Xerox 5 - Manuals

VI PDF Originator User’s Guide VIPO-8 FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator VI PDF Originator is a client/server application that allows you to generate Adobe PDF documents from VIPP-based variable data applications and forward them to other processes within your environ...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-9 The VIPO Server and Client A VIPO Server must be running and accessible by the Job Submission Client in order for VIPP jobs to be processed via VIPO. Each VIPO Server automatically starts when the workstation on w...

VI PDF Originator User’s Guide VIPO-10 FreeFlow Variable Information Suite 5.0 (7/2006) Using the VIPO Local Server The VI PDF Originator Local Server window provides access to the File, Job Selection, and Help drop-down menu options. You can maximize the VIPO Local Server window in one of two ways:...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-11 File menu options These options are available from the File drop-down menu: • Hide Server — Returns the VIPO Local Server window to a task-bar icon. • Pause Server — Pauses/unpauses the Server. You must pause the...

VI PDF Originator User’s Guide VIPO-12 FreeFlow Variable Information Suite 5.0 (7/2006) In addition to the standard Server Accounting file created when you select Dump Accounting File from the File menu on the VIPO Local Server window, a corresponding XML-formatted Accounting file is also created au...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-13 Using the VIPO Job Submission Client You can use the VI PDF Originator Job Submission Client window, shown below, to select and configure a job for submission. Window elements The VI PDF Originator Job Submission...

VI PDF Originator User’s Guide VIPO-14 FreeFlow Variable Information Suite 5.0 (7/2006) Job creation area Contains the fields necessary to select and configure a job for submission. See “ Job creation area field descriptions ” for a description of each of the fields. VIPO job status area Provides th...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-15 • Job Name and Job Status column headers — Left-click either of these headers to sort the list of jobs. — Left-clicking Job Name sorts the job list by the job name or by the job date/time stamp, in ascending or d...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-17 Output Filename Template Select a pre-defined Output Filename template from a drop down list or create an Output Filename template using the Output Filename template wizard. The template you select will be applie...

VI PDF Originator User’s Guide VIPO-18 FreeFlow Variable Information Suite 5.0 (7/2006) Profile files A Profile file must contain the necessary job parameters for the VIPO job submitted via lpr. The table below lists the valid job parameters. The default location for loading and saving the profiles ...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-19 Specifying PDF output file names You can use a template to specify how PDF file names are formatted during the PDF split operation. To create a template, click Create Template next to the Output Filename Template...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-21 <GET_INDEX_WITHOUT_SPLIT> Indicates that the resulting PDF file will go through the split process without actually being split into smaller PDF child files. However, the corresponding CSV/XML index files wi...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-23 Specifying an index file During the PDF splitting process, two index files are automatically created: an ASCII file formatted in Comma Separated Values (CSV) and a corresponding XML-formatted index file. Both hav...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-25 The bookmark field (the eighth field) can be replaced with as many field names as needed, each separated by the defined field separator. For more information, see “ Bookmark field .” Field separator A field separ...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-27 Template field descriptions Use the buttons on the Create an Index File Template window to build your template; your selections appear in the display window. The default template is: <FS=':'>FileName:InputF...

VI PDF Originator User’s Guide VIPO-28 FreeFlow Variable Information Suite 5.0 (7/2006) Help Provides access to the online help facility. Cancel Closes the template window without saving any changes. Using the VIPO Watched Folders Client The VIPO Watched Folders Client (WFC) allows you to specify on...

VI PDF Originator User’s Guide VIPO-30 FreeFlow Variable Information Suite 5.0 (7/2006) Window elements The VIPO Watched Folders Client window consists of these elements: Title bar Displays the product name (VI PDF Originator Watched Folders Client). Menu bar Provides access to the File and Help men...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-31 Function buttons These buttons appear on the right side of the VIPO Watched Folders window: • Add Watch — Allows you to add a folder to the watched list. • Delete Watch — Allows you to delete the selected folder ...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-33 When using the Check for File Size Changes option, if very large files are transferred or copied from a remote location to the watched folder, and the time it takes for the file transfer to be completed is longer...

VI PDF Originator User’s Guide VIPO-34 FreeFlow Variable Information Suite 5.0 (7/2006) Bulk Processing Bulk Processing allows a VIPO user to direct the PDF output of multiple jobs to a single “bulk” directory, typically to facilitate batch or other automated post-processing of the VIPO-generated ou...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-35 Using VIPO Web VIPO Web allows you to use your web browser to: • Submit VIPP jobs • Create new or additional VIPO user accounts • Administer VIPO Servers remotely • Administer VIPO Web passwords and other securit...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-37 Job Submission/View/Retrieval The Job Submission/View/Retrieval page provides access to the VIPO job submission functions. The page contains two frames. The upper frame provides access to the VIPO functions you w...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-39 User Name Select the user name appropriate for this job. If you have administrative privileges, all user names will appear, as the job can be submitted for another user. Output Folder Choose one of the available ...

VI PDF Originator User’s Guide VIPO-40 FreeFlow Variable Information Suite 5.0 (7/2006) Job Submission - lower frame When a job is submitted to the VIPO Server, the table on the lower frame of the Job Submission page is filled with information on the submitted job. This information is produced for e...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-41 Job Name The name of the job you submitted. When the job is complete, you can display the job files generated via VIPO Web by clicking the Job Name link for the desired job. Clicking a displayed file link causes ...

VI PDF Originator User’s Guide VIPO-42 FreeFlow Variable Information Suite 5.0 (7/2006) Change Password The Change Password option allows you to change your password, the password associated with the user name under which you logged into the system. Use the “ User Administration ” option to change p...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-43 User Administration VIPO Web allows the creation of new or additional VIPO user accounts. The default incoming folders produced for each user are: • alt1 • alt2 • bulk (mandatory) • default (mandatory) Additional...

VI PDF Originator User’s Guide VIPO-44 FreeFlow Variable Information Suite 5.0 (7/2006) Changing passwords To change a user’s password, double-click the user name on the left frame, then click the Set/Reset Password button. Enter the new password in the New Password window, then enter the same passw...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-45 Server Administration The Server Administration feature of VIPO Web allows you to set preferences for the Servers that are part of the cluster of servers accessible from your VIPO Web Server. The primary Server A...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-47 Cluster Administration The VIPO Web Cluster Administration window allows you to register the paths of drives that have been mapped or mounted in order to allow access to the root path(s) of VIPO Servers. VIPO Web...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-51 Even if additional nodes are added to the cluster, as long as their server root paths are accessible by the VIPO web server hosted by VIPO Server A, and added to its cluster server root list, they can all be admi...

VI PDF Originator User’s Guide VIPO-52 FreeFlow Variable Information Suite 5.0 (7/2006) Web browser notes When using Internet Explorer, be aware of these notes: • PDF files — When Acrobat Reader is installed, clicking on a PDF file link causes the PDF file to be displayed in Acrobat Reader. PDFs enc...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-53 Using VIPO and Adobe Distiller “Using VIPO and Adobe Distiller” explains how to use VIPO with Acrobat Distiller. These topics are covered: • PDF security options • Adobe Distiller and fonts PDF security options T...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-55 Adobe Distiller and fonts All the fonts required for your VIPP job must be in a location where Distiller can find them. Failure to do so will result in font substitution warnings in the VIPO Server log and consol...

VI PDF Originator User’s Guide VIPO-56 FreeFlow Variable Information Suite 5.0 (7/2006) Assigning a Distiller job options file You can assign a particular Distiller job options file to be used for generating a PDF document when submitting a VIPP job to the VI PDF Originator. The DistillJobOptions en...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-57 Using BOOKMARK, PDF features, and Project Containers Descriptions of using VIPO with the BOOKMARK command and Project Containers are found in these sections: • Using the VIPP BOOKMARK command • Using VIPP PDF int...

VI PDF Originator User’s Guide VIPO-58 FreeFlow Variable Information Suite 5.0 (7/2006) Extended bookmarks An extended bookmark is a transparent PDF note, which is usually visible from the “Comment” section of the completed PDF only. Extended bookmarks are only used with the Dispatch function of VIP...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-59 Using VIPP PDF interactive features A complete set of VIPP PDF Interactive Features (PIF), available in VIPP 4.0 and later, allow you to create interactive elements when the VIPP job is rendered into a PDF docume...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-61 Using lpr to submit VIPO jobs “Using lpr to submit VIPO jobs” provides the lpr command syntax for Windows 2000 . Also included are: • Parameter definitions • Parameter defaults • Example lpr job submissions lpr c...

VI PDF Originator User’s Guide VIPO-62 FreeFlow Variable Information Suite 5.0 (7/2006) Parameter definitions VIPO_user [:local|remote] Defines the scope of the VIPO user, either local or remote. • VIPO_user :local — a local-scope VIPO user defined on the lpd print server associated with printername...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-63 Parameter defaults If any or all of the –T or –C parameters are omitted from the lpr command, the following defaults are used: • If user= is undefined in the lpr command, then the VIPO_user defaults to default_us...

VI PDF Originator User’s Guide VIPO-66 FreeFlow Variable Information Suite 5.0 (7/2006) Dispatch filters A filter file can have up to 100 user/folder pair entries, with a maximum of 2048 characters for each entry. Only one AutoRun filter and one IncomingFolders filter can be active during a current ...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-67 Dispatch Rule files All rule files must have a file extension of .rule and must be placed in the X:\xvtp\dispatch\rules\ directory for the application to find them and for editing. X is the disk drive where VIPO ...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-69 Dispatch Rule entries are defined as follows: RuleName The user-specified name by which the rule is identified to the user. Examples might be “E-mail via Exchange” or “Submit to DocuShare.” RuleVars A set of name...

VI PDF Originator User’s Guide VIPO-70 FreeFlow Variable Information Suite 5.0 (7/2006) CommandTemplate The template from which the command (passed to the operating system representing the execution of the subtask) is derived. An example: blat c:\xvtp\bin\bodytemp.txt -t $mailto where mailto is a fi...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-71 FailOnError A boolean (.INI false: 0. or true: 1) indicating whether detection of an error during execution of the OS command should cause the VIPOD job to halt processing (transition from “current” to “complete,...

VI PDF Originator User’s Guide VIPO-72 FreeFlow Variable Information Suite 5.0 (7/2006) If RetValTrumpsStdOutStdErr is false, the RetValTrigger return value indication is trumped by those detected via either a StdOutTrigger or a StdErrTrigger. A trumped RetValTrigger return value indication should n...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-73 Another example: StdErrTrigger=(; "Warning:" ; "Error:" | "Fatal:") means that the presence of the substring “Warning:” in stderr indicates a warning, while the presence of either “Error:”...

VI PDF Originator User’s Guide VIPO-74 FreeFlow Variable Information Suite 5.0 (7/2006) System built-in macros Use these built-in macros as variables in a rule file for DataFileTemplate and CommandTemplate definitions: • PDF_DIR_PATH — Full path of the directory location where the distilled PDF file...

VI PDF Originator User’s Guide VIPO-76 FreeFlow Variable Information Suite 5.0 (7/2006) VIPO Dispatch window The VI PDF Originator Dispatch window provides access to dispatch functions. The upper portion of the Dispatch window consists of these elements: Title bar Displays the name of the program an...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-77 • Trace menu — Clear Display — Job Selection Loop — Job Selection Trace • Help menu — Help — About Current Job Lists the job currently being processed. Hold Places the current job on hold. Cancel Cancels processi...

VI PDF Originator User’s Guide VIPO-78 FreeFlow Variable Information Suite 5.0 (7/2006) Move Down Moves the selected file down one position on the Pending Jobs list. This affects the processing order of your jobs. Move to Bottom Moves the selected file to the end of the Pending Jobs list. The select...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-79 Conflict Jobs When the Conflict Jobs tab is selected, VIPO produces a window containing a list of all VIPO jobs with conflicts. Conflict jobs are jobs where more than one Dispatch Rule can be applied. When any en...

VI PDF Originator User’s Guide VIPO-80 FreeFlow Variable Information Suite 5.0 (7/2006) Held Jobs When the Held Jobs tab is selected, VIPO produces a window containing a list of all VIPO jobs on hold. When any entry in the Held Jobs list is highlighted, these buttons can be used to alter how the sel...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-81 File menu The File menu provides drop-down access to these functions: Hide Dispatcher Minimizes the VIPO Dispatch window. The window can be reopened by double-clicking the VIPO Dispatch icon on the lower right me...

VI PDF Originator User’s Guide VIPO-82 FreeFlow Variable Information Suite 5.0 (7/2006) Edit menu The Edit menu provides drop-down access to the following functions. IncomingFolders Filters Selecting this option produces a pop-up window that allows you to select and edit the IncomingFolders Filters....

VI PDF Originator User’s Guide VIPO-84 FreeFlow Variable Information Suite 5.0 (7/2006) OK/Cancel Approves or cancels your changes. Unless you select Save or Save As , the changes are stored in memory only, not to the filter file saved on disk. Pressing OK after making changes to filter entries with...

VI PDF Originator User’s Guide VIPO-86 FreeFlow Variable Information Suite 5.0 (7/2006) Reset Resets the values of the selected entries to their original state (not the factory defaults). OK/Cancel Approves or cancels your changes. Pressing OK after making changes to filter entries without saving th...

VI PDF Originator User’s Guide VIPO-88 FreeFlow Variable Information Suite 5.0 (7/2006) Trace menu Trace menu options allow you to see more detailed information regarding the job selection process. It can be especially useful to determine why a job is ineligible for processing. The Trace menu has th...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-89 Using VIPO Dispatch - a simple example Acme Telephone company (a fictitious company) uses VIPO to generate their delinquent account notices in PDF format. They want to have the notices e-mailed to their delinquen...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-97 Using VIPO Services VIPO and VIPO Servers can be initiated from a Windows Service, which allows the various servers to be initiated and to perform operations without requiring a manual logon. Launching and activa...

VI PDF Originator User’s Guide VIPO-98 FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator Service A VI PDF Originator Service is one of the following service components: • FreeFlow VI PDF Originator Service • FreeFlow VI PDF Originator Watched Folders Service • FreeFlow VI PDF Origin...

VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-99 Index A Add Field Index Index File Template Add Field Index, VIPO-27 Add Start/End Index, VIPO-27Adobe Acrobat Distiller, VIPO-53 fonts, VIPO-55 B BOOKMARK command, VIPO-57bookmark field examples, VIPO-26specifyi...