Polycom 1725-71140-001 - Manuals

Overview 8 What the upper display does The first purpose of the upper display is to show the Halo setup screen, which is unique for each location. This screen helps you conduct meetings by providing these important tools:  List of all available Halo sites and locations  Diagram showing locations p...

Overview 9 How problems get fixed quickly If any problems or questions arise, you have instant access to the Halo concierge. With a simple mouse action or phone call, you’re connected to the concierge for a quick solution to your problem. The concierge is an expert on the Halo system and can operate...

10 2 Starting and Ending Meetings People at two, three, or four locations can participate in a meeting. A simple face-to-face discussion requires only that you select the locations for the meeting and start the meeting. If the information on the upper display is shown in an incorrect language, see “...

Starting and Ending Meetings 13 the meeting diagram. However, the order of locations is optimized individually for each location, so other locations always see locations in different orders.  If you want to meeting with a location at a different company, click the first directory level at the top o...

Starting and Ending Meetings 15 Connecting a participant by phone If your Halo location is equipped with a Halo telephone, you can add one or more people to your meeting, even if they’re not in a Halo location or video conference. Each Halo location with a phone can have one telephone connection to ...

Starting and Ending Meetings 16 Checking the status of a meeting Several indicators on the upper display give information about the locations in your meeting. About your location… This colored Phone icon at the top-left corner of the screen means a phone participant is connected from your location. ...

Starting and Ending Meetings 17 Ending a meeting A Halo meeting ends when someone in one of the locations ends the meeting. 1. On the upper display, point to the Manage icon at the bottom-left corner of the screen, then click End Meeting. NOTE: When a meeting ends, you have the option to keep the ph...

18 3 Conducting Meetings A simple face-to-face discussion may be sufficient for some meetings, but many meetings require other options for optimum collaboration. For example, you may want all participants to see an object that is present in one location, or you may want to invite people in another l...

Conducting Meetings 20 Sharing a physical item with other locations NOTE: Only certain Halo locations are equipped to show close-up views of physical objects to other locations. If you point the mouse at the Share icon on the upper display and Table is listed there, then your location has an overhea...

Conducting Meetings 22 Sharing a video-conference presentation If a video-conference participant displays a presentation during the conference, you can share the presentation with all Halo participants on the upper display in all Halo locations. However, only a person in the host Halo location, wher...

Conducting Meetings 23 Changing the view in people displays Whenever a Halo meeting starts, or whenever a location is added to a meeting, the people view adjusts to the optimum view based on the seating capacities of all the locations. However, you can often choose a different view that shows a clos...

Conducting Meetings 26 Adding more locations to a meeting If an existing meeting contains fewer than four locations, you can add one or two additional locations to the meeting at any time. A meeting may have no more than four locations, and no more than one video conference. TIP: If a shared screen ...

Conducting Meetings 27 Removing a location from a meeting You can delete a location from the meeting at any time. 1. If a shared screen is displayed, point to the Manage icon at the bottom-left corner, then click to show the setup screen. 2. In the setup screen, point in the meeting diagram to the l...

Conducting Meetings 28 Controlling your upper display Whenever a location is showing a laptop computer screen or object, the upper display in all Halo locations normally shows the shared content. However, if you want to adjust your setup, you can switch to your setup screen, even while you or someon...

Conducting Meetings 29 Adding interpretation services If a meeting involves participants who speak different languages, you may want to have an interpreter participate in your meeting. After you or your company establishes a service contract with Language Line Services, you can easily add an interpr...