Muratec M840 - Manual

Getting Started 1.1 What’s inside in this section Unpacking............................................................................................................. 1.2 Machine Layout .................................................................................................... 1.2 Control...

Getting Started 1.2 Unpacking As you unpack your fax machine, check for the following items: 1. Fax machine 5. Paper spacer * 2 2. Handset and curl cord 6. Starter paper roll (1/2 inch-roll, A4 15 m) 3. Telephone line cord * 1 7. Operating instructions (this manual) 4. Power cord * 1 * 1: The teleph...

Getting Started 1.8 Program Key Any function can be started by first pressing program and then enter the function number, or by pressing program or contrast/cancel scroll key repeatedly until the desired function appears on the display. Delayed Trans. Polling 1. Polling Doc. Set2. Polling Rx3. DB Po...

Getting Started 1.9 You’re in Control We’ve worked hard to make sure your fax machine is easy for you to use. Youcan control it ----- not vice versa. So we’ve also tried to make these operatinginstructions just as easy. In that spirit, let’s make sure there’s no confusion abouthow to give your machi...

Getting Started 1.10 Setting Up Phone and Electrical Requirements Do: Do place the fax machine near a wall outlet, so you can easily unplug it. Do use an electrical surge protector. This will shield your fax machinefrom high-voltage electrical surges that may damage it. Many surgeprotectors guard bo...

Getting Started 1.11 Connecting the Handset, Telephone Line Cord and Power Cord * Note: The telephone line cord and the power cord type may differ due to local regulations. • Handset Plug one end of the fax handset’s curl cordinto the HANDSET connection on the left side of your fax machine. Place th...

Getting Started 1.12 Installing Paper To install paper in your fax machine: 1. Press the top cover release on the right side of your fax machine. Your cover will open. 2. Press forward with your thumb on the top cover latch, holding it in place while you gently lower the top cover until it rests in ...

Getting Started 1.13 Adjusting Monitor and Ringer Volume For your convenience, your fax machine allows you to set the volume of themonitor speaker and of the ringer. To setting monitor volume 1. Press monitor/call . You should hear a dial tone. If not, go back and re-check your connections so far. 2...

Getting Started 1.14 EasyStart Your Muratec fax machine comes with EasyStart ---- a quick introductory programwhich makes it easy for you to enter the basic information necessary to get startedright away. Important: You can always change any of these settings later, as you familiarize yourself with ...

Getting Started 1.15 Sending Faxes Some Guidelines While you’ll probably be sending normal-sized documents the vast majority of thetime, you can fax a piece of paper as small as a notepad sheet or nearly a meterlong!To be precise, the acceptable dimensions (width × length) are: Single-sheet transmis...

Getting Started 1.17 Redialing Automatic redial If the call fails, your fax machine will automatically attempt to redial the numberif you tried to transmit using a one-touch key, a speed-dial number, or a numberentered on the numeric keypad. The fax machine will wait 3 minutes before automatically r...

Getting Started 1.18 Receiving Faxes Reception Mode Your fax machine has four different reception modes, each of which we’ll explainin a moment ---- along with giving you an idea of which one you should use,depending upon your set-up. Answering calls manually ---- for all reception modes In any rece...

Getting Started 1.19 T/F Ready Mode Use it if: You’re using the machine as not only your fax machine but also a telephone. In this mode: Your fax machine answers each incoming call and, if you receive a voice call, alerts you with a special ring. As its name implies, the T/F Ready reception mode is ...

Getting Started 1.20 Ans Ready Mode Note: If you have an M880, the Ans Ready mode is not available because your M880 already has a high-quality answering machine built in.See page 4.1 for information on answering machine. Use it if: You’re using an answering machine which is connected directly to yo...

Getting Started 1.21 “Being Called” Display When your fax machine answers a call, you will see the following display: Being Called If the call is from a fax, the LCD tells you you’re receiving a fax message. Receive Low-Paper Warning When your fax is nearly out of paper, a “low-paper” line (usually ...

Getting Started 1.22 Telephone Features As you’ve probably guessed by now, your fax machine is also a telephone. Let’slook briefly at the machine’s telephone features. Redial Press redial/pause to --- you guessed it! --- redial the last number you dialled. (Be sure that attempt, too, was also a regu...

Getting Started 1.23 Searching and dialing through a Caller ID from memory. 1. Press speed dial twice. The LCD shows the latest Caller ID. 2. To scroll through the Caller ID in the memory, press speed dial . Note: If you press 2, 4, 6 or 8 on the numeric keypad, the LCD will change to the EasyDial d...

Section 2 Beyond the Basics We’ve covered the “musts.” Now, let’s explore the goodies.

Beyond the Basics 2.2 Getting everything just the way you want it The “EasyStart” feature (see page 1.14) guided you through the “just-gotta”settings on your machine. In the next few pages, we’ll cover other settings. Setting the Primary Resolution Mode Your fax offers four standard transmission mod...

Beyond the Basics 2.3 1. Press program , 7 , mode/enter , 0 , 7 . Set Silent Mode 2. Press mode/enter . Silent Mode OFF 3. Press program to toggle between on and off. Silent Mode ON 4. Press mode/enter to select your choice. Print User Settings After you have adjusted your machines settings, please ...

Beyond the Basics 2.4 Autodialer Your fax machine’s Autodialer is one of its most versatile features. It stores yourmost frequently called phone and fax numbers for instant recall so you don’t haveto remember them. Now, it’s easy to dial even the most complicated internationalcalls! Autodialer basic...

Beyond the Basics 2.5 Using One-Touch Numbers As indicated previously, your fax machine will store up to 5 one-touch numbersby using the keys marked a -- e . Entering or changing a one-touch number Important: To erase a number, see “Erasing a one-touch number”, next page. 1. Press program , 7 , mode...

Beyond the Basics 2.6 One-touch phone dialing To dial a phone call using a one-touch number: 1. Obtain a dial tone by doing one of the following: • Lifting the handset• Press monitor/call to use the monitor speaker. 2. Press the one-touch key in which you’ve stored the number. Note: Remember that yo...

Beyond the Basics 2.8 Printing a speed-dial list Your fax will print a list of speed-dial numbers for your reference. The listincludes the speed-dial number, the Location ID, and the telephone number.To print a list of your speed-dial numbers:Press program , 6 , mode/enter , 3 , mode/enter . EasyDia...

Beyond the Basics 2.9 Broadcasting Relay Broadcast Initiation Broadcasting is a fax function allowing one fax machine to send one faxdocument to numerous other machines with a minimum of trouble for the user.While your machine doesn’t do broadcasting, it can perform relay broadcastinitiation. In thi...

Beyond the Basics 2.10 Delayed Transmission Take advantage of lower evening long distance rates with delayed transmission.Your fax can store one delayed transmission command, which you can programup to 31 days in advance. However, it is necessary for the fax document to be inthe feeder at the moment...

Beyond the Basics 2.11 Printing a List of Delayed Command Your fax machine can print a list of all the commands you have stored in your faxmachine. Included in this list is the remote location phone number, the time thecommand is scheduled to start, and a note stating whether the command is apolling...

Beyond the Basics 2.12 Polling Polling lets you retrieve a page or document from another fax machine. (Forexample, use polling anytime you need to receive a fax and don’t want the sourceto pay for the phone call. With polling, you pay for the call and get theinformation you need.) You can perform ei...

Beyond the Basics 2.13 6. Enter the fax number of the machine from which you’ll be polling the database file. You may use a one-touch key or a speed-dial number, or simply enter thenumber using numeric keypad. 214-555-1985 Note : To enter a speed-dial number, press speed dial and the desired two- di...

Beyond the Basics 2.14 Enter Change character choice Scroll within set Change character choice Scroll within set Special Features Your fax machine has numerous special features to make your communicationseasier. We’ll cover them here. Cover Page Your fax machine offers a cover page transmission opti...

Beyond the Basics 2.15 Setting the Alarm Clock Your fax machine can ring the alarm at your designated time, which you canprogram up to 24-hour in advance. It will be ringing the alarm for one minute until you stop it by pressing stop . If the stop key is not pressed, it will attempt the alarm after ...

Beyond the Basics 2.16 Set Activity Journal Your fax will automatically print a report on the last 20 transmissions andreceptions. The activity journal includes: • The remote location• The resolution of the transaction• The time the transaction began and its duration• The number of pages• The result...

Beyond the Basics 2.17 Security Your machine has a number of features to enhance the security of your faxcommunications. These security features can help you let your private faxdocuments stay private, avoid unwanted outside communication and even protectagainst unauthorised use of your machine --- ...

Beyond the Basics 2.18 9. To create or change the passcode, enter new passcode using by numeric keypad.Here, we’ve entered 6296 : Passcode:6296 Important: Do not use 0000. This code turns off TX pretection. 10. Press mode/enter to save the setting. The fax machine will return to standby. Using your ...

Beyond the Basics 2.19 Scramble Feature If you have a confidential document which you don’t want to be visible to anyone.Your fax machine can scramble the image data of your copying or receiveddocument.Also, your scrambled image data can be returned to the original one using theunscramble copying fe...

Section 3 SmartPort This feature is available only for Muratec M860.

SmartPort 3.2 SmartPort: fax/computer connectivity Thanks to its built-in SmartPort feature, your fax machine isn’t only a faxmachine ---- it also can be an image scanner and printer for your computer! SmartPort Requirements for Your Computer For you to use your fax machine’s SmartPort feature with ...

SmartPort 3.4 to send the document to your fax software, just as if you actually were goingto fax the document. Note: For example, this may involve setting the application to “print to” a fax driver which processes and forwards documents to the fax mode. 4. Computer: When the fax software asks for a...

Answering Machine 4.2 Setting up Your Answering Machine Storage Capacity Your fax machine can store up to 32 voice messages totaling up to 15 minutes.When we say, “voice messages,” we’re counting the following items, all of whichyou’ll be reading about shortly: • Incoming messages• A memo• Voice mai...

Answering Machine 4.3 Turning off answering machine mode If answering machine mode is on and you wish to turn it off, press answer to turn off answering machine mode (thus turning off the answer lamp). However,any messages, memos (see page 4.5) or voice mail box messages (see page 4.7)stored on the ...

Answering Machine 4.4 If you now wish to play back this message, press play/stop . 6. To record the message again, go back to step 3. Otherwise, go to step 7. 7. Press stop to finish the operation and return to normal standby mode. Playing the first outgoing message To play back the first outgoing m...

Answering Machine 4.5 Playing or Erasing the Memo and Messages Playing the Memo and Messages play/stop To play messages left by callers, press play/stop . The fax will play your memo first (see “Memo,” right column) and then any messages left by callers. You’llhear the oldest message first and the m...

Answering Machine 4.7 Secure Memos: Voice Mail Boxes Anyone with access to your fax machine can easily play any memo or messagesstored on it. This may be okay in a “secure” location, but elsewhere could be aproblem. To record messages but retain greater security, use your fax’s voice mailboxes. The ...

Answering Machine 4.9 Checking the Number of Messages It’s easy to find out how many messages are in your voice mail box: 1. Press program , 9 , mode/enter , 9 . Set Voice Mail 2. Press mode/enter . Select 01-10: 01 3. To check the number of messages in voice mail box 1, skip to step 4. Otherwise, u...

Answering Machine 4.10 Rec./Play/Erase? You may now proceed to step 8.However, if you’ve entered an incorrect passcode for this voice mail box, yourfax machine will return to standby mode. This is how the fax protects voicemail box messages from unauthorized users. Go back to step 1 and repeat theop...

Answering Machine 4.11 Remote Access Creating or Changing the Remote AccessPasscode Your fax machine has a special set of features that allow you to access and operateits answering machine from any touch-tone telephone. But not just anyone cancall your fax and eavesdrop on your messages: before you ...

Answering Machine 4.13 Ending remote operation To cease remote operation, just hang up or press key twice. Note: If you don’t enter a command within 60 seconds of entering your passcode, your fax will cut off remote operation automatically.Also, the fax will cease remote operation if someone picks u...

Answering Machine 4.14 Your fax will beep once, then play the memo (if currently stored), followed by theincoming messages in chronological order. (Contact your authorized Muratecfacsimile dealer for more detail.) The fax will beep briefly between messages.To stop playing the messages, press 1 and #...

Answering Machine 4.15 Paging Your fax machine can call you whenever a caller leaves a message on youranswering machine. This paging feature is very helpful when you are expecting animportant message but can’t sit by the phone.Using paging is simple. You specify a telephone number ---- the page numb...

Answering Machine 4.16 Accessing your fax when you’re paged If you’ve activated the pager function, the machine will call you each time a callerleaves a message on your answering machine.When you answer a paging call from the fax, you will hear a beeping signal. Press # for about one second, then en...

Section 5 Just in Case… Here’s how to care for your fax machine.

Just in Case… 5.2 Clearing Paper Jams We have designed your fax machine to work reliably for years. However, youmay occasionally experience one type or another of paper jam. Here ’ s what to do. If an Original Document Jams To clear an original document jam in the feeder of your fax: 1. Press the to...

Just in Case… 5.3 Figuring Out Communications Problems Occasionally, your fax machine will detect a problem with the telephone line inuse or encounter some trouble in transmission or reception. When it does, it willalert you with a beeping alarm tone. You can further identify the problem with theLCD...

Just in Case… 5.5 “Check Messages” printouts When a fax call goes awry and your fax machine detects an error, it produces anerror printout headed by the words “Check Message”. This printout lists thefollowing information about the transmission: • The resulting error code• A communications error mess...

Just in Case… 5.6 Caring for Your Fax Machine With proper installation and a little maintenance, your Muratec fax machineshould provide dependable service for years to come.Although your fax machine requires little day-to-day care, you can take thesesimple precautions to keep it in top form. Always....

Just in Case 5.7 Thermal head and platen roller 1. Unplug your fax machine. 2. Press the top cover release, located on the right side of the machine, to open the top cover. 3. Clean the thermal head as illustrated using a soft cloth moistened isopropyl alcohol. Note: Do not use abrasive materials on...

Just in Case 5.8 Common Questions General Questions Q: Where do I add ink or toner to make my fax machine’s printout darker? A: Your fax machine doesn’t use ink or toner. Instead, it uses a special printingtechnique called thermal printing. To adjust the darkness of a copy or copies,or of a transmis...

Just in Case 5.9 Q: Sometimes when I dial a fax call by using either the handset or on-hookdialing, I don’t hear the fax receiving tones from the other machine. Am Idoing something wrong? A: When this happens, try pressing start (and then hanging up the handset if you’re using), as usual. It’s possi...

Just in Case 5.10 How Your Fax Machine Works The concept of how a fax machine works is simple. Here’s a simple analogy. Let’ssay you want to mail a gift to a friend: • You take the item, wrap it and send it. • Days later, your friend receives the package, unwraps it and uses it. Now, let’s apply tha...

Appendix A.1 Specifications Type: High-speed, facsimile transmitter and receiver for home and office use.Phone Line: Public Switched Telephone Network (PSTN) or equivalent. Modem: 9600 bps with fallback to 7200, 4800, and 2400 bps per ITU-T, V.29and V.27ter. Compatibility: ITU-T Group 3.Document Fee...