BT DECTfax Plus Fax Machine and digital telephone system - Manuals

7 Introduction Thank you for choosing a BT product.We expect that you will have many years ofexcellent ser vice from it. Your BT DECTfax Plus machine is designedfor ease of use and built to the high standardsdemanded by BT. Please read these instr uctions carefully before use and retain this user gu...

1 Pull the front cover towards you until itclicks and holds itself open. 2 Press on the two green catches to releasethe rear cover and tilt it backwards. 3 Without removing the clear securing bandand with the green end of the spool on theleft, place the ribbon roll into its housingunder the rear cov...

7 Press out the smar tcard from the cardholding it. 8 Inser t the smar tcard into the slot with thegold square facing towards you, and replacethe green cover. 9 When you have installed the print ribbonand the smar tcard, close the front coverfirmly, making sure both green clips aresecurely in place....

Setting up 10 3 Connecting the radio module The radio module acts as a transmitter andreceiver for radio signals to and from thehandset(s). It goes at the back of the machineon the right-hand side as you face it. 1 Place the spring loaded clip at the bottom ofthe module into the slot that r uns alon...

Setting up 11 6 Charging the handset The handset is powered by a rechargeableNiCad batter y. The charger uses a fast chargesystem. For example, 10 minutes of chargingwill give about 10 minutes of talk time. Whenfully charged the batter y should give up to 5hours talk time and up to 50 hours standby....

Setting up 12 1 Plug the charger into the mains. 2 Place the handset into the charger. Thehandset display shows the moving chargingicon. 3 When the batter y is fully charged thecharging icons stop moving and begin toflash. 7 Customising your DECTfax Plus Your BT DECTfax Plus can be customised tosuit...

Setting up 13 Date and time It is impor tant that your DECTfax Plus isalways set to the cor rect date and time. This information is shown on the fax receivedby the addressee and is required for faxesprogrammed to be sent at a later date. Setting the date and time 1 Press OK/Menu then 2 then 1 then O...

Setting up 14 To set the dial mode 1 Press OK/Menu then 2 then 5 . The display shows 25 DIALLING . Press OK/Menu . 2 Press the ¶ and Ä buttons to scroll through the options. 3 Press OK/Menu to confirm the entr y. Ring settings To set the number of rings before the machine answers automatically 1 Pre...

Setting up 15 2 Press the ¶ and Ä buttons to scroll through the options. You can also select WITHOUT RING to have no ringer tone at all. 3 Use the + and - buttons to select the volume. There are 4 levels. 4 Press OK/Menu to confirm your choices.When WITHOUT RING is selected the TEL icon will flash c...

16 Using your fax machine Sending a fax To send a fax 1 Open the sheet feeder flap (if not alreadyopen) and raise the document suppor t bar. 2 Place the document(s) face down into thedocument feeder and adjust the left-handguide (a) to the width of the paper ifnecessar y. The display will show READY...

Resolution You can adjust the resolution at which yourDECTfax Plus sends documents.There are three settings: Resolution Use with Normal Documents which do not (Default) contain fine detail eg a page of text Fine Documents which include small characters or drawings Photo Documents which include pictu...

Delayed send and broadcasting This allows you to send a fax automatically at apreset time, within the next 24 hours. It alsoallows you to send a fax to up to 6 dif ferentnumbers. To use delayed send and broadcasting 1 Place the document in the document feeder. 2 Enter the number that you want to sen...

Using your fax machine 19 10 Press the ¶ and Ä buttons to scroll through the options and press OK/Menu to select the option you require. Call back Call back allows you to inter r upt a fax to speakto the person at the other end. To use call back 1 While the document is being sent orreceived is compl...

To print out received faxes When you have faxes stored in the memor ythe Fax button light will flash. You can print in normal mode or economy mode. Normal • Make sure you have paper in the sheetfeeder. Press the Fax button. The stored faxes will print out. Economy This allows you to print out messag...

To insert a pause With some switchboards, after dialling theaccess code you may have to wait for a momentwhile the switchboard picks up an outside line. If so, press the Recall button to inser t a pause before keying in the telephone number. Apause is shown in the display as a / . To dial a number s...

delete, then press OK/Menu to delete it, then OK/Menu again to confirm the deletion. Send repor ts You can set your DECTfax Plus to print out arepor t of your fax transmissions.There are three settings: Repor t setting What is printed ALWAYS a report is printed after every fax OFF no report will be ...

4 Press OK/Menu . The display shows two options: SINGLE POLLING The document is deleted after it has been polled MULTI POLLING The document can be polled indefinitely until deleted from the memory (see ‘ To cancel a timed job ’ on page 25). 5 Use the ¶ and Ä buttons to scroll through the options and...

display the available options: SINGLE POLLING and MULTI POLLING . Choose SINGLE POLLING to delete the document from memor y after it has been polled; choose MULTI POLLING for the document to be held in the memor y and polled by several faxmachines. If you choose TYPE MESSAGE you can type in the text...

27 Using your handset Switching the handset on and off Your handset must be switched on before youcan use it to make or receive calls. To switch the handset on 1 Open the cover by pressing the catch on theleft-hand side of the handset. 2 Press and release the On/Off button. The display shows the han...

Using your handset 28 4 To end the call, press the Talk button. You can dial the number before pressing the Talk button: 1 Dial the number you want to call.Use the Clr button to delete numbers to make sure you don’t dial a wrong number. 2 Press the Talk button. The number entered is dialled after a ...

Using your handset 29 Secrecy While making a call you can stop the otherperson hearing you talk to someone in thesame room as you. 1 During a call, press Clr on the handset. You can now talk without the other callerhearing you. 2 Press CLR again to switch secrecy of f. Last number redial The handset...

Alternatively you can use the ▲ or ▼ button to scroll through the two-digit numbers. 3 Enter the telephone number you want tostore using the keypad. Press the Clr button to delete incor rectly entered digits. 4 Then press OK to confirm the entr y. The handset beeps and displays the storednumber. The...

Using your handset 31 3 Press OK when you have the number displayed then use Clr to delete the number. 4 Enter the new phone number. 5 Press OK again to confirm the change. To dial a number from the directory There are two ways to do this: you can displayeither the two-digit reference number, or the...

JK L 5 Using your handset 32 Keypad tones The handset is preset to have no keypad tones.You can set it to loud or soft tones. 1 Press OK then 5 . 2 Use the ▲ button to increase the volume. The display will show 2 dashes or one or twoblocks. 3 Use the ▼ button to decrease the volume or switch the ton...

34 Answer mode Your DECTfax Plus also operates as ananswering machine. The answering machinehas two basic modes: Answer and The answering machine record plays your outgoing message and then callers can leave a message Answer only The answering machine plays your outgoing message then switches to fax...

Using the answering machine 35 Recording your outgoing message Before you can use the answering machine youneed to record an outgoing message. To record an outgoing message for Answer and record mode This message can be up to 20 seconds long. 1 At the base station - Press OK/Menu then 4 then 1 . The...

If you have any mailboxes set up, the base station will ask you for a mailbox number. To play messages in the main memory, press 0 . Using the answering machine 36 Listening to your messages If you have received any messages the PLAY light will light up and the display will show thetotal number of m...

Using the answering machine 37 Protecting stored messages You can prevent unauthorised access to youmessages at the base station. To protect stored messages 1 Create a remote access code, if you have notalready done so (see ‘ Remote Access ’, page 46). 2 Press OK/Menu then 8 then 2 . The display sho...

6 Press OK/Menu . The display shows two options: WITH The security code is required to access your mailbox. WITHOUT The security code is not required to access your mailbox. Use the ¶ and Ä buttons to switch between the two options. 7 Press OK/Menu . The display shows 713 MBX ANNOUNCE . You can now ...

3 If you have locked the mailbox (selected REMOTE ACCESS WITH ) you will also need to enter your four digit security code. You will then hear your voice messages oryour faxes will print out. From the handset You can access voice messages in mailboxesusing the handset that has been dedicated tothat m...

42 Multiple registration You can use up to 4 handsets with yourDECTfax Plus base station. A handset can beregistered with up to 4 DECT base stations. For each handset to interact with the basestation, they must be registered with it. Yourhandset is pre-registered with the base stationas handset numb...

The customised method Use this method if you: Have set the base station handset securitycode to a number other than 0000. Want to register a handset to more than onebase station. Want to allocate a handset with a handsetnumber other than the next sequential one. 1 At the base station press OK/Menu t...

Using additional handsets 44 To prioritise a base station You can set a handset to give priority to apar ticular base station, so that it will alwayslink up to that base station first if it is in range. 1 Press OK then 7 on the handset, then use the ▲ and ▼ buttons to select the base station number ...

45 3 At the other handset - press the Talk button to connect the internal call. The twohandsets can now talk to each other whilethe external caller is on hold. 4 At the f irst handset - press the Talk button to end the internal call. Your external caller isthen transfer red to the other handset. Pag...

46 Remote access Your DECTfax Plus enables you to access yourstored faxes and messages remotely (fromanother phone) by dialling your number andusing the numerical keypad to control themachine. Remote access codes To protect your messages you must set up aremote access code. This acts as a ‘password’...

Using your DECTfax Plus as aphotocopier 1 Make sure you have inser ted some paperinto the output sheet feeder. 2 Place the document you want to copy facedown in the document sheet feeder (as if forsending a fax). 3 Press Copy . The machine will copy the document. Printing out the functions list This...

Additional features 48 Printing the fax directory This allows you to print out the names andnumbers stored in the fax director y. 1 Press OK/Menu then 1 then 2 . The display shows 12 PRINT . 2 Press OK/Menu . The fax director y will print out in alphabetical order. Printing out settings This shows y...

Additional features 49 To cancel the alarm 1 Press OK/Menu then 8 then 1 . The display shows 81 ALARM . 2 Press OK/Menu . Press the Ä button to move down to STOP . 3 Press OK/Menu to deactivate the alarm. Ink gauge To see how much print ribbon there is left 1 Press OK/Menu then 5 then 9 . The displa...

51 Help If you have any problems using your DECTfax, this section will give you the most common, easy- to-follow solutions. Fax Problem Solution Blank unit display. The unit does not answer incoming calls after several rings. Blank photocopies. The telephone exchange does not recognise the number di...

Help 52 Telephone Problem Solution The radio link is not set up between the base station and the handset. The base station does not ring. The dial tone is busy each time you dial a number. Your handset is equipped with a rechargeable battery (NiCd). The capacity of this battery may drop slightly wit...

Help 53 BT sponsors two schemes which can join if you arebothered by unwanted faxes and phone calls. Fax preference scheme BT is a sponsor of Fax Preference Ser vice(FPS) - a scheme to enable customers toreduce unwanted faxes.The main feature of the FPS is that while ithelps reduce the volume of uns...

54 Choosing a position Your DECTfax Plus should be kept clear of dust, moisture, hightemperature and vibration and should not be exposed to directsunlight. Don’t install it close to radiators or air-conditioningoutlets or in excessively warm, humid or dusty places. Approval number BABT Certificate N...

56 Activity reports 23 Additional handsets 42 Alarm setting 48 cancelling 49 Answering machine 34 answer mode 34 answer delay 14 from handset 38 on/off 34 remote access 47 Answer only mode 35 Base station priority 44 Battery low 12 Broadcasting 18 Call back 19 Call timer 32 Call transfer 44 Caller D...