Fujitsu P2WW-2301-01ENZ0 - Manuals

1. Introduction 4 1.1. System Requirements The following system requirements are essential for ScanSnap Organizer. Operating System Windows 2000 Windows XP Windows Vista CPU Intel ® Pentium ® III Processor 600 MHz or higher *1 Intel ® Pentium ® 4 Processor 1.8GHz or higher *1 RAM 256 MB or more *1 5...

2. Basic Operations 5 2. Basic Operations This chapter explains how to use ScanSnap Organizer. 2.1. Starting ScanSnap Organizer 1. From the [Start] menu, select [All Programs] -> [ScanSnap Organizer] -> [ScanSnap Organizer]. Ö The “PDF Automatic Conversion Settings” dialog box appears. (Depend...

2. Basic Operations 6 ● If you want to know what the searchable PDF files are, refer to “ Appendix 1. About Searchable PDF Files ” on page 80 . ● You can change the “PDF Automatic Conversion Settings” later. For details on how to change the settings, refer to “ 3.4. Configuring Automatic Conversion ...

2. Basic Operations 10 2.2.1. Menu Bar (Main Window) This section explains each menu item of the menu bar. <[File] menu> File ScanSnap Organizer Viewer Opens selected PDF and JPEG files with ScanSnap Organizer Viewer. You can view and edit the files with ScanSnap Organizer Viewer. Open Opens a...

2. Basic Operations 11 <[Edit] menu> Edit Undo <Ctrl + Z> Undoes the most recent action such as the following. ● Delete (to move to the Recycle Bin) ● Rename ● Copy/Move by a drag and drop action ● Cut or Paste Cut <Ctrl + X> Cuts the selected file, Folder, or Cabinet. Copy <Ctr...

2. Basic Operations 12 View List Displays a list of files instead of thumbnails in the File view area. Thumbnails Displays the thumbnail view instead of the file list in the File view area. Thumbnail size Changes the size of thumbnails displayed in File view to Large, Medium, or Small, or changes to...

2. Basic Operations 13 View Refresh <F5> Refreshes the display of Folder view and File view to the latest information. <[PDF file] menu> PDF file Convert into Searchable PDF - Execute Converts selected PDF files, which are scanned with the ScanSnap, into searchable PDF files. Settings ca...

2. Basic Operations 15 PDF file Convert into Searchable PDF - Execute (Continued) ● Target pages All pages All pages are converted. (It may take an extended period of time depending on the number of pages/PDF files selected because all pages are converted.) The first page only Only the first page is...

2. Basic Operations 16 PDF file Convert into Searchable PDF - PDF Conversion List Displays the “PDF Conversion List” in which PDF files to be converted are listed so that you can check the status. This list is used to check the status of PDF files to be converted as well as show PDF files targeted f...

2. Basic Operations 18 PDF file Convert into Searchable PDF - Automatic Conversion Setting You can set the setting so that PDF files added to the [My ScanSnap] folder are automatically converted into searchable PDF files. ● “Automatically make PDF files searchable after the PDF files are added to th...

2. Basic Operations 19 PDF file Search <Ctrl + S> Searches PDF files. ● Enter search words Enter the word(s) you want to find in the PDF file made searchable. ● Only the fully matching words are searched for Mark this check box if you want to search only the words that precisely match with wha...

2. Basic Operations 20 <[Actions] menu> Actions Scan2E-mail You can send e-mail with selected files attached. Scan2Print You can print selected files with a printer. <[Tools] menu> Tools Options - [General Settings] tab You can specify a destination folder, select a mouse operation, and ...

2. Basic Operations 22 Tools Options - [E-mail] tab You can change preferences for sending files by e-mail. ● “When attaching a PDF file, add a ‘Document Open Password’ ” checkbox If this checkbox is marked, you can set a password for files in the “Scan2E-mail - Set a password” dialog box that appea...

2. Basic Operations 23 2.2.2. Toolbar (Main Window) Buttons in the toolbar are as follows: Button name Meaning Create new cabinet Creates a Cabinet in Folder view. A cabinet can be created only under [My ScanSnap] folder. Create new folder Creates a Folder in a Cabinet in Folder view. ™ Folders cann...

2. Basic Operations 24 Button name Meaning Copy Copies the selected cabinet/folder/file.

2. Basic Operations 25 Button name Meaning Paste Pastes the cut or copied cabinet/folder/file. ™ If [Folder] is pasted directly under the [My ScanSnap] folder, it is changed to [Cabinet] in ScanSnap Organizer. Delete Deletes the selected file, folder, or Cabinet. SCAN Button Settings Displays the Sc...

2. Basic Operations 26 2.2.3. Thumbnail View (Main Window) (Thumbnail Large/Medium/Small) (Thumbnail Top) File name Page Forward / Backward button If a file has multiple pages, you can page forward to any page to see the thumbnail. Thumbnail image Displays a miniature image of the file. Page number ...

2. Basic Operations 27 ● PDF and JPEG files are thumbnailed. Other kinds of files are displayed using the icon of applications associated with those files. ● Thumbnails of password-protected PDF files cannot be displayed because of security restrictions*. In this case, the icon is displayed with a l...

2. Basic Operations 30 2.4.1. Menu Bar (ScanSnap Organizer Viewer) This section explains menus on the Menu bar in the ScanSnap Organizer Viewer window. <[File] menu> File Meanings Save <Ctrl + S> Saves the changes made on pages. Save As Saves the file in a specified name after editing pa...

3. Using ScanSnap Organizer in Various Ways 34 3. Using ScanSnap Organizer in Various Ways This chapter describes details of how to use ScanSnap Organizer with its various functions. 3.1. Connecting to ScanSnap This section explains how to use ScanSnap Organizer to display and arrange images scanned...

3. Using ScanSnap Organizer in Various Ways 35 2. Select “ScanSnap Organizer" from the “Application” drop-down list on the "Application" tab. Depending on the ScanSnap model you are using, the setting dialog box may differ from the image above. For details on how to set the ScanSnap sett...

3. Using ScanSnap Organizer in Various Ways 36 3.1.2. Scanning 1. Load the document onto the scanner. 2. Press the [SCAN] button. Ö Scanning is started. When you scan with the Quick Menu Mode, the Quick Menu appears. Then Select “Save with ScanSnap Organizer.” Ö When scanning is finished, the “PDF A...

3. Using ScanSnap Organizer in Various Ways 37 ● The “PDF Automatic Conversion Settings” dialog box can be hidden form view. Mark the “Do not show this message again” checkbox if you do not want to see this dialog box again. ● Every log-on user can use his/her own “PDF Automatic Conversion Settings....

3. Using ScanSnap Organizer in Various Ways 38 3.1.3. Organizing Files This section explains the procedure to create a new Cabinet or Folder, and how to move scanned files to the Cabinet or Folder. The idea is similar to arranging a big pile of documents (files) in the room ([My ScanSnap] folder), p...

3. Using ScanSnap Organizer in Various Ways 39 4. Click the [Create new folder] button on the toolbar. Or, on the [File] menu, select [New] -> [Folder]. Ö Under the Cabinet created in Step 1, [New Folder] is created. 5. Enter a Folder name. As an example, create two folders named [Folder 1] and [...

3. Using ScanSnap Organizer in Various Ways 40 8. Drag-and-drop the selected file to the destination folder. Ö The selected file is moved to the destination folder. While holding the [Ctrl] key, drag and drop the file onto the destination folder. Doing so can create a copy of the selected file. 9. R...

3. Using ScanSnap Organizer in Various Ways 42 3.3. Converting PDF Files into Searchable Ones ScanSnap Organizer is capable to convert PDF files scanned with the ScanSnap into Searchable PDF. This section describes how to perform the conversion. (For information about the Searchable PDF, see page 80...

3. Using ScanSnap Organizer in Various Ways 43 number of pages included in the selected file or the number of files selected.) - Current page only Thumbnails: Only the currently thumbnailed page is converted. List: Not available. - “Skip pages with embedded textual information” checkbox Textual info...

3. Using ScanSnap Organizer in Various Ways 46 disk full There is not enough space in the disk drive in which the folder including PDF files, the user’s [Temp] folder, or the user’s profile exists. Delete unnecessary files or do something to secure enough disk space before retrying conversion. error...

3. Using ScanSnap Organizer in Various Ways 47 (2) When “Execute when the computer is idle” is selected: Recognition is performed when the computer is idle. If the “Display conversion list” checkbox is marked, a list of files to be converted is displayed upon clicking the [OK] button, so that you ca...

3. Using ScanSnap Organizer in Various Ways 48 ● History Conversion history : Displays the “Job_History” log file on which the PDF Conversion results are described. How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and time of conversion File = Name of the fi...

3. Using ScanSnap Organizer in Various Ways 50 ● Help Help: Displays the ScanSnap Organizer Help. About ScanSnap Organizer: Displays the version information of the “PDF Conversion List” dialog box in ScanSnap Organizer. File List ● File name The name of PDF files is displayed. ● Folder name The path...

3. Using ScanSnap Organizer in Various Ways 52 ● If either of the following conditions is met, the name of the file is automatically deleted from the list. - Files successfully converted into searchable PDF. - Files that “Conversion failed” appears under “Status” on the “PDF Conversion List,” and th...

3. Using ScanSnap Organizer in Various Ways 54 3.4. Configuring Automatic Conversion Settings of PDF Files This section explains how to configure the settings to automatically convert PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder into searchable PDF files. (See page 80 fo...

3. Using ScanSnap Organizer in Various Ways 57 3.6. Creating/Deleting Shortcuts to Folders This section explains how to create shortcuts to any folders directly under the [My ScanSnap] folder, and how to delete the shortcuts. 3.6.1. Creating Shortcuts to Folders 1. Click the [Create shortcut to Scan...

3. Using ScanSnap Organizer in Various Ways 58 3.6.2. Deleting Shortcuts to Folders 1. Select the shortcut you want to delete on Folder view. 2. Select [Delete shortcut to folder] from the [File] menu. Ö The selected shortcut is deleted and no longer appears on Folder view. This operation deletes on...

3. Using ScanSnap Organizer in Various Ways 59 3.7. Importing Files This section explains how to import (copy) files in folders that are not managed with ScanSnap Organizer to any Cabinet or Folder in the [My ScanSnap] folder. 1. In Folder view, select the Cabinet or Folder you want to copy files to...

3. Using ScanSnap Organizer in Various Ways 60 3.8. Exporting Files This section explains how to export (copy) files in the [My ScanSnap] folder to another folder that is not managed with ScanSnap Organizer. 1. In File view, select the file. 2. Select [Export] on the [File] menu. Ö The “Browse for F...

3. Using ScanSnap Organizer in Various Ways 61 3.9. Sending Files by E-mail This section explains how to send the selected files attached to e-mail. 1. In File view, select a file you want to attach to an e-mail message. 2. Drag the selected file on “Scan2E-mail” icon in the Actions menu. Ö The e-ma...

3. Using ScanSnap Organizer in Various Ways 62 3. When the “Scan2E-mail – Set a password” dialog box appears, enter the password and click [OK]. When you don’t need to set a password to open the PDF file attached to the e-mail message, click the [Cancel] button. Then click [Yes] which is shown on th...

3. Using ScanSnap Organizer in Various Ways 64 3.10. Printing This section explains how to print the selected files using a printer. There are three method of printing as follows: ● Printing only files that can be thumbnailed ● Printing files including files that cannot be thumbnailed ● Printing fil...

3. Using ScanSnap Organizer in Various Ways 65 You can also open the “Scan2Print ” dialog box by either of the following procedures: ● Click the [Scan2Print] button on the Toolbar. ● Click the “Scan2Print” icon in the Actions menu. ● Right-click on the selected file and click [Actions] -> [Scan2P...

3. Using ScanSnap Organizer in Various Ways 66 Name You can select a printer by clicking T on the right side of the drop-down list. [Properties] button Displays the properties of the printer you selected in the “Name” drop-down list. If there are similar setting items to the ones on the “Scan2Print”...

3. Using ScanSnap Organizer in Various Ways 67 When you select more than one PDF file to print, all the pages of those files will be printed. 3. Click the [Print] button to start printing with the printer you selected. If you click the [Cancel] button, the printing is canceled. 3.10.2. Printing file...

3. Using ScanSnap Organizer in Various Ways 69 3.11. Deleting Cabinets, Folders, and Files This section explains how to delete unnecessary Cabinets, Folders, and files. 1. Select the Cabinet, Folder, or file you want to delete. To delete Cabinets or Folders, use Folder view; to delete files, use Fil...

3. Using ScanSnap Organizer in Various Ways 70 3.12. Renaming Files This section explains how to rename the selected files. 1. Select a file you want to rename. Use the combination of the [Ctrl] key or the [Shift] key to make multiple selection; select files while holding down the [Ctrl]/[Shift] key...

3. Using ScanSnap Organizer in Various Ways 71 ② . When multiple files are selected: Enter a new file name in the following dialog box. ● Name: Enter a file name in the [Name] field. Note that the following characters cannot be used. ¥ / : * ? “ < > | ● Append the name with date created Select...

3. Using ScanSnap Organizer in Various Ways 72 ● Append the name with a serial number Select this button to append “_” (under bar) and a serial number. Consecutive number: Click “ ▼ ” to show the drop-down list of consecutive numbers. You can select a one- to six-digit number. ● [OK] button: Click t...

3. Using ScanSnap Organizer in Various Ways 73 3.13. Editing Files This section explains how to edit the ScanSnap-created-files with ScanSnap Organizer Viewer. 3.13.1. Viewing Files with ScanSnap Organizer Viewer When you view and edit PDF/JPEG files with ScanSnap Organizer Viewer, start up ScanSnap...

3. Using ScanSnap Organizer in Various Ways 74 3. Click [Rotate Clockwise 90] in the [Edit] drop-down menu, or click the [Rotate Clockwise 90] button on the toolbar. Ö The page is rotated in the specified direction. 3.13.3. Deleting Pages To delete unnecessary pages, perform the following procedure ...

3. Using ScanSnap Organizer in Various Ways 75 Ö The selected page is deleted. 3.13.4. Moving Pages To move pages, perform the following procedure: 1. Open the target file with ScanSnap Organizer Viewer. Make sure that the Pages Panel view is displayed in ScanSnap Organizer Viewer. When it is not di...

3. Using ScanSnap Organizer in Various Ways 76 3.13.5. Inserting Pages To insert pages from one file to another, there are two operations below: ● Inserting whole pages of a file ● Inserting selected pages This section explains how to insert selected pages. For how to inserting whole pages of a file...

3. Using ScanSnap Organizer in Various Ways 77 3.14. Displaying ScanSnap Setup Dialog box This section explains how to display the ScanSnap configuration dialog box directly from the ScanSnap Organizer screen. 1. Click the [SCAN Button Settings] button on the toolbar. You can also open the dialog bo...

3. Using ScanSnap Organizer in Various Ways 78 3.15. Updating Online In an effort to improve the usability and functionality of ScanSnap Organizer, program updates are carried out timely. ScanSnap Organizer can automatically detect whether the latest program (Update Pack) is available and update the...

3. Using ScanSnap Organizer in Various Ways 79 If the latest update has already been installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Install] button. When you click the [Information] button, Internet Explorer opens and information about the latest upda...

Appendix 1. About Searchable PDF Files 80 Appendix 1. About Searchable PDF Files (1) What is a searchable PDF file? When a paper document is scanned and stored in the form of PDF file, all information in the document such as text, pictures, and charts is output as one image. In such cases, character...

Appendix 1. About Searchable PDF Files 82 For details on how to set the ScanSnap Manager settings, refer to ScanSnap “Operator’s Guide.” Each method has advantages and disadvantages as described above. Use a method that meets your needs. We hope that you find the following descriptions informative t...

Index 84 Index [ [Edit] menu (ScanSnap Organizer Viewer) ..... 29 [File] menu (ScanSnap Organizer Viewer) ...... 29 [Help] menu (ScanSnap Organizer Viewer) .... 30 [View] menu (ScanSnap Organizer Viewer) .... 30 [Window] menu (ScanSnap Organizer Viewer) .................................................

ScanSnap Organizer User’s Guide P2WW-2301-01ENZ0 Issue Date: October 2007 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU Limited assumes no liability for incidental or consequential damages arising from the use of this manual, and any claims by a third p...