Lexmark X940E - Manuals

Understanding the ADF and scanner glass ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such aspostcards or photos), transparencies, photo paper, or thin media(such as magazine clippings). You can use the ADF or the scanner glass to sca...

Understanding the control panel ABC DEF GHI JKL MNO PQRS TUV WXYZ 1 2 3 4 5 6 7 8 Control panel item Description 1 Display View scanning, copying, faxing, and printing options as well as status and error messages. 2 Indicator light Indicates the printer status: • Off —The power is off. • Blinking gr...

Control panel item Description 6 Start • Press to initiate the current job indicated on the display. • From the home screen, press to start a copy job with the default settings. • If pressed while a job is scanning, the button has no effect. 7 Stop Stops all printer activity A list of options is off...

Button Button name Function Unlock Device This button appears on the screen when the printeris locked. The control panel buttons and shortcutscannot be used while it appears. Touching this button opens a PIN entry screen.Entering the correct PIN unlocks the control panel(touch screen and hard button...

Sample screen one Button Button name Function Scroll down Opens a drop-down list Left scroll decrease button Scrolls to another value in decreasing order Right scroll increase button Scrolls to another value in increasing order Left arrow button Scrolls left Right arrow button Scrolls right Scan the...

Button Button name Function Back When the button is shaped like this, no other navigation is possiblefrom this screen except to go back. Back When the button is shaped like this, both forward and backwardnavigation is possible from this screen. Sample screen two Button Button name Function Down arro...

Button Button name Function Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows threeheadings: Print, Fax, and Network. The following items are available under the Print, Fax, and Networkheadings: • Print job • Copy job • Fax profile • FTP • E-mail send Each heading has a list of ...

Features Feature Feature name Description Menus ΠSettings ΠCopy Settings ΠNumber of Copies Menu trail line A Menu trail line is located at the top of each menuscreen. This feature acts as a trail, showing the pathtaken to arrive at the current menu. It gives the exactlocation within the menus. To...

Installing options Installing internal options CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to theprinter, turn them off as we...

b Gently pull the cover and system board away from the printer, and then remove it. 2 Use the illustration below to locate the appropriate connector. Warning: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system ...

An optional memory card can be purchased separately and attached to the system board. To install the memorycard: 1 Access the system board. 2 Unpack the memory card. Note: Avoid touching the connection points along the edge of the card. 3 Open the memory card connector latches. 4 Align the notches o...

1 Plastic pins 2 Metal pins 4 Push the card firmly into place. Notes: • The entire length of the connector on the card must touch and be flush against the system board. • Be careful not to damage the connectors. 5 Reinstall the system board. Installing an internal print server or port interface card...

An internal print server allows connection from the printer to the local area network (LAN). An optional port interface card expands the ways the printer can connect to a computer or external print server. 1 Access the system board. 2 Unpack the internal print server or port interface card. 3 Remove...

Note: This operation requires a #2 Phillips screwdriver. 1 Gently insert the system board into the printer. 2 Replace the cover screws, and then turn them clockwise. 3 Tighten the screws firmly. Attaching cables Connect the printer to the computer using a USB cable or Ethernet cable. A USB port requ...

Loading paper and specialty media This section explains how to load the 520-, 850-, and 1150-sheet trays, and the multipurpose feeder. It also includesinformation about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays. Setting the Paper Size and Paper Type Th...

Long-edge orientation Short-edge orientation 6 Make sure the paper guides are secure against the edges of the paper. 7 Align the tray, and insert it. 8 If a different type of paper was loaded than the type previously loaded in the tray, change the Paper Type settingfor the tray from the control pane...

4 Load the paper stack with the recommended print side faceup. 5 Make sure the paper guides are secure against the edges of the paper. 6 Insert the tray into the printer. 7 If a different type of paper was loaded than the type previously loaded in the tray, change the Paper Type settingfor the tray ...

Configuring Universal paper settings The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printermenus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the PaperSize menu. Then, specify al...

Changing a Custom Type <x> name You can use the Embedded Web Server or MarkVision TM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the newname instead of Custom Type <x>...

Paper and specialty media guide Paper guidelines Paper characteristics The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluatingnew paper stock. Weight The printer can automatically feed paper weights from 60 to 220 g/m 2 (16 to 58 lb bo...

Unacceptable paper The following paper types are not recommended for use with the printer: • Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,carbonless copy paper (CCP), or no carbon required (NCR) paper • Preprinted papers with chemicals that may ...

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of testpaper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark hasfound no reason to discourage the use of today's recycled office papers, but g...

Short-edge orientation Without finisher With finisher installed Loading letterhead in the 867-sheet tray Without finisher With finisher installed Loading letterhead in the 1133-sheet tray Without finisher With finisher installed Using transparencies Print samples on the transparencies being consider...

For information on card stock and labels, see the Card Stock & Label Guide . Paper sizes supported by the printer Paper size Dimensions 520-sheettrays(standard oroptional) High capacityfeeder Multipurposefeeder Duplex unit A3 297 x 420 mm(11.7 x 16.5 in.) X A4 210 x 297 mm(8.3 x 11.7 in.) A5 1 1...

Paper size Dimensions 520-sheettrays(standard oroptional) High capacityfeeder Multipurposefeeder Duplex unit 9 Envelope 98 x 225 mm(3.9 x 8.9 in.) X X X 10 Envelope 105 x 241 mm(4.1 x 9.5 in.) X X X DL Envelope 110 x 220 mm(4.3 x 8.7 in.) X X X 1 The printer cannot simultaneously sense A5 and statem...

The Finisher standard bin and Bin 1 support 60–220 g/m 2 (16–60 lb) paper weights. Bin 2 (booklet-maker) supports 60–90 g/m 2 (16–24 lb) paper weights plus one additional cover weighted up to 220 g/m 2 (60 lb). Paper type Horizontaltransport unit (50 sheets) Finisherstandard bin (500sheets) Bin 1 (1...

Copying ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such aspostcards or photos), transparencies, photo paper, or thin media(such as magazine clippings). Making copies Making a quick copy 1 Load an original document faceup, short-edg...

Copying using the scanner glass (flatbed) 1 Place an original document facedown on the scanner glass in the upper left corner. 2 On the home screen, touch Copy , or use the keypad to enter the number of copies. The copy screen appears. 3 Change the copy settings as needed. 4 Touch Copy It . 5 Place ...

3 On the home screen, touch Copy . 4 Touch Copy from , and then identify the size of the original document. 5 Touch Copy to , and then touch the tray that contains letterhead. Note: If you do not see Letterhead as an option, load letterhead in the multipurpose feeder, and then touch Multipurpose Fee...

Copying a document that contains mixed paper sizes Use the ADF to copy an original document that contains mixed paper sizes. Depending on the paper sizes loadedand the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaledto fit a single paper size...

9 Load the next document faceup, short-edge first into the ADF or facedown on the scanner glass, and then touch Scan the Automatic Document Feeder or Scan the flatbed . Note: If required, change the job settings. 10 If you have another document to scan, load the next document faceup, short-edge firs...

Placing an overlay message on each page An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft.To place a message on the copies: 1 Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass. Note: Do not load ...

• Color —Use this setting to copy the original document in color. • Gray —Use this setting to copy the original document in grayscale. Advanced Duplex This option controls whether the documents are one-sided or two-sided, what orientation your original documentshave, and how your documents are bound...

E-mailing ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such aspostcards or photos), transparencies, photo paper, or thin media(such as magazine clippings). You can use the printer to e-mail scanned documents to one or more recipients...

5 Click Manage E-mail Shortcuts . 6 Fill in the fields with the appropriate information. 7 Click Submit . Creating an e-mail shortcut Creating an e-mail shortcut using the Embedded Web Server 1 Open a Web browser. 2 In the address bar, type the IP address of the printer, and then press Enter . 3 Cli...

4 Enter the e-mail address or shortcut number. To enter additional recipients, press Next Address , and then enter the address or shortcut number you want to add. 5 Touch E-mail It . Sending an e-mail using a shortcut number For information on creating shortcuts, see the section in this chapter on c...

6 Touch Color . 7 Touch E-mail It . Using profiles Creating an e-mail profile 1 Open a Web browser. 2 In the address bar, type the IP address of the printer, and then press Enter . 3 Click Configuration . 4 Click E-mail/FTP Settings . 5 Click Manage E-mail Shortcuts . 6 Fill in the fields with the a...

9 Touch Message . 10 Type an e-mail message. 11 Touch Done . 12 Touch E-mail It . Changing the output file type 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin m...

Faxing ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such aspostcards or photos), transparencies, photo paper, or thin media(such as magazine clippings). Getting the printer ready to fax The following connection methods may not be app...

Equipment Benefits • The printer • A telephone • An answering machine • Three telephone cords Receive both incoming voice messages and faxes. • The printer • A telephone • A computer modem • Three telephone cords Send faxes using the computer or the printer. Using an RJ11 adapter Country/region • Un...

Country/region • Germany • Austria • Switzerland There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer. Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering ...

4 If you would like to use the same line for both fax and telephone communication, connect a second telephoneline (not provided) between the telephone and the F slot of an active telephone wall jack. 5 If you would like to use the same line for recording messages on your answering machine, connect a...

3 Remove the protective plug from the EXT port of the printer. 4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer. Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes. Note:...

3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the answering machine. 5 Connect a third telephone cord from the answering machine to the EXT port of the printer. Connecting to a computer with a modem Connect the printer to a com...

Sending a fax Sending a fax using the control panel 1 Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these ...

5 Click Fax Shortcut Setup . 6 Type a unique name for the shortcut, and then enter the fax number. To create a multiple-number shortcut, enter the fax numbers for the group. Note: Separate each fax number in the group with a semicolon (;). 7 Assign a shortcut number. If you enter a number that is al...

Using the address book Note: If the address book feature is not enabled, contact your system support person. 1 Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin medi...

5 Touch Options . 6 From the Darkness area, touch to reduce the darkness of the fax, or touch to increase the darkness of the fax. 7 Touch Fax It . Sending a fax at a scheduled time 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load ...

Canceling a fax after the original documents have been scanned to memory 1 On the home screen, touch Cancel Jobs . The Cancel Jobs screen appears. 2 Touch the job or jobs you want to cancel. Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the...

Advanced Options Touching this button opens a screen where you can change Delayed Send, Advanced Imaging, Custom Job,Transmission Log, Scan Preview, Edge Erase, and Advanced Duplex settings. • Delayed Send —Lets you send a fax at a later time or date. After setting up your fax, touch Delayed Send , ...

5 Click Analog Fax Setup . 6 Click Holding Faxes . 7 Enter a password in the Print Faxes Password box. 8 In the Held Fax Mode box, click one of the following: • Off • Always On • Manual • Scheduled 9 If you selected Scheduled, continue with the following steps. Otherwise, go to step 10. a Click Fax ...

Scanning to an FTP address ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such aspostcards or photos), transparencies, photo paper, or thin media(such as magazine clippings). The scanner lets you scan documents directly to a File Trans...

Creating an FTP destination shortcut using the touch screen 1 On the home screen, touch FTP . 2 Type the address of the FTP site. 3 Touch Save as Shortcut . 4 Type a unique name for the shortcut. Understanding FTP options Original Size This option opens a screen where you can choose the size of the ...

Advanced Options Touching this button opens a screen where you can change Advanced Imaging, Custom Job, Transmission Log,Scan Preview, Edge Erase, and Darkness settings. • Advanced Imaging —Adjusts Background Removal, Contrast, Shadow Detail, and Mirror Image before you scan the document • Custom Jo...

Scanning to a computer or USB flash memorydevice ADF Scanner glass Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such aspostcards or photos), transparencies, photo paper, or thin media(such as magazine clippings). The scanner lets you scan documents di...

A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut numberwhen you are ready to scan your documents. a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, trans...

• Contrast —Touch to increase the contrast, or touch to decrease the contrast. • Shadow Detail —Touch to increase the visible detail in the shadows, or touch to decrease the visible detail in the shadows. Improving scan quality Question Tip When should I use Text mode? • Use Text mode when text pres...

Printing This chapter covers printing, printer reports, and job cancellation. Selection and handling of paper and specialtymedia can affect how reliably documents print. For more information, see "Avoiding jams" and "Storing print media." Installing printer software A printer driver ...

Job type Description Confidential When you send a Confidential print job to the printer, you must create a PINin Print Properties. The PIN must be four digits using the numbers 0–9. Thejob is held in printer memory until you enter the PIN from the control paneland choose to print or delete the job. ...

3 From the radio group, select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a username. For a confidential job, also enter a four-digit PIN. 4 On the home screen, touch Held jobs . 5 Touch your user name. Note: A maximum of 500 results can be displayed for held jobs. If ...

Printing information pages Printing a menu settings page Print a menu settings page to review the current menu settings and to verify printer options are installed correctly. 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch . 3 Touch Reports . 4 Touch Menu Settings Page ....

Canceling a print job There are several methods for canceling a print job. The following sections explain how to cancel a print job fromthe control panel or from a computer (depending on the operating system). Canceling a print job from the control panel If the job is formatting or already printing,...

Printing in black and white To print all text and graphics using only the black toner cartridge, set the printer to Black Only. Note: The printer driver is capable of overriding this setting. 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch . 3 Touch Settings . 4 Touch re...

Clearing jams Avoiding jams The following hints can help you avoid jams: • Use only recommended paper or specialty media. For more information, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications . • Do not load too much paper. Make sure the stack h...

Understanding printer menus Menus list A number of menus are available to make it easy for you to change printer settings. To access the menus, touch on the home screen. Supplies Menu Paper Menu Reports Cyan Toner Yellow Toner Magenta Toner Black Toner Cyan PC Unit Yellow PC Unit Magenta PC Unit Bla...

Supplies menu Menu item Description Cyan, Magenta, Yellow, or Black Toner Low Replace Missing or Defective OK Unsupported Shows the status of the toner cartridges Cyan, Magenta, Yellow, or Black PC Units Life Warning Replace Missing OK Normal Shows the status of the photoconductor units Waste Toner ...

Paper menu Default Source menu Menu item Description Default Source Tray <x> MP Feeder Manual Paper Manual Env Sets a default paper source for all print jobs Notes: • From the Paper menu, Configure MP must be set to Cassette in orderfor MP Feeder to appear as a menu setting. • Tray 1 (standard...

Menu item Description Manual Paper Type Plain Paper Card Stock Transparency Glossy Labels Bond Letterhead Preprinted Colored Paper Custom Type <x> Specifies the type of paper being manually loaded Note: Plain Paper is the factory default setting. Manual Envelope Size 7 3/4 Envelope 10 Envelope...

Substitute Size menu Menu item Description Substitute Size Off Statement/A5 Letter/A4 11 x 17/A3 All Listed Substitutes a specified paper size if the requested paper size is notavailable Notes: • All Listed is the factory default setting. All available substitutions areallowed. • The Off setting ind...

Menu item Description Envelope Texture Smooth Normal Rough Specifies the relative texture of the envelopes loaded in a specific tray Note: Normal is the factory default setting. Letterhead Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note: Normal ...

Menu item Description Preprinted Loading Duplex Off Determines whether 2-sided printing occurs for all jobs thatspecify Preprinted as the paper type Note: Off is the factory default setting. Colored Loading Duplex Off Determines whether 2-sided printing occurs for all jobs thatspecify Colored as the...

Custom Bin Names menu Menu Item Description Standard Bin <none> Specifies a custom name for the Standard Bin Bin 1 <none> Specifies a custom name for Bin 1 Universal Setup menu These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Uni...

Bin Setup menu Menu Item Description Output Bin Standard Bin Bin 1 Bin 2 Identifies installed output bins Note: Standard Bin is the factory default setting. Configure Bins Mailbox Link Link Optional Type Assignment Specifies configuration options for output bins Notes: • Mailbox is the factory defau...

Reports menu Reports menu Menu item Description Menu Settings Page <none> Prints a report containing information about paper loaded into trays,installed memory, the total page count, alarms, timeouts, the control panellanguage, the TCP/IP address, the status of supplies, the status of thenetwo...

Settings menu General Settings menu Menu item Description Display Language English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Simplified Chinese Korean Japanese Sets the language of the text appearing on the display Note: All languages may not be...

Copy Settings menu Menu item Description Content Text/Photo Photograph Printed Image Text Specifies the type of content contained in the copy job Notes: • Text/Photo is the factory default setting. Text/Photo is used when theoriginal documents are a mixture of text and graphics or pictures. • Photog...

Menu item Description Number of Copies <none> Specifies the number of copies for the copy job Overlay Off Urgent Confidential Copy Draft Custom Specifies overlay text that is printed on each page of the copy job Note: Off is the factory default setting. Custom <none> Specifies custom ove...

Menu item Description Allow Save as Shortcut On Off Lets you save e-mail addresses as shortcuts at the device Notes: • Off is the factory default setting. • When set to No, the Save as Shortcut button does not appear on the E-mail Destination screen. Background Removal -4 to +4 Adjusts the amount of...

Menu item Description E-mail Server Setup Send me a copy Never appears On by default Off by default Always On Sends a copy of the e-mail back to the creator of the e-mail E-mail Server Setup Max e-mail size 0–65535 kB Specifies the maximum e-mail size in kilobytes Note: E-mail above the specified si...

Menu item Description FTP bit Depth 8 bit 1 bit Enables the Text/Photo mode to have smaller file sizes by using 1-bit imageswhen Color is set to Off Note: 8 bit is the factory default setting. Base File Name <none> Lets you enter a base file name Custom Job Scanning On Off Lets you copy a docu...

Menu item Description Background Removal -4 to +4 Adjusts the amount of background visible on a copy Note: 0 is the factory default setting. Contrast Best for content 0–5 Specifies the contrast of the output Note: “Best for content” is the factory default setting. Shadow Detail -4 to +4 Adjusts the ...

Quality menu Menu item Description Print Mode Color Black Only Specifies whether images are printed in grayscale or in color Note: Color is the factory default setting. Color Correction Auto Off Manual Adjusts the color output on the printed page Notes: • Auto is the factory default setting. Auto ap...

Menu item Description Manual Color CMYK Image US CMYK Euro CMYK Vivid CMYK Off CMYK Text US CMYK Euro CMYK Vivid CMYK Off CMYK Graphics US CMYK Euro CMYK Vivid CMYK Off Customizes the CMYK color conversions Notes: • US CMYK is the US factory default setting. US CMYK applies a colorconversion table t...

Menu item Description Job Acct Stat Print Clear Prints a list of all stored job statistics or deletes the information from the printerhard disk Notes: • A printer hard disk must be installed in the printer and operating properlyfor this menu item to be available. • Selecting Print prints a list of s...

Menu item Description Factory Defaults Do Not Restore Restore Now Returns the printer settings to the factory default settings Notes: • Do Not Restore is the factory default setting. Do Not Restore keeps theuser-defined settings. • Restore returns all printer settings to the factory default settings...

PCL Emul menu Menu item Description Font Source Resident Disk Flash Download All Specifies the set of fonts used by the Font Name menu item Notes: • Resident is the factory default setting. It shows the factory default setof fonts downloaded into RAM. • Flash and Disk settings show all fonts residen...

Menu item Description Tray Renumber Assign MP Feeder Off None 0–199 Assign Tray <x> Off None 0–199 Assign Manual Paper Off None 0–199 Assign Man Env Off None 0–199 Configures the printer to work with printer software or programs that usedifferent source assignments for trays, drawers, and feed...

HTML menu Menu item Description Font Name Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text Intl CG Times Intl Courier Intl Univers Joanna MT Letter ...

Menu item Description Backgrounds Do Not Print Print Specifies whether to print backgrounds on HTML documents Note: Print is the factory default setting. Image menu Menu item Description Auto Fit On Off Selects the optimal paper size, scaling, and orientation Notes: • On is the factory default setti...

Security menu Menu item Description Authentication Mode Authentication disabled NTLM LDAP LDAP and GSSAPI Internal Kerberos 5 Specifies the authentication method Notes: • Authentication disabled is the factory default setting. • If “Authentication disabled” is selected, Function Access settings requ...

Menu item Description Password Protect NTLM Authentication Setup Register with NT Domain Domain Name Domain PDC Allows registration or registration removal for printers with an NT domain Notes: • Domain Name—Enter the text entry for the domain name. The factorydefault for the variable domain name is...

Menu item Description TCP/IP WINS Server Address DNS Server Address Backup DNS Server Address Domain Search Order Restricted Server List MTU Default TTL DDNS mDNS Zero Configuration Name SLP Broadcast On Off LPD Timeout LPD Banner Page On Off LPD Trailer Page On Off LPD Carriage ReturnConversion On ...

Menu item Description E-mail Server Setup Limit destinations Sends an e-mail only when the address contains the domain name,such as a company domain name Notes: • E-mail can only be sent to the specified domain. • The limit is one domain. E-mail Server Setup Web Link Setup Server Login Password Path...

Standard USB menu Menu item Description PCL SmartSwitch On Off Sets the printer to automatically switch to PCL emulation when a print jobreceived through a USB port requires it, regardless of the default printerlanguage Notes: • On is the factory default setting. • When the Off setting is used, the ...

Menu item Description Job Buffering On Off Auto Temporarily stores jobs on the printer hard disk before printing Notes: • Off is the factory default setting. • The On setting buffers jobs on the printer hard disk. • The Auto setting buffers print jobs only if the printer is busy processing datafrom ...

Menu item Description Packet Burst On Off Reduces network traffic by allowing the transfer and acknowledgement ofmultiple data packets to and from the NetWare server Note: Off is the factory default setting. NSQ/GSQ Mode On Off Sets the NSQ/GSQ Mode setting Note: Off is the factory default setting. ...

Understanding printer messages List of status and error messages Answering The printer is answering a fax call. Wait for the message to clear. Bin <x> Full Remove the stack of paper from the specified exit bin to clear the message. Busy Wait for the message to clear. Calibrating Wait for the m...

56 Parallel port <x> disabled • Touch Continue to clear the message. The printer discards any data received through the parallel port. • Make sure the Parallel Buffer menu item is not set to Disabled. 56 Serial port <x> disabled • Touch Continue to clear the message. The printer discards...

Maintaining the printer Periodically, certain tasks are required to maintain optimum print quality. Storing supplies Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing untilyou are ready to use them. Do not expose supplies to: • Direct ...

Conserving supplies There are some settings you can change from the control panel that will help you conserve toner and paper. Formore information, see “Supplies menu,” “Quality menu,” and “Finishing menu.” If you need to print several copies, you can conserve supplies by printing the first copy and...

See the illustrations inside the stapler finisher door for more information. Part name Part number Staple Cartridges–3 pack (Staples G5) 25A0013 Advanced Booklet Staples (Staples G11 and Staples G12) 21Z0357 Ordering a waste toner box When 82 Waste toner box nearly full appears, order a replacement ...

12 Close Door E. 13 Remove all paper from the printer paper path. Visit www.lexmark.com/recycling to learn how to recycle the waste toner box. Cleaning the printhead lenses Clean the printhead lenses when you replace the waste toner box or when you encounter print quality problems. 1 Waste toner box...

11 Close Door E. Replacing a photoconductor Replace the black photoconductor when 84 Replace black pc unit appears. Replace the cyan, magenta, and yellow photoconductors when 84 Replace color pc units appears. 1 Open Door E (front printer door). Warning: To avoid overexposing the photoconductors, do...

9 Close Door E. Replacing a toner cartridge Replace the specified toner cartridge (cyan, magenta, yellow, or black) when 88 Replace <color> toner appears. The printer will not continue printing until the specified cartridge is replaced. 1 Make sure the printer is on and Ready or 88 Replace <...

8 Close Door E. Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet. CAUTION: To avoid the risk of electric shock, unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding. 2 Remove paper from...

Cleaning the scanner glass Clean the scanner glass if you encounter print quality problems, such as streaks on copied or scanned images. 1 Slightly dampen a soft, lint-free cloth or paper towel with water. 2 Open the scanner cover. 3 Wipe the scanner glass until it is clean and dry. 4 Wipe the white...

6 Remove any paper or specialty media from the multipurpose feeder. 7 Grasp the extension on the multipurpose feeder, and then fully collapse it. 8 Push the multipurpose feeder up to close it. 9 Move the printer from under the scanner shelf. CAUTION: The printer weighs 91.2 kg (201 lb); therefore, i...

1 50 mm (2 in.) 2 825 mm (2.7 ft) 3 418 mm (1.4 ft) 4 100 mm (4 in.) 5 1750 mm (5.8 ft) 3 Complete the setup of the printer and scanner by completing the “Setting up the printer” chapter in the Setup Guide . 4 Verify that the printer and scanner are functioning properly by printing a menu settings p...

Administrative support Adjusting the brightness of the display If you are having trouble reading your display, the LCD brightness can be adjusted through the Settings menu. 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch . 3 Touch Settings. . 4 Touch General Settings . 5...

6 Touch repeatedly until Power Saver appears. 7 Touch to decrease the time, or touch to increase the time. The settings available range from 2–240 minutes. 8 Touch Submit . 9 Touch . Restoring the factory default settings 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch ....

Troubleshooting Checking an unresponsive printer If your printer is not responding, make sure: • The power cord is plugged into the printer and a properly grounded electrical outlet. • The electrical outlet is not turned off by any switch or breaker. • The Ground Fault Circuit Interrupter (GFCI) has...

2 Press the A1 green lever down to its normal position. 3 Close Door A. Solving printing problems Multiple-language PDFs do not print The documents contain unavailable fonts. 1 Open the document you want to print in Adobe Acrobat. 2 Click the printer icon. The Print dialog appears. 3 Select Print as...

Check to see if the paper tray is empty Load paper in the tray. Make sure the correct printer software is installed • Verify that you are using the correct printer software. • If you are using a USB port, make sure you are running Windows Vista, Windows XP, Windows Server 2003,or Windows 2000/Me/98 ...

5 Touch repeatedly until Print Recovery appears. 6 Touch until Off appears. 7 Touch Submit . 8 Touch . Job prints from the wrong tray or on the wrong paper Check the Paper Type setting Make sure the Paper Type setting matches the paper loaded in the tray. Incorrect characters print Cause Solution Pr...

3 Touch Settings . 4 Touch General Settings . 5 Touch repeatedly until Timeouts appears. 6 Touch Timeouts . 7 Touch the next to Print Timeout repeatedly until the desired value appears. 8 Touch Submit . 9 Touch . Solving copy problems Copier does not respond These are possible solutions. Try one or ...

Is the toner low? When 88 <color> Toner Low appears or when the print becomes faded, replace the toner cartridge(s). Is the scanner glass dirty? Clean the scanner glass with a clean, lint-free cloth dampened with water. Is the copy too light or too dark? Adjust the density of the copy. Check t...

Solving scanner problems Checking an unresponsive scanner If your scanner is not responding, make sure: • The three cables located on the back of the scanner are attached to the printer securely. • The printer is turned on. • The printer cable is securely attached to the printer and the host compute...

Check the document placement Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner. Partial document or photo scans These are possible solutions. Try one or more of the following: Check the document placement Make sure the document or photo is loaded facedo...

Can send but not receive faxes These are possible solutions. Try one or more of the following: Is there paper in the paper tray(s)? Make sure paper is loaded in the tray(s). Check the ring count delay settings The ring count delay sets the number of times the phone line rings before the printer answ...

• Increase the fax scan resolution, if possible. Is the toner low? When 88 <color> toner low appears or when you experience faded print, replace the cartridge(s). Make sure the fax transmission speed is not set too high Decrease the incoming fax transmission speed: 1 Open a Web browser. 2 In t...

Check to see if the option is connected to the printer 1 Turn the printer off. 2 Unplug the printer. 3 Check the connection between the option and the printer. Make sure the option is installed Print a menu settings page and check to see if the option is listed in the Installed Options list. If the ...

Internal print server If the internal print server does not operate correctly, these are possible solutions. Try one or more of the following: Check the print server connections • Make sure the internal print server is securely attached to the printer system board. • Make sure you are using the corr...

Note: Do not load A4- or letter-size paper in the multipurpose feeder. Is the letter- or A4-size paper loaded in a 520-sheet tray? The finisher will not accept letter- or A4-size paper from the multipurpose feeder. Load letter- or A4-size paper inthe short-edge orientation in a 520-sheet tray. Make ...

Solving print quality problems The information in the following topics may help you solve print quality problems. If these suggestions still do notcorrect the problem, contact Customer Support. You may have a printer part that requires adjustment or replacement. Isolating print quality problems To h...

Characters have jagged or uneven edges If you are using downloaded fonts, verify that the fonts are supported by the printer, the host computer, and thesoftware program. Clipped images These are possible solutions. Try one or more of the following: Check the paper guides Move the guides in the tray ...

Repeating defects Do marks occur repeatedly only in one color and multiple times on a page? Replace the photoconductor(s) if the defects occur every: • 44 mm (1.7 in.) • 94 mm (3.7 in.) Note: The printer has four photoconductors: cyan, magenta, yellow, and black. The cyan, magenta, and yellow photoc...

Transparency print quality is poor Check the transparencies Use only transparencies recommended by the printer manufacturer. Check the Paper Type setting Load transparencies, and make sure the Paper Type setting is set to Transparency. Uneven print density A B C D E A B C D E A B C D E Replace the p...

To access a detailed Color Samples set from the Embedded Web Server: 1 Open a Web browser. 2 In the address bar, type the network printer IP address. 3 Click Configuration . 4 Click Color Samples . 5 Click Detailed Options to narrow the set to one color range. 6 When the Detailed Options page appear...

Notices Product name: Lexmark X940e, Lexmark X945e Machine type: 7510 Model(s): 030, 230 Edition notice April 2007 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRA...

Conventions Note: A Note identifies something that could help you. Warning: A Warning identifies something that could damage your product hardware or software. CAUTION: A CAUTION identifies something that could cause you harm. CAUTION: This type of CAUTION indicates that you should not touch the mar...

English Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with the essential requirementsand other relevant provisions of Directive 1999/5/EC. Español Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los requisitos es...

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of thisequipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications tomaintain uninterrupted service. If you...

Laser notice The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser products, andelsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1. Class I laser products are not considered to be hazardous. ...

Total energy usage It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided in power units of Watts,the power consumption should be multiplied by the time the product spends in each mode in order to calculate energy usage. The totalproduct ener...

—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer —Operation of a product beyond the limit of its duty cycle —Use of printing media outside of Lexmark specifications —Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts —Products,...

Index Numerics 1133-sheet tray loading 37 1565 Emul Error Load EmulOption 197200–289.yy paper jam 202289 Staple error <x> 202290-295.yy scanner jam 20231 Missing or defective <color>cartridge 19732 Replace unsupported <color>cartridge 19734 Incorrect paper size 19734 Short paper 19...