Xerox 425 - Manuals

Page 1-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Welcome Center If after product installation further assistance is required, please call our experts using the Xerox Welcome Center telephone number. When telephoning, please quote the machine serial number, which may be written...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-3 About This Guide Conventions Throughout this User Guide , you will find that some terms are used interchangeably: ¾ Paper is synonymous with media . ¾ Document is synonymous with original. ¾ Page is synonymous with sheet . ¾ Document ...

Page 1-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Bracket text typeface The [Bracket Text] typeface is used to emphasize the selection of a feature mode or button. For example: ¾ Select [Image Quality] . ¾ Apply the new settings. ¾ Select [Save]. Italic typeface The Italic typeface i...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-5 About This Guide Notes Notes are statements that provide additional information. For example: NOTE: If the DC440/432/430/426/425/420 does not include the Finisher and/or High Capacity Feeder, ignore the first step. Hints Hints help us...

Page 1-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Related Information Sources Information available for the Document Centre 440/432/430/ 426/425/420 consists of: - This User Guide - The On-line Help system - The Document Centre 440/432/430/426/425/420 ST System Administration Guide -...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-7 About This Guide Safety Notes Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read t...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-9 About This Guide Never remove covers or guards that require a tool for removal, unless directed to do so in a Xerox approved maintenance kit. Never defeat interlock switches. Machines are designed to restrict operator access to unsafe...

Page 1-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Regulatory Information FCC Part 15 This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection agai...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-11 About This Guide FCC Part 68 Send Header Requirements Federal Communications Commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-13 About This Guide The telephone company may make changes to its communications facilities, equipment, operations, or procedures. Such action must be reasonable, required in the operation of their business, and consistent with FCC rule...

Page 1-14 Xerox Document Centre 440/432/430/426/425/420 User Guide equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection the electrical ground connections of the power utility,...

Page 1-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Environmental Compliance Energy Star ® Xerox Corporation designed this product to comply with the guidelines of the ENERGY STAR ® program of the Environmental Protection Agency. As an ENERGY STAR ® Partner, Xerox has determined that ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-17 About This Guide Illegal Copying Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. ¾ Obligat...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-1 P rodu c t Overview 2 Product Overview The Document Centre 440/432/430/426/425/420 is not simply a conventional copier. It is a digital device capable of being used for copying, faxing, printing and scanning, dependent on the configur...

Page 2-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Identifying the machine components The following pages provide information about the Document Centre components and control panel buttons as well as a description of the services and modes available. Contact the local Xerox Representa...

Page 2-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Optional Components The graphic below shows some of the optional components available. Depending on the Document Centre configuration the following may be already be available. Duplex module ( DC420/425 ) Makes two-sided copies from o...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-5 P rodu c t Overview Envelope Tray Enables the printing of addresses on envelopes as an alternative to using labels. It can hold a maximum of 70 envelopes of 24lb (substance 24) paper at one time. The envelope tray can only be used in ...

Page 2-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Editing Kit Allows editing tasks to be carried out on part or all of a document. For more information refer to “Edit (optional)” on page 3-30. Fax The Fax option includes a digital modem with automatic fallback capability supporting b...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-7 P rodu c t Overview Power ON/OFF Powering On Ensure that the DC440/432/430/426/425/420 is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet. For detailed technical information, r...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-9 P rodu c t Overview Powering Off When powering off the DC440/432/430/426/425/420 , the machine remains on for approximately 10 seconds before the power is terminated. The machine is storing files and preparing for the shutdown. CAUTIO...

Page 2-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Power Save Modes The DC440/432/430/426/425/420 has energy saver features which significantly reduce the power consumption during periods of inactivity. The Power Save Indicator is a light, located on the lower-left portion of the con...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-11 P rodu c t Overview Stand-by Mode Prior to entering Low Power or Power Save (Auto Off/Sleep), the machine is in Stand-by Mode whenever it is not copying, faxing, scanning or printing a job. The touch screen is visible and ready to be...

Page 2-12 Xerox Document Centre 440/432/430/426/425/420 User Guide queue (fax receive or network print), or a fax or print job arrives in the print queue. The machine responds within one second and all the features are available within 50 seconds. NOTE: The machine will not exit Power Save (Auto Off...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-15 P rodu c t Overview Recycled Paper The DC 440/432/430/426/425/420 has established performance with the use of recycled paper with its consequent benefits to the environment. Xerox recommends the following recycled paper that can be o...

Page 2-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Modes There are three modes available on the machine: - Features - Job Status - Machine Status. The mode buttons access the screens which enable users to program features, monitor the status of jobs on the machine and obtain general ...

Page 2-18 Xerox Document Centre 440/432/430/426/425/420 User Guide Job Status button Use Job Status to check on the progress of a job and if necessary to change its position in a queue . NOTE: The queues available are dependent on the machine configuration. Print Queue Maintains pending and active j...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-19 P rodu c t Overview scan jobs for delayed Embedded Fax jobs including send, Mailbox and polling reservation. Only outgoing Server Fax jobs will be displayed in this queue. Completed Fax Jobs Queue Maintains all Fax jobs that have bee...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-21 P rodu c t Overview Faults Displays a list of the six most recent faults, the date and time of the code and the status (active or cleared). Select the Fault Clearance Instructions button for assistance when clearing an active fault. ...

Page 2-22 Xerox Document Centre 440/432/430/426/425/420 User Guide - Printer Configuration - lists the status of the printer options, installed options, PCL options, PostScript options and connectivity options. NOTE: If enabled, the Printer Configuration Report will automatically print after the mac...

Page 2-24 Xerox Document Centre 440/432/430/426/425/420 User Guide System controls Pause (Stop) button - used to temporarily stop a job. Help (?) button - accesses additional information about a specific task. Language button - changes the text to an alternative language (when available). Access but...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-25 P rodu c t Overview Job Interrupt Job Interrupt is used to temporarily suspend the current copying/printing to allow an urgent copy job to be completed . When using job interrupt only a limited range of features will be available for...

Page 2-26 Xerox Document Centre 440/432/430/426/425/420 User Guide Auditron Access Screen The Auditron is a feature of the machine which automatically tracks usage. If Auditron is enabled, an account number must be entered. For account number allocation, or further information about the Auditron , p...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-27 P rodu c t Overview Information Sources In addition to the graphic and message display, the following information sources are designed to provide guidance and information when making copies. Using the Help (?) button The Help (?) but...

Page 3-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Copying procedure Before making copies on the DC440/432/430/426/425/420 , identify what is to be copied and the number of copies required. Use the following steps to make a copy using the Document Centre . NOTE: If the Auditron has be...

Page 3-4 Xerox Document Centre 440/432/430/426/425/420 User Guide When Auto paper is selected, the document feeder senses the size and orientation of the documents, then checks the paper trays to find one that corresponds. The size and orientation are displayed in the message area in the upper left ...

Page 3-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Constant Velocity Transport Glass The Constant Velocity Transport (CVT) glass is the narrow strip of glass located at the left hand side of the document glass. When documents are fed from the document feeder, the CVT glass automatical...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-7 Co py 3. Select the features The features available on the first Copy screen are those used most often. Many of the features contain a selection called Other . Select this option to access additional programming options. NOTE: Only th...

Page 3-8 Xerox Document Centre 440/432/430/426/425/420 User Guide For a more detailed explanation of the standard features available on the touch screen please refer to the following pages: - Output - page 3-10 - Sides Imaged - page 3-14 - Reduce / Enlarge - page 3-16 - Paper Supply - page 3-18 - Im...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-9 Co py 5. Select Start 6. Identify the copy job in the Print Queue ¾ Select [Start] . Each document is scanned once only. The size and orientation are displayed in the upper left hand corner of the touch screen. If a resource problem o...

Page 3-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Standard Features - Copy Use the first Copy screen to select the standard features for a copy job. For more information about the features available refer to the following: Output - page 3-10 Sides Imaged - page 3-14 Reduce / Enlarge...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-11 Co py NOTE: The Left Tray will not be available when custom size paper has been programmed. HINT: Use the Output Icon located on the lower left hand side of the screen to quickly and easily switch from the Center Tray to the Left Tra...

Page 3-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Stapled (optional) If the Finisher has been fitted, the Stapled option will be available. NOTE: The Finisher is not available on the DC425 single- sided configuration. The Finisher can staple either 8 1/2” x 11” x 17” in sets of 2 to...

Page 3-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Sides Imaged Up to 50 double-sided copies, ranging in size from 8 1/2” x 5 5 1/2” through 11 x 17” can be made automatically from one or two-sided documents. • 1 1: single-sided copies from single-sided documents. • 1 2: double-sided...

Page 3-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Portrait ImagesLandscape Images . DC426/420 select the Other option and then 1 2 to access the following orientation options available: Head to Head — the output will be the same orientation as the documents. Head to Toe — the output...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-17 Co py Reduce / Enlarge options 100% size for size copies. Auto automatically reduces / enlarges a document to fit on the paper size selected. NOTE: When Auto Reduce/Enlarge is selected , the machine automatically selects 8 1/2” x 11”...

Page 3-18 Xerox Document Centre 440/432/430/426/425/420 User Guide HINT: To save time use the pop-up keypad on the touch screen instead of the scroll buttons to insert values. Select the display box for the size selections (the small rectangle to the left of the scroll buttons) and a keypad will be ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-19 Co py NOTE: The size and orientation is determined for all trays except the Bypass Tray. Paper Supply options Auto accepts the default setting (standard white paper) for the paper supply. If a specific paper size is not selected, the...

Page 3-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Image Quality Use the image quality settings to adjust the quality of the output. Image Quality options Text used for scanning text, solids, line art and halftones. Auto automatically adjusts the image quality based on the attributes...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-21 Co py Added Features - Copy The Added Features tab offers additional programming features for a copy job. When selected, a series of tabs is displayed. Image Adjustment - page 3-22 Output Format - page 3-34 Job Assembly - page 3-48 N...

Page 3-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Image Adjustment tab - Copy For more information about the features available refer to the following: Original Size - page 3-22 Bound Originals -page 3-25 Image Shift -page 3-27 Expert Image Quality - page 3-28 Erase - page 3-29 Edit...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-23 Co py Original Size ( DC440/432/430/425 )/Original Input ( DC426/420 ) Options Auto automatically determines the size of the document being copied and selects a paper supply source of the same size. The machine cannot sense the size ...

Page 3-24 Xerox Document Centre 440/432/430/426/425/420 User Guide To produce size for size copies ¾ Load the documents. ¾ Select [Auto] paper supply. ¾ Select [Added Features] . ¾ Select [Original Size] . ¾ Select [Mixed Size] and select [Save] . ¾ Enter the quantity and select [Start] . NOTE: Inse...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-25 Co py To produce reduced / enlarged copies ¾ Load the documents. ¾ Select the paper size required. ¾ Select [Added Features] . ¾ Select [Original Size] . ¾ Select [Mixed Size] and select [Save] . ¾ Enter the quantity and select [Star...

Page 3-26 Xerox Document Centre 440/432/430/426/425/420 User Guide Bound Originals options Off the feature is not available. Side 1 copies only the page on the left when looking at the open book, face up. Side 2 copies only the page on the right when looking at the open book, face up. 1 and 2 copies...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-27 Co py Gutter Erase erases up to 2 in from the gutter area down the center of a bound document. When the 1 and 2 option is selected any amount from 0 - 2 in can be entered. Image Shift Use this feature to change the position of the im...

Page 3-28 Xerox Document Centre 440/432/430/426/425/420 User Guide - Side 2: shifts the image to the left or right, up or down for the second page of the document being copied. The image can be shifted up to 2 in. Independent: Use this to set different image placement options for side 2 of the docum...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-29 Co py Expert Image Quality options Sharpness adjusts the sharpness of the image. This feature is used to increase the sharpness of fine lines and details, or to decrease the sharpness for a smooth, uniform appearance. However, it is ...

Page 3-30 Xerox Document Centre 440/432/430/426/425/420 User Guide Erase options Off the feature is not available. Border Erase to erase equal amounts from all edges, up to 2 in. Edge Erase to erase a specific amount from each edge of the copy. Up to 2 in can be applied to each edge. Edit (optional)...

Page 3-32 Xerox Document Centre 440/432/430/426/425/420 User Guide Area Edit options Off the feature is not available. Delete Inside scans everything outside the orange lines and ignores everything inside. The center area will be blank. Delete Outside scans everything inside the orange lines and ign...

Page 3-34 Xerox Document Centre 440/432/430/426/425/420 User Guide Output Format - Copy Select the features available on the Output Format screen to enhance the appearance of a copy job. For more information about the features available refer to the following: Transparencies - page 3-34 N Up (2 Up -...

Page 3-36 Xerox Document Centre 440/432/430/426/425/420 User Guide Transparency options Off the feature is not available. Blank Dividers places a blank sheet of paper between each transparency. No Dividers prints transparencies with no dividers, Copy Sets can still be selected. Printed Dividers an a...

Page 3-38 Xerox Document Centre 440/432/430/426/425/420 User Guide Annotation Use this feature to add the date, page numbers and a comment to the copy output. NOTE: N Up (2 Up on the DC426/420), Booklet Creation, Bound Document, Uncollated, custom size documents and envelopes are not available with ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-39 Co py Annotation options Date prints the current date, based on the machine settings. On the DC440/432/430/425 the date is added to the top or bottom of a page on the left, right or center . On the DC426/420 the date can be added to ...

Page 3-40 Xerox Document Centre 440/432/430/426/425/420 User Guide HINT: If the document image extends to the top edge of the page, reduce the image to 90% of its document size to make room for the annotation. If the same position is inadvertently selected for the date, page numbering and comment, t...

Page 3-44 Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: When 2-2 is selected the insert page range increases from 1-50 to 1-99. This is because each 2-sided page counts as 2 pages. Booklet Creation When this feature is selected the DC440/432/430/426/425/420 will print two pages, sid...

Page 3-46 Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: When using covers with inserts, the cover tray can be the same tray as one of the inserts tray. The cover stock must be the same size and orientation as the body of the document. Covers options Off the Covers feature is not ava...

Page 3-50 Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: Inserts or Interrupt cannot be used with Build Job. The Build Job 2 Sided selection will only copy Portrait documents in Head to Head or Head to Toe orientation. HINT: If a memory fault occurs, it is advisable to reduce the num...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-53 Co py Managing Copy Jobs Job management can be carried out on each individual job contained within the Print Queue . The Print Queue maintains all pending and active jobs that are to be printed (Paused jobs are considered active jobs...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-55 Co py Release removes the selected job from memory and completes it as instructed. Jobs are held due to missing resources. For example, embedded fax, print, sample set, delayed print and secure print jobs. Embedded Fax jobs can be la...

Page 3-56 Xerox Document Centre 440/432/430/426/425/420 User Guide Completed Print Jobs Queue Maintains completed print jobs including Server Fax (received) jobs. Jobs are considered complete when they are successfully printed, or terminated due to user request or a fault. The queue contains the las...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-1 Fa x 4 Fax Sending and receiving a facsimile (fax) is an optional feature on the Document Centre 440/432/430/426/425/420 . Please refer to the following for more information. Embedded Fax Walk up fax on the Document Centre provided by...

Page 4-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Embedded Fax Procedure Please refer to the following steps on how to send a ‘quick’ fax from the Document Centre using the standard features available within Embedded Fax. Sending a Fax using Embedded Fax 1. Select Features Quick Path...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-3 Fa x 2. Load the documents ¾ If necessary select [All Services] . ¾ Select [Fax] . ¾ The first Fax screen will be displayed. ¾ Load documents face up in to the Document Feeder or face down on the Document Glass.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-5 Fa x To help identify the status when sending an embedded fax, the following symbols will appear in the right hand corner of the touch screen. Fax Status Document in Memory the machine contains one or more copy or fax jobs in memory. ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-7 Fa x Standard Features - Embedded Fax The first Fax screen offers access to the features required to send a fax. For more information about the features available refer to the following: Resolution - page 4-7 Original Type - page 4-8 ...

Page 4-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Super Fine (400 x 400 dpi) recommended for photos and halftones, or images that have gray tones. It requires more communication time, but produces the best image quality. Original Type Use this feature to identify the type of document...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-9 Fa x Sides Scanned This is used to specify whether the documents are single-sided or double-sided and in some instances, the orientation is also required. The following options are available: 1 Sided each document is single-sided. 2 S...

Page 4-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Dialing Refer to the following pages for information about the Dialing options. Next Destination Use this feature to send a fax to more than one location. Speed dial numbers, full numbers, group numbers, or a mixture, up to a maximum...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-11 Fa x NOTE: If entering more than 50 numbers, the message Input limit exceeded is displayed and the additional numbers are ignored. HINT: To cancel the job and all selected destinations, select Stop . Dialing Characters Dialing charac...

Page 4-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Dial pause [-] to pause between numbers. This pause gives the DC440/432/ 430/426/425/420 time to switch from an inside line to an outside line during automatic dialing. This is similar to using a telephone, except dial pause is autom...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-13 Fa x mode to access a mailbox. This is similar to a telephone response system. Dial the number and wait for instructions. After the call is answered and the greeting is heard, users are prompted to select 1 (or some other designated ...

Page 4-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Line 1 select this option if Line 1 is required. Line 2 select this option if Line 2 is required. NOTE: Only 1 telephone line is available on the DC426/420. After selecting one of the above options, or if only one telephone line is a...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-15 Fa x Keypad The keypad corresponds to the control panel telephone keypad buttons. Speed Dial Entering a telephone number into the dial directory automatically establishes it as a speed dial number, a short-cut version for quick diali...

Page 4-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Dial Directory The Dial Directory contains frequently used fax numbers. It also contains Speed Dial and Group Dial numbers. Names and numbers can be added to the Dial Directory by using Dial Directory Setup on the Reports & Setup...

Page 4-18 Xerox Document Centre 440/432/430/426/425/420 User Guide More Features - Embedded Fax When the More Features tab is selected additional tabs are displayed. For more information please refer to: Advanced Features - page 4-24 Reports and Setups - page 4-34 NOTE: If Fax is the default screen ...

Page 4-20 Xerox Document Centre 440/432/430/426/425/420 User Guide - The date (month, day and year) and time (hours and minutes). Transmission Report When selected, this feature prints a confirmation of the transmission for each fax sent from the machine. The transmission report contains details abo...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-21 Fa x Communication Mode ( DC440/432/430/425 ) On the DC440/432/430/425 this feature allows selection of the communication mode used for transmission to a remote fax machine. NOTE: On the DC426/420 the Forced 4800 bps feature is the o...

Page 4-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Delayed Start Delayed Start is mainly used to transmit faxes during off-peak hours when telephone charges are lower or when sending to another country/time zone. Use Delayed Start, to transmit a document to a single destination, or u...

Page 4-24 Xerox Document Centre 440/432/430/426/425/420 User Guide Advanced Features - Embedded Fax The Advanced Features tab offers additional programming features that can be applied when sending a fax. For more information about the features available refer to the following: Build Job - page 4-25...

Page 4-26 Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: Build Job cannot be used with Poll Remote Fax , or if the Telephone button has been selected. Also, Interrupt, Clear All, Access, Features, Job Status and Machine Status will not be available when Build Job is in use. Poll Remo...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-27 Fa x Store for Polling This feature stores documents in the DC440/432/430/426/425/ 420 memory where they can be retrieved by a remote fax machine. Each time a store for polling job is started, the new documents are added to any docum...

Page 4-30 Xerox Document Centre 440/432/430/426/425/420 User Guide Fax Mailbox The Key Operator establishes mailboxes and passwords for the DC440/432/430/426/425/420 . If an electronic mailbox is available, electronic fax documents can be stored, retrieved and deleted in the mailbox. NOTE: There is ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-31 Fa x Print from Mailbox ¾ Select [More Features] . ¾ Select [Advanced Features] . ¾ Select [Fax Mailbox] . ¾ Select [Print from Mailbox] . ¾ Using the keypad on the control panel enter the mailbox number. ¾ Using the keypad on the co...

Page 4-32 Xerox Document Centre 440/432/430/426/425/420 User Guide Delete Mailbox Contents The DC440/432/430/426/425/420 confirms deletion after the mailbox number and password have been entered. ¾ Select [More Features] . ¾ Select [Advanced Features] . ¾ Select [Fax Mailbox] . ¾ Select [Delete Mail...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-35 Fa x Fax Reports The following reports are available on the machine: Fax Report Options Activity Report contains information about the last 50 communications completed on the machine and can either manually or automatically print a r...

Page 4-36 Xerox Document Centre 440/432/430/426/425/420 User Guide Answer Mode There are two answering (or receiving) modes: Auto and Manual. Auto Answer the DC440/432/430/426/425/420 automatically answers the telephone. The Key Operator can set the Auto Answer delay between 0 and 15 seconds. This d...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-37 Fa x Dial Directory Setup The DC440/432/430/426/425/420 enables programming of numbers for individuals and groups. Begin by programming individual numbers. Then, combine numbers that are to be included in a group. Individual Use this...

Page 4-40 Xerox Document Centre 440/432/430/426/425/420 User Guide Maximum Store Width determines the size of the image stored in memory. An 11” x 17” document can be stored as an 8 1/2” x 11” document to save memory. This also depends on the ability of the recipient to receive large documents. If t...

Page 4-42 Xerox Document Centre 440/432/430/426/425/420 User Guide To send a Group Fax Comment Setup Comments are used in the To and From lines on a cover page. Refer to “Cover Letter (Cover Page)” on page 4-19 on how to add a comment. The DC440/432/430/425 can store up to 50 comments in the Comment...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-43 Fa x Transmit Header Print The Document Centre will automatically print the following information on the top of each page of an outgoing fax: - Machine ID number - Company logo - Destination name - Date, Time, and Page number Use the...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-45 Fa x Sending a Fax using Server Fax 1. Select Features ¾ If necessary select [Features] to display the feature modes. ¾ Select [Clear All] once to cancel any previous screen programming selections. Selecting [Clear All] twice clears ...

Page 4-48 Xerox Document Centre 440/432/430/426/425/420 User Guide Standard Features - Server Fax The first Fax screen offers access to the features required to send a fax. For more information about the features available refer to the following: Resolution - page 4-48 Original Type - page 4-49 Side...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-51 Fa x Dialing Four dialling options are available within the Server Fax screen. Send List/Phonebook The Send List and Phonebook features enable users to create a list of fax recipient numbers for a current fax job, or alternatively st...

Page 4-54 Xerox Document Centre 440/432/430/426/425/420 User Guide character (/) again to turn off Mask Data . The characters or numbers entered between the slash (/) characters are displayed as asterisks (*). Password Check Switch [S] for remote terminal identification. This character verifies that...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-55 Fa x More Fax Features - Server Fax When the More Fax Features tab is selected the following features will be available: Lighter / Darker - page 4-55 Original Input Size - page 4-56 Delayed Start - page 4-57 NOTE: If Fax is the defau...

Page 4-56 Xerox Document Centre 440/432/430/426/425/420 User Guide Original Input Size Allows a user to manually select the size of the document when the machine is unable to detect the document size, for example when a document has a black border. Auto Size Detection is the default setting. NOTE: A...

Page 4-58 Xerox Document Centre 440/432/430/426/425/420 User Guide Authentication Mode - Server Fax Authentication is used by the System Administrator to restrict user access to the features within E-mail, Network Scanning and Server Fax : NOTE: If Authentication has been enabled it will be enabled ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-59 Fa x Login - Network Authenticated Access A login name and password are required. The machine will now attempt to authenticate the user on the network. ¾ Select [Enter] . ¾ Using the keyboard enter the network user name. NOTE: Select...

Page 4-60 Xerox Document Centre 440/432/430/426/425/420 User Guide Login - Guest Access and Network Authenticated Access Both Guest Access and Network Authenticated Access can be enabled together. This allows users to select how they wish to login. Changing the Authentication Service If previously c...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-61 Fa x If required, please contact the System Administrator for further assistance. Logging Off NOTE: If a user is logged on to Network Accounting or the Auditron at the same time as Authentication, the user will be logged off the othe...

Page 4-62 Xerox Document Centre 440/432/430/426/425/420 User Guide LAN Fax (Local Area Network Fax) When the Document Centre is connected to a network, faxes can be sent from a Workstation directly to the Document Centre to be forwarded on to the destination machine. As with faxes scanned in at the ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-63 Fa x Managing Fax Jobs Managing the Fax queues consists of maintaining each job within the queue. Job management is performed on each individual job contained within the queue. Controling jobs includes organizing, advancing and initi...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-65 Fa x Promote allows a pending fax send job to be promoted to the top of the queue. Once promoted, the DC440/432/430/426/425/420 manages the prioritization of the jobs in the queue. Delete deletes the selected active or pending job. A...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 5-1 Med ia Print 5 Media Print Media Print allows a walk-up user to print a file from a floppy disk.

Page 5-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Using Media Print ASCII Text, Postscript, PCL, TIFF (Tagged Image File Format) and PDF (Portable Document Format) file formats can be printed on the DC440/432/430/426/425/420 . Use the following steps to make prints using Media Print ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-1 Network Scanning 6 Network Scanning The Network Scanning option will be available on the DC440/ 432/430/426/425/420 if the machine is connected to the network and the optional E-mail and Network Scanning kit (sometimes known as Scan t...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-3 Network Scanning Summary Box Features Directory the directory path where the file being scanned will be stored. Document Folder/Name the name of the folder in which the image will be stored. Image Quality any adjustments required for ...

Page 6-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Templates and template list The template list contains an ordered list of all the templates available to the Document Centre. There are two types of template that can be displayed: - CentreWare Internet Services templates - template n...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-5 Network Scanning Public and Private Templates A template can contain either a public or private filing location or repository. Public Repository If a user selects a template that contains a public filing location the scan job will be ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-9 Network Scanning Basic Image Quality This feature adjusts the image quality settings applied to the scanned document. Basic Image Quality Options The following options are used to define what type of original is being used for scannin...

Page 6-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Sides Imaged This feature enables users to scan single-sided or double-sided documents. NOTE: All scan jobs are stored as single-sided images. Sides Imaged Options 1 Sided scans side one of the document. 2 Sided scans both sides of t...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-11 Network Scanning Reduce/Enlarge Adjusts the magnification size of the stored image file. Reduce/Enlarge Options: Normal reduces/enlarges the dimensions of the stored image file in equal proportions. Custom reduces or enlarges the dim...

Page 6-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Stored Image Settings Defines the image output requirements. Stored Image Settings Options Resolution defines the resolution at which the original will be scanned and the image stored. Select from 600 x 600 dpi, 400 x 400 dpi, 300 x ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-13 Network Scanning Erase Used to erase unwanted marks from the scanned document. Erase Options Off scanning is edge to edge. Border Erase erases equal amounts (0–2 in) from the top, bottom and both sides of the document. Edge Erase era...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-15 Network Scanning Server IP Address /Server Name For TCP/IP, enter the server IP address. For NetWare, enter the server name, tree and context. NOTE: Tree and Context are required for Netware NDS environments. For TCP/IP, users may sp...

Page 6-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Document Path / Volume This feature specifies the location of the directory path where the scanned document will be placed. - For TCP/IP: enter the Document Path - For Netware: enter the Document Path and Volume Document Name (or Doc...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-17 Network Scanning Login Name/Password This feature is used to enter the login name and password of the filing location that the scanned image file will be stored in. NOTE: Use this feature if filing to a private filing location or if ...

Page 6-18 Xerox Document Centre 440/432/430/426/425/420 User Guide There are four options available: NOTE: Values are defined by the user using the Document Name option. Document Management Fields ( DC440/432/430/425 ) This feature is only available when a template contains Document Management Field...

Page 6-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Refer to the following to alter an entry: ¾ Select the required field on the touch screen. ¾ Enter the information required using the displayed keyboard. Select [Save] . OR ¾ Select [Edit Next Value] to display the next available fie...

Page 6-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Authentication Mode - Network Scanning Authentication is used by the System Administrator to restrict user access to the features within E-mail, Network Scanning and Server Fax Services. NOTE: If Authentication has been enabled it wi...

Page 6-26 Xerox Document Centre 440/432/430/426/425/420 User Guide Managing Scan Jobs Managing the Scan queues consists of maintaining each job within the queue. Job management is performed on each individual job contained within the queue. Controling jobs includes organizing, advancing and initiati...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-1 E- mai l 7 E-mail The E-mail option will only be available on the DC440/432/430/ 425 if the machine is connected to the network and the optional E-mail and Network Scanning kit has been installed. Using the E-mail feature users are ab...

Page 7-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Standard Features Users can select the features available within the E-mail screen to enter the SMTP (Simple Mail Transfer Protocol) e-mail addresses, or search the internal / public address books to select the address information to ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-3 E- mai l Entering a manual E-mail address Using the touch screen keypad, users are able to enter e-mail addresses manually on the Document Centre. ¾ Load document into the Document Feeder or place it on the Document Glass. ¾ Select [E...

Page 7-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Once an entry appears in the Address List users are able to select: Details to display the recipient address details and From addresses. NOTE: The Address information displayed is determined by how the address was originally added to ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-5 E- mai l Public Address Book Stores external company addresses on the machine. Created by the System Administrator within Internet Services. The DC440/432/430/425 will accept a Public Address Book file that contains a list of user nam...

Page 7-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Internal Address Book Otherwise known as the LDAP (Lightweight Directory Access Protocol) stores internal company addresses on the company network. The Internal Address Book is created by the System Administrator. The Document Centre ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-13 E- mai l Output Format Select this tab to enter additional programming for the following: Reply to Used to enter a reply to e-mail address or to search a configured address book. NOTE: This feature can also be accessed from the Reply...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-1 Print 8 Print When the Document Centre 440/432/430/426/425/420 is connected to the network, electronic jobs that require printing can be sent from a workstation directly to the machine.

Page 8-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Print Driver Features When selecting the DC440/432/430/426/425/420 as the printer, the associated print screen will be displayed on the workstation. Select [Print] from the toolbar in the software program to display the print screen. ...

Page 8-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Managing Print Jobs Job management can be carried out on each individual job contained within the Print Queue . The Print Queue maintains all pending and active jobs that are to be printed (Paused jobs are considered active jobs). The...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-1 In ternet S e rvi c es 9 Internet Services Internet Services utilizes the embedded Web User Interface which enables communication between the HTTP server and the DC440/432/430/426/425/420. Internet Services can be used in conjunction ...

Page 9-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Standard Features - Internet Services By entering the IP Address of the DC440/432/430/426/425/ 420 as the URL (Universal Resource Locator) in the Browser, direct access to the DC440/432/430/426/425/420 is available. NOTE: Microsoft In...

Page 9-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Services Tab There are two options available within Services . ¾ Job Submission is used to submit print ready jobs to the Document Centre ¾ Stored Templates contains the templates created in Internet Services for controlling Scan to F...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-5 In ternet S e rvi c es Stored Templates Stored Templates allows users to create/modify and remove Scan to File templates that reside on the Document Centre . The template itself determines the settings specific to that Scan job. This ...

Page 9-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Queue Tab The Queue tab enables users to promote, delete or release a job in the Document Centre print queue. NOTE: There is a time delay in refreshing the true status of deleted and promoted jobs. Select Refresh Job after deleting or...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-7 In ternet S e rvi c es Status Tab The Status tab allows users to review the current status of the input and output trays available on the Document Centre . ¾ Select [Status] . The status of the Document Centre displays in the left fra...

Page 9-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Properties Tab Properties are the settings that control the Document Centre and how it operates. The settings contained within the Properties tab can only be modified by System Administrators. ¾ Select [Properties] . ¾ Select the opti...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-9 In ternet S e rvi c es Properties Features Feature Name Action General Setup: System Contains the job option defaults and the actual location of the Document Centre . Job Management ( DC440/432/430/425 ) Provides the System Administra...

Page 9-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Portfolio: Contains the Document Centre service infor- mation. Xerox and system contact information, the Document Centre profile, fault history and billing meters are also included here. Feature Name Action

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-13 In ternet S e rvi c es Maintenance Tab Maintenance provides a way to view and test printer functions on the Document Centre . ¾ Select [Maintenance] and the option required. - Font Listing displays a listing of PCL and PostScript fon...

Page 9-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Assistance Tab Use Assistance to access the internet links for software, browser and Xerox support. ¾ Select [Assistance] . ¾ Select the option required to access the relevant information. NOTE: The Customer Support and Service numbe...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-15 In ternet S e rvi c es Scanning with Internet Services This section explains the components, functions and procedures for Network Scanning or Scan to File. Refer to the Document Centre 440/432/430/426/425/420 System Administration Gu...

Page 9-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Template Pools Template pools are directories where scanning templates reside. With Internet Services, an existing directory on a file server can be designated as a pool for DC440/432/430/426/ 425/420 templates. Template Management T...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-17 In ternet S e rvi c es Template Services Services provide the file, fax, print and scan parameters for template operation. These are defined by the System Administrator on the default template, but users can change the parameters of ...

Page 9-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Document Management Fields The Document Management Fields feature allows users to include variable programmable data with a job when it is being scanned to a repository. The scanned job will be stored with this information in the Job...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-23 In ternet S e rvi c es Template Operations Once a System Administrator has defined the repositories and default templates, the templates are available for use. Users can access and modify templates within Stored Templates . Refer to ...

Page 9-24 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ To return the template to its last saved values, select [Restore Settings] . NOTE: Use the Add , Edit or Delete buttons to create, modify or delete a Document Management Field entry. Copying a template: ¾ Select [Stored Templates] ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-25 In ternet S e rvi c es selected and the hard copy document scanned in at the DC440/432/430/426/425/420 . The scanned files are then saved to either a public or private repository. Scanning to a public repository: ¾ Create a scan temp...

Page 9-26 Xerox Document Centre 440/432/430/426/425/420 User Guide To edit an electronic file, first scan the document, then retrieve it in a TIFF editing application, such as PaperPort. ¾ Create a scan template for Scan and File Services. Refer to “Template Operations” on page 9-23 for information ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-27 In ternet S e rvi c es Scan to Fax To save time when sending faxes, users can set up Scan to Fax templates using Internet Services. ¾ Create a template for Fax Services. Refer to “Template Operations” on page 9-23 for information on ...

Page 9-28 Xerox Document Centre 440/432/430/426/425/420 User Guide Problem Solving Refer to the following questions if experiencing a problem using Internet Services. For further assistance contact the System Administrator. ¾ Are you using the correct browser version? ¾ Did you enter the correct IP ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-1 Paper and other media 10 Paper and other media The DC440/432/430/426/425/420 is designed to use a variety of types of paper and other media . This chapter offers information about loading paper and other types of media into the DC440...

Page 10-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Loading paper When a paper tray is opened, the DC440/432/430/426/425/ 420 assumes more paper is to be loaded. The touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the sa...

Page 10-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Paper can be loaded either short edge feed or long edge feed, however the default orientation is long edge feed. NOTE: Mixing paper standards can lead to image loss. The Bypass Tray The Bypass Tray can be used for a variety of differ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-7 Paper and other media Bypass Tray with the Left Tray Bypass Tray with the High Capacity Tray and Finisher ¾ Following the copier labels, load the paper neatly into the bypass tray ensuring that the paper stack is registered to the fr...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-9 Paper and other media Loading the Envelope Tray NOTE: Make sure that the paper tray guides are just touching the envelope stock loaded. ¾ Pull open tray 1 and, holding the tray on either side, gently lift the tray and remove it from ...

Page 10-10 Xerox Document Centre 440/432/430/426/425/420 User Guide The High Capacity Feeder (optional) The High Capacity Feeder is an option on the DC440/432/430/ 426/425/420. Although the High Capacity Feeder is designed to accept 16 - 110lb (substance 16 - 110) paper, it can hold 2,000 sheets of ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-11 Paper and other media Auto Tray Switching This feature has to be enabled on the machine. Contact the Key Operator for further assistance. Once enabled, if loading more than one tray with paper of the same size and type, the DC440/43...

Page 10-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Storing and Handling Paper Always use high-quality, xerographic grade paper in the DC440/432/430/426/425/420 . Damaged, curled, or damp paper can cause jams and image quality problems. Follow these simple rules to store paper: - Sto...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-13 Paper and other media Other media A variety of media types can be used in the DC440/432/430/ 426/425/420 . Check the following table for special considerations. NOTE: Although 16-24lb (substance 16 - 24) bond paper is an acceptable ...

Page 11-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Setup Procedures During manufacture, certain settings for features and functions of the DC440/432/430/426/425/420 are programmed into the machine. Once the machine is installed, the Setup Tools can be used to change these settings to...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-3 Set u ps Fax Setups enable the Fax specific default settings to be changed or set up. Refer to “Fax Setups” on page 11-34 for further information. System Administrator Tools If a PIN is entered that has been assigned ‘System Administ...

Page 11-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Owner Tools If a PIN is entered that has been assigned ‘Owner’ access rights, the user can set up or change: Access Rights the allocation of Key Operator, System Administrator, Auditron Administrator ( DC440/432/430/425 ) and Owner A...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-7 Set u ps Access the Machine Setups ¾ Select [Access] on the Control Panel. A pop-up window will be displayed on the Touch Screen. ¾ Select [#] and use the number keypad to enter a Key Operator PIN - see NOTE. ¾ Select [Enter] in the ...

Page 11-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Paper Tray Setups Default Tray Select the scroll buttons to select the paper supply default setting - the list contains only the paper trays available with the machine configuration. The chosen setting will be displayed prior to othe...

Page 11-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Time ¾ Select [Time Setup] . ¾ Select the preferred display format, 12 or 24 Hour - for example eleven o’clock at night would either be displayed as 11 or 23 hours. ¾ Use the scroll buttons to select the current time in hours and mi...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-11 Set u ps Walkup Screen Timers ¾ Select [Timers] . ¾ Select any button to change the setting - a description of each follows. ¾ Make changes as required. ¾ Select [Save] to continue. To change the default display for the Touch Screen...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-13 Set u ps Power Save (Auto Off) This function is dependant on the machine configuration . Power Save/Sleep Mode (Auto Off/Sleep) 60 minutes after the last copy or print out, the machine will automatically switch into Power Save/Sleep...

Page 11-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Interrupt Button The Interrupt feature enables the current job to be stopped and held in memory while another job is completed. When enabled the Key Operator can set up Interrupt to function on completion of the current set or the c...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-15 Set u ps Additional Setups Report Languages Various language options can be made available for printed reports. Please contact the Xerox representative for further information. NOTE: This option will not be available on Digital Copi...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-17 Set u ps Paper Sizes Machine Serial Number The machine displays the machine serial number when Machine Status is selected. This number is required when calling for customer support. HINT: The Machine serial number is located inside ...

Page 11-18 Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Supplies Number / Supplies Tel. Number The machine displays the Xerox supplies telephone number when Machine Status is selected. NOTE: The number entered here will also be displayed within the WebUI. ¾ Select [Xerox Supplies N...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-19 Set u ps Fault Override When a fault occurs on the DC440/432/430/426/425/420 , the Touch Screen displays step-by-step instructions for the walkup user to clear the fault. The instructions include contacting the Key Operator if the f...

Page 11-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Unavailable Features Some types of jobs will not print if the disabled component is required for a default setup. In this case, the machine displays a prompt to check the setups. The following table contains details about specific f...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-25 Set u ps Copy Setups Refer to the following pages for the procedures for Copy Setups, which includes programming the default settings for the following features: Reduce/Enlarge - page 11-26 Image Quality - page 11-28 Output - page 1...

Page 11-26 Xerox Document Centre 440/432/430/426/425/420 User Guide Reduce/Enlarge Defaults ¾ Select [Copy Setups] . ¾ Select [Reduce/Enlarge] . ¾ Select [Defaults] . ¾ Use the arrow buttons to select the default magnification setting. The default magnification will automatically be selected when th...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-27 Set u ps Normal When users select Normal in the Reduce/Enlarge column on the Touch Screen, a selection of preset sizes is displayed. The default value of these presets can be customized to meet local requirements. The factory defaul...

Page 11-34 Xerox Document Centre 440/432/430/426/425/420 User Guide Fax Setups On the DC440/432/430/425 both Server Fax and Embedded Fax can be installed on the Document Centre, but only one service can be enabled at any one time. If both are installed they must be configured separately. NOTE: Which...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-37 Set u ps Embedded Fax Refer to the following pages for the procedures for changing the default Embedded Fax features. Embedded Fax Setups is divided into two areas: - Fax Terminal Setups : to set and change the defaults for the avai...

Page 11-38 Xerox Document Centre 440/432/430/426/425/420 User Guide Access Fax Terminal Setups Fax Terminal Options NOTE: Only those selections relevant to the machine configuration will be available. Local ID According to the Federal Law, the DC440/432/430/426/425/ 420 must be programmed with an id...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-39 Set u ps Local Name The Local Name is the name allocated to this particular machine. For example, it could indicate the location of the machine - for example, ‘Copier West’, or be the Company name. ¾ Select [Local ID] . If more than...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-41 Set u ps Delayed Start Time Users can scan a document and delay its transmission start time. If they do not specify the delayed start time, the machine uses the default delayed start time that is entered here. ¾ Select the second [C...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-43 Set u ps Dialling Digits Reporting (DC440/432/430/425) This default selects whether the first or the last 20 digits of a telephone number are displayed on reports and headers. ¾ Select [Dialling Digits Reporting] . ¾ Select the pref...

Page 11-44 Xerox Document Centre 440/432/430/426/425/420 User Guide Fax Printing Options ¾ Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37 . ¾ Select [Fax Printing Options] . Receive Reduction With this feature enabled, the DC440/432/430/426/425/420 automatically deter...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-45 Set u ps Duplex Printing This feature sets the default 2-sided printing setting for incoming fax documents and reports. NOTE: Duplex Printing features will depend on product configuration . All 1 Sided: prints fax documents and repo...

Page 11-48 Xerox Document Centre 440/432/430/426/425/420 User Guide Auto Print prints an Activity Report when the number of outgoing and incoming calls reaches 50. Only calls that were not printed on the last report are included. On Demand prints an Activity Report only when it is manually selected....

Page 11-50 Xerox Document Centre 440/432/430/426/425/420 User Guide Mailbox Report Programs the machine to automatically print a report informing the mailbox owner each time a fax is received. Fax Panel Defaults ¾ Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37 . ¾ Sel...

Page 11-52 Xerox Document Centre 440/432/430/426/425/420 User Guide Forced 4800 ( DC426/420 ) Used when fax communications are susceptible to errors. This mode is slower, but less susceptible to errors. Communication Mode ( DC440/432/430/425 ) This feature sets the default communication mode to be u...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-53 Set u ps G3 like Super G3 , this setting automatically determines the communication mode to be used based on the maximum capabilities of the remote fax machine, but initial communication speed is 14,400 bps. ECM is also used with th...

Page 11-54 Xerox Document Centre 440/432/430/426/425/420 User Guide To Add or Edit a Mailbox ¾ In the Mailbox List, select a mailbox to select it. To add a new mailbox, select an empty mailbox. ¾ Select [Edit Mailbox] . ¾ Select [Mailbox Password] . ¾ Use the keypad on the Control Panel to enter a f...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-55 Set u ps To Delete a Mailbox Fax File Management ¾ Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37 . ¾ Select [Fax File Management] . ¾ Select [Delete Mailbox] . ¾ Select [Confirm] to delete the select...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-57 Set u ps Auto Delete automatically deletes stored fax files after they have been transmitted. Keep keeps stored fax files after they have been transmitted until they are manually deleted. Fax Communication Setups This section contai...

Page 11-58 Xerox Document Centre 440/432/430/426/425/420 User Guide Access Fax Communication Setups NOTE: Only those selections relevant to the product configuration will be available. Outgoing Fax Options. Dialing Type This setting programs a tone or pulse dialing. NOTE: This feature is restricted ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-59 Set u ps Pause Time This feature sets the amount of time for dial pauses. Redial Management Redial Count sets the number of times the machine will automatically attempt a redial if a connection cannot be made. Redial Interval sets t...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-61 Set u ps Line Monitor Line Monitor audibly monitors a transmission through the internal speaker until a connection is made. After connection, the line monitor is removed. Line Monitor Volume sets a default volume for line monitoring...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-63 Set u ps Incoming Fax Options ¾ Access Fax Communication Setups as described on “Fax Communication Setups” on page 11-57 . ¾ Select [Incoming Fax Options] . Auto Answer Delay Sets the delay in seconds before incoming calls are autom...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-65 Set u ps Receive Header Print ( DC440/432/430/425 ) When enabled the machine automatically prints information about the transmitting machine on the top of each page. Secure Fax Receive ( DC440/432/430/425 ) This feature ensures that...

Page 11-66 Xerox Document Centre 440/432/430/426/425/420 User Guide Line Use Restriction ( DC440/432/430/425 ) Where more than one line is connected to the DC440/432/430/ 426/425/420 , this feature enables one line to be reserved for incoming fax documents. NOTE: It is recommended that Line 1 is use...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-67 Set u ps Auditron Setups The Auditron feature enables machine usage to be tracked and / or controlled, preventing unauthorized access to the machine and enabling recharges for prints to be applied.The options available are described...

Page 11-68 Xerox Document Centre 440/432/430/426/425/420 User Guide Access to the Auditron Setups is controlled by a Personal Identification Number (PIN), and it is limited on the DC440/432/ 430/425 to users who have Auditron Administrator privileges and on the DC426/420 to users who have Owner priv...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-69 Set u ps Internal Auditron (DC440/432/430/425) Internal Auditron setups on the DC440/432/430/425 covers the following topics: 1. Auditron Enable Setups— to set up the Auditron for one or more services. 2. Account Setups— to set up t...

Page 11-70 Xerox Document Centre 440/432/430/426/425/420 User Guide Copy enables/disables Auditron for Copy jobs. Fax enables/disables Auditron for Fax jobs. NOTE: The choice available will depend on the machine configuration - for example if the machine does not have Fax capability, then the Fax op...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-71 Set u ps Add/Modify Accounts (DC440/432/430/425) ¾ Select [Internal Auditron] . ¾ Select [Account Setups] . ¾ Make selections as required - see below for a description of each. ¾ Select [Save] . To add an account: ¾ Select [Add Acco...

Page 11-72 Xerox Document Centre 440/432/430/426/425/420 User Guide All Limits the same use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for all the services selected. Change Limit use the popup keypad to enter a limit in un...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-73 Set u ps Reset All Counters Reset All Limits Delete All Accounts ¾ To reset the counters for ALL ACCOUNTS to zero, select [Reset All Counters] at the top of the screen. ¾ Select [Confirm] . ¾ Select [Close] to continue. ¾ To reset t...

Page 11-74 Xerox Document Centre 440/432/430/426/425/420 User Guide Job Limit Policy (DC440/432/430/425) This feature sets machine behavior when the user’s account limit has been reached. When the limit is reached, the machine will either stop the current job immediately or let the job finish and go...

Page 11-76 Xerox Document Centre 440/432/430/426/425/420 User Guide Internal Auditron ( DC426/420) Internal Auditron setups on the DC426/420 models cover the following topics: 1. Service Access Setup— to set up the Auditron for one or more services. 2. Account Setup— to set up the Auditron accounts,...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-77 Set u ps Off (No Auditron) enables/disables Auditron for the service selected. Auditron Without Account Limits enables Auditron and allows unlimited usage for each account for the service selected. Auditron With Account Limits enabl...

Page 11-78 Xerox Document Centre 440/432/430/426/425/420 User Guide Add Accounts ¾ Access Auditron Setups . ¾ Select [Internal Auditron] . ¾ Select [Account Setup] . ¾ Make selections as required - see below for a description of each. ¾ Select [Close] . ¾ Select [Add Account] . ¾ Enter the new accou...

Page 11-80 Xerox Document Centre 440/432/430/426/425/420 User Guide Download All Accounts downloads Auditron information to a PC. However, the download process requires additional external hardware in order to operate. Contact the Xerox Sales representative for further information. Job Completion Se...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-81 Set u ps Terminate Job if set to On, the machine will stop the job as soon as the account limit has been reached - any pages committed to print will be allowed to print. Delete Pending Jobs if set to On, when an account limit is rea...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-83 Set u ps 1. Enable the software using the floppy disc. 2. Configure the Third Party Accounting System. 3. At the machine enable Job Based Accounting. Enable /Disable enables/disables Job Based Accounting. User ID Display displays th...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-85 Set u ps Monitor without limits to set the device to track the usage of the machine, but not to limit users to a number of copies or prints. Monitor with limits to set the device to track the usage of the machine, but limit users to...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-89 Set u ps Assign Privileges ¾ Select [Access] on the Control Panel. A pop-up window will be displayed on the Touch Screen. ¾ Select [#] on the Control Panel, and enter a PIN with Owner Privileges . ¾ Select [Enter] in the pop-up wind...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-91 Set u ps Delete PIN ¾ Use the search facility or scroll buttons to select the User PIN number to be deleted ¾ Select [Delete PIN] . ¾ Select [Confirm] .

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-93 Set u ps Networked Authenticated Access when enabled users will need to enter their name and password to gain access to protected features. The user name and password are sent to a server for verification. Users have the option of s...

Page 11-94 Xerox Document Centre 440/432/430/426/425/420 User Guide Network Scanning Setups Network Scanning is an optional feature available on a network connected DC440/432/430/426/425/420 . When enabled this feature allows users to scan hard copy documents at the DC440/432/430/426/425/420 and sto...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-95 Set u ps If File Already Exists Allows the System Administrator to select the Filing Policy contained in the default template. The Filing Policy determines how the scanned file will be stored in the repository and is referred to ‘If...

Page 11-96 Xerox Document Centre 440/432/430/426/425/420 User Guide Print Setups Print Setups options are set up by the System Administrator. These setups and defaults are relevant to the DC440/432/430/ 426/425/420 as a fully networked printer. NOTE: Refer to the DC440/432/430/426/425/420 System Adm...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-97 Set u ps Printer Setups Sets up the following options on the machine: - Banner Sheet - a cover sheet that is printed with the job. - Start Page - specifies whether or not a startup page is automatically printed each time the machine...

Page 11-98 Xerox Document Centre 440/432/430/426/425/420 User Guide Tower Mailbox Setups Allows users to be assigned to a specified bin. There are 10 bins available.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-1 Maintenance 12 Maintenance There will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist in these tasks.

Page 12-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Ordering Supplies A variety of supplies, such as the Copy/Print Cartridge, cleaning solutions, editing markers and staples are available for the DC440/432/430/426/425/420. To obtain supplies, contact the local Xerox office, giving th...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-3 Maintenance Cleaning the DC440/432/430/426/425/420 Proper maintenance is important for the smooth operation of any equipment. CAUTION: When cleaning the DC440/432/430/426/425/420 , do not use organic or strong chemical solvents or ae...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-5 Maintenance Replacing the Copy/Print Cartridge The Copy/Print Cartridge is a customer replaceable unit. This assembly holds the dry ink for the DC440/432/430/426/425/ 420 . After approximately 14,000 copies/prints the touch screen wi...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-9 Maintenance Recycling the Copy/Print Cartridge The Print/Copy Cartridge is designed to be re-manufactured. However, refilling the cartridge is not recommended because critical components may need replacing. To recycle used Print/Copy...

Page 12-10 Xerox Document Centre 440/432/430/426/425/420 User Guide CAUTION: To avoid spills, do not remove the sealing tape until the Copy/Print Cartridge is completely in place. ¾ Holding the cartridge by its handle, slide it into the frame in the machine. Let go of the handle as you slide the Cop...

Page 12-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Loading Staples Finisher (optional) The Finisher contains an automatic stapler. Staple cartridges contain 5000 staples. To replace the cartridge: ¾ Press and hold the button on top of the Finisher to lower the Finisher Tray.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-1 P rob lem S o lving 13 Problem Solving The DC440/432/430/426/425/420 has built-in information to help identify and manage error messages and problems. It also contains troubleshooting and problem-solving procedures to help quickly re...

Page 13-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Fault Clearance Procedure If a fault or problem occurs, there are several ways in which the type of fault can be identified. Once a fault or problem is identified, establish the probable cause and apply the appropriate solution. - If...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-3 P rob lem S o lving Clearing Jams Media jams happen for a variety of reasons. Check the guidelines below to reduce the potential for jams in the DC 440/ 432/430/426/425/420: - Use only recommended media. Refer to “Paper and other med...

Page 13-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Problem Solving Tables If you are experiencing difficulty using the DC 440/432/430/426/ 425/420 , check the suggestions in the following tables for problem solving advice. Symptom Recommendation The machine will not power ON ¾ Check ...

Page 13-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Misfeeds in the Bypass Tray ¾ Remove the paper and reload the tray. Do not add paper to the tray when paper is already loaded. Instead, remove the paper, combine the additional paper with the paper from the tray and reload the tray....

Page 13-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Fault Codes and Messages During a fault, the touch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the attention of the Key Operator. The following table represent...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-19 P rob lem S o lving Output Quality Various situations can affect the quality of the output. Check the following conditions to ensure optimum copy performance. If you still cannot resolve the problem, contact the Key Operator. - Do n...

Page 13-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Call for Service procedure If the difficulty persists, contact the Xerox Welcome Center. Xerox Welcome Center Telephone Number The telephone number of the Xerox Welcome Center is provided at the time of product installation. For con...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-1 S p ecificatio ns 14 Specifications The DC440/432/430/426/425/420 adheres to strict specifications , approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine op...

Page 14-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Machine Specifications Hardware Configuration Simplex ( DC425 cabinet configuration) : processor/C rack with scanner, cabinet with 1 tray and a Bypass Tray Duplex: processor/C rack with Document Feeder and scanner, duplex module, 4 p...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-3 S p ecificatio ns Copier Speed from paper tray 1 DC420 : One-sided: 8 1/2” x 11” LEF: 20 cpm 11” x 17” SEF: 10 cpm Two-sided: 8 1/2” x 11” LEF: 20 copies per side 11” x 17” SEF: 10 copies per side DC425: One-sided: 8 1/2” x 11” LEF: ...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-5 S p ecificatio ns Bypass Tray Capacity: 50 sheets of 20lb (substance 20) per tray Paper Weights: 16 -110lb (substance 16 - 110). Paper Sizes: 4” x 6” SEF to 11” x 17” SEF Auto Size Sensing: 6 sizes programmable by the user Custom siz...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-7 S p ecificatio ns Tower Mailbox (optional) 10 bins Capacity: DC440/432/430/425: 100 sheets of 20lb (substance 20) paper in each bin. DC426/420: 70 sheets of 20lb (substance 20) paper in each bin. Paper Sizes: 5 1/2” x 8 1/2” / 8 1/2”...

Page 14-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Specifications for the Embedded Fax Feature Fax Transmission Speed DC440/432/430/425: 33.6 Kbps with automatic fallback; 14.4Kbps and 4800bps operator-selectable DC426/420: 14.4 Kbps (standard) with automatic fallback; 4800bps operat...

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-1 Glossary 15 Glossary This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide.

Page 15-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Terms Defined Use the definitions below to learn more about the meanings of terms used in this Guide. Activity Report a report that contains information about jobs sent and received. Annotation a note or comment added to a document. ...

Xerox Document Centre 440/432/430/426/425/420 User Guide i Index Numerics 2 up, copy 36 A about this guide 1 access button 24 access fax communication setup 58 access rights setup 86 account information, machine status 22 account setup (DC420) 77 account setups 70 account summary 74 activity report ...

Xerox Document Centre 440/432/430/426/425/420 User Guide xi scan 1 added features 7 scan queue 26 scan to fax, internet services 27 scan to file, internet services 24 scan with local copy, internet services 27 scanning with internet services 15 secure fax receive setup 65 secure polling, fax 28 send...

Xerox Document Centre 440/432/430/426/425/420 User Guide xiii priority 14 protocol setups 96 public repository 1,2,3,4 95 receive header print 65 receive reduction 44 redial management 59 reduce/enlarge 26 report languages 15 resend count 62 resolution 50 ring volume 64 secure fax receive 65 server ...