Siemens HiPath Cordless Office - User Manual

Contents 7 Contents Safety notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Batteries . . . . . . . . . . . . . . . ...

Description of controls 11 Description of controls Function keys The following function keys are available: R key Pressing the R key briefly allows different functions to be performed depending on the current op-erating mode, for example:• When dialling: insert a pause (for example, between the pref...

12 Description of controls Control key The control key is assigned different functions depending on the operating situation: Display keys The handset has two display keys, each with one or two functions. When the key is allocated two functions, press the right or left side of the key to select the c...

Description of controls 13 Menu icons in the main menu v The handset's main menu can be opened by right-clicking the control key. u v t s The menu icons are selected by pressing the left/right and top/bottom of the control key. Alternatively, you can also press one of the numerical keys, e. g. 4 for...

Putting the handset into service 15 Putting the handset into service Removing the protective cover Installing the charger The charger is designed for operation in closed, dry rooms within a temperature range of +5 °C to +45 °C. Install the charger on a level, non-slip surface. The phone's feet do no...

16 Putting the handset into service Inserting/changing the battery The handset is supplied with an approved battery. The battery is not charged when supplied. It is first charged in the handset. 1. If installed: Remove the attachment clip Insert a screwdriver between the attachment clip and the batt...

18 Putting the handset into service Charging and using the battery To charge the battery, insert the handset into the charging shell with the keypad facing forwards. The charging status is indicated by the charge status display: Important: Only place the handset in the designated charger. (for order...

19 Putting the handset into service Fitting the attachment clip Press the attachment clip onto the back of the handset until the tabs on the sides engage in the recesses on the phone. Connecting the USB data cable You can connect a standard USB data cable with a mini-B connector to the underside of ...

20 Putting the handset into service Setting the handset display language If your preferred language for handset display texts is not set as the default, you can set this yourself. The language of communication system display texts can only be set by the administrator. Opening the main menu v Open th...

Putting the handset into service 21 Setting the system display language If you wish to change the language of the display texts, then you must also change the system language on the handset. A different language can be set for every handset on the system. c or d Press and hold the Talk or Speakerpho...

22 Setting the handset Setting the handset You can change the standard settings of the handset if you are not happy with them. Setting the speaker volume During a call You can adjust the speaker volume during a call via the earpiece or speaker-phone using a menu function. The relevant volumes are ad...

Setting the handset 23 In idle status You can change the speaker volume via the menu in idle mode. v Open the handset's main menu. u v [ Select the menu icon and confirm. s t [ Select the menu item and confirm. s t [ Select the menu item and confirm. s t [ Select the required menu item.  u v Define...

24 Setting the handset Setting advisory tones The advisory tones have the following meaning: v Open the handset's main menu. u v [ Select the menu icon and confirm. s t [ Select the menu item and confirm. s t [ Select the menu item and confirm. s t [ Select the required menu item.  u v Activate or ...

Setting the handset 25 Setting the ringer Tones and melodies are saved on your handset. If you select the menu items Volume and Melodies , the ringtone sounds at the current setting. v Open the handset's main menu. u v [ Select the menu icon and confirm. s t [ Select the menu item and confirm. s t [...

Setting the handset 27 Screensavers/caller pictures Press the display key. s t Toggle between the pictures. If you have saved a picture in an invalid file format, you will see an error mes-sage after selecting the entry. a Press to exit the menu level. Sounds The selected sound is played immediately...

28 Setting the handset Activating or deactivating the ringer Deactivating the ringer * Hold down the key until a confirmation tone is emitted. The ó icon appears on the display. Activating the ringer * Hold down the key until a confirmation tone is emitted. Deactivating the ringer for the current ca...

Setting the handset 29 Setting the date and time The date and time setting can be used to ensure that the date and time are as-signed correctly to incoming calls and in order to use the alarm. The handset date and time are automatically set when you set up a call to an-other station. If your communi...

30 Setting the handset Setting the display A number of options are available for setting the display. You can set the screen-saver (screen picture), the colour scheme, the font size and the display lighting. Screensaver/slide show A picture or slide show (all the pictures are displayed one after the...

32 Setting the handset Setting the conversion list for vCard transfer Phone numbers are usually specified as follows in e-mail programs, such as Mi-crosoft Outlook for example: +49 (05251) 820776. The handset is unable to use this format, however, to dial the phone number. If the phone number above ...

Setting the handset 33 Resetting the defaults This function allows you to reset your mobile phone to the defaults, for example, if you want to pass it on to someone else or reset it. The handset features are handled as follows: Resetting v Open the handset's main menu. u v [ Select the menu icon and...

Conducting calls – the basic functions 35 Conducting calls – the basic functions You can use your handset to make both internal and external calls. Internal calls are calls that• you make within the range of a communication system, for example, within your company, • you make between networked commu...

36 Conducting calls – the basic functions Activating/deactivating the handset a Press the On-hook key until the activation or deactivation is confirmed by a sig-nal. PIN If the default PIN has not been changed (0000), the handset is ready for opera-tion as soon as it is switched on. If a PIN was set...

Conducting calls – the basic functions 37 First seize the line, then dial c or d When the handset is in idle status: Press and hold the Talk or Speakerphone key. o Enter the number you wish to dial. The user will be called.  Typing errors cannot be corrected. In case of typing errors: Press the On-...

38 Conducting calls – the basic functions Manual redial The last 20 phone numbers dialled are saved in the redial list. A phone number that was dialled several times is only saved once. c When the handset is in idle status: Press the Talk or Speakerphone key briefly. The redial list is displayed. s ...

Conducting calls – the basic functions 39 Deleting a callback request c or d Press and hold the Talk or Speakerphone key. Open the system menu. > < [ Select the menu item and confirm.  > < [ Select the menu item and confirm.  > < [ Select the menu item and confirm. > < Sele...

40 Conducting calls – the basic functions The consultation is ended and you return to the waiting call Either: The second user hangs up. You are reconnected with the first party. or: Open the system menu. > < [ Select the menu item and confirm. You will be connected to the first party again. T...

Conducting calls – the basic functions 41 Picking up a call in a call pickup group You can use your handset to pick up calls to telephones within your call pickup group (set by the service engineer). This is also possible when you are conduct-ing a call. Prerequisite:  You hear that a telephone in ...

42 Conducting calls – the basic functions Deactivating call forwarding Prerequisite:  The room monitor function is activated. c or d Press and hold the Talk or Speakerphone key. Open the system menu. > < [ Select the menu item and confirm. a Press the On-hook key to end the operation. Activat...

Conducting calls – enhanced functions 43 Conducting calls – enhanced functions Speakerphone mode Features Speakerphone mode offers you the following advantages:• Other persons can listen to and participate in the call.• Your hands are free.• When dialling, you can hear the ring tone, for example, wi...

44 Conducting calls – enhanced functions Conducting calls with the headset The handset can be used with a corded and cordless headset. Corded headset You can connect a corded headset via the jack on the side of the handset. The headset must have a (2.5 mm) jack plug. The earpiece and microphone func...

Conducting calls – enhanced functions 45 The Bluetooth interface is automatically activated on your handset. The active Bluetooth function is ticked. Conducting calls via the Bluetooth headset If a Bluetooth headset is registered at the handset, the Bluetooth headset is ac-tivated immediately upon d...

46 Conducting calls – enhanced functions Number redial The last 20 phone numbers dialled are saved in the redial list. A phone number that was dialled several times is only saved once. If you tried to call a party from the handset's telephone directory, the name of the party is displayed in case of ...

Conducting calls – enhanced functions 47 Adding a telephone number to the redial list During dial preparation, you can add a number from your handset's redial list to your phonebook. c Press the Talk key briefly. The redial list is displayed. s t Select the required telephone number. Press the displ...

48 Conducting calls – enhanced functions Dialling a system speed dialling destination with suffix-dialling or a DID number System speed dialling destinations can be saved in your communication system and then dialled by means of suffix-dialling or DDIA. These speed dialling desti-nations let you ent...

Conducting calls – enhanced functions 49 Dialling an individual speed dialling destination c or d Press and hold the Talk or Speakerphone key.Open the system menu. > < [ Select the menu item and confirm.  > < [ Select the menu item and confirm.  * o Enter the code for the speed diallin...

50 Conducting calls – enhanced functions Telephone database (LDAP) If your company has an LDAP telephone database and access to it is configured in your communication system, you can query it with your handset. This LDAP telephone database can contain far more entries than the phonebook on your comm...

52 Conducting calls – enhanced functions The handset's phonebook You can save contact information for frequent call partners in the phonebook. Once a phone number has been saved in this way you no longer have to enter it in full when you want to call someone. All you have to do is select the require...

Conducting calls – enhanced functions 53 Saving an entry s Open the phonebook. s t [ Select the menu item and confirm. The input mask is displayed. o Enter the relevant information, see above. s t Jump to the next line. ... etc. Functions for text input: Save the settings. a Press the On-hook key to...

54 Conducting calls – enhanced functions Dialling an entry with the speed dialling digit You can call up and dial the phone number associated with an entry to which you assigned a speed dialling digit by simply pressing this speed dialling digit  Page 94. o Press and hold down the required speed di...

Conducting calls – enhanced functions 55 or: s t [ Select the menu item and confirm. A security check question appears. Confirm the security check question. The phonebook is deleted. a Press the On-hook key to end the operation. Displaying available memory s Open the phonebook. s t Select any entry....

56 Conducting calls – enhanced functions Sending a list/entry s Open the phonebook. s t Select the entry you want.Press the display key. Either: s t [ Select the menu item and confirm. or: s t [ Select the menu item and confirm. then: o Enter the station number. The following phone numbers are possi...

Conducting calls – enhanced functions 57 Directed assignment of an MSN (multiple subscriber number) Multiple subscriber numbers are phone numbers belonging to an ISDN multiple device line. They are used for the directed addressing of terminals, for example when a fax machine has a separate number. B...

58 Conducting calls – enhanced functions Using the handset as a second line You can use your mobile phone for an outgoing call as if it were another line (temporary phone). This function can also be called by entering the code  Page 103. c or d Press and hold the Talk or Speakerphone key. Open the ...

Conducting calls – enhanced functions 59 Directed call transfer You can transfer calls to other telephones to your handset. This is also possible when you are conducting a call. This function can also be called by entering the code  Page 103. Another telephone rings. c or d Press and hold the Talk ...

60 Conducting calls – enhanced functions Deactivating do not disturb c or d Press and hold the Talk or Speakerphone key. Open the system menu. > < [ Select the menu item and confirm. a Press the On-hook key to end the operation. Call charge display After a call has ended, the display shows the...

Conducting calls – enhanced functions 61 Entrance telephone If the service engineer has set up an entrance telephone, you can speak to the door intercom and activate the door opener from your handset. If you are authorised to release a door, then a user can open the door by entering a five-digit cod...

62 Conducting calls – enhanced functions Activating the door release This function only works if it has been configured by the service engineer. c or d Press and hold the Talk or Speakerphone key. Open the system menu. > < [ Select the menu item and confirm.  > < [ Select the menu item ...

Conducting calls – enhanced functions 63 TDS telephone data service You can use your mobile phone to operate connected computers and their pro-grams, for example, access hotel services or information systems. This function can also be called by entering the code  Page 103. c or d Press and hold the...

64 Conducting calls – enhanced functions Deactivating a control relay c or d Press and hold the Talk or Speakerphone key. Open the system menu. > < [ Select the menu item and confirm.  > < [ Select the menu item and confirm. o Follow the user guidance system from this point onwards. Ent...

Conducting calls – enhanced functions 65 o [ Enter and confirm your own multiple subscriber number. Either: > < [ Select the menu item and confirm. or: > < [ Select the menu item and confirm. or: > < [ Select the menu item and confirm. then: o Enter the destination number (without ...

66 Conducting calls – enhanced functions Save the settings.  "Temporary night service" is configured. a Press the On-hook key to end the operation. Deactivating night service c or d Press and hold the Talk or Speakerphone key. Open the system menu. > < [ Select the menu item and confi...

Conducting calls – enhanced functions 67 Parking/activating calls You can park up to ten calls (i.e. place them on hold) and then reactivate them at other telephones in your communication system. Parking a call p You are on a call you wish to park. Open the system menu. > < [ Select the menu i...

68 Conducting calls – with multiple users Conducting calls – with multiple users Call waiting You need to speak to a user in your communication system urgently, even though his line is busy. You can send a call waiting signal during his call to let him know you want to talk to him. The user either a...

Conducting calls – with multiple users 69 Call waiting tone off/on You can suppress the call waiting tone for external calls. Deactivating the call waiting tone c or d Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. > < [ Select the menu item and ...

70 Conducting calls – with multiple users Busy override You need to speak to an internal user urgently, even though his line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a mes-sage. This function is only available when the code has been input and if it...

Conducting calls – with multiple users 71 If you do not answer recalls, another telephone defined by the service engineer is called (intercept station). Transferring  (with announcement of call transfer) p You can use this function to forward a call which you answered to another user. Open the syst...

72 Conducting calls – with multiple users Toggling (switching between calls) The Toggle function allows you to switch between two users without allowing them to speak to each other directly. The two users can be either external or in-ternal users. You can also withdraw from the calls and connect the...

74 Conducting calls – with multiple users Disconnecting a party from the conference As the convener of the conference, you can disconnect users from the confer-ence. p You are connected with two or more partners in a conference call. Open the system menu. > < [ Select the menu item and confirm...

Group functions 75 Group functions Activating/deactivating group calls If this has been configured by the service engineer, you belong to one or more groups of internal users that can be reached at a hunt group or group call phone number. Calls are signalled on all telephones in the group either in ...

76 Group functions Leaving and re-joining all groups c or d Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. Either: > < [ Select the menu item and confirm. or: > < [ Select the menu item and confirm. then: The list of groups is displayed.  ...

78 Group functions Logging off c or d Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. > < [ Select the menu item and confirm.  > < [ Select the menu item and confirm.  > < [ Select the menu item and confirm. a Press the On-hook key t...

Group functions 79 Wrap-up time If you need more time than the actual call lasts, you can request/activate a wrap-up time for the last call. This can be a fixed length of time or, alternatively, you must deactivate the wrap-up time yourself (log back on). Requesting time c or d Press and hold down t...

80 Group functions Night destination off c or d Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. > < [ Select the menu item and confirm.  > < [ Select the menu item and confirm.  > < [ Select the menu item and confirm. a Press the On-...

Group functions 81 Mulap group (Multiple Line Application) If your handset's line belongs to a Mulap group (Multiple Line Application), then you can • answer calls for the group (press the Talk key in group calls) • make external telephone calls under the group phone number (the group phone number i...

Message functions 83 Message functions The message functions enable you to react to voicemail/callback services of the communication system or of other users or to initiate information features yourself. Leaving a message/advisory message A number of advisory messages are stored in your communicatio...

84 Message functions Save the message.  a Press the On-hook key to end the operation. Deactivating an advisory message c or d Press and hold down the Talk key or press and hold the Speakerphone key.Open the system menu.  > < [ Select the menu item and confirm. a Press the On-hook key to end ...

86 Message functions Answering a message or voicemail message An advisory message appears and the message key flashes when one or more information messages or voicemails have been received for you. Viewing a new message Either: f Press the message key. or: c or d Press and hold down the Talk key or ...

Message functions 87 Checking for an old text message Old messages that have not been deleted cannot be displayed using the mes-sage key f . To call these messages, proceed as follows: c or d Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. > < [ S...

88 Message functions Selecting a call request c or d Press and hold down the Talk key or press and hold the Speakerphone key. Open the system menu. > < [ Select the menu item and confirm. The caller lists for missed calls and answered calls are displayed. > Select a call request. Calling ba...

Additional functions 89 Additional functions Handset alarm clock function When the alarm clock is activated, it rings every day or every day from Monday to Friday at the set time. The alarm clock is deactivated during automatic num-ber redial. Setting the alarm clock The handset is in idle status. v...

90 Additional functions Deactivating an alarm/repeating after a pause The alarm rings for 60 seconds. The ì symbol appears on the display. If you do not press anything, the alarm repeats after five minutes and then deactivates. During the alarm: Either: Press the display key. The wake-up call is dea...

92 Additional functions s t [ Select the menu item and confirm. The date and time of the unconfirmed ap-pointment are displayed. If 10 entries are already stored in the list, the next ap-pointment reminder will delete the oldest entry. Delete entry manually from the list. System appointment function...

Additional functions 93 Selecting a base If your handset is registered at multiple bases, then you can set a specific base or the base with the best reception as the base to be used. The handset then switches automatically to this base. You can change the base name that is displayed on the handset a...

94 Additional functions Setting the base You can configure individual settings on your system with your handset depend-ing on how your system is configured. v Open the handset's main menu. u v [ Select the menu icon and confirm. s t [ Select the menu item and confirm. s t [ Select the menu item and ...

Additional functions 95 Changing display key assignments You can assign functions to display keys and/or change the current assignment. The function is then started by pressing the key. Changing the assignment Press and hold the required display key. A list of the functions that can be programmed on...

96 Additional functions Bluetooth interface Before you can use your Bluetooth device, activate Bluetooth, ensure the devic-es are visible and then register the handset. You can register one Bluetooth headset to the handset. You can also register up to five data devices (PCs, PDAs and mobile phones) ...

Additional functions 97 Trusting the device Press the display key. s t [ Select the menu item and confirm.  s t [ Enter the Bluetooth PIN and confirm (default: 0000). The device is saved in the list of known devices. Cancelling/repeating current search Press the display key to cancel the search. or...

98 Additional functions Deregistering Bluetooth devices s Select the entry. Press the display key. s t [ Select the menu item and confirm. Changing the name of a Bluetooth device s Select the entry. Press the display key. s t [ Select the menu item and confirm.  o Rename.  Press the display key. R...

Additional functions 99 Phonebook transfer Prerequisite: The Bluetooth connection between the devices is established  Page 96. s Open the phonebook. s t Select the entry. Press the display key.  s t [ Select the menu item and confirm. or s t [ Select the menu item and confirm.  s t [ Select the m...

100 Telephone blocking Telephone blocking Handset telephone lock You can protect your handset against theft by entering a 4-digit numerical code to lock it. The PIN is preset to "0000" (default). The handset does not prompt for a PIN in this setting. As soon as you have changed the PIN you w...

Telephone blocking 101 Telephone lock code programming You can protect your handset against unauthorised access (thereby safeguard-ing personal data) by entering a 5-digit code to lock and unlock it. To change a code, first enter the old code and then key in the new code twice. c or d Press and hold...

System functions 103 System functions The system functions can be called up via the menu or directly by entering codes. Calling functions via the menu c or d Press and hold the Talk key or press and hold the Speakerphone key. Open the system menu. Either: > < [ Select and confirm the function....

104 System functions Functions and codes Your service personnel may have assigned different codes to the following func-tions or some functions may not be available in your configuration. Functions Codes Automatic call wait.term.on * 490 Automatic call wait.trm.off # 490 Call waiting tone off * 87 C...

106 Appendix Appendix Troubleshooting Some malfunctions can be resolved without outside intervention. The following table provides a list of such malfunctions. All other malfunctions should be reported to the relevant service person-nel. Error Possible cause Remedy No display. The handset is not swi...

Appendix 107 Cleaning the handset Removing everyday dirt To clean the handset and the charging shell, simply wipe them with a damp or anti-static cloth. Never use a dry cloth.  Do not use abrasive cleaning agents. After contact with liquids 1. Deactivate the handset immediately. Do NOT activate it!...

108 Appendix Documentation These operating instructions can be found in PDF format at the following URL: http://www.unify.com/us/support/manuals.aspx To view or print the operating instructions in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed. To view th...

Appendix 109 Battery The handset is supplied with the recommended battery. Only an original battery may be used. The device is supplied with the recommended battery. Replacement batteries can be ordered if necessary from Unify Service. Handset operating times/charging times The operating time of you...

110 Appendix Writing and editing text • Each key between Q and O is assigned several letters and characters. • Control the cursor with u v t s . Press and hold u or v to move the cursor word by word . • Characters are inserted at the cursor position.• Press the star key * to display the table of spe...

Appendix 111 Accessing additional functions via the PC interface To enable your handset to communicate with the PC, the Gigaset QuickSync program must be installed on your PC (free to download at  http://wiki.unify.com/wiki/Gigaset_professional_accessory ). Transferring data After installing Gigase...

112 Index Index A Accessories ............................................................ 109 Account code ........................................................... 57 Activating .................................................................. 36 Advisory message ..................................