Fax Setups Page Margin This feature defines the maximum amount of space between the length of an incoming fax and the length of the paper on which the fax is to be printed. The Page Margin setting affects the bottom of the page. It avoids image loss if users are printing onto a smaller siz...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-11 Fax Setups Fax Setups Fax S e tups Duplex Printing This feature sets the default duplex printing setting for incoming fax documents and reports. All 1 Sided: prints fax documents and reports single-sided. All 2 Sided: prints fax documents a...

Page 5-12 Fax Setups Output Selection Programs the output tray for incoming fax documents. HINT: Typically, the Left Tray is the default fax tray; the Center Tray is the default copy tray. If a Finisher is installed, the options will include Finisher/Stapled. À Touch the Paper Attributes button. À T...

Page 5-14 Fax Setups Fax Report Options À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax Report Options button. Activity Report Programs the machine to automatically print a report of phone line activity. Auto Print prints an Activity Report when the number of outgoing and inco...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-15 Fax Setups Fax Setups Fax S e tups Transmission Report Programs the machine to print the status of each transmission and displays a reduced image of the first page of the original document after each transmission is completed. À Touch the B...

Page 5-16 Fax Setups Mailbox Report Programs the machine to automatically print a report informing the mailbox owner each time a fax is received to his or her mailbox. Fax Panel Defaults À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax Panel Defaults button. Resolution Sets one...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-17 Fax Setups Fax Setups Fax S e tups Standard (200 x 100) reduces communication time - use for text documents. Fine (200 x 200) combines features of standard and super fine resolution - use for most fax documents and for black and white graph...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-19 Fax Setups Fax Setups Fax S e tups The speed can also be selected manually. The lower the speed, the less chance errors will occur during transmission. The Kilo Bits Per Second (Kbps) speeds available are 33.6, 31.2, 28.8, 24.0, 21.6, 19.2 ...

Page 5-20 Fax Setups To Delete a Mailbox To Add or Edit a Mailbox À Touch a mailbox in the list to select it. Touch the scroll buttons to move up and down the list. À Follow the instructions below to delete, edit or add a mailbox. À Touch the Delete Mailbox button. À Touch Confirm to delete the sele...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-21 Fax Setups Fax Setups Fax S e tups Fax File Management À Access Fax Terminal Setups as described on Page 5-3. À Touch the Fax File Management button. À Touch the Mailbox Password button. À Use the keypad on the Control Panel to enter a four...

Page 5-22 Fax Setups Mailbox Files / Failed Fax Files Displays a list of fax jobs that were unsuccessful after attempting to send the job a specified number of times depending on the current settings. Auto Delete automatically deletes all failed fax documents. Delete in 24 hours (DC220/230) automati...

Page 5-24 Fax Setups Fax Communication Setups This section contains the procedures to set the following: - Outgoing Fax Options - Incoming Fax Options - Line Use Restriction NOTE: The default password is #22222 which may be used if PINs have not yet been assigned. Access Fax Communication Setups À A...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-25 Fax Setups Fax Setups Fax S e tups Outgoing Fax Options À Access Fax Communication Setups as described on Page 5-24. À Touch the Outgoing Fax Options button. Dialing Type This setting programs a tone or pulse dialing. NOTE: This feature mig...

Page 5-26 Fax Setups Pause Time This feature sets the amount of time for dial pauses. Redial Management Redial Count sets the number of times the machine will automatically attempt a redial if a connection cannot be made. Redial Interval sets the time intervals in minutes between redials. NOTE: This...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-27 Fax Setups Fax Setups Fax S e tups Line Monitor Line Monitor audibly monitors a transmission through the internal speaker until a connection is made. After connection, the line monitor is removed. Line Monitor Volume sets a default volume f...

Page 5-28 Fax Setups Batch Send Transmits several pending documents to one destination during a single phone call. Resend Count Automatically re-transmits a failed page if a page error occurs. À If the Line Monitor feature is set to On, touch the Line Monitor Volume button. À Select the volume setti...

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-29 Fax Setups Fax Setups Fax S e tups Incoming Fax Options À Access Fax Communication Setups as described on Page 5-24. À Touch the Incoming Fax Options button. Auto Answer Delay Sets the delay in seconds before incoming calls are automaticall...

Page 5-30 Fax Setups Ring Volume Junk Fax Prevention This feature programs the machine to only accept incoming fax documents from remote machines whose Local ID numbers are programmed into the Dial Directory. All other fax documents are rejected thereby ensuring junk fax documents such as advertisem...

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-1 A udi tr on Setup s Au di tr on Setups 6 Auditron Setups The Auditron feature enables machine usage to be tracked and / or controlled, preventing unauthorized access to the machine and enabling recharges for prints to be applied.The options ...

Page 6-2 Auditron Setups Access Auditron Setups À Press the Access button on the Control Panel. A pop-up window will be displayed on the Touch Screen. À Press the # button on the Control Panel and use the number keypad to enter an Auditron Administrator PIN - see NOTE. À Touch Enter in the pop-up wi...

Page 6-6 Auditron Setups All Limits the same use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for all the services selected. Change Limit use the popup keypad to enter a limit in units of 100 to restrict the number of prints...

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-7 A udi tr on Setup s Au di tr on Setups Reset All Counters Reset All Limits Delete All Accounts À To reset the counters for ALL ACCOUNTS to zero, touch the Reset All Counters button at the top of the screen. À Touch Confirm. À Touch Close to ...

Page 6-12 Auditron Setups Add Accounts À Access Auditron Setups as described on Page 6-2. À Touch the Internal Auditron button. À Touch the Account Setup button. À Make selections as required - see below for a description of each. À Touch Save to continue. À Touch the Add Account button. À Enter the...

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-15 A udi tr on Setup s Au di tr on Setups Foreign Interface Device A Foreign Interface Device might be a coin-operated device, a bill acceptor, a card reader, or a network controlled tracking system installed on the system. The device must ini...

Xerox Document Centre 220/230/332/340 Setup Guide Page 7-1 Access Rights A c ce ss Ri ght s 7 Access Rights Personal Identification Numbers (PINs) and privileges are assigned to users who need to access the Setup Tools. Up to 100 PINs, each between 4 and 16 digits long, may be assigned.There are dif...

Page 7-4 Access Rights Assign Privileges À Touch the Access button on the Control Panel. A pop-up window will be displayed on the Touch Screen. À Press the # button on the Control Panel, and enter a PIN with Owner Privileges - see NOTE below. À Touch Enter in the pop-up window. NOTE: The factory def...

Xerox Document Centre 220/230/332/340 Setup Guide Page 7-5 Access Rights A c ce ss Ri ght s Add Pin Set User Privileges À Touch the Access Rights button. À Touch Add Pin À Using the pop-up keypad, enter a number between 4 and 16 digits. À Touch Save. À Use the search facility or scroll buttons to se...

Page 7-6 Access Rights Delete PIN À Use the search facility or scroll buttons to select the User PIN number to be deleted À Touch Delete PIN. À Touch Confirm.

Xerox Document Centre 220/230/332/340 Setup Guide Page 8-1 Index Ind e x 8 Index Numerics 2-sided printing 5-11 2-sided, sides imaged 4-7 A A3 to 11" x 17" 5-13 about this guide 1-1 access button 2-6 , 3-1 , 5-2 access rights 7-1 access setups 2-5 account setup (DC220/230) 6-11 account setup...