Xerox 665E - Manuals

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d v Conventions Standardized conventions have been used in this manual to assist you in visually locating and identifying information quickly. Symbols CAUTION: This symbol alerts you to an action that may cause damage to hardware, softw...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d v i C o n v e n t i o n s The 1 2 3... symbol indicates the beginning of a task or work process you should use to complete a procedure and is followed by the first step of a numbered procedure, task, or work process. NOTE: This symbol...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d v i i Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read t...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d v i i i S a f e t y n o t i c e s WARNING: Never push objects of any kind into slots or openings on this equipment. Making a contact with a voltage point or shorting out a part may result in fire or electrical shock. If any of the fol...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d i x S a f e t y n o t i c e s Laser safety North America This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the United States Food and...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x S a f e t y n o t i c e s Europe (EU) and other markets This product complies with IEC’s safety standard 60825-1 (Edition 1.2) issued August 2001.The equipment complies with laser product performance standards set by governmental, n...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x i S a f e t y n o t i c e s Maintenance safety • Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your product. • Do not use aerosol cleaners. The use of supplies that ar...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x i i S a f e t y n o t i c e s • Do not set up the machine in line with the cold air flow from an air conditioning system. • Do not place containers of coffee or other liquid on the machine. • Do not block or cover the slots and open...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x i i i Notices Radio frequency emissions FCC in the USA This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the Federal Communications Commission (FCC) Rules. These ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x i v N o t i c e s Regulatory information for RFID This product generates 13.56 MHz using an Inductive Loop System as a Radio Frequency IDentification system device (RFID). This system is certified in compliance with European Council...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x v Certifications in Europe The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x v i N o t i c e s WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific, and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measure...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x v i i i N o t i c e s 6. Passports. (Foreign Passports may be photographed.) 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant’s information:Earnings ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x i x N o t i c e s It’s illegal in Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x x N o t i c e s Environmental notices for the USA As an ENERGY STAR ® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency.The ENERGY STAR and ENERGY STAR MARK are regist...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x x i N o t i c e s Environmental notices for Canada Terra Choice Environmental Services, Inc. of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d x x i i N o t i c e s Product recycling and disposal If you are managing the disposal of your Xerox product, please note that the product contains lead and other materials whose disposal may be regulated due to environmental considera...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 1 1. Overview We know you’re anxious to start using on your FreeFlow Scanner 665E for the DocuColor 8000/7000 Digital Press! This booklet will help you become familiar with your FreeFlow Scanner 665E before your trainer arrives.He...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 2 1 . O v e r v i e w What happens at Installation and Setup Your Xerox representative installed the FreeFlow Scanner 665E and its associated PC.Your Xerox Service Representative also installed FreeFlow Scanner 665E software on th...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 3 1 . O v e r v i e w Media documentation To download additional information about media that your Digital Press supports, go to http://www.xerox.com . Here you can download the following media documents:• DocuColor 8000/7000 Oper...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 4 1 . O v e r v i e w What’s your job? If you are the Key Operator or User The Key Operator or User is the person or persons who are the everyday user of the FreeFlow Scanner 665E. This person(s) performs any daily, basic operatio...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 5 1 . O v e r v i e w Scanner hardware overview The Xerox FreeFlow Scanner 665E is a high quality, high volume scanner. Teamed with scanning software and a personal computer, the scanner is a powerful tool for capturing and manipu...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 6 1 . O v e r v i e w them in the input tray. Document Glass: The Document Glass provides a 12 x 18 inch (304.8 mm x 457.2 mm) scanning area and has standard and book registration guides. Scan directly from the Document Glass if y...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 7 1 . O v e r v i e w SCSI cable: The SCSI cable enables communication between the scanner and the host PC. Power cord: Plug the power cord into the scanner at the left rear panel. SCSI cable Power cord

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 8 1 . O v e r v i e w Overview of FreeFlow applications KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 9 1 . O v e r v i e w Powering on/off the system The system consists of the scanner, the PC monitor, the and the PC workstation (hard drive tower, mouse, and keyboard). Power on Follow these steps when powering on the system. 1. P...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 1 0 1 . O v e r v i e w RDO files RDO is the three-letter extension for the Raster Document Object file type. As stated earlier, the RDO file type is used primarily with FreeFlow, but you can use RDOs with other FreeFlow applicati...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 11 1 . O v e r v i e w FreeFlow Help The FreeFlow Scanner 665E online Help system is an excellent source of information about the features available and how to use them. Accessing the Help system You can access the online Help sys...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 1 2 1 . O v e r v i e w 2. Select the Index tab to display an alphabetical list of Help topics. As you enter text into the Type in the keyword to find text box, topics associated with the words you type display. 3. Select the Sear...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 1 3 1 . O v e r v i e w 6. Double-click on the Enhance Image settings topic in the Select Topics to display list box. The topic displays in the text window on the right. NOTE: You can store any displayed Help topic as a Favorite. ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 1 4 1 . O v e r v i e w Using the Document Glass Use the document glass under the following conditions:• The document is old, fragile, or torn • The document stock is lighter than 13 lb. or heavier than 32# lb. • The document is o...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 1 5 1 . O v e r v i e w Scanning a bound document To scan a bound document: 1. Raise the document feeder. 2. Place the bound document on the Document Glass, registering it on the front center edge, as indicated by the icon on the ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 1 - 1 6 1 . O v e r v i e w Using the ADF The ADF enables you to scan 1-sided and 2-sided documents quickly, and returns them in a stack in the same order you placed them in the input tray. Use the ADF for rapid scanning of up to 100 ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 2 - 1 2. Production Printer Settings Before you can print your scanned documents you must set up your printer or printers. This chapter provides step-by-step instructions for setting up and adding a printer. Opening the Production Pri...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 2 - 2 2 . P r o d u c t i o n P r i n t e r S e t t i n g s The Printer Production Settings dialog box opens: KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Yo...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 2 - 3 2 . P r o d u c t i o n P r i n t e r S e t t i n g s Adding a printer KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on t...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 3 - 1 3. Scan and Print The Scan and Print process simulates a copier. The scanner creates a temporary digital file with which it uses to complete the copy. KEY POINT: For detailed and specific information about each of the Scan and P...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 3 - 2 3 . S c a n a n d P r i n t Scan and print an original Follow these steps when scanning an original. 1. With the Scan and Print application open, place the hardcopy document on the scanner glass or into the multisheet feeder. 2....

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 3 - 3 3 . S c a n a n d P r i n t Scan and print a large job You can use Scan and Print to build large copying jobs with the Scan to Job button. Large jobs are defined as those with page counts that exceed the capacity of the scanner’...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 3 - 4 3 . S c a n a n d P r i n t Scan and save documents You can scan a document and save it as an RDO or an Adobe PDF by using the Scan and Print application. Follow these steps when scanning and saving documents. 1. With the Scan a...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 4 - 1 4. Quick Print Quick Print allows you to quickly access, create a job ticket, and print a job that was previously scanned and saved. Printing a single file KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 4 - 3 4 . Q u i c k P r i n t NOTE: The Job Setup button is disabled if an Adobe PDF file or an RDO with PDF pages that has been secured against printing. An error message is displayed and notifies the user that the PDF has been secur...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 4 - 4 4 . Q u i c k P r i n t Printing a job with multiple files 1. Select the file type you wish to print in the Show file type pull-down menu. 2. Select the List multiple files to print checkbox. The Quick Print window expands to re...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 4 - 5 4 . Q u i c k P r i n t 15. Select the appropriate radio button: • Print as one job: Jobs are printed as one job. The default job ticket is applied, but can be modified by clicking the Job Setup button. • Print as separate jobs:...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 4 - 6 4 . Q u i c k P r i n t Printing all the files in a selected directory To print all the files in a selected directory: 1. Select the file type you wish to print in the Show file type pull-down menu. NOTE: By selecting a file typ...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 4 - 7 4 . Q u i c k P r i n t 9. Click the Remove button to remove a selected job from the print list, or the Remove All button to clear the list. 10. Select a printer from the Printers pull-down menu. 11. Click the Printer Settings b...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 4 - 8 4 . Q u i c k P r i n t 15. Select the appropriate radio button: a. Print as one job: Jobs are printed as one job. The default job ticket is applied, but can be modified by clicking the Job Setup button. b. Print as separate job...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 5 - 1 5. File Manager This chapter discusses the File Manager application and provides instructions on how to copy, move, and delete objects or files. What is File Manager? File Manager is a substitute for the Windows Explorer, enabli...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 5 - 2 5 . F i l e M a n a g e r What is displayed in the File Manager window? The File Manager window displays a directory tree and a directory contents list; a directory tree only; or a directory contents list only. • The directory t...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 5 - 3 5 . F i l e M a n a g e r Using File Manager Help The online Help provides in depth, step-by-step instructions for using the various FIle Manager features and functions, including:• Navigating the directory window • Working with...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 5 - 4 5 . F i l e M a n a g e r To access and use the online Help for File Manager, perform the following steps: 1. From Windows Start: Programs , select Xerox FreeFlow Software: File Manager . The File Manage application opens: 2. Fr...

F r e e F l o w S c a n n e r 6 6 5 E G e t t i n g S t a r t e d 5 - 5 5 . F i l e M a n a g e r The Help dialog is displayed. 3. Select the desired Help topic. 4. When finished, close the Help dialog box by selecting (Close) in the title bar.

D o c u C o l o r 8 0 0 0 / 7 0 0 0 G e t t i n g S t a r t e d 6 - 1 6. Security Certification If your site requires a high security communication and you are connected to a DocuSP color server, you will need to implement the client-side secured FTP and/or Secure IPP security certificate in order t...

D o c u C o l o r 8 0 0 0 / 7 0 0 0 G e t t i n g S t a r t e d 7 - 1 7. Maintenance This chapter provides maintenance information and instructions for the various scanner components.

D o c u C o l o r 8 0 0 0 / 7 0 0 0 G e t t i n g S t a r t e d 7 - 2 7 . M a i n t e n a n c e Maintenance intervals The scanner requires minimal maintenance by the operator. However, it is essential that you perform these tasks when indicated to ensure reliable operation and maximum product life. ...

D o c u C o l o r 8 0 0 0 / 7 0 0 0 G e t t i n g S t a r t e d 7 - 3 7 . M a i n t e n a n c e Contacting Xerox Before contacting Xerox for a service problem, perform the following steps: Also refer to the Online Help for additional information and step-by-step instructions. 1. For image quality pr...

D o c u C o l o r 8 0 0 0 / 7 0 0 0 G e t t i n g S t a r t e d 7 - 4 7 . M a i n t e n a n c e Spare parts and supplies Part name Part number ADF Feed Roller Assembly 600K89591 Air Filter Kit 600K89580 Xerox Platen Glass Cleaner 8R3669

D o c u C o l o r 8 0 0 0 / 7 0 0 0 G e t t i n g S t a r t e d 8 - 1 8. Troubleshooting This chapter directs you to basic troubleshooting information. This troubleshooting information is found in the online Help (Advanced Scanning/Help menu/Troubleshooting). The online Help provides step-by-step in...

D o c u C o l o r 8 0 0 0 / 7 0 0 0 G e t t i n g S t a r t e d 8 - 2 8 . T r o u b l e s h o o t i n g Clearing paper jams and misfeeds The online Help provides specific step-by-step procedures for clearing paper jams and misfeeds from the scanner. You can access this information by opening the Adv...