BT On-Air DECTf@x Plus F@x machine and digital telephone system - Manuals

7 Introduction Thank you for choosing a BT product.We expect that you will have many years ofexcellent ser vice from it. Your BT On-Air DECTf@x Plus machine isdesigned for ease of use and built to the highstandards demanded by BT. Please read these instr uctions carefully before use and retain this ...

Setting up Follow these steps to get your BT On-Air DECTf@x Plus ready to use 8 1 Connecting the radio module The radio module acts as a transmitter andreceiver for radio signals to and from thehandset(s). It goes at the back of the machineon the right-hand side as you face it. 1 Place the spring lo...

2 Turn your machine upside down.Connect the power supply cable (1) to thesocket (2).Inser t the power supply cord (3) to the guidegroove (4).Turn your machine back over.Connect the mains plug to a wall socket. 3 When the mains power is switched on thedisplay shows CHECK DATE to prompt you to set the...

Setting up 10 Install the battery in the handset and charge them for at least 16 hours. Slide of f the batter y cover and install thebatter y. Replace the batter y cover. When the batter y has been charged for atleast 16 hours the display will show the symbol. 5 Customising your On-Air DECTf@x Plus ...

Setting up 11 To print out a list of all the functions of the On-Air DECTf@x Plus, which allows you to seethem at a glance, along with the function codesto carr y them out, see ‘Printing out the functions list’ on page 45. There are a number of buttons which are usedto access the functions of your O...

Setting up 12 Connecting to a switchboard Your BT On-Air DECTf@x Plus has beenpreset to work on a direct exchange line(PSTN). You will not normally need to alterthis setting unless you will be connecting themachine to a switchboard, or PABX. You mayalso need to change the setting if you areconnected...

Setting up 13 2 Press OK/Menu , the display shows WITHOUT and WITH . 3 Move the cursor to WITH and press OK/Menu to confirm the entr y. The display shows ENTER PREFIX . 4 Enter the required prefix and press OK/Menu to confirm the entr y. The display shows NUMBER LENGTH . This allows you to set the m...

Setting up 14 6 Setting the receive mode You can set your On-Air DECTf@x Plus toanswer calls automatically or manually. Thereare two auto answer modes, to allow you toreceive just telephone calls and faxes ortelephone calls, faxes and voice messages. To set the receive mode • Press the Tel Fax Tad b...

Using your fax machine 15 Using your fax machine Sending a fax To send a fax 1 Open the sheet feeder flap (if not alreadyopen) and raise the document suppor t bar. 2 Place the document(s) face down into thedocument feeder and adjust the left-handguide (a) to the width of the paper ifnecessar y. The ...

Resolution You can adjust the resolution at which your On-Air DECTf@x Plus sends documents.There are three settings: Resolution Use with Normal Documents which do not (Default) contain fine detail eg a page of text Fine Documents which include small characters or drawings Photo Documents which inclu...

Using your fax machine 17 Delayed send and broadcasting This allows you to send a fax automatically at apreset time, within the next 24 hours. It alsoallows you to send a fax to up to 10 dif ferentnumbers. To use delayed send and broadcasting 1 Enter the number that you want to send to. 2 If you wan...

Using your fax machine 18 This will be printed as a message onthe header page and can be up to800 characters. WITHOUT PAGE The document is sent without aheader sheet. Press OK/Menu to confirm your selection. 8 If you selected MEMORY or PAPER FEEDER , the display will now show NB PAGES . 9 Enter the ...

Using your fax machine 19 2 Press OK/Menu . The display shows two options: Y E S Incoming faxes are stored in the memory, even if there is paper in the sheet feeder. This is the default setting. N O Incoming faxes are printed as they are received. If there is no paper in the sheet feeder, the faxes ...

To store a number in the directory 1 Press OK/Menu then 1 then 1 . The display shows 11 ADD NAME . 2 Press OK/Menu . The displays shows NAME . Enter the recipient’s name using thealphabetic keypad. 3 Press OK/Menu . The displays shows NUMBER . Enter the recipient’s number using the numerical keypad....

Activity Repor ts The On-Air DECTf@x Plus will record detailsof the last 30 fax transactions. To manually request fax details • Press OK/Menu then 5 then 2 then OK/Menu . Polling Polling is an operation in which another faxmachine retrieves a fax from your machine, oryour machine retrieves a fax fro...

5 To set your machine to poll at a specifiedtime, press OK/Menu , enter the polling time and press OK/Menu to confirm the entr y. Timed jobs You can set your On-Air DECTf@x Plus tomanage timed jobs like delayed send,broadcasting and polling. Your On-AirDECTf@x Plus can print out a list of timedjobs,...

28 Using your handset Switching the handset on and off Your handset must be switched on before youcan use it to make or receive calls. To switch the handset on 1 Press the green button. The display shows the handset number. You can now make andreceive calls. To switch the handset off • Press and hol...

Using your handset 29 4 To end the call, press the red button. You can dial the number before pressing the green button: 1 Dial the number you want to call.Use the C button to delete numbers to make sure you don’t dial a wrong number. 2 Press the green button. The number entered is dialled after a f...

Using your handset 30 3 Press OK to confirm your choice. The handset beeps. Earpiece volume To adjust the volume in the earpiece 1 During a phone conversation, press ▲ to increase the volume and ▼ to decrease it. Secrecy While making a call you can stop the otherperson hearing you talk to someone in...

To adjust the ring volume Your On-Air DECTf@x Plus handset has fourring volume settings. 1 Press OK then 2 . 2 Use the ▲ and the ▼ buttons to choose the volume setting you want. 3 Press OK to confirm your choice. To switch off the ring tone 1 Press OK then 1 . 2 By pressing the ▲ or the ▼ button you...

Using your handset 32 To change a stored number 1 Press the ▲ or the ▼ button. 2 Enter the two-digit memor y number orscroll through the stored numbers until youreach the phone number you require. 3 Press OK when you have the number displayed then use C to delete the number. 4 Enter the new phone nu...

Call timer After you have finished a call you can checkthe length of the call. To check the duration of a call 1 When you have finished a call, press the C button. The display shows the length of thecall in hours, minutes and seconds. Thedisplay will return to normal after a fewseconds. 2 To clear t...

34 Answer mode Your On-Air DECTf@x Plus also operates as ananswering machine. The answering machinehas two basic modes: Answer and The answering machine plays record your outgoing message and then callers can leave amessage or send a fax. Answer only The answering machine playsyour outgoing message ...

Using the answering machine 35 To record an outgoing message for Answer and record mode This message can be up to 20 seconds long. 1 At the base station - Press OK/Menu then 4 then 1 . The display shows 41 RECORD OGM . 2 Press OK/Menu . The display shows 411 OGM . 3 Press OK/Menu . The display shows...

If you have any mailboxes set up, the base station will ask you for a mailbox number. To play messages in the main memory, press 0 . Using the answering machine 36 Listening to your messages If you have received any messages the PLAY light will light up and the display will show thetotal number of m...

Using the answering machine 37 At the handset To listen to your messages • Press INT , then 7 . Your messages are played back to you. When all your messages havebeen played the machine beeps twice.See also ‘Operating the answering machinefrom the handset ’ on page 38. Protecting stored messages You ...

39 The Internet functions allow you to send faxesto an E-Mail address, send E-Mails to an E-Mailaddress and to send voice-mails to an E-Mailaddress. You can also download web pagesfrom the Internet. E-Mail Your machine includes a pre-programmed,free, talk 21 email account which is ready touse (you j...

Using Internet functions 40 6 Press the § button to delete the existing entr y and then enter your new password. 7 Press OK/Menu to confirm the entr y. The display shows E-MAILADDR . 8 Press the § button to delete the existing entr y and then enter your new emailaddress. 9 Press OK/Menu to confirm t...

Using Internet functions 42 Disabling Internet functions If you do not wish to use the Internet functions: 1 Press OK/Menu then 9 then 1 then OK/Menu . 2 Use the ▲ or ▼ buttons to select NO ACCESS and press OK/Menu to confirm. Sending/Receiving via theInternet Connecting to the Internet When your fa...

Using Internet functions 43 4 Press the @ button. Sending E-mail to an E-Mail address You can send a message entered on thekeyboard to an electronic mailbox: 1 Press the @ button or OK/Menu then 9 then 3 then OK/Menu . or 2 Enter the E-mail address and press OK/Menu to confirm. 3 Enter the subject o...

Using Internet functions 44 PRINTING E-MAILS AND FAXES RECEIVEDVIA THE INTERNETTo print your faxes or E-mail messages, use thesame procedure as for a fax: press the Fax button. LISTENING TO VOICE MAIL RECEIVEDFROM THE INTERNETTo listen to your messages, use the sameprocedure as for listening to mess...

Using Internet functions 45 TRANSMISSION (MENU 952) This menu allows you to choose the mode for sending documents via the Internet: 1 Press OK/Menu then 9 then 5 then 2 then OK/Menu and choose an option using the ▲ or ▼ buttons: • If you choose IMMEDIATE Internet documents are sent (the connectionst...

Using Internet functions 48 . TO MY E-MAIL , to transfer all your messages to your E-Mail addresses(shared with a computer forexample), . TO OTHER ADD : enter the recipient E-Mail address.The connection can be programmedone or several times a day: You definehow many times per day the unitshould conn...

Using Internet functions 51 3 Use the ▲ and ▼ buttons to scroll to the next name you want and press OK/Menu to confirm. Repeat the procedure for all theother names (up to 10). 4 When you have selected the last name, press OK/Menu again. The display shows DAYS and MTWTFSS . 5 You need to deselect the...

Using Internet functions 52 Manually entering the address 1 Press the @ button, the display shows ADDRESS . 2 Type in the Web site address (e.g.www.bt.com) and press the @ button to confirm. Your fax automatically retrieves and printsout the relevant Web page. @ @

5 Press OK/Menu . The display shows 712 REMOTE ACCES . 6 Press OK/Menu . The display shows two options: WITH The security code is required to access your mailbox. WITHOUT The security code is not required to access your mailbox. Use the ¶ and Ä buttons to switch between the two options. 7 The displa...

Using mailboxes 54 8 Press OK/Menu , the display shows HANDSET NUMBER and 0 . Enter the number of the handset (this is shown in the handsetdisplay) or leave it at 0 if you don’t want a dedicated handset. To delete a mailbox 1 Press OK/Menu then 7 then 2 . The display shows 72 CANCEL . 2 Press OK/Men...

From the handset You can access voice messages in mailboxesusing the handset that has been dedicated tothat mailbox. 1 Press the INT button then 7 . 2 The handset accesses the recorded messageand plays it to you. To send protected messages to a remote fax mailbox You will only be able to send protec...

56 Multiple registration You can use up to 4 handsets with your On-AirDECTf@x Plus base station. A handset can beregistered with up to 4 DECT base stations. For each handset to interact with the basestation, they must be registered with it. Yourhandset is pre-registered with the base stationas hands...

The customised method Use this method if you: Have set the base station handset securitycode to a number other than 0000. Want to register a handset to more than onebase station. Want to allocate a handset with a handsetnumber other than the next sequential one. 1 At the base station press OK/Menu t...

Using additional handsets 58 To prioritise a base station You can set a handset to give priority to apar ticular base station, so that it will alwayslink up to that base station first if it is in range. 1 Press OK then 7 on the handset, then use the ▲ and ▼ buttons to select the base station number ...

Using additional handsets 59 3 Press the green button. 4 At the other handset - press the green button to connect the internal call. The twohandsets can now talk to each other whilethe external caller is on hold. 5 At the first handset - press the red button to end the internal call. Your external c...

60 Remote access Your On-Air DECTf@x Plus enables you toaccess your stored faxes and messagesremotely (from another phone) by diallingyour number and using the numerical keypadto control the machine. Remote access codes To protect your messages you must set up aremote access code. This acts as a ‘pa...

Using your On-Air DECTf@xPlus as a photocopier 1 Make sure you have inser ted some paperinto the output sheet feeder. 2 Place the document you want to copy facedown in the document sheet feeder (as if forsending a fax). 3 Press Start . The machine will copy the document. Printing out the functions l...

Additional features 62 Printing the fax directory This allows you to print out the names andnumbers stored in the fax director y. 1 Press OK/Menu then 1 then 2 . The display shows 12 PRINT . 2 Press OK/Menu . The fax director y will print out in alphabetical order. Printing out settings This shows y...

Additional features 63 To cancel the alarm 1 Press OK/Menu then 8 then 1 . The display shows 81 ALARM . 2 Press OK/Menu . Press the Ä button to move down to STOP . 3 Press OK/Menu to deactivate the alarm. Ink gauge To see how much print ribbon there is left 1 Press OK/Menu then 5 then 9 . The displa...

Additional features 64 If a new call is from the same number as anearlier call only the later call details will bestored. Number Withheld, NumberUnavailable, Operator and International callswill not be stored. The list of stored call details can be reviewedfrom the base station and from the handset....

Additional features 65 Putting the privileged access function intoservice 1 Press OK/Menu then 4 then 8 and Start . 2 Choose WITH using the ▲ and ▼ buttons. 3 Press OK/Menu to confirm, • When the privileged access function is in ser vice, the TEL blinks. Privileged calls Only those privileged caller...

Replacing the print ribbon and smartcard The print ribbon and the smar tcard worktogether, and the fax will not work without thesmar tcard. The print ribbon prints onto paperand the smar tcard monitors how much ribbonhas been used. Replacing the print ribbon 1 Pull the front cover towards you until ...

4 Press out the new smar tcard (3) (pre-cut). 5 Inser t the new smar tcard (3) into itssuppor t. Make cer tain that the chip (4) ofthe smar tcard (3) is positioned upwards,with its bevelled corner on the left. 6 Return the smar tcard suppor t to its closedposition in the front cover. Once in place,s...

Help 68 Blank unit display. The unit does not answer incoming calls after several rings. Blank photocopies. The telephone exchange does not recognise the number dialled. The terminal does not ring. The telephone does not work. One or more vertical black lines on documents copied locally or sent. The...

Help 69 Telephone Problem Solution The radio link is not set up between the base station and the handset. The base station does not ring. The dial tone is busy each time you dial a number. Your handset is equipped with a rechargeable battery (NiCd). The capacity of this battery may drop slightly wit...

Help 70 BT sponsors two schemes which you can join ifyou are bothered by unwanted faxes and phonecalls. Fax preference scheme BT is a sponsor of Fax Preference Ser vice(FPS) - a scheme to enable customers toreduce unwanted faxes.The main feature of the FPS is that while ithelps reduce the volume of ...

71 This product is intended to be connected to analoguenetworks and private switching systems in the UnitedKingdom. This equipment complies with the essentialrequirements of the Radio Equipment andTelecommunications Terminal Equipment Directive,1999/5/E Choosing a position Your On-Air DECTf@x Plus s...

72 On-Air DECTf@x Plus Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN and PBX Transmission Speed 14400/12000/9600/7200/4800/2400 Automatic fall back Communications Half duplex Coding scheme MH/MR Horizontal resolution 8 dots/mm Vertical resolution 3.85 line/mm (standard) 7.7...

73 Activity reports 24 Additional handsets 56 Alarm setting 62 cancelling 63 Answering machine 34 answer mode 34 answer delay 12 from handset 38 on/off 34 remote access 61 Answer only mode 35 Base station priority 58 Battery low 10 Broadcasting 17 Call back 18 Call timer 33 Call transfer 58 Caller D...

Declaration of Conformity BT On-Air DECTf@x Plus This equipment complies with the Requirements of the Radio Equipment andTelecommunications Terminal Equipment Directive, 1999/5/EC. In demonstration of conformance with the Essential Requirements for Safety and Electro-Magnetic Compatibility covered b...