BT DECTfax Fax machine and digital telephone system - Manuals

8 Setting up Follow these steps to get your DECTfax ready to use 1 Pull the front cover towards you until itclicks and holds itself open. 2 Press on the two green catches to releasethe rear cover and tilt it backwards. 3 Without removing the clear securing bandand with the green end of the spool on ...

4 Remove the clear securing band by pullingthe coloured tab. For the star ter ribbon thatcomes with the new machine, remove thefoam packing piece. 5 Gently pull the smaller spool towards youand place it in its housing - there are twoslots that hold it in place. 6 To install the smar tcard, remove th...

Setting up 10 3 Connecting the radio module The radio module acts as a transmitter andreceiver for radio signals to and from thehandset(s). It goes at the back of the machineon the right-hand side as you face it. 1 Place the spring loaded clip at the bottom ofthe module into the slot that r uns alon...

5 Inser ting the output paper 1 Open the sheet feeder flap by lifting it up atthe side. 2 Lift the paper suppor t bar. 3 Inser t up to 30 sheets of paper between the paper guides and adjust the left paper guide(a) to the width of the paper. Press the clip (b)and allow the paper to fall down into pos...

Setting up 12 1 Plug the charger into the mains. 2 Place the handset into the charger. Thehandset display shows the moving chargingicon. 3 When the batter y is fully charged thecharging icons stop moving and begin toflash. 7 Customising your DECTfax Your BT DECTfax can be customised to suityour pers...

Setting up 13 Date and time It is impor tant that your DECTfax is always setto the cor rect date and time as this informationis shown on the fax received by the addresseeand is required for faxes programmed to besent at a later date. To set the date and time 1 Switch on your BT DECTfax.The display s...

Setting up 14 Your BT DECTfax has two dialling modes: TONE and PULSE . It is preset to TONE . This is the cor rect setting for all direct lines and mostswitchboards. For some switchboards it maybe necessar y to set the machine to PULSE dialling. To set the dial mode 1 Press Function then 2 then 5 . ...

Setting up 15 To set the ring melody 1 Press Function then 2 then 7 . The display shows 27--RING MELODY . Press Start . You will hear the cur rent ringing tone. 2 Use the © button to select and hear the next tone. You can also select WITHOUT RING to have no tone at all - the TEL icon will flash inst...

16 Using your fax machine Sending a fax To send a fax 1 Open the sheet feeder flap (if not alreadyopen) and raise the document suppor t bar. 2 Place the document(s) face down into thedocument feeder and adjust the left-handguide (a) to the width of the paper ifnecessar y. The display will show READY...

Using your fax machine 17 4 Press Start , the display shows CALLED NUMBER and begins to send the document. If the number dialled is engaged, yourDECTfax will automatically redial the number,after a few minutes. You can redial the numberyourself by pressing the Start button. With call monitoring 1 Pl...

Delayed send and broadcasting This allows you to send a fax automatically at apreset time, within the next 24 hours. It alsoallows you to send a fax to up to 6 dif ferentnumbers. To use delayed send and broadcasting 1 Place the document in the document feeder. 2 Enter the number that you want to sen...

Using your fax machine 19 2 When the page that is being sent has gonethrough, the other person’s telephone willring and if they pick up, your handset willthen ring. 3 Answer the handset as normal and speak. If the person you are sending the fax to wants tospeak to you while the document is being fax...

Using your fax machine 20 1 Press Function then 5 then 7 . The display shows FAXES IN MEM . 2 Press Function . Select ECONOMY . You can toggle between ECONOMY and NORMAL using the § and © buttons. 3 Press Function to confirm the setting and the stored faxes are printed in reduced size. Fax memory fu...

Using your fax machine 21 The name and number are now stored, andare referred to using their two-digit referencenumber. The display shows ENTER ABB NB . 7 Press Start to enter another name or Stop to return to standby. To insert a pause With some switchboards, after dialling theaccess code you may h...

Send repor ts You can set your DECTfax to print out a repor tof your fax transmissions.There are three settings: Repor t setting What is printed ALWAYS a report is printed when the fax has been successfully sent or when there has been a failed transmission OFF no report will be printed ERROR ONLY a ...

Using your fax machine 23 Activity Repor ts Your DECTfax will record details of the last 30fax transactions. To manually request fax details • Press Function then 5 then 2 then Start . Polling Polling is an operation in which another faxmachine retrieves a fax from your machine, or your machine retr...

Using your fax machine 24 3 Enter the fax number of the machine youwant to poll the document from. 4 For immediate polling press Start . Your DECTfax calls the other machine. 5 To set your machine to poll the document ata specified time, press Function , enter the polling time and press Start to con...

26 Using your handset Switching the handset on and off Your handset must be switched on before youcan use it to make or receive calls. To switch the handset on 1 Open the cover by pressing the catch on theleft-hand side of the handset. 2 Press and release the On/Off button. The display shows the han...

Using your handset 27 4 To end the call, press the TALK button. You can dial the number before pressing the TALK button: 1 Dial the number you want to call.Use the CLR button to delete numbers to make sure you don’t dial a wrong number. 2 Press the TALK button. The number entered is dialled after a ...

Using your handset 28 Secrecy While making a call you can stop the otherperson hearing you talk to someone in thesame room as you. 1 During a call, press CLR on the handset. You can now talk without the other callerhearing you. 2 Press CLR again to switch secrecy of f. Last number redial The handset...

Using your handset 29 To switch off the ring tone 1 Press OK then 1 . 2 By pressing the ▲ or the ▼ button you can switch the ring tone of f or on. When it is of fthe display shows the RINGER OFF icon. 3 Press OK to confirm your choice. Using the handset directory Each handset has a director y that c...

Using your handset 30 3 Press OK when you have the number displayed then use Clr to delete the number. 4 Enter the new phone number. 5 Press OK again to confirm the change. To dial a number from the directory There are two ways to do this: you can displayeither the two-digit reference number, or the...

Using your handset 31 Keypad tones The handset is preset to have no keypad tones.You can set it to loud or soft tones. 1 Press OK then 5 . 2 Use the ▲ button to increase the volume. The display will show 2 dashes or one or twoblocks. 3 Use the ▼ button to decrease the volume or switch the tones of f...

32 Multiple registration You can use up to 4 handsets with yourDECTfax base station. A handset can beregistered with up to 4 DECT base stations. For each handset to interact with the basestation, they must be registered with it. Yourhandset is pre-registered with the base stationas handset number 1 ...

The customised method Use this method if you: Have set the base station handset securitycode to a number other than 0000. Want to register a handset to more than one base station. Want to allocate a handset with a handset number other than the next sequential one. 1 At the base station press Functio...

Using additional handsets 34 To prioritise a base station You can set a handset to give priority to apar ticular base station, so that it will alwayslink up to that base station first if it is in range. 1 Press OK then 7 on the handset, then use the ▲ and ▼ buttons to select the base station number ...

35 3 At the other handset - press the Talk button to connect the internal call. The twohandsets can now talk to each other whilethe external caller is on hold. 4 At the f irst handset - press the Talk button to end the internal call. Your external caller isthen transfer red to the other handset. Pag...

36 Using your DECTfax as aphotocopier 1 Make sure you have inser ted some paperinto the output sheet feeder. 2 Place the document you want to copy facedown in the document sheet feeder (as if forsending a fax). 3 Press Copy . The machine will copy the document. Printing out the functions list This a...

Additional features 37 To cancel the alarm 1 Press Function then 8 then 1 . The display shows 81--ALARM . 2 Press Start . The display shows STOP . 3 Press Start to cancel the alarm. Ink gauge To see how much print ribbon there is left 1 Press Function then 5 then 6 . The display shows 56--RIBBON GAU...

Additional features 38 Operator and International calls will not bestored. The list of stored call details can be reviewedfrom the base station and from the handset. To review the list from the base station: 1 Press Function then Redial . The display shows details of the last call. 2 Use the § and ©...

39 Help If you have any problems using your DECTfax, this section will give you the most common, easy- to-follow solutions. Fax Problem Solution Blank unit display. The unit does not answer incoming calls after several rings. Blank photocopies. The telephone exchange does not recognise the number di...

Help 40 Telephone Problem Solution The radio link is not set up between the base station and the handset. The base station does not ring. The dial tone is busy each time you dial a number. Your handset is equipped with a rechargeable battery (NiCd). The capacity of this battery may drop slightly wit...

41 BT sponsors two schemes which can join if you arebothered by unwanted faxes and phone calls. Fax preference scheme BT is a sponsor of Fax Preference Ser vice(FPS) - a scheme to enable customers toreduce unwanted faxes.The main feature of the FPS is that while ithelps reduce the volume of unsolici...

42 Choosing a position Your DECTfax should be kept clear of dust, moisture, hightemperature and vibration and should not be exposed to directsunlight. Don’t install it close to radiators or air-conditioningoutlets or in excessively warm, humid or dusty places. Approval number BABT Certificate Number...

44 Activity reports 23 Additional handsets 32 Alarm setting 36 cancelling 37 Answering machine,connecting to 37 Answering mode 27 Base station priority 34 Battery low 12 Broadcasting 18 Call back 18 Call timer 31 Call transfer 34 Caller Display 38 Charging the handset 11 Copying documents 36 Customi...