Sharp FO-165 - User Manual

4 Specifications Print specifications *The yields may vary depending on coverage and operating conditions. **Measured based on letter-size continuous printing (3rd through 14th page), excluding warm-up time. Fax specifications Toner cartridge yield* (continuous printing,5% page coverage,A4 paper) In...

5 *Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only). Network and general specifications Reception modes AUTO, MANUAL Scanning Resolution Horizontal: 8 lines/mm Vertical: Standard: 3.85 lines/mmFine /Halftone: 7.7 lines/mmSuper ...

7 Important safety information For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned t...

9 Trademark information • Microsoft, Windows and Internet Explorer are trademarks of Microsoft Corporation in the U.S.A. and other countries. • Acrobat and Adobe are trademarks of Adobe Systems Incorporated. • OpenLDAP is a registered trademark of the OpenLDAP Foundation. Copyright 1999 - 2003 The O...

A Look at the Operation Panel 10 SPEAKER key Press to listen to the line and fax tones through the speaker when faxing (p. 60). Note: This is not a speakerphone. It cannot be used for speaking. HOLD key Press to put a phone call on hold (p. 73). SPEED DIAL key Press to select a fax, e-mail, or netwo...

A Look at the Operation Panel 12 RESOLUTION key When a document is in the feeder, press to adjust the scanning resolution for transmission (p. 58). RELEASE key When a fax has been received to memory instead of being printed out because the Secure Fax function has been activated, press this key to en...

A Look at the Operation Panel 13 Letter keys 8 7 6 16 18 17 DEL B'CAST INFO DUPLEX 1 6 2 3 5 4 DEL key Press to delete the character marked by the cursor (the cursor can be moved by pressing or ). When the cursor is to the right of a line of text, press to backspace and clear characters. To delete a...

Unpacking Checklist 14 1. Installation Unpacking Checklist CD-ROM Setup Guide Toner cartridge Telephone line cord Drum cartridge Document feeder tray Paper tray Document exit tray Handset cord Handset Received document tray Rapid Key labels Quick Reference Guide Points to keep in mind when setting u...

Basic Setup 15 1. Installation Basic Setup Connecting the handset Attach the document feeder tray and the received document tray. Insert the trays at an angle and rotate back Attaching the trays Attach the paper tray.

Basic Setup 16 After inserting the tray, flip out the extension Attach the document exit tray. Connecting the power cord Plug the power cord into a 230-240 V, 50 Hz, earthed AC outlet.

Basic Setup 18 Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE . Insert the other end into a wall telephone socket (use the provided adapter if needed). The machine is initially set for tone dialling. If you are on a puls...

Basic Setup 19 1. Installation Switch/Hub LAN ports LAN cable LAN cable LAN cable Internet Router Connecting the machine to your network To use the Scan to E-mail and Scan to Folder functions, and to use the machine as a printer, you must connect the machine to an Ethernet network. In addition, to u...

Installing the Toner Cartridge and Drum Cartridge 20 Installing the Toner Cartridge and Drum Cartridge The laser printer in the machine uses a toner cartridge and a drum cartridge. ♦ The starter toner cartridge included with the machine can print approximately 1500 A4-size pages at 5% page coverage....

Installing the Toner Cartridge and Drum Cartridge 21 1. Installation 2 Press the release ( ➊ ) and open the front cover ( ➋ ). 3 Open the side cover. 4 Remove the new drum cartridge from its packaging. 2 1

Installing the Toner Cartridge and Drum Cartridge 22 5 Insert the drum cartridge into the print compartment, sliding it along the guides. • Do not touch or allow other objects to contact the drum (the green cylinder). This may damage the drum. If fingerprints, dust, or other contaminants get on the ...

Installing the Toner Cartridge and Drum Cartridge 23 1. Installation 7 Grasp the cartridge handle and insert the toner cartridge into the print compartment, sliding it along the guides. • Make sure the cartridge “clicks” into place. • Do not touch the roller in the toner cartridge. 8 Close the side ...

Installing the Toner Cartridge and Drum Cartridge 24 Resetting the drum counter Each time you install a new drum cartridge, follow the steps below to reset the drum counter to zero. 1 Press and then until [LIFE] appears in the display. 2 Press , then until [CLEAR DRUM COUNTER] appears. 3 Press . INF...

Loading Printing Paper 25 1. Installation Loading Printing Paper You can load A4-size paper in the paper tray. Maximum number of sheets: Approx. 220 sheets (80 g/m 2 A4-size paper at room temperature) Caution! Do not use the blank side of paper that has already been printed on. 1 Fan the paper, and ...

Entering Your Name and Fax Number 26 Entering Your Name and Fax Number Enter your name and fax number. ♦ Your entered name and fax number will be printed automatically at the top of all fax pages you send. 1 Press , then until [ENTRY MODE] appears in the display . 2 Press . Display: [OWN NUMBER SET]...

Setting the Date and Time 27 1. Installation Setting the Date and Time Set the date and time as explained below. ♦ The date and time will be printed automatically at the top of all fax pages you send. The date and time also appear in the display. 1 Press , then until [ENTRY MODE] appears. 2 Press , ...

Setting the Reception Mode 29 1. Installation Setting the Reception Mode The machine has two modes for receiving incoming faxes: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will automatically answer all calls on 2 rings and begin ...

Volume Adjustment 30 Ringer 1 Press or to select HIGH, MIDDLE, LOW or OFF. (Make sure has not been pressed, the handset is not lifted, and a document is not loaded in the feeder.) • The ringer will ring once at the selected level. 2 If you selected “OFF OK ?” to turn off the ringer, press . SPEAKER ...

Setting up Network Scanning 31 2. Netw or k Scanning Setting up Network Scanning Introduction The network scanning feature lets you scan a document and directly send the image file to an e-mail recipient (Scan to E-mail), or to a folder on a computer on your network (Scan to Folder). ♦ The scanned f...

Setting up Network Scanning 32 1 Press , then until [NETWORK INFORMATION] appears. 2 Press . • If the machine has automatically received an IP address and is able to communicate, [ IP ADDRESS/DHCP: ON ] will appear on the top line of the display, followed by the IP address on the bottom line. To sho...

Setting up Network Scanning 34 E-mail settings Before the Scan to E-mail function can be used, you must configure the e-mail settings. The e-mail settings specify your outgoing (SMTP) mail server, as well as your sender name, sender address, and other information that appears in the e-mail to which ...

Setting up Network Scanning 35 2. Netw or k Scanning To open the Web page, enter the IP address or host name of the machine in your browser’s address bar. Click E-mail Setup to open the e-mail settings. Configuring the e-mail settings in the Web page Select E-mail Setup in the menu frame of the Web ...

Setting up Network Scanning 38 E-mail settings on the machine’s operation panel The e-mail settings that can be configured on the machine’s operation panel are shown below. Enter the required information for each setting as explained in the table (this is done in step 4 of the procedure on the previ...

Storing E-mail Addresses 39 2. Netw or k Scanning Storing E-mail Addresses You can store e-mail addresses in Rapid Keys and Speed Dial numbers. ♦ An e-mail address stored in a Rapid Key is selected by simply pressing that key. A total of 36 Rapid Keys are available. (Note: Attach the Rapid Key label...

Storing E-mail Addresses 40 To store a new e-mail address, click E-mail under Destination Management in the menu frame. The screen below will appear. Enter the name of the destination in Destination Name and select the Rapid Key or Speed Dial number that you wish to use from the list. Type in the E-...

Storing E-mail Addresses 41 2. Netw or k Scanning Using the operation panel to store e-mail addresses Follow the steps below to store an e-mail address using the machine’s operation panel. 1 Press then . 2 To store a number in a Rapid Key, press the desired Rapid Key. To store a number in a Speed Di...

Storing E-mail Addresses 42 8 Select the default file format that will be used for scanned images if the user does not specify a format at the time of transmission. Press to select TIFF, or to select PDF. 9 If you selected a Rapid Key or Speed Dial number in Step 2, the display will briefly show [ST...

Scan to E-mail Transmission 44 1 Adjust the document guides to the width of your document. 2 Insert the document face down in the document feeder. The top edge of the document should enter the feeder first. • SEND READY will appear in the display. • Up to 30 A4-size sheets can be placed in the feede...

Scan to E-mail Transmission 46 • FILE FORMAT: Select the format of the scanned image file. Press for TIFF or for PDF. (Make sure the recipient has an image viewer that can show images in the selected format.) • FILE NAME: To use an automatically generated file name for the scanned file, press (AUTO)...

Scan to E-mail Transmission 47 2. Netw or k Scanning Error messages If transmission is not successful because the machine is unable to connect to your mail server, one of the following error messages will appear. [ CONNECTION ERROR ] This appears when communication does not take place correctly on y...

Network Settings 48 Network Settings If your network requires that you assign a static (permanent) IP address to the machine, follow the steps below to disable DHCP (automatic IP address assigment) and configure the network settings. ♦ Consult your network administrator for the information that must...

Network Settings 49 2. Netw or k Scanning • If you make a mistake, press to move the cursor to the mistake and enter the correct number. 6 When finished entering the number, press . 7 The next setting will appear in the display. Repeat Steps 4 through 6 to configure the next setting, or press to exi...

Scan to Folder / FTP 50 Scan to Folder / FTP You can also scan and send a document directly to a folder on a computer on your network, or to an FTP server. To use this feature, you must first store the destination in a Rapid Key or Speed Dial number. Follow the appropriate procedure below to store a...

Scan to Folder / FTP 51 2. Netw or k Scanning Type in the Folder Path (the name or IP address of the computer on which the folder is located, followed by the path to the folder). For example, to specify the “NetworkScanDocs” folder in the “Product Planning” folder on “ComputerA”, type in the followi...

Scan to Folder / FTP 52 Enter a name for the destination in Destination Name and select the Rapid Key or Speed Dial number that you wish to use from the list. Type in the Hostname or IP Address of the FTP server and the Directory where the file will be stored on the FTP server. Make sure Anonymous i...

Transmittable Documents 55 3. Sending Fa x e s Transmittable Documents Minimum document size and weight 52 g/m² Minimum size Minimum weight Maximum document size and weight The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load. Loading u...

Loading the Document 56 1 Adjust the document guides to the width of your document. Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, stap...

Loading the Document 57 3. Sending Fa x e s 2 Insert the document face down in the document feeder. The top edge of the document should enter the feeder first. • SEND READY will appear in the display. 3 Adjust the resolution and/or contrast settings as explained on page 58, then dial the receiving m...

Adjusting the Resolution and Contrast 58 Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting for faxing is STANDARD. The default contrast setting is AUTO. ♦ Adjust the settings each time you do not w...

Sending a Fax by Normal (Manual) Dialling 60 Sending a Fax by Normal (Manual) Dialling With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must ...

Sending a Fax by Normal (Manual) Dialling 61 3. Sending Fa x e s 5 When you hear the fax tone, press . Replace the handset. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform yo...

Sending a Fax by Normal (Manual) Dialling 62 6 Follow Steps 2 to 5 of the Normal Dialling procedure to send the fax. • To cancel a batch number entry, remove the document from the feeder or press . • If the number of pages actually transmitted is not the same as the batch number entered, an alarm wi...

Sending a Fax by Automatic Dialling 63 3. Sending Fa x e s Sending a Fax by Automatic Dialling You can store your most frequently dialled fax and phone numbers in Rapid Keys and Speed Dial numbers. ♦ A number stored in a Rapid Key is dialled by simply pressing the Rapid Key. A total of 36 Rapid Keys...

Sending a Fax by Automatic Dialling 65 3. Sending Fa x e s Editing and clearing auto-dial numbers To make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press then . 2 Select the number that you wish to edit or delete using one of the methods below: • Rapid...

Sending a Fax by Automatic Dialling 66 6 Make the desired changes to the name. • Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate letter key. The new letter will replace the old letter. You can also press to backspace and clear letters. • If you...

Sending a Fax by Automatic Dialling 67 3. Sending Fa x e s 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Select the fax number using one of the methods below: • Rapid Key Dialling: If the number is stored in a Rapid Key, press the Rapid Key. • Speed Dialling: I...

Sending a Fax by Automatic Dialling 68 Sending a fax by Direct Keypad Dialling Use this method to dial a full fax number without using the handset. 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Enter the number of the receiving machine with the number keys. • I...

Sending a Fax by Automatic Dialling 69 3. Sending Fa x e s Automatic redialling If you use auto dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the machine will automatically make two redial attempts at intervals of five minutes. During this time, [ RECALLING ] will a...

Sending a Fax by Automatic Dialling 70 Checking and cancelling stored fax jobs If you use automatic dialling (including Direct Keypad Dialling) to send a fax while the machine is busy with another job, the fax job will be stored in the machine’s memory and performed after all previously stored jobs ...

Using AUTO Mode 71 4. Receiv ing Fa x e s Using AUTO Mode To select AUTO mode, press until [ AUTO ] appears in the display. In AUTO mode, the machine automatically answers all calls on 2 rings and receives incoming faxes. ♦ If you pick up the handset before the machine answers, you can talk to the o...

Using MANUAL Mode 72 1 When the machine rings, pick up the handset. 2 If you hear a soft fax tone, wait until the display shows [RECEIVING] and then replace the handset. ♦ If [ RECEIVING ] does not appear (or if you have set the Fax Signal Receive setting to NO (pp. 139, 140)), press to begin recept...

Reception to Memory 73 4. Receiv ing Fa x e s Putting a call on hold To put the other party on hold during a phone call, press . When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again...

Introduction 74 Introduction The security functions help you control the use of the machine and ensure that sensitive documents are kept confidential. The security functions are described below. Any combination of these functions can be used. Note: Only the administrator of the machine can set up an...

Administrator Code 75 5. Secur ity Functions Administrator Code The security functions can only be set up and changed by the administrator of the machine. To access the security functions, the administrator must enter the administrator code. The administrator code has been set to “00000000” at the f...

Administrator Code 76 Password protection for the Web page To require that users enter a password in order to access the machine’s Web page, open the Web page (see page 34) and click Passwords in the menu frame. The Password Setup screen will appear. Enter a password for regular users under User Pas...

User Authentication 77 5. Secur ity Functions User Authentication This function restricts use of the machine to authenticated users. When the function is activated, all users must log in by entering a login name and password, or a user number, in order to use the machine. To set up this function, th...

User Authentication 78 Setting up user authentication in the Web page Open the machine’s Web page as explained on page 34. Click User Control under Device Setup in the menu frame. The screen below will appear. Under Default Settings , set User Authentication to Enable . Select Authenticate a user by...

User Authentication 79 5. Secur ity Functions Enter the user information as appropriate. ♦ The E-mail Address is required if the user will be using the Authorized Transmission function (page 91). If the authentication method is Login Name and Password and you will be using an LDAP server for authent...

User Authentication 80 1 Press , then until [USER CONTROL] appears. • If the display shows [ENTER PASSWORD] after you press , enter the administrator code and press . 2 Press , then until [AUTH. METHOD] appears. 3 Press to select authentication by login name and password, or to select authentication...

User Authentication 81 5. Secur ity Functions 1 Press , then until [USER CONTROL] appears. • If the display shows [ENTER PASSWORD] after you press , enter the administrator code and press . 2 Press , then until [USER REGISTRATION] appears. 3 Press twice. 4 Enter the name of the user (maximum of 20 c...

User Authentication 82 1 Press , then until [USER CONTROL] appears. • If the display shows [ENTER PASSWORD] after you press , enter the administrator code and press . 2 Press , then until [USER REGISTRATION] appears. 3 Press . 4 Press or until the user that you wish to edit or delete appears, and pr...

User Authentication 85 5. Secur ity Functions Procedure for login by user number To log in and use the machine when the authentication method is user number, follow the steps below. 1 Press any key on the operation panel of the machine. Display: [ENTER YOUR USER NO.] 2 Enter your user number with th...

Secure Fax 87 5. Secur ity Functions Secure Fax To prevent others from viewing or taking your received faxes, use the Secure Fax function. When this function is activated, received faxes are held in memory without being printed. To print the faxes, a preset Secure code must be entered. Setting the S...

Secure Fax 88 Activating Secure Fax Follow the steps below to activate Secure Fax. ♦ Secure Fax cannot be activated unless a Secure code has been set. 1 Press , make sure that [SECURE FAX] appears, and press . Display: [SECURE FAX] / [1 = ON, 2 = OFF] • If the display shows [ENTER PASSWORD] after yo...

Secure Fax 89 5. Secur ity Functions Deactivating Secure Fax To deactivate Secure Fax, follow the steps below. ♦ Secure Fax cannot be deactivated while received faxes are held in memory. (while [ RECEIVED SECURE FAX ] ) appears in the display). First print the received faxes and then deactivate Secu...

Secure Fax 90 Clearing the Secure code To clear the Secure code, follow the steps below. ♦ Secure Fax must be deactivated (see page 89) before you can clear the Secure code. 1 Press , make sure that [SECURE FAX] appears, and press . • If the display shows [ENTER PASSWORD] after you press , enter the...

Authorised Transmission 91 5. Secur ity Functions Authorised Transmission The Authorised Transmission function requires that a supervisor approve faxes and Scan to E-mail transmissions before transmission can take place. Each time a user performs a fax or Scan to E-mail transmission, the machine aut...

Authorised Transmission 92 Enter the host name or IP address of the POP server that the machine will use to receive e-mail, the e-mail address assigned to the machine, the user name of the machine’s e-mail account, and the password. E-mail account settings in the Web page Open the machine’s Web page...

Authorised Transmission 94 1 Press , then until [AUTH. TRANSMISSION] appears. • If the display shows [ENTER PASSWORD] after you press , enter the administrator code and press . 2 Press , then until [AUTHORIZED APPROVER] appears. 3 Press . 4 Press . 5 Enter the e-mail address of the supervisor with t...

Authorised Transmission 95 5. Secur ity Functions Using the operation panel to edit and delete supervisors Follow the steps below if you need to edit the information stored for a supervisor or delete a supervisor. 1 Press , then until [AUTH. TRANSMISSION] appears. • If the display shows [ENTER PASSW...

Authorised Transmission 98 1 Touch any key on the operation panel of the machine and log in. 2 Load the document in the feeder and perform all steps of the transmission. • When you finish the transmission procedure, if more than one supervisor has been stored, the display will show the name of the f...

Call Restriction 99 5. Secur ity Functions Call Restriction To ensure that a fax or e-mail message is not accidentally sent to the wrong destination because of a mistake made while dialing the fax number or entering the e-mail address, the Call Restriction function 1) only allows a destination that ...

Call Restriction 101 5. Secur ity Functions Activating Call Restriction Follow the steps below to activate Call Restriction. ♦ To activate Call Restriction, at least one stored destination must be permitted to be used. 1 Press , then until [CALL RESTRICTION] appears. • If the display shows [ENTER PA...

Call Restriction 102 Storing/editing destinations with a permission setting The following procedure can be used to specify the permission setting at the same time as you store a new fax number or e-mail address. This saves you the trouble of first storing the destination using the regular procedure ...

Send Hold Function (Fax Only) 103 5. Secur ity Functions Send Hold Function (Fax Only) To ensure that a fax is not accidentally sent to the wrong fax number when you use automatic dialing, this function displays the fax number (or the name stored for the fax number) that you entered and prompts you ...

Send Hold Function (Fax Only) 104 Sending a fax when the Send Hold function is activated 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Enter the fax number using one of the methods below: • Press a Rapid Key. • Press , enter a 3-digit Speed Dial number, and pre...

Installing the Printer Driver 105 6. Pr inting 6. Printing Installing the Printer Driver The machine can be used as a network printer. ♦ To use the machine as a network printer, it must be connected to your network as explained on page 19, and it must be assigned an IP address as explained on page 3...

Installing the Printer Driver 106 Removing the printer driver To remove the installed printer driver, simply delete the icon of the printer from the printers window (right-click the printer icon and select Delete ). If printer drivers are installed for multiple FO-IS115N machines, all printer driver...

Printing a Document From an Application 107 6. Pr inting Printing a Document From an Application 1 When you are ready to print a document from an application on your computer, select “Print” from the File menu. • The Print dialog box appears. 2 Make sure that “SHARP FO-IS115N” is selected as the pri...

Selecting Print Settings 108 Selecting Print Settings The print settings are selected in the Printing Preferences . ♦ To make temporary changes to the print settings, open the Printing Preferences from an application as explained in Step 2 on page 107. The settings will remain in effect only while t...

Selecting Print Settings 109 6. Pr inting Page Layout tab N-up: This is used to print multiple reduced-size images on one sheet of paper. Click the setting and select the desired number of images. Print Quality: This determines the clarity of the printed image. Click the setting and select the desir...

Selecting Print Settings 110 Paper tab Paper Size : Click the setting and select A4 , Letter, or Legal for the paper size. (Make sure that the selected size of paper is loaded in the paper tray.) Orientation : Select Portrait or Landscape to match the orientation of your document. Fit to Paper : Sel...

Selecting Print Settings 111 6. Pr inting Advanced tab Copy Count : To change the number of copies printed of each page of your document, click this setting and enter the desired number. Advanced Printing Features : Normally this is set to Enabled to allow you to use the advanced printing features. ...

113 7. Ma k ing Copies If [MEMORY FULL] appears... If you place many originals in the feeder, the memory may become full before all pages can be scanned (the display will show [ MEMORY FULL ]). If this happens, only the pages that were scanned will be copied and the remaining pages will automaticall...

Broadcasting 114 8. Special Functions Broadcasting You can send the same document to as many as 50 fax or e-mail destinations in just one operation. ♦ The destinations must be all fax or all e-mail. It is not possible to mix fax and e-mail destinations. ♦ Only destinations stored in Rapid Keys and S...

Broadcasting 115 8. Special Functions • You can press to scroll through and check your entered destinations. To delete a destination, press when it appears. 7 When you have finished selecting destinations, press . • If you are broadcasting to fax destinations, transmission will begin. • If you are b...

Broadcasting 116 Broadcasting using a Group Key If the destinations to which you want to broadcast have all been stored in one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcast operation using the following simplified procedure: 1 Load the document(s). • If d...

Broadcasting 118 8 When you have finished entering the destinations, press . 9 Press to exit. START STOP

Blocking Unwanted Faxes 119 8. Special Functions Blocking Unwanted Faxes The Anti Junk Fax function blocks reception of faxes from fax numbers that you specify. To use this function, enter the fax numbers that you want to block. Up to five numbers can be entered. ♦ When using the Anti Junk Fax funct...

Blocking Unwanted Faxes 120 Editing and clearing Anti Junk numbers 1 Press , then until [ENTRY MODE] appears. 2 Press , then until [ANTI JUNK #] appears. 3 Press . 4 Press or until the number you want to edit or clear appears in the display. 5 Press . 6 Press for EDIT or for CLEAR. • If you selected...

Duplex Scanning 121 8. Special Functions Duplex Scanning Duplex Scanning is convenient for transmitting or copying two-sided documents. When this function is selected, you simply feed all pages of the document through the machine once, turn the stack of pages over, and feed the stack through again. ...

Receiving Faxes to E-mail/Folder 123 8. Special Functions 3 Press to select “SET”. • To clear a previously stored group, press . 4 Enter a 2-digit number from “01” to “30” (this number is used to identify the group you will store). • If you are clearing a group, enter the 2-digit number of the group...

Receiving Faxes to E-mail/Folder 124 1 Press , then until [FAX TO E-MAIL/FOLDER] appears. 2 Press . Display: [ACT. FAX TO MAIL/FLDR] 3 Press to select “ON”. • To deactivate the function, press to select “OFF”. 4 Press to exit. FUNCTION STOP Activating (and deactivating) Fax to E-mail/Folder After yo...

Searching for an Address in a Global Address Book 125 8. Special Functions Searching for an Address in a Global Address Book If you have connected the machine to a network and have an LDAP server on the network, you can search for a destination in a global address book on the LDAP server. The retrie...

Searching for an Address in a Global Address Book 128 Searching for an address in a global address book Follow the steps below to search for a fax number or e-mail address on the LDAP server when sending a fax or performing a Scan to E-mail transmission. 1 Load the document(s). • If desired, press t...

Polling (Requesting a Fax) 132 Clearing a memory polling document To clear a memory polling document from memory, follow the steps below. 1 Press , then until [MEMORY POLLED] appears. 2 Press . 3 Press to select CLEAR. 4 Press to clear the document. 5 Press to return to the date and time display. FU...

Polling (Requesting a Fax) 133 8. Special Functions 3 Press (ON) to turn on polling security. (To turn off polling security, press (OFF).) 4 Press to exit. STOP Storing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. 1 Press , then u...

Polling (Requesting a Fax) 134 1 Press , then until [ENTRY MODE] appears. 2 Press , then until [POLLING PASSCODE] appears. 3 Press . 4 Press or until the number you want to edit or clear appears in the display. 5 Press . 6 Press for EDIT or for CLEAR. • If you selected CLEAR, go to Step 8. 7 If you ...

Timer Transmission 135 8. Special Functions Timer Transmission The Timer function allows you to store a fax transmission job to be performed automatically at a time you specify. The time can be specified up to 24 hours in advance. ♦ You can use this function to take advantage of lower off-peak rates...

Timer Transmission 137 8. Special Functions 1 Press , then until [TIMER SEND] appears. 2 Press . 3 Press to select “REVIEW”. 4 Press or to scroll through the stored timer transmission jobs. • For each job, the timer number, the destination, and the specified time appear. 5 To cancel a displayed job,...

Option Settings 139 9 . Opti o n Settings 1 Press , then until [OPTION SETTING] appears . 2 Press , then repeatedly until the desired setting appears. • The option settings are described in the table below and on the following pages . 3 Enter a selection for the setting by pressing the number keys a...

Option Settings 140 NUMBER OF RINGS This sets the number of rings on which the machine answers calls when the reception mode is set to AUTO. Enter any number from 2 to 4 . Initial setting: 2 rings. TRANSACTION LIST This sets the condition for printing transaction reports (see page 145). Press a numb...

Option Settings 141 9 . Opti o n Settings POLLING If you wish to use a Rapid Key as a polling key, press (YES), press the Rapid Key that you wish to use (any Rapid Key not already in use), and then press . If you do not wish to use the polling function, press (NO). Note: When a Rapid Key is used as ...

Option Settings 142 SEARCH BY KEY Press if you want all stored destinations to appear when the and keys are used to search for a transmission destination. Press if you only want fax destinations to appear. Initial setting: SHOW ALL ADDRESSES RECEIVE RATIO Press (AUTO) to have the machine automatical...

143 10. Chec king Inf o rm ation 10. Checking Stored Information Printing lists You can print lists showing settings and information stored in the machine. 1 Press , then until [LISTING MODE] appears. 2 Press . 3 Press or until the desired list below appears. • ACTIVITY LIST : This report shows info...

144 Checking how many Entry mode items have been stored To quickly check how many Rapid Keys, Speed Dial numbers, Group Keys, polling codes, and anti-junk numbers have been stored, follow the steps below. The information will appear in the display. 1 Press , then until [ENTRY] appears. 2 Press . 3 P...

Transaction Report 145 10. Chec king Inf o rm ation Transaction Report This report is printed out automatically after a fax is sent or received to allow you to check the result. The machine is initially set to print out the report only when an error occurs. ♦ The Transaction Report cannot be printed...

Cleaning the Scanning Glass and Rollers 146 1 Open the operation panel. 2 Rotate the lever toward you and down ( ➊ ), and then pull the lever and right end of the roller up ( ➋ ) . Pull the white roller out to the right ( ➌ ). Cleaning the Scanning Glass and Rollers Any dirt, fingerprints, or other ...

Cleaning the Scanning Glass and Rollers 148 4 Replace the white roller, inserting the left end first ( ➊ ). Push the lever and right end of the roller down ( ➋ ). Rotate the lever back up and in, pushing it slightly to the right so that it fits into position ( ➌ ). 5 Close the operation panel, press...

Cleaning the Paper Feed Roller 149 11. Maintenance 1 Remove the paper tray. 2 Pull the paper plate forward and clean the paper feed roller with a clean cloth. 3 Push the paper plate back down and replace the paper tray. Cleaning the Paper Feed Roller Clean the paper feed roller regularly to remove d...

Replacing the Toner Cartridge 150 1 Open the top cover of the machine. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the print compartment after the machine has been in operation. 2 Press the release ( ➊ ) and open the front cov...

Replacing the Toner Cartridge 151 11. Maintenance 3 Open the side cover. 4 Push the toner cartridge handle to the left and then pull the toner cartridge out of the compartment. • Dispose of the old toner cartridge according to local regulations. If in doubt, contact your local waste disposal agency....

Replacing the Drum Cartridge 152 Replacing the Drum Cartridge Viewing the total number of pages printed To maintain the best printing quality, it is recommend that you replace the drum cartridge after 20,000 pages have been printed. To check the total number of pages printed, follow the steps below....

Replacing the Drum Cartridge 154 5 Grasp the drum cartridge handle and gently pull the old cartridge out of the machine. 6 Remove the new drum cartridge from its packaging. 7 Insert the drum cartridge into the print compartment, sliding it along the guides. • Do not touch or allow other objects to c...

Replacing the Drum Cartridge 155 11. Maintenance 8 Replace the toner cartridge and close the side cover, inner cover, and top cover (Steps 7 and 8 on page 23). When the display shows [TONER EXCHANGED?] / [1 = NEW, 2 = OLD], press for “OLD” and then (Steps 9 and 10 on pages 23 and 24) .When finished,...

Problems and Solutions 156 Problems and Solutions If you have any problems with the machine, refer to the following troubleshooting guide. ♦ For network connection problems, see page 33. Line error Problem Solution LINE ERROR appears in the display. A line error occurs when your machine cannot commu...

Problems and Solutions 157 12. T roub le - shooting Dialling and fax transmission problems Problem Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 16. • Make sure that the...

Problems and Solutions 158 Fax reception problems A distorted image is received at the other end. • Noise on the telephone line may cause distortion. Try sending the document again. • Make a copy of the document on your machine. If the copy is also distorted, your machine may need service. Problem S...

Problems and Solutions 159 12. T roub le - shooting Copying problems No reception occurs when polling is attempted. • Make sure the transmitting machine is in automatic reception mode. • If the transmitting machine has polling security, make sure that your fax number has been entered both in your ma...

Problems and Solutions 160 General problems Problem Solution Nothing appears in the display. • Make sure the power cord is properly plugged into a power outlet. • Connect another electrical appliance to the outlet to see if it has power. The machine does not respond when you press any of its keys. •...

Messages and Signals 161 12. T roub le - shooting Messages and Signals Display messages ADD PAPER &/PRESS START KEY Check the printing paper. If the tray is empty, add paper and then press . If there is paper in the tray, make sure it is inserted correctly (take out the stack, align the edges ev...

Messages and Signals 163 12. T roub le - shooting RECEIVED SECURE FAX A received fax is being held in memory because the Secure Fax function has been activated. Enter your secure code to print the fax (see page 88). SERVER ERROR A Scan to E-mail transmission was not successful because the machine co...

Messages and Signals 164 Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 beeps) 5 seconds(1 second on, 1 second off) Indicates incomplete transmission, reception, or copying.

Clearing Paper Jams 165 12. T roub le - shooting Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or [DOCUMENT JAMMED] appears in the display, first try pressing . If the document doesn't feed out, remove it as explained be...

Clearing Paper Jams 166 3 Make sure the left end of the roller is inserted correctly in its holder ( ➊ ), and then push the lever and right end of the roller down ( ➋ ). Rotate the lever back up and in, pushing it slightly to the right so that it fits into position ( ➌ ). 4 Close the operation panel...

Clearing Paper Jams 167 12. T roub le - shooting Clearing jammed printing paper 1 Open the top cover of the machine. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the print compartment after the machine has been in operation. 2 ...

Clearing Paper Jams 168 4 If the jammed paper is protruding from the front of the machine, gently pull it out. Take care not to tear the paper or leave any torn pieces of paper in the print compartment. • If this clears the jam, go to Step 6. • If you are unable to clear the jam in this way, go to S...

Clearing Paper Jams 169 12. T roub le - shooting 6 After the jammed paper has been removed, push the two heater roller release levers back up ( ➊ ), close the side cover ( ➋ ) (if you opened it), close the front cover ( ➌ ), and then close the top cover ( ➍ ). 4 3 1 2

Index 170 A Activity List, 143Administrator code, 75Anti Junk Fax, 119Audible signals, 164Authorised Transmission, 91Auto Print Out (of Activity Report), 141AUTO reception mode, 29, 71Auto-dial numbers Storing, 63Using, 67 B Batch page numbering, 61 C Call Restriction, 99Contrast, 58Copies, 112 D Da...

SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION Version 1.0