Lexmark 342n - Manuals

Statement of Limited Warranty 5 Notices Power Saver This printer is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to the EPA Sleep Mode. The Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity. The Power Saver...

Statement of Limited Warranty 6 Notices TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES...

7 Contents Notices ............................................................................................................2 Edition notice ................................................................................................................... 2 Trademarks ..............................

Printer overview 11 1 Printer overview 250-sheet tray Paper support 150-sheet output bin Operator panel Manual feeder Front cover Optional 550-sheet drawer Rear paper exit Power button Dust cover

Installing software for local printing 13 2 Installing software for local printing Before installing printer software A local printer is a printer attached to a computer using a USB or parallel cable. You must install some necessary printer software on the computer before connecting the USB cable. W...

Macintosh 14 Installing software for local printing Installing optional printer software If you want to use any of the other software applications available on the drivers CD, now is a good time to set them up. Local Printer Settings Utility The Local Printer Settings Utility, a printer configuratio...

Installing software for network printing 16 3 Installing software for network printing Windows In Windows environments, network printers can be configured for direct printing or shared printing. Both network printing methods require the installation of printer software and the creation of a network ...

Windows 18 Installing software for network printing 7 Repeat steps 1–6 on every network computer you want to enable to print to the shared printer. Using the point-and-print method Note: Point and print may not be supported in some 64 bit environments. Refer to the Lexmark Web site at www.lexmark.co...

Macintosh 19 Installing software for network printing 5 Press Menu until you see Set IP Address , and then press Select. 6 Change the address by pressing Menu to increase or decrease each number. Press Select to move to the next segment. Press Select when you are finished. The message Saved appears ...

Macintosh 20 Installing software for network printing Mac OS X Step 1: Install a custom PPD file 1 Install a PostScript Printer Description (PPD) file on the computer. a Insert the drivers CD. b Double-click the installer package for the printer. c Click Continue on the Welcome screen and again afte...

UNIX/Linux 22 Installing software for network printing UNIX/Linux The printer supports many UNIX and Linux platforms, such as Sun Solaris and Red Hat. Visit the Lexmark Web site at www.lexmark.com for a complete list of supported UNIX and Linux platforms. Note: The Sun Solaris and Linux packages are...

Print media tasks and tips 23 4 Print media tasks and tips What types of print media can be loaded? Get the most out of your printer by properly loading the trays. Never mix media types within a tray. Source Sizes Types Weight Capacity * (sheets) Tray 1 (250-sheet tray) A4, A5, JIS B5, letter, legal...

Where can print media be loaded in the printer? 24 Print media tasks and tips Where can print media be loaded in the printer? Your printer has two standard paper sources: an automatic 250-sheet paper feeder (Tray 1) and a single-sheet manual feeder. Use Tray 1 for most print jobs. Use the manual fee...

Tips on choosing the right print media 25 Print media tasks and tips Tips on choosing the right print media Selecting the right paper or other media reduces printing problems. For best print quality, try a sample of the paper or other media you are considering before buying large quantities. See the...

Tips on storing print media and supplies 27 Print media tasks and tips Card stock • Preprinting, perforation, and creasing can significantly affect the print quality and cause media handling or jamming problems. • Avoid using card stock that may release hazardous emissions when heated. • Do not use ...

Tips on preventing jams 28 Print media tasks and tips Tips on preventing jams You can avoid most paper jams by correctly loading paper and specialty media in the printer. The following hints can help you avoid paper jams: • Do not load wrinkled, creased, or damp paper. • Never mix media types within...

How to load the 250-sheet and 550-sheet trays 29 Print media tasks and tips How to load the 250-sheet and 550-sheet trays Follow these instructions to load paper in the 250-sheet tray and 550-sheet tray. 1 Remove the tray. Note: If you are going to load legal or folio size paper, you have to extend ...

How to load the 250-sheet and 550-sheet trays 32 Print media tasks and tips Extending the tray for legal or folio size paper To load legal or folio size paper, you need to extend the paper tray. You should also attach the dust cover on the back of the printer to protect the tray while it is extended...

How to load the manual feeder 33 Print media tasks and tips How to load the manual feeder The manual feeder is located at the front of your printer and can only feed one sheet of print media at a time. You can use the manual feeder to make quick runs of paper types or sizes that are not currently lo...

How to clear paper jams 35 Print media tasks and tips How to clear paper jams By carefully selecting print media and loading it properly, you should be able to avoid most jams. Note: To clear the Paper Jam error message, you must remove all jammed print media from the entire paper path, and then pre...

Printing tasks 38 5 Printing tasks How to manually feed a print job The manual feeder is located at the front of the printer and can only feed one sheet of print media at a time. For information on acceptable print media to use in the manual feeder, see What types of print media can be loaded? on pa...

How to print on both sides of the paper (manual duplex) 40 Printing tasks How to print on both sides of the paper (manual duplex) Printing on both sides of the paper reduces printing costs. Although you can use Tray 1 or the 550-sheet tray to print the first side of the duplex job, only use Tray 1 t...

How to print multiple page images on one page (N-up printing) 42 Printing tasks How to print multiple page images on one page (N-up printing) The Multipage Printing (N-up) setting is used to print multiple page images on a single page. For example, 2-Up means two page images are printed on one page,...

How to print a booklet 43 Printing tasks How to print a booklet The Booklet setting lets you print multiple pages in booklet form without having to re-format your document so the pages print in the proper order. The pages print so that the finished collated document may be folded along the center of...

How to print a poster 44 Printing tasks How to print a poster The Poster setting lets you print a single image across several pages. Once printed, you can combine the pages to create one large image. 1 From the computer software application, select File Æ Print. 2 Click Properties (or Options, Print...

How to print on letterhead 45 Printing tasks How to print on letterhead To print on letterhead, make sure the paper is loaded with the proper orientation. 1 Make sure the letterhead is properly loaded according to the paper source you are using: • Tray 1 or 2—Load the letterhead paper with the desig...

How to cancel a print job 47 Printing tasks How to cancel a print job A print job can be canceled from the operator panel or from your computer. From the printer operator panel If the job you want to cancel is printing, and Busy appears on the display: 1 Press Menu until you see Job Menu , and then ...

How to install options 48 6 How to install options How to access the system board To install a memory or flash card, you must access the printer system board. CAUTION: Turn the printer off, and unplug the power cord before continuing. 1 Open the front cover by pressing the button on the left side of...

How to add a memory card 50 How to install options How to add a memory card The system board has one connector for an optional memory card. The Lexmark E340 and the Lexmark E342n can support up to 128MB of additional memory (for a total of 160MB). CAUTION: If you are installing a memory card after s...

How to add a flash card 51 How to install options How to add a flash card The system board has one connector for an optional flash card. The printer can support 16MB and 32MB flash cards. CAUTION: If you are installing a flash card after setting up the printer, turn the printer off, and unplug the p...

Recognizing installed options 53 How to install options Recognizing installed options After the printer is turned on, the printer driver should automatically recognize an option you installed. If it does not, you can add it manually. Note: If you have not installed your printer driver yet, follow th...

Understanding the operator panel 54 7 Understanding the operator panel You can change most printer settings from your software application or printer driver. Settings you change from the application or printer driver apply only to the job you are preparing to send to the printer. Changes made to pri...

Using the operator panel 55 Understanding the operator panel Buttons Use the five operator panel buttons to open a menu, scroll through a list of values, change printer settings, and respond to printer messages. Note: Buttons act on the information displayed on the second line of the operator panel....

Using the operator panel to change printer settings 56 Understanding the operator panel Using the operator panel to change printer settings From the operator panel, you can select menu items and associated values to print your jobs successfully. You can also use the panel to alter the setup and oper...

Using the printer menus 58 Understanding the operator panel Using the printer menus Select a menu or menu item for more details. Paper MenuPaper SourcePaper SizePaper TypeCustom TypesUniversal SetupSubstitute SizePaper TexturePaper Weight PostScript MenuPrint PS ErrorFont Priority USB MenuPCL SmartS...

Using the printer menus 59 Understanding the operator panel Paper Menu Use the Paper Menu to define the print media loaded in each tray and the default source and output bin. Note: Values marked by an asterisk (*) are the factory default settings. Menu item Purpose Values Custom Types To specify the...

Using the printer menus 60 Understanding the operator panel Paper Source To identify the default paper source. Tray <x> (Tray 1*) If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper Type menu items are correctly set), the trays are automatically lin...

Using the printer menus 61 Understanding the operator panel Paper Type To identify the type of paper installed in each paper source. Use this menu item to: • Optimize print quality for the specified paper.• Select paper sources through your software application by selecting type and size.• Automatic...

Using the printer menus 62 Understanding the operator panel Paper Weight To identify the relative weight of the paper loaded in a specific source and ensure that the toner adheres properly to the printed page. 1 Select a paper type.Note: If a user-defined name is available, it is displayed instead o...

Using the printer menus 63 Understanding the operator panel Finishing Menu Use the Finishing Menu to define how the printer delivers the printed output. Note: Values marked by an asterisk (*) are the factory default settings. Menu item Purpose Values Blank Pages To specify whether to include applica...

Using the printer menus 64 Understanding the operator panel Multipage Print To print multiple page images on one side of a sheet of paper. Also called n-up or Paper Saver. Off* Prints 1 page image per side. 2 Up Prints 2 page images per side. 3 Up Prints 3 page images per side. 4 Up Prints 4 page im...

Using the printer menus 66 Understanding the operator panel Print Buffer To print any data stored in the print buffer. Note: Print Buffer is only available when you enter the Job Menu while Waiting is displayed. The Waiting state occurs if an incomplete job is sent to the printer or an ASCII job, su...

Using the printer menus 67 Understanding the operator panel Quality Menu Use the Quality Menu to change printer settings affecting the quality of printed characters and images. Note: Values marked by an asterisk (*) are the factory default settings. Menu item Purpose Values PictureGrade To improve t...

Using the printer menus 68 Understanding the operator panel Setup Menu Use the Setup Menu to configure a variety of printer features. Menu item Purpose Values Auto Continue To define the amount of time (in seconds) the printer waits after displaying an operator intervention error message before it r...

Using the printer menus 69 Understanding the operator panel Page Protect To successfully print a page that may otherwise generate Complex Page errors. If, after selecting On, you still cannot print the page, you may also have to reduce the size and number of fonts on the page, or increase the instal...

Using the printer menus 70 Understanding the operator panel Print Timeout To specify the amount of time (in seconds) the printer waits before printing the last page of a print job that does not end with a command to print the page. The print timeout counter does not start until Waiting appears on th...

Using the printer menus 71 Understanding the operator panel PCL Emul Menu Use the PCL Emul Menu to change printer settings that only affect jobs using the PCL emulation printer language. Note: Values marked by an asterisk (*) are the factory default settings. Menu item Purpose Values A4 Width To sel...

Using the printer menus 72 Understanding the operator panel Pitch To specify the font pitch for scalable monospaced fonts. 0.08...100(in increments of 0.01 cpi) Pitch refers to the number of fixed-space characters in a horizontal inch of type. You can select a pitch from 0.08 to 100 characters per i...

Using the printer menus 73 Understanding the operator panel PostScript Menu Use the PostScript Menu to change printer settings that only affect jobs using the PostScript emulation printer language. Note: Values marked by an asterisk (*) are the factory default settings. PPDS Menu Use the PPDS Menu t...

Using the printer menus 74 Understanding the operator panel Character Set To determine which code page to use to print PPDS jobs. 1 The standard code pages are used. 2* The addresses from Value 1 change to represent characters and symbols used in non-US English languages. Lines per Inch To determine...

Using the printer menus 75 Understanding the operator panel Parallel Menu Use the Parallel Menu to change printer settings affecting jobs sent to the printer through a parallel port (either Std Parallel or Parallel Opt <x>). Note: Values marked by an asterisk (*) are the factory default settin...

Using the printer menus 76 Understanding the operator panel Network Menu Use the Network Menu to change printer settings affecting jobs sent to the printer through a network port (either Standard Network or Network Opt <x>). Note: Values marked by an asterisk (*) are the factory default settin...

Using the printer menus 77 Understanding the operator panel Network Buffer To configure the size of the network input buffer. Note: Changing the Network Buffer menu item automatically resets the printer. Auto* Printer automatically calculates the Network Buffer size (recommended setting). 3K to maxi...

Using the printer menus 78 Understanding the operator panel USB Menu Use the USB Menu to change printer settings affecting a Universal Serial Bus (USB) port (USB Option <x>). Note: Values marked by an asterisk (*) are the factory default settings. Menu item Purpose Values Mac Binary PS To conf...

Using the printer menus 79 Understanding the operator panel USB Buffer To configure the size of the USB input buffer. Note: Changing the USB Buffer menu item automatically resets the printer. Disabled Job buffering is disabled. Any jobs already buffered on the disk are printed before normal processi...

Understanding the printer messages 80 8 Understanding the printer messages The printer operator panel displays messages describing the current state of the printer and indicates possible printer problems you must resolve. This topic provides a list of all printer messages, explains what they mean, a...

Understanding the printer configuration menus 86 9 Understanding the printer configuration menus Network menu Use the Network menu to change printer settings on jobs sent through a network port (either Standard Network or Network Opt <x>). Setting Purpose Values NPA Mode Send print jobs to the...

Software and network tasks 89 10 Software and network tasks Printing the menu settings and network setup pages The menu settings page shows current settings (user default settings) for the menus, a list of installed options, and available printer memory. You can use this page to verify that all prin...

Printing the Print Quality Test Pages 90 Software and network tasks Printing the Print Quality Test Pages To help isolate print quality problems, print the Print Quality Test Pages: Note: The test pages must be printed on letter, legal, or A4 paper. 1 Turn off the printer. 2 Press and hold Select an...

Using the printer resident Web page 91 Software and network tasks 2 Ping the printer, and verify that it responds. For example, at a command prompt on a network computer, type ping followed by the new printer IP address (for example, 192.168.0.11 ): If the printer is active on the network, you will ...

Supplies information 92 11 Supplies information What supplies do I need and how do I order them? There are only two supply items that have to be replaced on a regular basis: the toner cartridge and the photoconductor kit, which together comprise the print cartridge assembly. The photoconductor kit t...

How to conserve supplies 93 Supplies information Storing supplies Choose a cool, clean storage area for your printer supplies. Store supplies right side up in their original packaging until you are ready to use them. Do not expose supplies to: • Direct sunlight • Temperatures above 35°C (95°F) • Hig...

How to know when you need new supplies 94 Supplies information How to know when you need new supplies The following sections describe ways to determine when new supplies are needed. Checking the toner and photoconductor levels You can determine approximately how much toner is left in your cartridge ...

How to change a toner car tridge 95 Supplies information How to change a toner cartridge 1 Open the front cover by pressing the button on the left side of the printer and lowering the cover.

Recycling Lexmark products 98 Supplies information Recycling Lexmark products To return Lexmark products to Lexmark for recycling: 1 Visit our Web site: www.lexmark.com/recycle 2 Follow the instructions on the computer screen.

How to change a photoconductor kit 99 Supplies information How to change a photoconductor kit Warning: When replacing a photoconductor kit, do not leave the toner cartridge or the new photoconductor kit exposed to direct light for an extended period of time. Extended light exposure can cause print q...

Administration 102 12 Administration The following sections are for a network administrator in charge of the printer. Disabling the operator panel menus Since many people could be using the printer, an administrator may choose to lock the menus to keep others from changing menu settings from the ope...

Restoring factory default settings 103 Administration Restoring factory default settings When you first enter the printer menus from the operator panel, you may notice an asterisk (*) next to a value in the menus. This asterisk indicates the factory default setting. These settings are the original p...

Troubleshooting 104 13 Troubleshooting General problems Problem / Question Solution / Answer Why am I missing characters when I print on envelopes? If you see voids (missing characters) when printing envelopes, check your printer driver settings to make sure you selected Envelope from the Paper Type...

Print quality problems 106 Troubleshooting Print quality problems You can solve many print quality problems by replacing a supply or maintenance item that has reached the end of its intended life. Use the following table to find solutions to print quality problems. Symptom Cause Solution White lines...

112 Index Numerics 550-sheet drawer 52 A A4 Width (PCL Emul Menu) 71Advanced Status (Parallel Menu) 75alarms error messages 68toner 70 Auto Continue (Setup Menu) 68Auto CR after LF (PCL Emul Menu) 71, 73Auto CR after LF (Setup menu) 87Auto LF after CR (PCL Emul Menu) 71, 73Auto LF after CR (Setup me...

Index 114 Index Parallel 87printing menu settings page 89selecting 55 menu items 55numerical values 55 Setup 87USB 88Utilities 88 messages 80 2<xx> Paper Jam 8332 Unsupported Print Cartridge 8334 Short Paper 8335 Res Save Off Deficient Memory 8437 Insufficient Collation Area 8437 Insufficient ...

Index 116 Index symbol set 72tray renumber 72, 74 PCL SmartSwitch (Network Menu) 77PCL SmartSwitch (Parallel Menu) 76PCL SmartSwitch (USB Menu) 78PCL SmartSwitch, setting See also printer languagenetwork port 77parallel port 76USB port 78 PDF Menu (PostScript Menu) 73photoconductor kit changing 99le...

Index 117 Index PictureGrade 67Print Resolution 67Toner Darkness 67 R rear exit 33recycling supplies 98Reset Factory Defaults (Utilities menu) 88Reset Photoconductor Counter (Utilities menu) 88 Reset Printer (Job Menu) 66resetting printer 66Resource Save (Setup Menu) 70Return button 55 S safety info...

Index 118 Index NPA mode 78PCL SmartSwitch 78PS SmartSwitch 78 Utilities Menu 65 Factory Defaults 65Hex Trace 65Print Directory 65Print Fonts 65Print Menus 65Print Net<x> Setup 65 Utilities menu 88 W Wait Timeout (Setup Menu) 70wait timeout, configuring 70watermarks 45Windows 13, 16