Ricoh 106 - Manual

v Contents Safety Information .............................................................................. i Energy Star program .......................................................................... ivPart Names ....................................................................................

vi Installing the Paper Size Indicator ................................................. 21Selecting the Paper Source ............................................................. 22 Upgrading Memory ............................................................................ 23 3. PRINTING AND SCAN...

ix 8. TECHNICAL REFERENCE Printing the Help List ......................................................................... 98Customising Default Settings with the User Parameters .................... 99 Changing the User Parameters ....................................................... 99User Param...

x Part Names Automatic DocumentFeeder (ADF) Holds up to 10 sheets of paperfor automatic feeding. Placeoriginals face down. Document guides Slide the left guide to fitthe size of the paper youare feeding. Operation panel Key panel for controlling themachine. Upper paper tray Holds up to 100 sheets of...

xi GENERAL DESCRIPTION Upper trayextension Extend to supportoriginals. Document outputtray Scanned documents aredelivered here. Power socket Small size paperfeed access panel Second (Additional)Printer port You can connect a secondprinter to this port. Computer port Connect your computer here. SIMM ...

xii <General> 1 1 1 1 1 Display Messages and prompts appear here. 2 2 2 2 2 Fax/Copy key Press to switch between faxoperation mode and copy operationmode. The indicators to the left ofthis key show which mode themachine is currently in. 3 3 3 3 3 Numeric keypad Use these keys to enter the numb...

xv GENERAL DESCRIPTION <Printing> Q Q Q Q Q Second Printer key Press this key to select betweenprinting to this machine (indicatoroff), and printing to a second printerconnected to the machine (indicatoron). O P N

1 1. SETTING UP 1. SETTING UP Package Contents Make sure that all of the items shown in the Package Contents sheet thatcomes with the machine are included. WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily. Do not ...

2 SETTING UP Installing the Starter Toner Cassette Handle 1 1 Raise the document trap. 2 Lift up the tabs located on the sidesof the machine and open the frontunit. 2 Hold the starter toner cassette by itshandle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chi...

3 SETTING UP 1. SETTING UP 5 Make sure the plastic pins (marked with“ * ” in the illustration next to step 3 ) on either side of the starter toner cas-sette slide along the guides inside themachine. Note Be sure to hold the starter toner cassette by itshandle. 6 To close the front unit, press downfi...

4 SETTING UP Installing Other Hardware Removing the Protective Sheet 1 Open the ADF cover ( 1 ) and then re- move the protective sheet ( 2 ). 2 Close the ADF cover and make sure itlocks securely into place. Installing the Upper Paper Tray 1 Look at the rear of the machine andnote the locations of th...

5 SETTING UP 1. SETTING UP Preparing the Output Tray 1 Pull out the output tray extension asshown.

6 SETTING UP Connecting to a Computer Important! Make sure that the power of both the machine and your computer is turned offbefore making the connection. 1 Plug one end of the provided parallelcable into the lower port on the side ofthe machine, and secure it in place asshown in the illustration. N...

7 SETTING UP 1. SETTING UP Choosing Where Printed Output is Delivered Where printed output is delivered depends on the position of the ADF. <Position A> When the ADF is in the lower position, copies,prints and incoming faxes are delivered face-up at the lower output slot. Sheets stack inrevers...

8 SETTING UP Connecting the Telephone Line and Op-tional Telephone Handset There are two similar sockets located at the rear of the machine. • LINE – the telephone line connection • TEL – for an optional handset when sharing the line with a telephone 1 Plug the line cable into the LINE socketat the ...

9 SETTING UP 1. SETTING UP 1 Attach the power cable to the machineand plug the other end into an outlet. 2 Turn on the machine. Note You can select your preferred language usedon the operation panel and on reports. ☛ Selecting the Language, see page 104. WARNING • Only connect the machine to the pow...

10 2. GETTING ACQUAINTED Important! ☛ The default display language is English. For how to change to your preferred language, see page 104. Paper and Other Media The machine supports printing on the following types of paper/media fromthe upper paper tray.Refer to the following pages for details. Pape...

11 GETTING ACQUAINTED 2. GETTING ACQUAINTED Loading Paper After you have set up the machine you need to load paper then specify thepaper size using the procedure below. Important! When loading paper into the upper paper tray, do not load more than 100 sheets ofplain paper (80 g/m 2 or 20 lb). Overlo...

12 GETTING ACQUAINTED 5 Press . 6 Press . 7 Press . 61 Tray Pap.Size Prt Help List Note If the paper feed unit (option) is installed,refer to page 19 for details on how to specifythe paper size. 9 Press . Then press or until the correct paper size appears. 10 When the correct paper size is on the di...

13 GETTING ACQUAINTED 2. GETTING ACQUAINTED Loading Small Size Paper Note We recommend that you always feed small size paper vertically with the shorteredge feeding into the machine first. 1 Remove all paper before loading smallsize paper in the upper paper tray. 2 Open the small size paper feed acc...

15 GETTING ACQUAINTED 2. GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. Loading Envelopes Load up to 5 envelopes at a time using the same procedure for loading smallsize paper on page 13. • Insert envelopes print side up with t...

16 GETTING ACQUAINTED Second (Additional) Printer This machine features a port for connecting a second printer. When con-nected, press the key to switch between the two printers. Note Make sure that the power of your computer is turned off before making the con-nection. Connecting to a Second Printe...

17 GETTING ACQUAINTED 2. GETTING ACQUAINTED Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and howto load paper in it. Addition of a paper feed unit provides you with a secondpaper source that holds up to 250 sheets of A4 or Letter size paper. Important! ...

19 GETTING ACQUAINTED 2. GETTING ACQUAINTED Loading Paper into the Paper Feed Unit You can load either A4 or Letter size paper into the paper feed unit.Refer to page 20 for details on how to change the positions of the paperguides inside of the tray to match the type of paper you are using. 3 Up to ...

20 GETTING ACQUAINTED Changing the Paper Size Use the following procedure to set the positions of the paper guides insidethe paper tray for either A4 or Letter paper. 1 Squeezing in on both sides of the frontguide, slide it to the correct positionfor the desired paper size. 2 Squeezing in on both si...

21 GETTING ACQUAINTED 2. GETTING ACQUAINTED Lower Tray? O K Registered 5 Press . Then press or until the correct paper size appears. 6 When the correct size is on the display,press . 7 Press to return to the standby display. Note The actual message that appears on the ma-chine's display depends on t...

22 GETTING ACQUAINTED Selecting the Paper Source 100% U 01 100% L 01 1 Press until the desired pa- per source appears. The upper paper tray is selected when "U"is on the display, and the paper feed unitis selected when "L" is on the display.

23 GETTING ACQUAINTED 2. GETTING ACQUAINTED Upgrading Memory You can install a Single Inline Memory Module (SIMM) to upgrade the on-board memory of the machine.The machine is shipped from the factory with a 4MB SIMM which can bereplaced with an 8MB, 16MB or 32MB SIMM.Use the following procedure to i...

25 3. PRINTING AND SCANNING 3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a highperformance laser printer and black and white scanner. Important! • Make sure that your PC parallel port is set to ECP. If it is not, please consult your PC manual on how to chan...

26 PRINTINGAND SCANNING 4 Do one of the following according to your operating system: • Windows ® 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:\Scan-in\Setup.exe”. • Windows ® 3.1 First copy the disk images under the directory named “3.1” on the CD-ROM to flo...

27 PRINTINGAND SCANNING 3. PRINTING AND SCANNING Features You Can Access From the PrinterDriver Printer Driver Contents ■ Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About ■ N-Up Printing Sele...

28 PRINTINGAND SCANNING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a secondprinter when a second printer is connected. Important! If the second printer has a bi-directional mode, make sure you turn it off. ☛ Refer to page 15 for detai...

29 4. F AXING 4. FAXING Your machine is furnished with superior faxing capabilities and wide a rangeof powerful fax features. Here are some of the things you can do: • Send and receive fax messages • Store fax numbers you often use and recall them with a single key press • Redial the previous fax nu...

30 FAXING Entering Characters on the Operation Panel Entering Numbers Enter digits when dialling inputting or fax numbers, specifying functioncodes, or registering various information, such as your own fax number.To enter digits - , press the appropriate key on the numeric keypad. E.g. to enter the ...

31 FAXING 4. F AXING Note Some special characters in lower case appear identical in upper case on thedisplay due to space limitations. These characters are printed correctly on listsand reports. Deleting Characters and Moving the Cursor When entering names and storing numbers: • To delete the charac...

32 FAXING Setting up Please Read This First Before you can send or receive faxes you must connect the machine to atelephone line and store the following settings: ☛ Own Name/TTI, see page 33. ☛ Dial Mode, see page 34. ☛ Own Fax Number, see page 36. ☛ Date and Time see page 38. In addition, you may w...

33 FAXING 4. F AXING Storing your Own Name/TTI Store your name or name of your organisation. When you send a fax, thisidentification appears at the top of the page when printed at the other end.It is also shown on the other party’s display during communication. It canbe up to 32 characters long. ☛ E...

34 FAXING 6 Press . The display opposite will flash briefly on the display and then thefunction menu will reappear. Note Do not carry out any operations while “Reg-istered” appears on the display. 7 Do one of the following: • Enter another function number.• Press to return to standby mode. 1 Press ....

36 FAXING 12 Press . The display opposite will flash briefly on the display and then thefunction menu will reappear. Note Do not carry out any operations while “Reg-istered” appears on the display. 13 Do one of the following: • Enter another function number.• Press Help/Function to return to standby...

38 FAXING 4 Press . 5 Press . 6 Enter the year on the numeric keypad. E.g. to enter the year 2000, press . 7 Press . 8 Enter the month on the numeric keypad. E.g. press . Month: 05 O K Month: 02 O K Year: 00 O K Time: 01:13 O K Year: 99 O K Setting the Date and Time This is printed on reports to hel...

40 FAXING Dial number Sending Faxes How to Send a Fax This is the basic procedure for sending a fax message. For detailed informa-tion and explanations of the advanced features available, see the followingpages: ☛ Economy Mode, see page 105. ☛ Quick Dials, see page 53. ☛ Name Dials, see page 58. ☛ R...

41 FAXING 4. F AXING 12345678_ B: XYZ CO. ABC CO. 4 Adjust the scan settings if necessary. • E.g. if your document is a photograph, press the Original Type Select key twice to select Photo 1. Setting Use for: [Text] Standard text [Text Fine] Detail text [Photo1] Photographs [Photo2] Mixed text and p...

42 FAXING 001- To enter a pause in a fax number, press . The pause is shown on the display as a “-”character. ● Entering Tones Some organisations offer you special services by telephone which you canaccess using Touch Tone or DTMF tones.To enter a tone, press the or keys. ☛ Setting the Dial Mode, se...

43 FAXING 4. F AXING Redialling a Number The machine remembers the last fax or telephone number dialled with thenumeric keys, a Quick Dial or a Name Dial. To redial a fax number, followthe procedure below. Note • If you dialled the last number with a Quick Dial or Name Dial, the number will be displ...

44 FAXING Cancelling Transmission of a Fax To cancel a fax transmission while diallingor during transmission, press the Stop keyand remove your document. Trans. canceled Note Once a connection has been established and transmission has begun, you cannotcancel transmission of data already sent.

45 FAXING 4. F AXING Receiving Faxes Choosing a Reception Mode This machine has two reception modes: • FAX mode • TEL mode ● FAX Mode In this mode the machine automatically answers incoming calls. When acall is received, the machine rings a few times to alert you that a message isbeing sent, then st...

46 FAXING ● Receiving calls in TEL Mode When the machine is switched to TEL mode, follow these steps to answerincoming calls. Connecting ... Telephone call 1 When the machine rings, press or lift the handset and listen. • If you hear a voice and you lifted the habdset, continue the conversation as n...

47 FAXING 4. F A XING When a fax message comes in, the machine checks to see if the sender’s faxnumber is stored in any of the Quick Dials or Name Dials. If it is found andyou have used that Quick Dial or Name Dial to send at least one message tothat destination, the message is accepted. Note You ca...

48 FAXING 6 Press . The display opposite will flash briefly on the display and then thefunction menu will reappear. Note Do not carry out any operations while “Reg-istered” appears on the display. 7 Do one of the following. • Enter another function number. • Press to return to standby mode. Recep. c...

49 FAXING 4. F A XING Making Telephone Calls If you connect an optional telephone handset, you can use the same line forboth telephone calls and fax messages. Note If you wish to be able to receive telephone calls, be sure to select TEL mode. ☛ Choosing a Reception Mode, see page 45. 1 Do one of the...

50 FAXING 2 Listen to the line. • If a voice answers, continue your conversation as normal.• When you wish to send a fax, listen for the fax tone of the other party, then continue from step 3 below. • When you wish to receive a fax, listen for the fax tone of the other party, then continue from step...

51 FAXING 4. F A XING Monitoring the Line while Dialling with On Hook This feature lets you dial a telephone number without lifting the optionalexternal handset. You can listen to what is happening on the line throughthe machine’s internal speaker. Dial/Set orig. Dial number 12345 Dial/Set orig. 1 I...

FAXING 4. F A XING 53 Storing Fax and Telephone Numbers This machine provides two useful methods for storing fax and telephonenumbers: • Quick Dials • Name Dials Note The maximum length of a fax number you can dial, or store in Quick Dials/NameDials, is 40 digits. Quick Dials If you often dial certa...

54 FAXING ● Storing Quick Dials ☛ Entering Characters on the Operation Panel, see page xiv. ☛ Entering Pauses and Tones in Fax Numbers, see page 42. Function no.: _ _ B: Printing... 123456789 Prt Help List 1 Press . 2 Press . 3 Press . 4 Press . 5 To select a Quick Dial, press a QuickDial key. E.g. ...

FAXING 4. F A XING 55 7 Press . 8 Enter or edit the name for this QuickDial. E.g. press 9 Press . Note Do not turn off the machine while “Pleasewait” or “Registered” is shown on the op-eration panel display. 10 Do one of the following: • To store another Quick Dial, go back to step 5 . • To return t...

FAXING 4. F A XING 57 ● Clearing Quick Dials 1 Press . 2 Press . 3 Press . 4 Press . 5 Press the Quick Dial key you wish todelete. E.g. press to select Quick dial ( ). 6 Press . Note If you do not wish to clear this Quick Dial, press twice to return to standby mode. 7 Press . 8 P r e s s t w i c e t...

58 FAXING Name Dials Name Dials are a handy way of storing fax numbers that you dial regularlyin machine memory. When you store a number in a Name Dial, you mustalso give it a name up to 10 characters long. When dialling, you enter thefirst letter of this name to quickly find the Name Dial you requi...

60 FAXING Delete? O K Select letter Marty Delete? O K Function no.: _ _ Delete? 14 Name Dial O K ● Deleting Name Dials 1 Press . 2 Press . 3 Press . 4 Press . 5 Press . 6 Enter the first letter of the Name Diallabel. E.g. press . • If Name Dial you are looking for does not ap- pear, keep pressing th...

FAXING 4. F A XING 61 • To cancel this operation, press ei- ther enter another function number, or press to return to standby mode. 9 Do one of the following. • To delete another Name Dial, go to step 5 . • To return to standby mode, press twice. • To access another function, press once and enter an...

62 FAXING Reports and Lists Printing the Journal The Journal is a record of fax messages that were recently sent or received byyour machine. By default, it is printed automatically after every 35 commu-nications.You can print it out whenever you wish to check on machine usage, or tofind out if a com...

FAXING 4. F A XING 63 Printing the Dial List Print this list to check on the names and numbers of Quick Dials and NameDials stored in the machine.You can print the Dial list using the procedure below, or when storing QuickDials.The following items are included on the Dial List: • Own name—this machi...

64 FAXING • Duration—how long the communication lasted • Result—whether the transmission was successful ☛ To turn automatic printing of this report on or off, see Customising Default Set-tings with the User Parameters, see page 100. Error Report By default, this report is printed automatically if a ...

FAXING 4. F AXING 65 Advanced Features Making Machine Sounds Louder or Quieter This machine makes various sounds during operation. You can adjust the vol-ume of these sounds, or turn them off completely according to your taste.You can change the following: • TX—the sound of a fax being sent • RX—the...

66 FAXING Registered 3 FaxSwitch O K 22 Slow(4800bps) 4800bps: No? O K Prt Help List Function no.: _ _ 7 Repeat steps 5 and 6 for all adjust- able volumes. After adjusting the Ring volume and pressing , the display opposite will appear. Now go to step 8 . Note Do not turn off the machine while “Plea...

FAXING 4. F AXING 67 4800bps: Yes? O K Registered 2 Communication O K 5 Press or to adjust the setting. 6 Press . The display opposite will flash briefly on the display and then thefunction menu will reappear. Note Do not carry out any operations while “Reg-istered” appears on the display. 7 Do one ...

69 5. COPYING 5. COPYING Making a Copy You can load up to 10 sheets of plain paper (80 g/m 2 or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover issecurely closed before using it. 1 Fan the stack of originals. Never try toplace more than 10 ...

71 COPYING 5. COPYING Originals that do not meet the following requirements can cause paper misfeeds,and even damage the machine. ■ Requirements • Thickness 0.05mm to 0.2mm (0.002" to 0.08") • Weight 60 to 90 g/m 2 (16lb to 24lb) • Clear markings Markings on the originals must be clear to be...

72 COPYING Making Multiple Copies 1 Carefully insert the document stackface-down into the ADF. 2 Enter the number of copies you wish tomake using the numeric keypad. E.g. to make ten copies, press . Note If your document is not scanned in even when you press , there is a chance it is not set correct...

73 COPYING 5. COPYING Reduction and Enlargement Press or to select preset reduction or enlargement factors for the copy operation. To Set the Reduction Factor 1 Carefully insert the document stackface-down into the ADF. 2 Press until the desired size ra- tio appears. The sizes change in the fol-lowi...

74 COPYING Ratio (%) Original ➝ Paper size 115 B5 ➝ A4, B6 ➝ A5 122 A5 ➝ B5 141 A5 ➝ A4 200 A6 ➝ A4 1 Carefully insert the document stackface-down into the ADF. 2 Press until the desired size ratio appears. The sizes change in the fol-lowing order. 100% → 115% → 122% 200% ← “141% A5 A4” 3 Press to p...

75 COPYING 5. COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to ex-actly the value you want. You can change the zoom factor in increments of 1%. To Use Zoom 1 Carefully insert the document stackface-down into the ADF. 2 P r e s s ( d e c r e a s ...

76 COPYING Adjusting the Copy Image To Select the Resolution/Photo Setting 1 Carefully insert the document stackface-down into the ADF. 4 Press to perform the copy opera- tion. Note After copying finishes, press to clear any settings. Choose a setting that matches your original: Setting Use for: [Te...

77 COPYING 5. COPYING To Adjust the Image Density 1 Carefully insert the document stackface-down into the ADF. 3 Press to perform the copy opera- tion. Note After copying finishes, press to clear any settings. 2 Press the Density key to select the im- age density. • Select [Lighter] to make the imag...

78 COPYING Sorting Output The following example shows how output is affected by turning sorting onand off. Important! The sort operation requires scanning of all your originals into memory beforestarting the copy operation. The number of originals that can be scanned at onetime depends on how much m...

79 COPYING 5. COPYING 3 When you press to start the copy operation, all of the originals on theADF are scanned into memory beforethey are printed. Note After copying finishes, press to clear any settings.

81 TROUBLESHOOTING 6. TROUBLE- SHOOTING Printing Status Frequent paper mis-feeds. Part of the image isunclear. B l a c k l i n e s o n t h eprintout. Dark areas along thesides of the printout. Printing and Copying ( 2 / 2 ) Page p.11,19 p.15 p.15 p.94 p.94 p.94 Status A b n o r m a l o r u n e x -pe...

83 TROUBLESHOOTING 6. TROUBLE- SHOOTING Copying and Faxing (2/2) Remedy Press the Fax/Copy key to switchto fax operation mode. Fax reception is not possiblewhile the machine is processingor printing PC print data. Fax reception is not possiblewhile making copies. Load more paper. If small sizepaper ...

87 TROUBLESHOOTING 6. TROUBLE- SHOOTING When the Receive File Indicator is Lit This indicator lights to inform you that a page of an incoming fax messagecould not be printed for some reason (e.g. paper has run out) and that pagehas been stored in memory. Important! The machine cannot receive any mor...

88 TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusingsection because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, ...

89 TROUBLESHOOTING 6. TROUBLE- SHOOTING 3 Push back the blue paper release leverlocated on the right. Note The lever releases pressure on the paper. Ifyou do not push it back, you could damagethe machine when removing paper. 4 Pull out the misfed paper in the direc-tions indicated by the arrows in t...

90 TROUBLESHOOTING Clearing a Misfeed in the ADF 1 Open the ADF cover. Note Be sure to open the ADF cover before pullingout the misfed original. Failure to do so canresult in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover, and make sure itlocks securely into place. Imp...

91 TROUBLESHOOTING 6. TROUBLE- SHOOTING Tip If you cannot find a remedy for unexpected printout results here,check the printer driver's online help for other useful information. When Paper Will Not Feed If paper has completely stopped feeding, check using the following proce-dure. 1 Remove all paper...

93 7. USER MAIN- TENANCE 7. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry. Note Turn off the machine before cleaning ADF Lower output slot Output bin

95 USER MAINTENANCE 7. USER MAIN- TENANCE 4 Remove the old cleaning pad. Note Be sure to grasp the green handle when re-moving the cleaning pad. 5 Grasp the new cleaning pad by the greenhandle and insert it into place. 6 Press down gently but firmly on bothsides of the pad to make sure that it isins...

97 USER MAINTENANCE 7. USER MAIN- TENANCE Storage Paper Paper should always be stored properly. Improperly stored paper mightresult in poor image reproduction, creased copies, or paper misfeeds. Gen-erally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high...

98 8. TECHNICAL REFERENCE Printing the Help List Print this list to get a quick guide to frequently used fax features. Prt Help List O K Press Start 1 While the machine is not performing anyother operation, press . 2 Press . 3 Press to print the Help List. Note Print on A4, Letter, or Legal paper.

99 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE 1 Press . 2 Press . 3 Press . 4 Press . 5 Press or until the switch you wish to edit appears. E.g. press twice to show switch 02. Prt Help List Function No.:__ 52 User Param. O K Customising Default Settings with the UserParameters Changing the User Para...

100 TECHNICAL REFERENCE Registered 5 Select O K 02 :1110 1000 O K 6 To toggle the value of a single bit, pressthe number on the numeric keypad thatcorresponds to the number of the bityou wish to change. E.g. press to change bit 3. 7 Press . The display opposite will flash briefly on the display and ...

103 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE Function List Function Number Function Name Page Reference 11 Date/Time 38 12 Dial Mode 34 13 Quick Dial/Print Dial List 53 14 Name Dial 58 15 Language 104 16 Own name/TTI 33 17 Own Fax No. 36 21 Authorized Reception 47 22 Slow (4800bps) 66 31 Adjust Vo...

104 TECHNICAL REFERENCE Registered Prt Help List O K 15 Language O K Selecting the Language 1 Press . 2 Press . 3 Press and press or until the desired language appears. 4 Press . Note • Do not turn off the machine while “Regis- tered” is displayed. • If you do not press , the setting is not changed....

105 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE Economy Mode Economy mode is a power saving feature and is turned on by default. If nooperation is performed for 5 minutes, the display becomes blank and all theindicators go out. If no operation is performed in the next 10 minutes or235 minutes (accord...

106 Paper Capacity Upper tray plain paper (80 g/m 2 : 20 lb.) 100 sheets Optional paper unit plain paper (80 g/m 2 : 20 lb.) 250 sheets ADF (Auto Document Feeder) Capacity plain paper:A4, LT · LG (80 g/m 2 : 20 lb) 10 sheets Output tray plain paper (80 g/m 2 : 20 lb.) 50 sheets Memory 4 MB (Expandab...

107 SPECIFICATIONS 9. SPECIFICA- TIONS Printer Language PCL 5e compatible Print Resolution 600 dpi × 600 dpi 1200 dpi × 600 dpi (enhanced) Print Speed 6 ppm (pages per minute) Paper/Media Types Plain paperEnvelopesTransparenciesLabel paper Paper Weight 60 to 90 g/m 2 (16 to 24 lb) Interface IEEE 128...

108 SPECIFICATIONS Copy Speed 6 cpm (copies per minute) Warm-up Time 30 seconds or less First copy 17 seconds or less Mulitiple Copies Up to 99 copies Copy Reduction and Enlargement 50%, 71%, 82%, 87%, 93%,115%, 122%, 141%, 200% Paper/Media Types Plain paperEnvelopesTransparenciesLabel paper Paper W...

109 INDEX INDEX INDEX 1 1 to 1 Copy ........................................................... 69 A Additional printer ................................................ 16Auto image density .............................................. 76Automatic Document Feeder (ADF) ..................... x Setti...

Operation Manual Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual Spain RICOH ESPAÑA S.A.Avda. Litoral Mar, 12-14,08005 BarcelonaPhone: +34-(0)93-295-7600 Italy RICOH ITALIA SpAVia della Metallurg...

iv Energy Star program As an Energy Star partner, we have determined thatthis machine model meets the Energy Star Guide-lines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system fordeveloping and introducing energy-efficient office equipment t...

vii 7. TECHNICAL REFERENCE Printing the Help List ......................................................................... 54Selecting the Language ...................................................................... 55Selecting 300 dpi or 600 dpi ....................................................

viii General Description Type 1 The following describes the Type 1 machine. This information also appliesto the Type 2 machine, except where specifically noted in the next page. Small size paperfeed access panel This panel can belowered to provideeasier handling whenprinting on orcopying to small si...

ix GENERAL DESCRIPTION Type 2 The following describes the Type 2 machine. Automatic Document Feeder(ADF) Holds up to 10 sheets of paper for automaticfeeding. Place originals face down. Platen cover Lift this cover to access the exposureglass when you want to scan a pagefrom a book, magazine, or any ...

xi GENERAL DESCRIPTION 0 Stop Press this key to interrupt the currentongoing procedure and return to thestand by state. This key operates as akind of escape key.Holding down this key for 3 secondsresets the printer mode. A Economy Mode/Clear Modes key Pressing this key cancels theongoing operation a...

1 1. SETTING UP 1. SETTING UP Package Contents Make sure that all of the items shown in the Package Contents sheet thatcomes with the machine are included. WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily. Do not ...

2 SETTING UP Installing the Starter Toner Cassette Handle 2 1 1 Pull the top release lever ( 1 ) and open the top unit ( 2 ). 2 Hold the starter toner cassette by itshandle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil-dren. Important! Be sure to hold the ...

3 SETTING UP 1. SETTING UP 5 Make sure the plastic pins (marked with“ * ” in the illustration next to step 3 ) on either side of the starter toner cas-sette slide along the guides inside themachine. Note Be sure to hold the starter toner cassette by itshandle. 6 To close the top unit, press down fir...

5 SETTING UP 1. SETTING UP Other Settings for Type 2 To remove the protective sheet 1 Open the ADF cover ( 1 ) and then re- move the protective sheet ( 2 ). 2 Close the ADF cover and make sure itlocks securely into place. 1 2

6 SETTING UP To install the document output tray 1 Look at the rear of the machine to con-firm where the document output trayshould fit. 2 Insert the pin at one side of the tray bygently bending the document tray untilit fits in the insert hole. 3 Make sure the small pieces of plasticfilm curl upwar...

7 SETTING UP 1. SETTING UP Connecting to a computer Important! Make sure that the power of both the machine and your computer is turned offbefore making the connection. 1 Plug one end of the your printer cableinto the lower port on the side of themachine, and secure it in place as shownin the illust...

9 2. GETTING A C Q U AINTED 2. GETTING ACQUAINTED Paper and Other Media The machine supports printing on the following types of paper/media fromthe upper paper tray.Refer to the following pages for details on loading each type of paper/mediainto the upper paper tray. Paper/Media type (Paper size) Di...

10 GETTING ACQUAINTED Loading Paper After you set up the machine and specify the paper size, you are ready toactually load paper. Important! When loading paper into the upper paper tray, make sure that you load maximum100 sheets of plain paper (80 g/m 2 or 20 lb). Overloading the upper paper tray ca...

12 GETTING ACQUAINTED To load small size paper Note We recommend that you always feed small size paper vertically, with one of itsshorter edges feeding into the machine. 1 Remove all paper before loading smallsize paper in the upper paper tray. 2 Open the small panel on the back ofthe machine by unl...

14 GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. To load envelopes Load up to 5 envelopes at a time, using the same procedure for loadingsmall size paper on page 12. • Insert envelopes print side up with the stamp position as ...

15 GETTING ACQUAINTED 2. GETTING A C Q U AINTED Connecting a Second Printer (AdditionalPrinter) The machine features a port that you can use to connect your current printeras a second printer (additional printer). Once you do, you have a selectionof this machine or the second printer at the touch of...

18 GETTING ACQUAINTED To load paper into the paper feed unit You can load either A4 or Letter size paper into the paper feed unit.Refer to page 19 for details on how to change the positions of the paperguides inside of the tray to match the type of paper you are using. 3 Up to 250 sheets of plain pa...

19 GETTING ACQUAINTED 2. GETTING A C Q U AINTED To change the paper size Use the following procedure to set the positions of the paper guides insidethe paper tray for either A4 or Letter paper. 1 Squeezing in on both sides of the frontguide, slide it to the correct positionfor the desired paper size...

20 GETTING ACQUAINTED Lower Tray? O K Registered 4 After pressing , press or until the desired size ap- pears. Letter (8 1 / 2 × 11) ? ↔ A4 ? 5 When the correct size is on the display,press . “Registered” appears. 1 Press until the desired pa- per source appears. The upper paper tray is selected whe...

23 3. PRINTING 3. PRINTING Setting Up For Printing In order to use the machine as a printer, you must install its printer driveron your computer. The printer driver can be found on the diskette thatcomes with the machine. Use the following procedure to install the printerdriver. Note • The following...

24 PRINTING To install the printer driver under Windows ® 3.1x 1 Quit all applications except Program Manager. • Press [Alt] + [Tab] to display the Task List window.• Select the application you want to quit.• Click [End Task] and then press [Enter] to quit the program.• Repeat the above steps as man...

26 PRINTING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a secondprinter when a second printer is connected. Important! If the second printer has a Bi-Direction mode, make sure to set the Bi-Directionmode to Off. Note Refer to page 15 f...

27 4. COPYING 4. COPYING Making a Copy 1 Lift the platen cover ( 1 ). Place the original face down at the arrow markon the scale ( 2 ). Close the platen cover ( 3 ). Alignment of Originals Align the original with the scale of the exposure glass. • When the original is a standard size such as A4 or L...

28 COPYING Making Multiple Copies You can specify the number of copies to be printed by pressing (to increase the number) or (to reduce the number). 1 Lift the platen cover ( 1 ). Place the original face down at the arrow markon the scale ( 2 ). Close the platen cover ( 3 ). 2 Press or until the de-...

29 COPYING 4. COPYING Making a Book Copy When copying from a book, the thickness of the book should be no morethan 30mm (1.18"). 1 Lift the platen cover. 2 Open to the page you want to copy andlay the page face down on the exposureglass. Be sure to align one of the cor-ners of the page with the ...

30 COPYING Reduction and Enlargement Press or to select preset reduction or enlargement factors for the copy operation. To set the reduction factor 1 Lift the platen cover ( 1 ). Place the original face down at the arrow markon the scale ( 2 ). Close the platen cover ( 3 ). 2 Press until the desired...

31 COPYING 4. COPYING 1 Lift the platen cover ( 1 ). Place the original face down at the arrow markon the scale ( 2 ). Close the platen cover ( 3 ). 2 Press until the desired size ra- tio appears. The sizes change in the fol-lowing order. 100% → 115% → 122% 200% ← “141% A5 A4” 3 Press to perform the...

32 COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to ex-actly the value you want. You can change the zoom factor in increments of 1%. To use zoom 1 Lift the platen cover ( 1 ). Place the original face down at the arrow markon the scale ( 2 ). Clo...

33 COPYING 4. COPYING Adjusting Copy Image To select the resolution/photo setting 1 Lift the platen cover ( 1 ). Place the original face down at the arrow markon the scale ( 2 ). Close the platen cover ( 3 ). 2 Press the Copy Mode key to specify theresolution or halftoning method for thecopy operati...

34 COPYING To adjust the image density 1 3 2 1 Lift the platen cover ( 1 ). Place the original face down at the arrow markon the scale ( 2 ). Close the platen cover ( 3 ). 3 Press to perform the copy op- eration. Note Press to clear the setting after copying. 2 Press the Density key to select the im...

35 COPYING 4. COPYING Setting an Original on the ADF (Type 2 only) You can load up to 10 sheets of plain paper (80 g/m 2 or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover issecurely closed before using it. 1 Fan the stack of originals. Nev...

37 COPYING 4. COPYING Sorting Output (Type 2 only) The following example shows how output is affected by turning sorting onand off. Important! The sort operation requires scanning of all your originals into memory beforestarting the copy operation. The number of originals that can be scanned at onet...

39 5. TR OUBLE- SHOO TING 5. TROUBLESHOOTING General Status Nothing happenswhen the machine isturned on. Paper misfeeds whenthe machine is turnedon for the first timeafter the installation. After installing a SIMMboard, the memoryvalue that appears onthe machine's displaydoes not match theamount of ...

41 TROUBLESHOOTING 5. TR OUBLE- SHOO TING Copying Page p.3 p.35 p.35 p.35 p.36 p.35 p.6 p.50 p.27 p.34 p.49 p.49 p.34 p.33 p.19 Status "Error 90" appears onthe display, and the copyoperation is abortedwhen copying from theexposure glass. Frequent original mis-feeds with ADF. O r i g i n a l ...

42 TROUBLESHOOTING Message Close cover Add paper Toner near end Add Toner Clear paper Memory overflow Remove original (whenoriginal is set in ADF) “ R e m o v e o r i g i n a l ”and “from glass” “ M e m o r y f u l l ” a n d“Press Stop” “ M e m o r y f u l l ” a n d“Press Start” Error 90 Error XX Ca...

47 TROUBLESHOOTING 5. TR OUBLE- SHOO TING Area 3 or 4 1 Open the ADF cover. Note Be sure to open the ADF cover before pullingout the misfed original. Failure to do so canresult in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover, and make sure itlocks securely into place...

48 TROUBLESHOOTING 2 Pull out the misfed paper. 3 Slide the paper tray back into the paperfeed unit until it locks into place. Tip If you cannot find a remedy for unexpected printout results here,check the printer driver's online help for other useful information.

54 7. TECHNICAL REFERENCE Printing the Help List You can print out the help list. Prt Help List O K Press Start 1 While the machine is not performing anyother operation, press . The message “Prt Help List” appears. 2 Press . “Press Start” appears. 3 Press to print the Help List. Note Print on A4, Le...

55 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Please wait Registered Prt Help List O K 2 Language Selecting the Language The language for the display can be selected from the following:English, French, Spanish, Italian, German, Swedish 1 Press . “Prt Help List” appears. 2 Press or until "2 L a n...

59 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Selecting Toner Saving Mode The toner saving mode status has two settings. 3 User param. 02:00 00 0 00 Prt Help List O K 1 Press . “Prt Help List” appears. 2 Press or until “3 User Param.” appears. The messageschange in the following order. 1 Tray Pap. S...

Operation Manual Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. RICOH CORPORATION CALLING FOR SERVICE For service in the United States, call: 1-800-RICOH38 (1-800-742-6438) Spain RICOH ESPAÑA S...

xi GENERAL DESCRIPTION 0 Stop Press this key to interrupt thecurrent ongoing procedure andreturn to the stand by state. This keyoperates as a kind of escape key. Holding down this key for 3 seconds resets the printermode. A Economy Mode/Clear Modes key Pressing this key cancels theongoing operation ...

6 SETTING UP 3 Make sure the small pieces of plasticfilm curl upwards as shown. Important! The original will not be delivered properly, ifthe films are not set as shown. To pull out the output tray extension 1 To pull out the output tray extension asshown.

19 GETTING ACQUAINTED 2. GETTING ACQUAINTED To change the paper size Use the following procedure to set the positions of the paper guides insidethe paper tray for either A4 or Letter paper. 1 Squeezing in on both sides of the frontguide, slide it to the correct positionfor the desired paper size. 2 ...

49 TROUBLESHOOTING 5. TROUBLE- SHOOTING 2 Pull out the misfed paper. 3 Slide the paper tray back into the paperfeed unit until it locks into place. Note For how to set paper in the optional paperfeed unit, see page 16. Tip If you cannot find a remedy for unexpected printout results here,check the pr...

50 TROUBLESHOOTING 3 Pull out the toner cassette. 4 Pull the blue key-shaped pawl locateddeep inside on the right where the tonercassette was set forward. 5 Install the toner cassette into the ma-chine. 6 Close the top unit.When the top unit is closed, the motorwill start running. When the sound oft...

57 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Registered Prt Help List O K 2 Language Selecting the Language The language for the display can be selected from the following: 1 Press . 2 Press or until "2 Language" appears. 3 Press and press or until the desired language appears. 4 Press . No...

xi GENERAL DESCRIPTION Upper trayextension Extend to supportoriginals. Document output tray Scanned documents are delivered here. Power socket Small size paperfeed access panel Scanner lock Locks the scanner toprevent damageduring transport.Be sure to release thislock before using themachine. Second...

4 SETTING UP Installing Other Hardware Unlocking the Scanner Important Be sure to unlock the scanner before using the machine.The machine will not operate correctly if the scanner is locked. 1 Unlock the scanner by pulling the leverlocated at the back of the machine. 1 2 Removing the Protective Shee...

5 SETTING UP 1. SETTING UP Installing the Document Output Tray 1 Look at the rear of the machine to con-firm where the document output trayshould fit. 2 Insert one end of the document outputtray into the slot provided. Then gentlybend the tray so the other end fits intothe second slot. 3 Make sure t...

43 FAXING 4. F AXING 9 Do one of the following: • If all pages of your document have been scanned in, go to step 10 . • If your document contains more than one page, remove the page from the exposure glass andset the next page before the counter on the dis- play reaches zero. Then press or . Wait un...

45 FAXING 4. F AXING Automatic Redial If the machine cannot connect to the otherparty for some reason (e.g. the line is busy)when sending a document from the ADF, itwill wait a while and then attempt to dialagain. This will be repeated until the con-nection is made, or the redial count maxi-mum is r...

48 FAXING Screening out Unwanted Faxes with Authorized Reception This feature lets you screen out unwanted incoming fax messages.In this manual, the CSI of another machine which you wish to allow tosend you fax messages is referred to as a Specified Sender.When Authorized Reception is turned on, you...

78 COPYING Setting an Original on the ADF You can load up to 10 sheets of plain paper (80 g/m 2 or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover issecurely closed before using it. 1 Fan the stack of originals. Never try toplace more than ...