Xerox 32N00467 - Manuals

Xerox WorkCentre 4118 User Guide Page 1-3 Welcome About This Guide Throughout this User Guide some terms are used interchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ Xerox WorkCentre 4118 is synonymous with the machine. The following table offers further info...

Page 1-4 Xerox WorkCentre 4118 User Guide Welcome Related Information Sources Information available for the product consists of: - This User Guide - The Quick Use Guide - The Quick Install Sheets - The System Administration Guide - The Xerox website http://www.xerox.com

Xerox WorkCentre 4118 User Guide Page 1-5 Welcome Customer Support If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.com If you require further assistance, call our experts at the Xerox Welcome Center , or c...

Page 1-6 Xerox WorkCentre 4118 User Guide Welcome Safety Notes Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approva...

Xerox WorkCentre 4118 User Guide Page 1-7 Welcome Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards which would require a tool to remove. Never remove these covers or guard...

Page 1-8 Xerox WorkCentre 4118 User Guide Welcome - A wall panel circuit breaker, fuse, or other safety device has been tripped. - Liquid is spilled into the copier/printer. - The equipment is exposed to water. - Any part of the equipment is damaged. Disconnect Device The power cable is the disconne...

Xerox WorkCentre 4118 User Guide Page 1-9 Welcome Do Not Do These: ¾ Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. ¾ Never attempt any maintenance function that is not specifically described in this documentation. ¾ This equipment should not...

Page 1-10 Xerox WorkCentre 4118 User Guide Welcome If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider. Consumables Store...

Xerox WorkCentre 4118 User Guide Page 1-11 Welcome Product Safety Certification This product is certified by the following Agency using the Safety standards listed. This product was manufactured under a registered ISO9001 Quality system. AGENCY STANDARD Underwriters Laboratories Inc. UL60950-1st Edi...

Page 1-12 Xerox WorkCentre 4118 User Guide Welcome Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC am...

Page 1-14 Xerox WorkCentre 4118 User Guide Welcome Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty peri...

Xerox WorkCentre 4118 User Guide Page 1-15 Welcome EUROPE Radio Equipment & Telecommunications Terminal Equipment Directive: This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with...

Page 1-16 Xerox WorkCentre 4118 User Guide Welcome Environmental Compliance USA Energy Star - As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are re...

Xerox WorkCentre 4118 User Guide Page 1-17 Welcome Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. ¾ Obligations or Securities...

Xerox WorkCentre 4118 User Guide Page 1-19 Welcome ¾ Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. ¾ Documents, registers or records kept by public officials charged with the duty of making...

Page 1-20 Xerox WorkCentre 4118 User Guide Welcome Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries ...

Xerox WorkCentre 4118 User Guide Page 1-21 Welcome North America Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental pr...

Xerox WorkCentre 4118 User Guide Page 2-1 2 Getting Started Before you start to use your machine, there are a number of tasks to perform. Using the instructions provided in this chapter, unpack and setup your machine. ¾ Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 ¾ Ma...

Page 2-2 Xerox WorkCentre 4118 User Guide Getting Star te d Unpacking z To scan or copy a document, the switch must be in the unlock position. If the machine is not being used for a long period of time, or being moved, push the switch to the lock position ( ). 1 ¾ Remove the shipping tape from the f...

Xerox WorkCentre 4118 User Guide Page 2-3 Ge tt ing St ar te d z The appearance of the power cord and the telephone line cord may vary according to Country. CD Contents User Guide CD ¾ The User Guide provides detailed information, technical specifications and procedural step by step instructions on ...

Page 2-4 Xerox WorkCentre 4118 User Guide Getting Star te d Drivers CD ¾ This CD contains the print drivers, TWAIN driver and ControlCentre software available for your machine. ¾ Print Drivers are available for Windows 98, NT, 2000, ME and XP. Print Drivers are available in PCL5e emulation, PCL6. ¾ ...

Xerox WorkCentre 4118 User Guide Page 2-5 Ge tt ing St ar te d CD Installation Insert the appropriate CD into your CD-ROM drive. Use the instructions below to run the required CD. User Guide CD ¾ The program is designed to Autorun. If this is not enabled double-click on the run.exe file on the CD. ¾...

Page 2-6 Xerox WorkCentre 4118 User Guide Getting Star te d Machine Overview Models and Options WorkCentre 4118 (2 in 1) WorkCentre 4118 (4 in 1) Document Feeder Option Standard Paper Tray 1 & Bypass Tray Standard Standard Digital Copying Standard Standard Direct Printing Standard Standard Netwo...

Xerox WorkCentre 4118 User Guide Page 2-7 Ge tt ing St ar te d Component Location Front View: NOTE: The components on each model vary, this picture represents the WorkCentre 4118 with the optional Paper Tray 2. Document Feeder Document Guides Document Input Tray Document Output Tray Control Panel Pa...

Xerox WorkCentre 4118 User Guide Page 2-9 Ge tt ing St ar te d Control Panel Overview ITEM DESCRIPTION Lighten/Darken Use to adjust the contrast level to improve output quality. Reduce/Enlarge Use to adjust copy size from 25% to 400% when using the Document Glass , and 25% to 100% using the Document...

Page 2-12 Xerox WorkCentre 4118 User Guide Getting Star te d Installing Drum and Toner Cartridges 1 ¾ Pull the release latch to open the side cover. CAUTION: Ensure the side cover is always open before opening the front cover. 2 ¾ Open the front cover. 3 ¾ If the cartridge locking lever is in the lo...

Page 2-14 Xerox WorkCentre 4118 User Guide Getting Star te d Making Connections Document Feeder Telephone Line (WorkCentre 4118, 4 in 1 only) z You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger te...

Xerox WorkCentre 4118 User Guide Page 2-15 Ge tt ing St ar te d USB or Parallel Port Cable ) Only connect one of the above cables. If you are using a USB cable, you must be running Windows 98, Me, 2000 or XP. When using the USB connection, your machine provides two USB modes; Fast and Slow. Fast is ...

Page 2-16 Xerox WorkCentre 4118 User Guide Getting Star te d Powering On the Machine 1 ¾ Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket. 2 ¾ Press the ON/OFF switch to the ON ( I ) position. The machine displays ’Warming Up Pl...

Xerox WorkCentre 4118 User Guide Page 2-17 Ge tt ing St ar te d Loading Paper z An additional Paper Tray is available as an option. The instructions for loading both paper trays are the same. 1 ¾ Pull open the Paper Tray . 2 ¾ Push down on the pressure plate until it locks into position. 3 ¾ Adjust ...

Page 2-20 Xerox WorkCentre 4118 User Guide Getting Star te d Machine Setup Use the following instructions to customize your machine to meet your individual requirements. ¾ Using the Navigation Keys select [Machine Setup] and press [Enter]. ¾ Using the Navigation Keys select the required setup option...

Xerox WorkCentre 4118 User Guide Page 2-21 Ge tt ing St ar te d Machine Setup Options OPTION SETTINGS DESCRIPTION Tray 1 Size LTR / A4 / LGL / Folio Use to set the default paper size for Tray 1 . Paper Size options are Letter, A4, Legal (216 x 356 mm / 8.5 x 14 inch) or Folio. Tray 2 Size LTR / A4 /...

Page 2-24 Xerox WorkCentre 4118 User Guide Getting Star te d Installing Software Installing Drivers Programs for Windows To use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install some or all the following components: ¾ Printer driver - Use this driver ...

Xerox WorkCentre 4118 User Guide Page 2-25 Ge tt ing St ar te d Macintosh Macintosh 10.3 or later - with Network Kit option Linux Various Linux - with Network Kit option. Installing Drivers in Windows All applications should be closed on your PC before beginning installation. Installing Xerox Driver...

Page 2-32 Xerox WorkCentre 4118 User Guide Getting Star te d Test Print or Scan To ensure the WorkCentre 4118 has been installed correctly a test print or scan should be submitted from the Workstation . Use the following instructions to send a test print or scan. Test Print ¾ Open a document on the ...

Xerox WorkCentre 4118 User Guide Page 3-1 3 Copy Digital copying is available as standard on the Xerox WorkCentre 4118 . ¾ Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . 3-2 ¾ Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . 3-6 ¾ Special Copy Features . . . . . ....

Page 3-2 Xerox WorkCentre 4118 User Guide Copy Copying Procedure Select Copy Mode Select the Paper Supply z For instructions on loading media, refer to “Loading Paper” on page 4-2. For full media specifications refer to “Media Specifications” on page 11-7. 1 ¾ Ensure Ready to Copy displays. Ready To...

Xerox WorkCentre 4118 User Guide Page 3-3 Copy ) When copying onto a paper size smaller than A4/Letter, the printed image may be offset and not reproduce correctly, even when Auto Fit is selected. Load the Originals Document Feeder: (optional on the 2 in 1) L Up to 40 sheets of 80 g/m² (20lb bond) p...

Page 3-4 Xerox WorkCentre 4118 User Guide Copy Document Glass: z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. Select the Copy Features z Only those features re...

Xerox WorkCentre 4118 User Guide Page 3-5 Copy Enter the Quantity z The maximum copy quantity is 999. z You can cancel a copy job while it is copying by pressing the [Stop] key twice. Press Start 5 Numeric Keypad Clear/Clear All ¾ Use the Numeric Keypad to enter the number of copies required. ¾ If n...

Page 3-6 Xerox WorkCentre 4118 User Guide Copy Basic Copy Features There are seven basic Copy features available. These features can be selected using the feature keys located on the Control Panel . Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten/Darken z Use to adjust the contrast for a do...

Xerox WorkCentre 4118 User Guide Page 3-9 Copy Special Copy Features The special Copy features available can be accessed by pressing the Menu/Exit key and then selecting Copy Features on the display. Feature Description FEATURE OPTIONS TO SELECT ID Card Copy z Use to copy both sides of an ID documen...

Xerox WorkCentre 4118 User Guide Page 3-13 Copy Compatible Features The following table indicates which features are compatible with other features. It also shows which input area can be used for a feature e.g. the Document Feeder or Document Glass . Key: O =Compatible X =Incompatible COPY FEATURE D...

Xerox WorkCentre4118 User Guide Page 4-1 4 Paper and Other Media There is one Paper Tray and a Bypass Tray as standard on the Xerox WorkCentre 4118 . A second Paper Tray is available to purchase as an option. ¾ Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 ¾ Setting the P...

Page 4-2 Xerox WorkCentre4118 User Guide Pa pe r an d Other Med ia Loading Paper Preparing Paper for Loading Before loading paper into the Paper Trays , fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. ) To avoid unnecessa...

Xerox WorkCentre4118 User Guide Page 4-5 Pape r an d Othe r Me dia Using the Bypass Tray The Bypass Tray is located on the right side of your machine. It can be closed when not in use, making the product more compact. Use the Bypass Tray to print transparencies, labels, envelopes or postcards in add...

Page 4-6 Xerox WorkCentre4118 User Guide Pa pe r an d Other Med ia Loading the Bypass Tray z Remove any curl on postcards, envelopes, and labels before loading them into the Bypass Tray. z Hold transparencies by the edges and avoid touching the print side. 1 ¾ Lower the Bypass Tray , located on the ...

Page 4-8 Xerox WorkCentre4118 User Guide Pa pe r an d Other Med ia Setting the Paper Size After loading paper in the Paper Trays , you will need to set the default Paper Size . Use the following instructions to set the default Paper Size for each tray. ¾ Press the [Machine Status] key on the Control...

Xerox WorkCentre4118 User Guide Page 4-9 Pape r an d Othe r Me dia Media Specifications Media Sizes and Types The table below identifies the media sizes which can be used in the Paper Tray and Bypass Tray , and the capacities which can be loaded. L a. Depending on paper thickness, maximum capacity m...

Xerox WorkCentre 4118 User Guide Page 5-1 5 Fax (4 in 1 only) The Fax function is available as standard on the Xerox WorkCentre 4118 , 4 in 1 only. ¾ Faxing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 ¾ Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6 ¾ B...

Page 5-2 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Faxing Procedure Load the Originals Document Feeder: L Up to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner ...

Xerox WorkCentre 4118 User Guide Page 5-3 F a x ( 4 in 1 on ly) Document Glass: z Ensure no documents are loaded in the Document Feeder when using the Document Glass. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. z On completion of the job, ensu...

Page 5-4 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Select the Fax Features z For more information about the available Fax features, refer to “Basic Fax Features” on page 5-8, and “Special Fax Features” on page 5-10. Enter the Fax Number z There are several methods available for entering ...

Page 5-6 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Dialing Methods There are several methods which can be used to enter a fax number or a group of fax number. The following table identifies and explains all the dialing methods available. DIALING METHOD INSTRUCTIONS Keypad Dialing z Use w...

Page 5-8 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Basic Fax Features There are five basic Fax features available. These features can be selected using the feature keys located on the Control Panel . Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten/Darken z Use to adjust the cont...

Page 5-10 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Special Fax Features The special Fax features available can be accessed by pressing the Menu/Exit key and then selecting Fax Features on the display. Feature Description FEATURE OPTIONS INSTRUCTIONS Toll Save z Use to set a low rate per...

Page 5-14 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Fax Forwarding This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118 . To configure fax forwarding: ¾ Press the [Machine Status] but...

Xerox WorkCentre 4118 User Guide Page 5-15 F a x ( 4 in 1 on ly) Mailbox Setup This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118 . Create a Mailbox To create a mailbox: ¾ Press the [Machine St...

Page 5-16 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Delete a Mailbox To delete a mailbox: ¾ Press the [Machine Status] button. ¾ Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter...

Xerox WorkCentre 4118 User Guide Page 5-17 F a x ( 4 in 1 on ly) Mailbox Procedures These procedures allow you to store a document in a mailbox, delete a document from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the System Administrator . Storing Document...

Page 5-18 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Printing Mailbox Contents ¾ Select [Print] and press [Enter] ¾ Enter the Box Number for the mailbox and press [Enter]. ¾ Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are printed and deleted. 1 ¾ Pres...

Xerox WorkCentre 4118 User Guide Page 5-19 F a x ( 4 in 1 on ly) Deleting Mailbox Contents ¾ Select [Delete] and press [Enter]. ¾ Enter the Box Number for the mailbox and press [Enter]. ¾ Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are deleted. 1 ¾ Press the [Me...

Page 5-20 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Polling from a Mailbox ¾ Select [Poll From] and press [Enter]. ¾ Enter the Box Number to be polled and press [Enter]. Enter the Passcode for the mailbox and press [Enter]. ¾ Enter a remote fax number and press [Enter]. The display shows...

Xerox WorkCentre 4118 User Guide Page 5-21 F a x ( 4 in 1 on ly) Sending to a Mailbox ¾ Select [Send] and press [Enter]. ¾ Enter the Box Number for where the originals are to be sent, and press [Enter]. ¾ Enter the Passcode for the mailbox and press [Enter]. ¾ Enter a remote fax number and press [En...

Page 5-22 Xerox WorkCentre 4118 User Guide F a x (4 in 1 on ly) Fax Setup Options Changing the Fax Setup Options ¾ Using the Navigation Keys select [Fax Setup] and press [Enter]. ¾ Using the Navigation Keys select the required setup option and press [Enter]. ¾ Using the “Fax Setup Options” starting ...

Xerox WorkCentre 4118 User Guide Page 6-1 6 Print Direct Printing using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118. Networked Printing, including a PostScript driver, is available as an option. ¾ Printing a Document . . . . . . . . . . . . . . . . . . . ....

Page 6-2 Xerox WorkCentre 4118 User Guide Pr in t Printing a Document The Xerox WorkCentre 4118 supports printing from these operating systems: - Windows XP - Windows 2000 - Windows NT V4.0 - Windows 98/Millennium Edition - Mac OS10.3 and Linux are supported in the optional Network Kit Your Workstat...

Xerox WorkCentre 4118 User Guide Page 6-3 Print Printer Settings Most Windows software applications allow you to make changes to the printer settings. This includes settings that determine how a print job looks such as paper size, paper orientation, and margins. Settings made in the application to c...

Page 6-4 Xerox WorkCentre 4118 User Guide Pr in t Windows XP ¾ Select File > Print > Properties from within any Windows application. ¾ Select Xerox WorkCentre 4118 printer from the Printers and Faxes folder, click the right mouse button, then select Printing Preferences from the drop-down list...

Xerox WorkCentre 4118 User Guide Page 6-5 Print PCL Driver When the Printer Properties are displayed, the print job settings can be reviewed and changed. The Properties window consists of six tabs: - Layout - Paper - Image Options - Output Options - Watermark - About If the Printer Properties are ac...

Page 6-6 Xerox WorkCentre 4118 User Guide Pr in t Layout Tab Portrait Use to print across the width of the page, letter style. Rotate 180 Degrees Use to rotate the images 180 degrees. Landscape Use to print across the length of the page, spreadsheet style. Long Edge Use this option when you require ...

Xerox WorkCentre 4118 User Guide Page 6-7 Print Paper Tab Print Quantity Use to select the number of prints required. Type Use to select the type of paper required. Size Use to select the size of paper required from the drop down menu. Source Use to select the required paper source for the job. Cove...

Page 6-8 Xerox WorkCentre 4118 User Guide Pr in t Image Options Tab Image Quality Use to select the Image Quality setting to apply to the job. The options available depend on the resolution selected. Print Quality Mode Use to select the print resolution. 1200 dpi produces the highest quality output,...

Xerox WorkCentre 4118 User Guide Page 6-9 Print Output Options Tab Use Print Fonts If this option is selected the fonts which are resident on the printer will be used for the job. Print Order Use to select a sequence for your print job. Select whether to reverse all pages, print odd pages or print e...

Page 6-10 Xerox WorkCentre 4118 User Guide Pr in t Watermark Tab Add, Update and Delete Use these options to create new Watermarks , edit Watermarks or delete a Watermark . Current Watermarks Watermarks are background images which print on each page. They are useful for adding information such as Dr...

Xerox WorkCentre 4118 User Guide Page 6-11 Print About Tab The About Tab provides information about the printer driver. It provides the program version number and copyright information relating to the printer driver. Clicking on this page will connect you to the Xerox website, provided you have acce...

Xerox WorkCentre 4118 User Guide Page 7-1 7 Scan (4 in 1 only) Direct Scanning using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118, 4 in 1. A color scanner is provided as standard. ¾ TWAIN Scanner Program . . . . . . . . . . . . . . . . . . . 7-2 ¾ TWAIN Sca...

Page 7-2 Xerox WorkCentre 4118 User Guide Scan ( 4 in 1 on ly) TWAIN Scanner Program The Xerox WorkCentre 4118 TWAIN Scanner program is used to scan images, graphics, photographs, and printed text. Documents can be fed from the Document Feeder or placed on the Document Glass . The TWAIN driver is a ...

Xerox WorkCentre 4118 User Guide Page 7-3 S c an ( 4 in 1 on ly) TWAIN Scanning Procedure Open the Image Editing Application z For instructions on loading media, refer to “Loading Paper” on page 4-2. For full media specifications refer to “Media Specifications” on page 11-7. Load the Originals Docum...

Page 7-4 Xerox WorkCentre 4118 User Guide Scan ( 4 in 1 on ly) z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality. L Up to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ra...

Xerox WorkCentre 4118 User Guide Page 7-5 S c an ( 4 in 1 on ly) Select Preview Select Scan Save the Image 4 ¾ Select the [Preview] option on the TWAIN driver window. The image displays on the screen. This gives you the opportunity to select the specific area you wish to scan. ¾ If necessary, drag t...

Page 7-6 Xerox WorkCentre 4118 User Guide Scan ( 4 in 1 on ly) Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft ® Windows ® XP and works with digital cameras and scanne...

Xerox WorkCentre 4118 User Guide Page 8-1 8 Machine Administration The Xerox WorkCentre 4118 can be customized to meet your individual requirements. ¾ Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 ¾ ControlCentre . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

Page 8-2 Xerox WorkCentre 4118 User Guide Ma chine Ad ministra tio n Reports Various Reports are available to assist in confirming and monitoring machine activity. Reports can be set up to include specific information, or to print automatically. Reports Available REPORT DESCRIPTION Fax Phonebook Thi...

Xerox WorkCentre 4118 User Guide Page 8-3 M a chin e Admin istra tion Printing Reports Use the following instructions to print a report. ¾ Using the Navigation Keys select [Reports] and press [Enter]. ¾ Using the Navigation Keys select the required report and press [Enter]. The report is processed a...

Page 8-4 Xerox WorkCentre 4118 User Guide Ma chine Ad ministra tio n ControlCentre ControlCentre is software available for the Xerox WorkCentre 4118 which enables Fax and Print options and features to be setup and viewed remotely using a PC. This tool also enables firmware upgrades. After setting up...

Xerox WorkCentre 4118 User Guide Page 8-5 M a chin e Admin istra tion Phonebook Tab (4 in 1 only) Click on the [Phonebook] tab to create and edit phonebook entries for use with Fax . Firmware Update Tab Click on the [Firmware Update] tab to update the firmware of the machine. z This feature should b...

Page 8-6 Xerox WorkCentre 4118 User Guide Ma chine Ad ministra tio n Printer Tab Click on the [Printer] tab to set default print options. PCL Button Click on the [PCL] button on the Printer tab to set options for PCL printing.

Xerox WorkCentre 4118 User Guide Page 8-7 M a chin e Admin istra tion Passcode Protection System Administration functions can be restricted to individual users by requiring that a passcode be entered before access to the functions can be granted. Enable Passcode Protection ¾ Press the [Machine Statu...

Page 8-8 Xerox WorkCentre 4118 User Guide Ma chine Ad ministra tio n ¾ To protect more Functions select [Yes], press [Enter] and repeat steps 4 and 5. To end, select [Done] and enter the passcode. ¾ If you enabled Passcode Protection , refer to “Change the Passcode” starting on page 8-8 to enter the...

Xerox WorkCentre 4118 User Guide Page 8-9 M a chin e Admin istra tion Clear Memory This tool is provided to let you clear the data from selected areas of memory. For Fax , you can clear the phonebook and both receive and transmit history data. Clearing the Memory ¾ Press the [Machine Status] key. ¾ ...

Page 8-10 Xerox WorkCentre 4118 User Guide Ma chine Ad ministra tio n Maintenance Tools A number of maintenance tools are provided in System Admin Tools : - Serial Number - Notify Toner Low - New Drum - Clean Drum - Billing Counters ) These tools can also be accessed using Xerox CentreWare, refer to...

Xerox WorkCentre 4118 User Guide Page 8-11 M a chin e Admin istra tion Notify Toner Low If the Notify Toner option is set to On , when the toner cartridge needs to be replaced, the machine automatically sends a fax to the service company or the dealer to notify them that the machine requires a new t...

Page 8-12 Xerox WorkCentre 4118 User Guide Ma chine Ad ministra tio n Clean Drum If streaks or spots appear on the prints, the drum cartridge may require cleaning. Ensure that paper is loaded prior to selecting this option. ¾ Press the [Machine Status] button. ¾ Using the Navigation Keys select [Sys...

Xerox WorkCentre 4118 User Guide Page 8-13 M a chin e Admin istra tion Enabling or Disabling Auxiliary Access Auxiliary Access is available as an option. It allows a foreign interface board to be recognized. Use these instructions to enable or disable Auxiliary Access : ¾ Using the Navigation Keys s...

Xerox WorkCentre 4118 User Guide Page 9-1 9 Maintenance Performing the maintenance tasks enables your machine to continue running at optimum performance. Instructions are provided in this chapter for all the maintenance tasks required. ¾ Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . ....

Page 9-2 Xerox WorkCentre 4118 User Guide Main te na nce Cleaning Cleaning the Document Glass and Constant Velocity Transport (CVT) Glass Keeping the Document Glass clean helps ensure the best possible output. It is recommended that the Document Glass is cleaned at the start of each day and during t...

Xerox WorkCentre 4118 User Guide Page 9-3 Ma intena nce Control Panel and LCD Regular cleaning keeps the Control Panel and LCD free from dust and dirt. To remove finger prints and smudges, clean the Control Panel and LCD screen with a soft, lint-free cloth, lightly dampened with water. Outside Areas...

Page 9-4 Xerox WorkCentre 4118 User Guide Main te na nce Ordering Supplies The Toner Cartridge and the Drum Cartridge are available as customer replaceable units. The customer replaceable unit part numbers are listed below: To obtain supplies, contact your local Xerox representative, giving the comp...

Xerox WorkCentre 4118 User Guide Page 9-5 Ma intena nce Customer Replaceable Units Toner Cartridge Expected Cartridge Life The life of the toner cartridge depends on the amount of toner used in each printed job. For instance, when printing a typical business letter with about 5% page coverage, expec...

Xerox WorkCentre 4118 User Guide Page 9-7 Ma intena nce Setting the Product to Send Toner Low Information If the Notify Toner menu option is set to On , when the toner cartridge needs to be replaced, the machine automatically sends a fax to the service company or the dealer to notify them that the m...

Page 9-8 Xerox WorkCentre 4118 User Guide Main te na nce Drum Cartridge The Drum Cartridge requires replacement when the drum life warning is displayed, after approximately 20,000 copies. If streaks or spots are being experienced on the prints there is an option for cleaning the drum. ) For instruct...

Xerox WorkCentre 4118 User Guide Page 10-1 10 Troubleshooting If a problem occurs on your machine, the instructions in this chapter will enable you to identify and clear the fault, or locate further assistance. ¾ General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 ¾ Fault Cl...

Page 10-2 Xerox WorkCentre 4118 User Guide T rou b les ho ot ing General A variety of situations can affect the quality of the output. For optimal performance, ensure the following guidelines are followed: ¾ Do not position the machine in direct sunlight or near a heat source such as a radiator. ¾ A...

Xerox WorkCentre 4118 User Guide Page 10-3 Tro u b leshoo ting Fault Clearance When a fault occurs, check the Status Map on the Control Panel . A red flashing LED identifies the problem area:- Status Map Document Jams If a document jams while it is feeding through the Document Feeder , ‘Document Jam...

Page 10-4 Xerox WorkCentre 4118 User Guide T rou b les ho ot ing Exit Misfeed 2 ¾ Pull the document gently to the right and out of the Document Feeder . ¾ Close the Document Feeder top cover. ¾ Feed the documents back into the Document Feeder . 1 ¾ Open the Document Feeder and turn the roller knob t...

Page 10-6 Xerox WorkCentre 4118 User Guide T rou b les ho ot ing Paper Jams If paper jams occur, ‘Paper Jam’ displays and the Paper Jam or Paper Tray LED on the Status Map flashes to indicate the problem area. Follow the steps below to clear the jam. To avoid tearing paper, pull the jammed paper out...

Xerox WorkCentre 4118 User Guide Page 10-7 Tro u b leshoo ting Paper Exit Area If the paper is jammed in the exit area, ’Paper Jam 2’ displays. 4 ¾ Close the cover. ¾ Insert the paper tray. Lower the rear part of the tray to align the rear edge with the corresponding slot in the machine, then insert...

Xerox WorkCentre 4118 User Guide Page 10-9 Tro u b leshoo ting 2 Sided Jam If a paper jam occurs in the 2 Sided module, ’Duplex Jam’ displays and the Paper Jam LED on the Status Map flashes. Bypass Tray Jam If you try to print using the Bypass Tray and the machine does not detect paper due to no pap...

Xerox WorkCentre 4118 User Guide Page 10-11 Tro u b leshoo ting LCD Error Messages If an abnormal condition arises in the machine or an incorrect operation is performed, a message indicating the nature of the error is displayed. If this happens, take the corrective action listed in the following tab...

Page 10-14 Xerox WorkCentre 4118 User Guide T rou b les ho ot ing Problem and Solutions Charts The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Copy...

Xerox WorkCentre 4118 User Guide Page 10-15 Tro u b leshoo ting Printing Problems Frequent copy paper jams Fan the stack of paper, then turn it over in the tray. Replace paper in paper tray with a fresh supply. Check/adjust paper guides. Ensure that the paper is the proper paper weight 80 g/m² (20 l...

Xerox WorkCentre 4118 User Guide Page 10-17 Tro u b leshoo ting Faxing Problems Solution Chart Faded graphics Toner may be low. Remove the Toner Cartridge and shake it gently to distribute the toner evenly. Then reinstall the Toner Cartridge . Ensure that a spare Toner Cartridge is available. PROBLE...

Xerox WorkCentre 4118 User Guide Page 11-1 6 11 Specifications Use this chapter to identify the specifications for each function of your machine. ¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 ¾ Printer Specifications . . . . . . . . . . . . . . . . . . . . . . 11-3 ¾ ...

Xerox WorkCentre 4118 User Guide Page 11-3 Spec ifications Printer Specifications ITEM DESCRIPTION Emulation PCL6 Resolution True 600 x 600 dpi, 1200 dpi class Printing speed 17 ppm for A4 / 18 ppm for Letter Effective printing width 208 mm (8.2 inches) for letter / legal (216 x 356 mm / 8.5 x 14 in...

Page 11-4 Xerox WorkCentre 4118 User Guide Specifications Fax Specifications ITEM DESCRIPTION Applicable line G3 PSTN (Public Switched Telephone Network) Communication Standard ITU G3, Super G3 Resolutions Standard203 x 98 dpiFine203 x 196 dpiSuper Fine (Fine Photo)300 x 300 dpiSuper Fine203 x 392 d...

Xerox WorkCentre 4118 User Guide Page 11-5 Spec ifications Scanner and Copier Specifications ITEM DESCRIPTION Scanning method CCD, Flat-bed Copy speed 17 A4 / 18 Letter Copies Per Minute Scan speed 2.5 msec/line MONO Scan resolution 600 x 600 dpi ( Document Glass ) 600 x 300 ( Document Feeder ) Scan...

Xerox WorkCentre 4118 User Guide Page 11-7 Spec ifications Media Specifications ITEM DESCRIPTION Paper types available Plain paper, OHP film, Label, Envelope, Card, Postcard Paper Sizes Paper Type W x L (mm) W x L (Inch) Letter 215.9 x 279 8.5 x 11 Legal 215.9 x 355.6 8.5 X 14 JIS B5 182 x 257 7.17 ...

Xerox WorkCentre 4118 User Guide Index - 1 In de x Index Numerics 2 Sided copy 3-7 A About this guide 1-3 Adding Paper 2-17 Administration Tools Clear Memory 8-9 Maintenance Tools 8-10 Passcode Protection 8-7 Auto Fit copy 3-7 Auto Suppress copy 3-11 Auto Tray Switching 2-10 , 3-2 , 3-8 , 4-5 B Basi...