Page 2 - General Precautions
2 Thank you for purchasing the OlympusDigital Voice Recorder DS-320. Beforeusing your new recorder, read this manualcarefully to ensure that you know how tooperate it safely and correctly. Keep thismanual in an easily accessible location forfuture reference. • The warning symbols indicate important ...
Page 3 - Batteries; AC Adapter; Warning
3 Batteries Warning • Batteries should never be exposed to f l a m e , h e a t e d , s h o r t - c i r c u i t e d o rdisassembled. • Do not attempt to recharge alkaline, lithium or any other non-rechargeablebatteries. • Never use any battery with a torn or cracked outer cover. • K e e p b a t t e r...
Page 4 - Hardware Section
Page 5 - Table of Contents
5 Table of Contents Getting Started Main Features ........................................... 6 Identification of Parts ................................ 7 Preparing for Recording Inserting Batteries ..................................... 9 Replacing Batteries ................................. 10 Usin...
Page 9 - Slide open the battery cover.; Note
9 1 Slide open the battery cover. 2 Insert two AAA alkaline batteries, observing thecorrect polarity. 3 Close the battery covercompletely. The display will show the current dateand time setting for 1 second beforeappearing as shown at right. .............................................................
Page 10 - Replacing Batteries; • Stop the recorder before disconnecting
10 Replacing Batteries If begins to flash on the display, stop the recorder and replace both batteries as soonas possible.If [BATT] and appear on the display, the recorder will stop and will not operate. Replaceboth batteries immediately.If the recorder fails to work properly after thebatteries are ...
Page 11 - Using the MENU/VOL switch; Hold
11 SP DICT INDEX/ FOLDER REC STOP ERASE MENU /VOL STOP button MENU/VOL switch All of your recorded messages will be stampedwith the time and date that you finishedrecording. This feature is useful to manageyour recordings.If the time and date are not set, this informationwill be inaccurate. Using th...
Page 12 - Set the month and
12 Setting T ime/Date 1 Press the MENU/ VOL switch. The menu appears onthe display. 2 Move the MENU/ VOL switch up tochoose the screenwith the flashingdate/time indicator. 3 Press the MENU/ VOL switch. The year cursor willflash. 4 Move the MENU/ VOL switch up ordown to set theyear. Continue to set t...
Page 13 - Setting an ID; Press the STOP button.
13 Setting an ID Setting an ID If an ID is set, it is automatically included in each message to help identify who recorded themessage when it is transferred to a PC. Setting IDs is recommended for easier management ofrecorded messages. To set an ID, stop the recorder and follow these steps: 1 Press ...
Page 14 - Recording; Press the INDEX/FOLDER; Pause Recording; Pause; Resume Recording; New Recording
14 Recording Recording 1 Press the INDEX/FOLDER button to choose a folder. The INDEX/FOLDER button togglesbetween folder A and folder B eachtime you press it. 2 Press the REC button to startrecording. The recorder starts recording, and “REC”appears on the display for 2 seconds.The recording indicato...
Page 15 - Recording Settings; Overwrite recording; Notes
15 Recording Settings W h i l e t h e r e c o r d e r i s d e s i g n e d t o r e c o r dmessages without requiring special settings, itoffers a LP mode for long recordings, a DICT modefor dictation, and a Variable Control Voice Actuator(VCVA) to economize on memory usage. For moredetails see the re...
Page 16 - Insert recording; Press the PLAY button to play the message.
16 Recording Recording Insert recording You can insert recordings into previously recorded messages. 1 Press the INDEX/FOLDER button to choose afolder. 2 Move the MENU/VOL switch down to choose themessage into which you want to insertrecording. 3 Press the PLAY button to play the message. 4 Press th...
Page 17 - Press the REC button.
17 Recording 9 Press the REC button. The insert recording starts. 10 Press the STOP button. The insert recording stops. ................................................................................................ Notes • Insert mode is only valid for one action. As soon as another operation (suc...
Page 18 - Playing and Volume Control; Press the PLAY button.
18 Playing and V olume Control Playing and Volume Control 1 Press the INDEX/FOLDERbutton to choose a folder. 2 Move the MENU/VOL switch upor down to choose themessage you want to play. The time and date when the messagewas recorded are displayed. 3 Press the PLAY button. The recorder will start play...
Page 19 - Volume Control; Pause Playing; Resume Playing
19 ERASE SP DICT INDEX/ FOLDER MENU/VOL Playing and V olume Control Volume Control Move the MENU/VOL switch up or downwhile playing a message.Moving the switch will show the current volumesetting (0 to 30) on the display. Moving the MENU/VOL switch up increasesthe volume.M o v i n g t h e M E N U / ...
Page 20 - Operation; How to Cancel; Other Operations
20 Playing and V olume Control Operation Press the PLAY button for 1 second or longer while playing a message. Press the FF button while stopped. Press the REW button while stopped. Press and hold the FF button while playing a message. Hold the REW button while playing a message. Fast Playback (FPLY...
Page 21 - Erasing; Press the ERASE button again.; Erasing One Message at a Time
21 Erasing Erasing 1 Press the INDEX/FOLDER button to choose thefolder containing the message you want toerase. 2 Move the MENU/VOL switch upor down to choose the numberof the message you want toerase. 3 Press the ERASE button for 1second or longer. The message number will flash. 4 Press the ERASE b...
Page 22 - Erase All Messages from a Folder
22 Erasing Erasing Erase All Messages from a Folder All files in a folder can be erased simultaneously. 1 Press the INDEX/FOLDERbutton to choose the foldercontaining the messages youwant to erase. 2 Press the MENU/VOL switch. 3 Move the MENU/VOL switch upto choose “ERASE ALL”. “ALL” and the folder n...
Page 23 - To Partially Erase a Message; Press the INDEX/FOLDER button to choose a folder.
23 Erasing To Partially Erase a Message You can select part of a message to erase. 1 Press the INDEX/FOLDER button to choose a folder. 2 Move the MENU/VOL switch up or down tochoose the message you want to partially erase. 3 Press the PLAY button to play the message. 4 Press the STOP button where yo...
Page 24 - Press the ERASE button for 1 second or longer.
24 Erasing 9 Press the ERASE button for 1 second or longer. “OK” appears on the display when the partial erasure isfinished.Remaining recording time is extended for about the lengthof the partial erasure. ..................................................................................................
Page 25 - Recording Modes; Press the MENU/VOL switch to
25 Recording Modes Recording Modes The recorder provides approximately 2 hours and 30 minutes of continuous recording* in SPmode and approximately 5 hours and 20 minutes* in LP mode. The default is SP mode.SP mode: Standard Playback modeLP mode: Long Playback mode*Recording time may be reduced if ma...
Page 26 - Microphone Sensitivity; Recording Meetings and Lectures
26 Microphone Sensitivity Microphone Sensitivity The sensitivity of the built-in microphone is adjustable to suit recording needs.CONF (conference recording): High-sensitivity mode that records sounds from all directions.DICT (dictation recording): Low-sensitivity mode suitable for dictation. 1 Pres...
Page 27 - Using the Variable Control Voice Actuator (VCVA)
27 Using the V ariable Control V oice Actuator (VCV A) Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset volume, the built-in VariableControl Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops.Particularly...
Page 28 - Dictation Mode; Dictation mode settings
28 Using the V ariable Control V oice Actuator (VCV A)/ Dictation Mode ERASE SP DICT INDEX/ FOLDER MENU/VOL Dictation Mode Simply pressing the SP DICT button sets upthe recorder for dictating or for recordingmessages to be transferred to a PC fors p e e c h - t o - t e x t c o n v e r s i o n u s i ...
Page 29 - Index Marks; Locating an Index Mark; Press the INDEX/FOLDER button while playing
29 Index Marks Index Marks Press the INDEX/FOLDER button when the recorder isrecording or paused while recording.An index mark appears on the display, along with “INDX”, andthe record indicator lamp flashes.When you play a message that has an index mark, the indexmark appears on the display, along w...
Page 30 - Transferring Messages; Canceling a move
30 T ransferring Messages Transferring Messages A recorded message can be transferred from one folder to the other.The file is added as the last message in the destination folder. 1 Press the INDEX/FOLDER buttonto choose the folder containingthe message you want to move. 2 Move the MENU/VOL switch u...
Page 31 - Guide of system sounds; Tone
31 System Sounds (Alarms) System Sounds (Alarms) The recorder beeps to alert you to button operations or to warn you of errors. System sounds maybe turned off. 1 Press the MENU/VOL switch. 2 Move the MENU/VOL switchdown to choose “ALARM”. 3 Press the MENU/VOL switch tochoose “ON” or “OFF”. The MENU/...
Page 32 - Formatting; Move the MENU/VOL switch up
32 Formatting Formatting If you want to initialize the built-in flash memory to its factory defaults, follow these steps: 1 Press the MENU/VOL switch. 2 Move the MENU/VOL switch up or down to choose “FORMAT”. “YES?” will flash. 3 Press the ERASE button for 1 second or longer. “FORMAT” flashes and th...
Page 33 - Menu List
33 Reset If the display or the recorder acts strangely,lightly press the reset button in the batterycompartment with the tip of a ballpoint pen ora similar object. Notes • Do not use a sharp object such as a needle.• Pressing the reset button may cause the clock to change. Verify the correct time an...
Page 34 - Troubleshooting; Q.6 N o s o u n d o r q u i e t s o u n d d u r i n g; Q.13 “NEW” doesn’t appear on the display
34 Troubleshooting Q.1 Nothing appears on the displayA.1 The batteries are not inserted properly.The batteries are drained.The HOLD switch is set to the HOLDposition.The recorder is in standby mode. Q.2 Won’t runA.2 The HOLD switch is set to the HOLDposition.The batteries are drained.The battery cov...
Page 35 - Specifications
35 Specifications Recording format DSS (Digital Speech Standard) Recording medium 16MB integrated flash memory Input level –70 dBv Overall frequency response SP mode: 300 to 5,000 HzLP mode: 300 to 3,000 Hz Recording time SP mode: Approx. 2 hours 30 minutes (1 message continuousrecording)LP mode: Ap...
Page 36 - Software Section
Page 37 - Important; Other Information
37 Table of Contents Important Operating Environment ........................... 38 Features of DSS Player and IBM ViaVoice ... 38 How to Use This Manual ......................... 38 Preparation Installing DSS Player Software ............... 39 Installing IBM ViaVoice Software ............ 40 Settin...
Page 38 - How to Use This Manual
38 Operating Environment/Features of DSS Player and IBM V iaV oice/How to Use This Manual OperatingEnvironment ● M i c r o s o f t W i n d o w s 9 5 , W i n d o w s 9 8 ,Windows 2000,or Windows NT Workstation4.0 with Service Pack 5: Intel Pentium 300MHz processor and 256K L2 cache orequivalent (incl...
Page 39 - Installing DSS Player Software
39 Installing DSS Player Software Installing DSS Player Software In order to use the PC link functions, you must firstinstall DSS Player and IBM ViaVoice in your PC.• When running Windows NT4/2000 through a network connection, it is required to log inas the Administrator or under a user namedesignat...
Page 40 - Installation Options; Installing IBM ViaVoice Software
40 Installing IBM V iaV oice Software Installation Options Select the install Options. Toclear an Option, click on the tickmark in the box. Select the option, if available, toi n s t a l l Vi a Vo i c e s u p p o r t f o rMicrosoft Office only if you haveMicrosoft Office 97 or Office2000 programs in...
Page 41 - Adobe
41 Installing IBM V iaV oice Software Adobe ® Acrobat ® Reader If Adobe Acrobat Reader is not already installed on your computer, select the option to haveViaVoice automatically start the Adobe Acrobat Reader installation program. Adobe Acrobat Readerenables you to view the ViaVoice Command Referenc...
Page 42 - Setting Up Your Microphone and Audio System for IBM ViaVoice
42 Setting Up Y our Microphone and Audio System for IBM V iaV oice Setting Up Your Microphone and Audio System for IBM ViaVoice Woody appears if you placed VoiceCentre in your StartUp folder. If Woody does not appear, startVoiceCentre by clicking [Start] ➔ [Programs] ➔ [IBM ViaVoice VoiceCentre]. Wo...
Page 43 - Audio Setup Wizard
43 Audio Setup Wizard This wizard presents several windows to help you set up your microphone. We recommend thatyou use the microphone that comes with the product until you are thoroughly comfortable withyour speech system.The Audio Setup Wizard will prompt you to identify the type of microphone and...
Page 44 - Creating a Voice Model
44 Creating a V oice Model Creating a Voice Model You must give ViaVoice a sample of your voice so that it can understand you. The User Wizardmakes it easy for you to do this. When you see this window, click <Start>, then read aloud the text in the box, speaking in a normalstyle. As ViaVoice r...
Page 47 - Connecting the Digital Voice Recorder DS-320; Connect the provided KP3
47 Connecting the Digital Voice Recorder DS-320 1 2 Connecting the Digital V oice Recorder DS-320 Before connecting the KP3 serial connection cable to the DS-320 digital voice recorder,make surethat the HOLD switch is released and that the recorder is in stop mode. 1 Connect the provided KP3 serial ...
Page 48 - Starting DSS Player; Connect the DS-320 digital; Downloading Recorded Voice Data to a PC; – Downloading selected files; – Downloading the folder
48 Starting DSS Player Start DSS Player as described below.• The following procedure assumes that DSS Player is installed in the PC. For installation, see “Installing DSS Player Software”. 1 Start Windows. 2 Connect the DS-320 digital voice recorder. For connections, see “ConnectingDigital Voice Rec...
Page 49 - Selected File Downloading Window; Main Window button; Folder View
49 Selected File Downloading W indow Selected File Downloading Window Voice files can be selected and downloaded using the downloading window, which is displayedimmediately after the startup.• To display the main window immediately after start up, open the [Option] menu and uncheck [Open Download Wi...
Page 50 - Selecting the folder.
50 Selected File Downloading Procedure 1 Selecting the folder. Select the folder containing thevoice files to be downloaded. Theillustration shows the display whenfolder A is selected. 2 Selecting the voice files. Select the voice files to bedownloaded.To select more than one voice file,hold the Ctr...
Page 51 - Voice File Playback Window; Downloading Window button; Current Folder; Voice File list box; Playback control buttons; OLE button
51 Voice File Playback Window A voice file can be played back from the main window.• To display the main window from the downloading window, click the Main Window button in the downloading window. 1 Downloading Window button Closes the main window and opens the downloading window. 2 Current Folder P...
Page 52 - Voice File Playback Procedure; Select the voice file.
52 V oice File Playback Procedure Voice File Playback Procedure To play back a voice file. 1 Select the folder. From [Active Folder], select thefolder containing the voice file youwant to play back. The illustrationshows the display when“C:\ProgramFiles\Olympus\DssPly32\Message\Folder_A” has been se...
Page 53 - Sending Voice Files by E-mail; Launch your e-mail program and create a new message.
53 Sending Voice Files by E-mail Voice files can be sent by E-mail, simply by attaching them to an e-mail message created with youre-mail software.Attach voice files as described below.For details on sending e-mail, refer to the instructions of your e-mail software. 1 Start DSS Player. 2 Launch your...
Page 54 - Voice Recognition; Input Device Setup
54 Voice Recognition Voice files can be converted into text with IBM ViaVoice. Input Device Setup To perform voice recognition of DSS-format files recorded with the DS-320 digital voice recorder,you first have to set up the input device for the DS-320 digital voice recorder with IBM ViaVoice. V oice...
Page 57 - Executing Voice Recognition
57 Executing Voice Recognition Start voice recognition as described below. Click the [Start Voice Recognition] icon . The voice recognition software windowappears and voice recognition starts. • For more details on the functions of IBM ViaVoice (such as correction of convertedcharacters), refer to t...
Page 58 - Converting File Formats; File Formats Handled by DSS Player; • DSS format; A list of installed applications is
58 Converting File Formats/ Uninstalling DSS Player or IBM V iaV oice Converting File Formats Use the [Save As] command in the [File] menu.To convert a voice file into the WAVE format,select [WAV File] as the file type. When a voicef i l e i s c o n v e r t e d i n t o t h e WAV E f o r m a t ,propr...
Page 59 - Possible Causes; Symptom
59 T roubleshooting/ T echnical Assistance and Support Possible Causes Insufficient hard disk capacity. A connection cable is unplugged.DSS Player is not installed.The HOLD switch of the DS-320 is set to HOLD.The speaker or headphone volume is set too low. The volume of Windows or DSS Player is set ...
Page 60 - Declaration of Conformity; DIGITAL VOICE RECORDER; Canadian RFI
60 Declaration of Conformity Model Number: DS-320 Trade Name: DIGITAL VOICE RECORDER Responsible Party: OLYMPUS AMERICA INC. Address: 2 Corporate Center Drive, Melville, NY 11747-3157, U.S.A. Telephone Number: 1-800-622-6372 This device Complies with Part 15 of the FCC Rules. Operation is subject to...
