Xerox 560 - Manual

● Peripheral Equipment Kit, which includes the stand, keyboard,mouse, and monitor. ● Professional Power Kit, extends the feature set of the CreoColor Server with an emphasis on the capabilities requested bygraphic arts and commercial print providers. This kit includes: ● Dynamic page exceptions ● Im...

Workspace area Description Resource details Click Trays , Finishers , Toners , Consumables or Server to display information about the size and type of paper in each tray, theconnected finishing devices, the available toner, status ofconsumables, and disk space and network details. Process Queue and ...

Notes: ● If the workspace does not automatically appear, open the application fromthe Windows Start menu. ● If the screen saver is activated with a password, then the user name isset to operator and password is spire. See also: Preferences window on page 115 Turning off the CX print server 1. From t...

2 Setting up yourcomputer for printing Setting up your computer overview Printing Methods Some methods for printing with the CX print server: ● Submit the job to one of the CX print server virtual printers. Thejob is spooled and then processed or printed (according to theselected job flow of the vir...

default virtual printers are published on the network with specificparameters set for processing and printing. The default virtual printers are: ● ProcessPrint —Files sent to this printer are automatically processed and immediately sent to the printer for printing. ● ProcessStore —Files sent to this...

Setting up printing on a Windows computer Adding a network printer to your Windows computer To print from a Windows computer, you first need to add a CXprint server virtual printer to your client workstation. Tip: Following are some shortcut tips for setting up a printer. The full procedure is detai...

Loading the Print Driver software for the first time Requirements : A network printer must be defined on your Windows-basedcomputer. Load the Print Driver software after installing a network printer sothat the CX print server will be ready for printing. 1. Open a file with its corresponding applicat...

Downloading fonts Use the HF_FontDownLoader hot folder, located in D: \HotFolders , to install new or missing fonts to the CX print server fonts directory. The HF_FontDownLoader hot folder can be used with the following operating systems: ● Windows Server 2008 ● Windows Server 2003 ● Windows 7 ● Win...

6. In the Printer Name or IP Address box, type the exact name of the CX print server(the name is case-sensitive). Note: The Port Name box is automatically filled in while you type in the Printer Name or IP Address box. 7. Type a name for the printer so that you will be able to identifyit on your com...

4. In the User Account Control window, click Continue . 5. In the Windows Features window, click OK . 6. Select the Print Services check box and the LPR Port Monitor check box. 7. Click OK . Setting up printing in Mac OS X Installing the Print Driver software in Mac OS X (10.4 and later) During the ...

3 Calibration Calibration overview Obtaining the most satisfactory print quality on your printerdepends on a number of issues. One of the most important issuesis steady toner density. Toner density is affected by many factorssuch as heat, humidity, and service settings. Toner density alsotends to va...

Notes: ● If at any stage the scanning is not completed properly, click Reset and scan again. ● If an error occurs while you are scanning the chart, an alert messageappears. Click OK and rescan the chart. 8. Click Next . 9. To save the calibration table, perform one of the actions: ● Select As defaul...

Troubleshooting calibration Resolve common troubleshooting problems that can occur duringthe calibration process. Message Recovery action Values collected during the measurement are not monotonous. This message may appear after calibrationmeasurements are successfully measured. Clicking OK enables t...

3. Double-click the desired hot folder—for example, HF_ProcessPrint . Tip: You can drag the hot folder icon to your desktop to create a shortcut to the hot folder for future use. 4. Drag the desired files to the hot folder. All the files are processed and printed automatically, according tothe hot f...

9. In the Print Queue area, right-click the password-protected job that you want to print, and select Release to print . The Secure Printing dialog box appears. 10. In the Password box, type the password that was defined forthis job. 11. Click OK . The job is unlocked and printed. When the printing ...

5 Printing from the colorserver File processing The CX print server features the Adobe PDF Print Engine (APPE)RIP as a complementary workflow to the CPSI RIP, enabling youto use the RIP that is appropriate for each job. The APPE RIP isparticularly useful for files that need transparencies and overpr...

Importing and printing a job You can import a job in any of the following circumstances: ● When a page-description language (PDL) file—for example,PDF or PostScript—is created on a computer that is notconnected to the CX print server ● When a PDL file is located on a folder on the network, or onexte...

Resubmitting a job Resubmit a printed job after editing the job parameters or to printmore copies of your job. In the Storage area, right-click the job that you want to resubmit for printing, and select Submit . If you selected an RTP job, it is submitted to the Print Queue ; if you selected any oth...

it is a new RTP file without an associated PDL file. You cannotapply parameters that require re-RIPing to such jobs. Previewing an RTP file In the Storage area, right-click the RTP file that you want to preview and select Job Preview & Editor . The file opens in the window. Moving a page in a jo...

3. Click Merge Job . Note: Only those RTP jobs that have the same page size and orientation as the job that you are editing appear in the list. 4. Select the job with the page that you want to merge and click OK . The job opens in a separate window. 5. Do one of the following: ● To merge one page, s...

of the page that you need to replace, and then use the JobPreview & Editor tool to replace this page. Requirements : The RTP job that includes the page you want to replace must havethe same page size and orientation as the job you are editing. 1. Import and process the new page in order to creat...

● Fonts: determines whether specific fonts are in the PDF file andwhether they are embedded ● Colors: detects color space information, spot colors, renderinginformation, and color management settings ● Images: identifies image resolution, whether images areskewed or flipped, and whether images are c...

set that provided the best results. If you know the color set youwant to use, you can assign a color set to your job without firstprinting and reviewing samples jobs. Note: When you select a color set, some of the color and quality parameters are disabled. Printing and reviewing color sets Print sam...

quality parameters that are configured for this job, aredisabled. 4. To print your job, click Submit . Collect the printouts and review the color quality. Printing a file that contains more than one papersize 1. Suspend the process queue. 2. In the suspended process queue, double-click your job. 3. ...

13. From the Print list, select Both Sides , Front Side or Back Side . 14. Click Print . If you selected Both Sides or Front Side , the front side of each page in the job is printed. If you selected Back Side , the back side of each page in the job is printed. 15. If you selected Both Sides , the Co...

6 Managing jobs Archival and retrieval of jobs To keep enough disk space free, back up jobs and their relatedfiles to an external server and then delete them from the Storage area. You can retrieve archived jobs and files later for further use. Archiving is a method of backing up and storing a job a...

to the job (for example, PDL) are also retrieved and the cabinet fileis not deleted. You can retrieve more than one job at a time. 1. From the File menu, select Retrieve from archive . 2. Locate the archived job under its archive name, and select therelated cabinet file. 3. Click Add . The selected ...

● To process VDP or PDL external elements correctly, move theexternal elements to the destination CX print server. ● You cannot forward a job to another CX print server if files havenever been RIPed on the destination CX print server. This mightoccur in rare instances—for example, if you reinstall t...

7. Select the columns that you want to display in the new view.Using the arrow buttons, move the names of the columns upand down, to arrange the order in which to display thecolumns in the new view. 8. Click OK . You can select the customized view in the Accounting Viewer, inthe View list. Job repor...

Exporting an RTP file Export an RTP file, and convert it to PDF format. Requirements : A processed file must be in the Storage area. 1. Select an RTP job in the CX print server Storage area. 2. Right-click the job and select Export as PDF2Go . 3. Select Print Optimized or Screen Optimized , and then...

7 Managing color Color management on the CX print server Color management is a series of steps taken to ensure that colorsare accurate and repeatable when transferred from one device toanother. These steps enable you to reproduce the color conceivedby a graphic artist or photographer as closely as p...

4. In the Paper Type list, select the media type. 5. In the Screening list, select the desired screening type. 6. In the Calibration list, select the desired custom calibration curve. 7. In the Profile list, select the desired destination profile. 8. Click OK . Managing calibration tables Calibratio...

6. In the Add Entry window, from the File Value and Printer Value lists, select the desired values. 7. Click OK . The value table is updated, and the calibration graph isadjusted. 8. To save your changes, click the Save button. Spot Color Editor overview A spot color is a specially mixed ink that yo...

Editing a spot color 1. From the Tools menu, select Spot Color Editor . 2. Select the Spot color tab. 3. Perform one of the following actions: ● In the Color list, search for the desired color. ● In the Spot color dictionary list, select the color dictionary that contains the color that you want to ...

7. In the Screening list, select the desired screening method. 8. In the Calibration list, select the calibration table. 9. Click Print . The test print for the selected spot colors is printed. Measuring a spot color with the X-Rite i1 spectrophotometer Use the spectrophotometer to obtain spot color...

3. Click the Variations button. The Variations dialog box appears. The spot color is in thecenter of the color patches and is marked 0 . 4. Select the desired color patch. 5. Click Print Variations . 6. Do the following: ● In the Tray list, select the desired tray. ● In the Screening list, select th...

Protecting a gray color as a spot color The gray spot workflow applies to graphics and text elements. 1. From the Tools menu, select Spot Color Editor . 2. In the Spot Color Editor dialog box, click the Protect Gray tab. 3. Click ( + ). 4. In the Color name box, type a name for your color. 5. In the...

tables, and then apply these tables to your printed output. Beforeyou send your job to print, preview your processed job in theGradation Tool window, and check the effect of your gradationtables on your job. Changes in gradation can include brightness,contrast, and color balance adjustments througho...

Note: When you change gradation table definitions in the Gradation Tool and click Refresh , you will notice that the changes have affected the image in its entirety. However, despite what you see in the After view, changes made to the gradation tables do not affect spot colors. 12. Click Save . 13. ...

8 Production workflows Printing using imposition Imposition overview Imposition is the process of positioning page images on a sheet ofpaper so that when a printer or digital printing press prints thesheet, the page images will be in the right order. It is part of theprocess of producing finished do...

Imposition method Description Cut and stack This method is used to print, cut,and stack pages while preserving acertain order. When the cut stacksare piled one on top of the other, theentire job ends up in the desiredorder. The cut-and-stack method isuseful primarily for high-volumevariable informat...

13. Leave the Preview window open, and, if necessary, drag it tothe right. 14. Select the Spacing & Marks parameter. 15. In the Marks list, select Crop marks . The crop marks automatically appear in the Preview windowand the Margins setting is automatically increased to accommodate the crop mark...

Note: When you print your job, a space of 0.39 inches, or 10 mm, is automatically added between the two sets on the sheet. 10. Close the Preview window. 11. Click Submit . Your job is processed and printed according to the impositionsettings for two sets per sheet. You have used most of thesheet's s...

7. Under Orientation , select Portrait or Landscape . Note: The Orientation setting in the Imposition Template Builder is for display purposes only. This parameter is not saved in the template. (Youset job orientation on the Imposition tab, under Size .) 8. From the Binding list, select the appropri...

3. Select a job, and then click Select . The parameters of the job appear with their values in theSimulate Imposition window. 4. Change the parameters as desired. 5. Click View Simulated Job . The Preview window appears. A simulation of the job is displayedwith the current imposition template applie...

Note: The page that was previously in the target location is not automatically moved to another location. To retain this page, manuallymove this page to a new location. If you have a duplex template and the Apply changes to front and back check box is selected, the page number for the back side of t...

10. Under Image Position , do one of the following: ● To keep the image in the same position as the rest of thejob, make sure the Same as job check box is selected. ● To shift the image on the second side of the sheetaccording to the image shift on the first side of the sheet,select the Same on Both...

4. Click Edit to open the job parameters window. 5. Under Exceptions , select the paper stock for each exception or insert. 6. Import the file to the CX print server via the dedicated virtualprinter, and submit the job. Note: If the virtual printer is based on either a ProcessStore or SpoolStore vir...

Tabs plug-in window Text attributes - tabs Tabs Size The size of the tabbed sheet. Bydefault, the tab size for letter jobs is setat 9 × 11 , and for A4 jobs to A4+ . Type The number and type of tabs that youcan select. Note: If you want your tabs to be reversed— that is for the lowest tab to be the ...

Text attributes - text Underline Underlines the tab text. Alignment The alignment of the tab, according tothe orientation of the tab. Theorientation that you select determinesthe alignment buttons that aredisplayed. ● Align Left Portrait ● Align Center Portrait ● Align Right Portrait ● Align Left La...

Text attributes - text Direction Direction of the text. ● Vertical ● Counter-clockwise ● Clockwise Note: The Direction options are available only for portrait jobs. Content # The tab number. Before Page The page number that the tab precedes. Text The text that appears on the tab. 74 Chapter 8—Produc...

Content Thumbnailsarea A thumbnail view of the job with pagenumbers and tabs indicated. Remove Removes the selected page or tab. Settings Saved Settings Lists the saved settings files. Save Saves the currently selected settings in a file.This settings file can be applied to other PDF or PostScript f...

7. In the Text column, type the text for the tab. The tab appears in the thumbnail area. 8. To add more tabs, repeat steps 6 and 7. 9. Click Apply to apply the tab settings to your document. The Tabs Printing window closes, and the tabs that you addedbecome part of the document. 10. From the Acrobat...

Saving the tab settings Requirements : You have created tabs in a PDF or PostScript file. After creating tabs in your file, you can save the tab text attributesettings and the tab locations and captions (text on the tab). 1. In the upper part of the Tabs Printing window, click Save . 2. In the Setti...

● Number of sets ● Sheet ID ● Number of sheets in one set Generating a corner mark and barcode Generate a barcode, registration mark, or corner mark, and printthe finishing marks for a near-line finisher Requirements : Make sure that you program the job details on the near-linefinisher that you are ...

9 Scanning documents Remote Scan Application To scan a document, you first need to install the Remote ScanApplication (RSA) on your remote computer. Then you create ascan box on the printer’s hard disk or use one of the default scanboxes. The scan box acts as a folder for your scanned files. Thesett...

2. In the Server Address box, type the name of the CX print server, and then click Connect . 3. In the Connect to Server dialog box, select Guest , and click Connect . 4. Select the Utilities volume, and click OK . 5. Double-click the MAC Utilities folder. 6. Copy the RemoteScanInstaller.zip file to...

10 Variable data printingjobs Variable data printing jobs Variable data printing (VDP) is a form of on-demand digital printingthat produces customized or personalized documents targeted to aspecific individual. Within a single document design, elements suchas text, graphics, and images differ from o...

server although less efficiently than Variable Print Specificationfiles. Each authoring program creates VDP code that instructs theRIP where to place the VDP elements, and each authoringprogram does so in a slightly different manner. The format you choose can be a stand-alone format that covers alla...

The CX print server supports PPML formats and enables you toprocess PPML jobs efficiently and import jobs in various VDPformats to the CX print server. PPML has a hierarchical structure. Document components areseparated from their submission file and can be organized andstored at different levels of...

Retrieving VDP elements When you need to reprint your job, you can retrieve your archivedVDP elements. 1. From the File menu, select Retrieve from archive . The Retrieve window appears. 2. Locate the folder in which your VDP elements are archived. 3. Select the desired file and then click Add (+) . ...

11 Job parameters Print tab in the job parameters window Edit print parameters for your job. Parameter Option Description Copies and pages Number of copies The number of copies that you want to print. Note: For step-and-repeat imposed jobs, the number of copies is defined according to pages or sheet...

Imposition tab in the job parameters window Set and apply imposition settings to your job. Parameter Option Description Imposition method Method Provides the following options: ● None —The default option. Imposition parameters are not available, and the thumbnail viewer does not display animage. ● S...

Quality tab in the job parameters window Apply settings to improve the quality of image, graphics, and textelements in your job. Parameter Option Description Image quality Provides the following options: ● High —Improves the quality of low resolution images in a job. ● Normal —Processes the image in...

Finishing tab in the job parameters window Apply these settings to specify how to finish your job. Parameter Option Description Finishing Output tray Lists the available finisher options. This list depends on themodules that are installed on the printer. Provides the following options: ● OCT ● SCT ●...

Exceptions tab in the job parameters window Add and delete page exceptions and inserts Parameter Option Description Exceptions Type Define the type of exception for your job. Provides thefollowing options: ● Page range —Type the range of pages for the exception. ● Front cover or Back cover —Select D...

Services tab in the job parameters window Set parameters that will facilitate your job workflow. For example,you can set workflow policies and activate a workflow to decreaseprocessing time for certain files. Parameter Option Description Admin page Print admin page The administration page contains j...

Option Description JDF/JMF Creates JDF output for JDF jobs that do not have aspecified target path. If a JDF job has a specified targetpath, JDF output is always created. The CX print server receives the JDF job ticket via hotfolders, returns JDF output with job accounting information,and submits JM...

1. From the File menu, select Preferences . 2. Click SMS and Mail accounts . 3. In the Mail SMTP Server box, type the IP address of your site's SMTP mail server. For more information, consult yoursite administrator. 4. (Optional) If you have an SMS account, in the SMS SMTP Server box, type the SMTP ...

10. Click Save to save your changes in the job parameters window. 11. Click OK . The new printer appears in the virtual printer list. Restoring the settings for a default virtual printer Restore a default virtual printer's parameters to the factorysettings. 1. From the Tools menu, select Resource Ce...

Tools for maintaining your system The CX print server includes a number of tools to help youmaintain your system. Some of the tools that are available are: ● Disk wipe : Enables you to work in a more secure environment, by permanently removing data left by files that you havedeleted. ● Auto update t...

13 Working with colorserver tools on yourcomputer Remote Site Manager overview The Remote Site Manager enables a site manager to monitor thestatus of the CX print server and other Creo color serversconnected to printers on a network. It also enables you, the sitemanager, to operate these servers fro...

5. Click Remote Connections Viewer to see the list of connections. 6. Click Save . Installing the Remote Site Manager Install the Remote Site Manager so that you can add servers,monitor their status, and obtain information about the printer, allfrom your computer. 1. On your desktop, click Start >...

7. Click Add . Your new server appears in the Remote Site Manager Setupwindow. 8. Click Save . Your new server's name is added to the menu that appearswhen you right-click the Remote Site Manager icon. 9. To add another server, repeat steps 4-8. Using the EZ Connect tool to view the printer status R...

Using the Web Center Overview of the Web Center The Web Center is a web page that provides online informationand can be accessed from a Windows or Mac computer. You canconnect to the Web Center with the Internet Explorer 5.0 (or later)and Apple Safari browsers. The Web center enables you to: ● Downl...

2. Drag the file to the hot folder. Your file, , is automatically processed and printed according to thehot folder workflow. Creo Color Server Job Ticket software Creo Color Server Job Ticket overview The Creo Color Server Job Ticket software enables you to createa Job Definition Format (JDF) file. ...

Installing the Creo Color Server Job Ticket software inWindows 1. From your computer, navigate to the \\<server name> \Utilities\PC Utilities folder on the color server. 2. Double-click the CreoColorServerJobTicket.exe file. The software opens. A shortcut to the software appears under Start &g...

3. From the Tools menu, select Use JT Settings From and in the list that appears, click the server that you just added.The following message appears if unsaved changes weremade to the current open job ticket: Are you sure you want to change the displayed server without changing the template? 4. Clic...

4. In the Browse dialog box, locate the file that you want to printusing the job ticket, and click Open . Note: The file must be in a location that is accessible to the color server. If the location is not accessible, the file won't be printed. 5. Click Submit . The file is sent to the color server ...

2. In the Templates area, select the category and subject of the type of variable data job that you want to create—for example, Announcements > New baby . The templates matching this selection appear in the Design and properties area. 3. In the Design and properties area, select the template for ...

3. Click ( + ) to add the data to the list of records. Note: To remove a record from the list, click ( - ) to delete a record. Next : The next step is to create the job and submit it for printing. Adding records from a database to your variable data job The next step in defining a job using the Easy...

14 Troubleshooting Job History window The Job History window lists all of the messages that weregenerated during the workflow of the selected job. You can viewthe job title and owner (the user name of the system from whichthe job originated) near the top of the window. Job Information Job title The ...

Handling alerts and failed jobs If your job has failed, you can view an alert message about thefailed job. 1. In the workspace, do one of the following: ● In the Storage area click the failed icon that appears next to the frozen job. ● Select the job with the failed icon and then click the Alert but...

Alerts window In the Alerts window you can view system alerts, and alerts for theselected job. Alert window options Show Selected Displays the alert for the selected job in thequeues or Storage area. Show All Displays the system alerts and the alerts forall jobs. Clear All Clears all of the alerts f...

15 Glossary absolute colorimetric A method of color matching during the translation of files from onedevice to another. The absolute colorimetric method refers to theuse of device-independent color space. amplitude-modulated (AM) screening A type of halftone screening in which the size of the dots v...

composite file A single file—for example, a composite PostScript file or a PDF file—that contains all the color information and is not divided intocolor separations. That is, the color information is not divided intocyan, magenta, yellow, black, or spot colors. composite mode A mode of operation in ...

frequency-modulated (FM) screening A method of creating halftones where the spots are all the samesize, but the frequency or number of dots changes in a given area.There are more dots in a dark area and fewer in a light area. frozen job A job for which the appropriate paper stock is not available: f...

RTP (ready-to-print) job A job that has been RIPed and is in the appropriate format forprinting. You can submit RTP jobs for reprinting withoutreprocessing them. screen angle The angle at which a halftone screen is set for printing halftones.Proper screen angles minimize moiré patterns. shadows The ...

TIFF/IT-P1 Acronym for Tagged Image File Format for Image Technology,Profile 1. A file format that is similar to TIFF/IT, but provides aminimized set of options that allows simpler implementation whenthe full set of TIFF/IT options is not required. tint The percentage value assigned to a dot. tonal ...

Index A aborting a job 138Accounting Viewer 43, 44 creating a custom view 44customization 44show, hide, and move columns 44 alerts 138Alerts window 139APPE RIP 27archiving a job 41 C calibration Calibrations window 50creating calibration table using i1 20printing off-the-glass calibration chart 18tr...