Muratec F-98 - Manual

We know you want to use your machine now, without first having toclimb over a mountain of jargon.So we’ve divided these instructions into three sections. • “Getting started” (see page 1.1) covers only what you absolutely have to know to use your machine immediately. • “Beyond the basics” (see page 2...

What’s in these operating instructions Note: Each section also contains its own (more abbreviated) table of contents, as well. Getting started What’s inside this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 A quick introduction to fax in general . . . ....

Getting started A quick and friendly trip through the basics of your Muratec fax machine

1.1 Getting started A quick introduction to fax in general . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Make sure it’s all out of the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 What are all the parts? . . . . . . . . . . . . . . ....

The drawing, below, shows what should be included in the packaging: 1 Fax machine 6 Telephone line cord 2 Document hopper 7 Ferrite core 3 Paper hopper 8 Toner cartridge 4 Document tray 9 Drum cartridge 5 AC power cord 10 Operating manual (this one) Be sure to save the box (or boxes) and packing mat...

1.6 Getting started Pick an installation spot before going ahead Where should you install your fax machine? The location should be:• Clean — Dust buildup can damage your machine. (Still, do not use a cover! See next item.) • In the open — Allow at least 12 ″ of clearance around your machine. Be sure...

4 Unpack the toner cartridge from its carton.Then, holding the toner cartridge with bothhands, shake it well as shown (note the arrows). 5 Install the toner cartridge in the printer, making sure that the cartridge’sfour pins (two each at the front and rear sides) fit in the slits inside theprinter f...

Attach the paper-handling parts 1 Attach the documenttray by inserting itinto the appropriateholes, as shown. 2 Attach the paper hopper into theappropriate hole, as shown. Pressgently until the hopper won’t goin any farther. 3 Attach the document hopper byinserting its two pegs at a slightlyupward a...

1.9 Getting started 2 If the volume you hear is satisfactory, skip to step 4. Otherwise, go on to step 3. 3 Adjust the volume as you like:To turn the volume up, press . To turn the volume down, press . The dis-play, or LCD , indicates the volume. Here are the possible settings: = Loudest setting. = ...

1.10 Getting started Your Muratec fax machine comes with EasyStart. It guides you in entering thebare-bones settings required for normal operation — so it’s easy for you to startusing your machine quickly. (You can enter other settings later or change settings.We’ll explain in “Beyond the basics,” b...

1.11 Getting started 4 The LCD now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts. The fax industry term for this num-ber is Subscriber ID . 5 Use the numeric keypad to enter the desired number. To put in a dash foreasier reading, as shown her...

1.12 Getting started Some guidelines How big — and small — your pages can be While you’ll probably be sending normal-sized documents most of the time, you canfax a piece of paper as small as a notepad sheet or one nearly 3 feet long!To be precise, the acceptable dimensions (width × length) are: S IN...

1.13 Getting started Changing the pause length The pause is set by the factory to last five seconds, but you can set it to last as longas ten seconds if necessary. If you find the five-second pause is satisfactory whenyou use it with your phone system, do not make this change. But, if you must: 1 Pr...

1.14 Getting started Note: Whether you decide to send your documents from memory or through the document feeder, you can override that choice one transmission at a time bypressing MEMORY TRANSMIT before you send your document. After complet- ing the communication, your fax will return to the default...

1.15 Getting started Sending a fax with on-hook dialing or a handset You also can fax a document by dialing using either the monitor speaker (called “on-hook” dialing) or the optional handset. 1 Insert the document. 2 Adjust resolution and contrast if necessary. If these are OK , skip to step 3. Oth...

1.16 Getting started Making redial settings It’s up to you how many times the fax redials a number and how long it waits betweenredials (that length of time between calls is the redial interval). Here’s how to programthe redial settings: 1 Press PROGRAM , J , 0, 7, ENTER . If the number of redialing...

Different ways to get the job done Reception modes Your fax machine has two different reception modes — Tel Ready and Fax Ready —each of which we’ll explain in a moment. We’ll also give you an idea of which oneyou should use, depending upon your setup. Answering calls manually — for both reception m...

1.18 Getting started Fax Ready mode Use it if: You have your fax machine installed on a “dedicated” line (one itdoesn’t share with a second phone). In this mode: Your fax machine answers each incoming call after a certain num- ber of rings (see page 2.5) and attempts fax reception. To select Fax Rea...

1.19 Getting started One of the best things about your fax machine is that it doubles as a copier. Thismakes it easy for you to keep copies of your important documents, such as insur-ance forms, receipts and letters. To make a copy with your fax machine: 1 Prepare the document just as youwould for a...

Beyond the basics We’ve covered the “musts.” Now, let’s explore the goodies.

Beyond the basics The EasyStart feature guided you through the “just-gotta” settings on your machine.In the next few pages, we’ll cover other settings. Setting up for scans You can set parameters regarding how your fax machine scans documents for eitherfaxing or copying:• Primary transmission mode —...

Using CODE to enter characters Certain settings give you a chance to enter some kind of identifying name. Asexplained earlier (page 1.11), you can do this with the one-touch keys. But you mayalso use the CODE key in combination with other keys to produce a wide variety of characters, as well as regu...

Reduction margin Your fax machine’s reduction margin is measured in millimeters (mm). We’ll defineit by explaining how it’s used:When a fax message enters your machine’s electronic brain, the machine measuresthe message’s length and compares it to (a) the length of your selected paper plus(b) the re...

2.6 Beyond the basics Setting silent mode If you and your fax machine share a quiet place, you’ll really appreciate being able toput the machine into silent mode. This setting mutes the ringer, the alarm and thekey-touch tone.• Ringer — This mutes the ringer and a special ring alerts you if you rece...

2.7 Beyond the basics Setting the transmission confirmation stamp You can set your fax machine so that it will automatically place a small stamp markon the front of each original document that it successfully scans. Important: Be sure that this feature is turned off if you are sending original docu-...

Your fax machine’s autodialer is one of its most versatile features. It stores yourmost frequently called phone and fax numbers for instant recall so you don’t have toremember them. Now, it’s easy to dial even the most complicated internationalcalls! Autodialer basics How do you autodial? There are ...

Beyond the basics Using One-touch numbers As indicated previously, your fax machine will store up to 30 one-touch numbers byusing the keys marked A – Z and U 1– U 4 (fliptab a). Entering or changing a one-touch number Important: To erase a number, see “Erasing a one-touch number” (page 2.11). 1 Pres...

Beyond the basics 9 Press ENTER . The LCD will display the next one-touch number. If you do not want to enter any more one-touch numbers, press STOP to finish. If you do not want to enter the currently displayed one-touch number but dowant to enter another one-touch number, go back to step 2.If you ...

Beyond the basics Erasing a one-touch number 1 Press PROGRAM , A , 2, ENTER . The LCD shows: or If A is the key you want to erase, skip to step 3. (However, our examples from here will say “ B ” rather than “ A .”) 2 Press the key for the one-touch number you want to erase. Here, we’veselected B : 3...

Beyond the basics Note: If you make a mistake or want to erase characters entered in a previ- ous setting, press CANCEL to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press CANCEL to era...

Beyond the basics If you specified transmission from memory:• Your fax scans your document into memory first, then dials the other machine.• The LCD shows the Location ID and the document’s width and resolution settings: Note: If the speed-dial number doesn’t have a Location ID , the number appears....

Beyond the basics EasyDial directory dialing The EasyDial directory dialing feature makes your autodialer even more like anelectronic phone book. EasyDial sorts and displays numbers alphabetically accord-ing to their Location ID s, so you can easily find them and dial them. When the name you want ap...

Beyond the basics As you’ve probably guessed by now, your fax machine is a great phone, too! Let’s seejust how good it is by looking briefly at the machine’s telephone features. Important: All of the instructions on this page assume you have attached an optional handset to your fax machine. Redial P...

Beyond the basics The basics of broadcasting The fastest way to fax one document to many recipients is by broadcasting — andyour fax machine has very powerful broadcasting capabilities. You can use broad-casting from any function requiring the entry of a fax number! That meansyou can perform delayed...

Beyond the basics Relay broadcasting and relay broadcast initiation Relay broadcasting is a powerful function that takes advantage of a remote Muratec“hub” fax machine’s memory to reduce your total communication costs.A “hub” fax machine is one to which you send a document, so the “hub” can relay it...

Beyond the basics Take advantage of lower evening and weekend long-distance rates with delayedtransmission. Your fax machine can store up to 50 delayed commands, each ofwhich you can program up to 31 days in advance. Important: If you program a full 50 delayed transmission commands, no further memor...

Beyond the basics Reviewing or cancelling delayed commands If you’ve stored a delayed command in your fax machine, it will hold it in memoryuntil it either completes the command successfully or reaches its maximum numberof redial attempts (see pages 1.15–1.16). Your machine can store up to 50 delaye...

Beyond the basics Your fax machine has a number of special features to make your communications eas-ier. We’ll cover them here. Cover page For your convenience, your fax machine can store a cover page to send at the begin-ning of each outgoing fax. This page includes the current date and time, yourL...

Beyond the basics Entering the cover page message 1 Press PROGRAM , H , 2, ENTER . 2 Now, use the one-touch keypad to enter a message for the cover page. Themessage can be up to 40 characters in length. You enter the message thesame way you entered your fax name during EasyStart. We’ll review thepro...

Beyond the basics Setting the reports: TCR s You can set your fax machine to print a transmit confirmation report ( TCR ). You can receive a TCR after sending a fax to any Group 3 fax machine. The TCR gives you the following information for each communication: • Remote location called• Resolution mo...

Beyond the basics 4 To perform the regular polling now, skip to step 8.To perform delayed regular polling, proceed to step 5. 5 Press COM - OPTIONS , ENTER . The LCD will show: 6 Use the numeric keypad to enter the date and time when your machineshould perform the delayed regular polling. 7 Press EN...

Some telephone companies provide only a very general description — for example,“short-short-long” — of their DRD ring patterns. Fortunately, though, your fax has eight possible distinctive ring patterns for use with OneLine + DRD . One of them should work with your phone company’s DRD service. This ...

Beyond the basics 3 If someone answers at the remote fax machine, your fax machine will ringseveral times. If so, pick up the optional handset. In a few seconds, the linewill open and you can begin your conversation. Talking first, then sending a fax To talk first and then send a fax: 1 When your ph...

Beyond the basics 4 Press SPEED DIAL / TEL INDEX twice. The LCD shows the latest caller- ID s. Note: If your machine is currently holding no caller- ID s, it will show the EasyDial directory (see page 2.14) on the LCD . 5 Scroll through the listings to find the one you want. You do this by pressing ...

Beyond the basics F-Code: an introduction The ITU - T , part of the United Nations agency that maintains international telecom- munications standards (see the Glossary that begins on page 3.17), has now createda fax industry standard for using sub-addressing and password-based communica-tions with n...

Beyond the basics If you do not want to enter or change this box’s password, skip to step 14.If you do want to enter or change this box’s password, proceed to step 13. 13 Use the numeric keypad to enter this box’s ITU - T -compatible password. This password can be up to 20 characters in length and i...

Beyond the basics 4 Press ENTER . If the F-Code box is empty, the LCD shows: Important: If you select an F-Code box which is not empty, the machine beeps and, before returning to step 3, briefly displays: Print any documents received in the F-Code box, then repeatthis procedure from the beginning to...

Beyond the basics 4 Use the numeric keypad to enter your F-Code box’s four-digit I . D . code. Here we’ve entered 2345: 5 Press ENTER . • If you’ve entered the correct I . D . code, your fax machine will print all docu- ments in — and then erase them from — the F-Code box. • If you’ve entered an inc...

Beyond the basics 2.34 Using the power of programmable one-touch keys The programmable one-touch keys P 1– P 6 (fliptab b) simplify complex fax operations, letting you really tap into your machine’s power.You can “teach” these keys the following multi-step operations for one-keypress con-venience (t...

Beyond the basics 7 There’s a choice to make. Instruct your fax to carry out this delayed commandin one of the following ways: Option 1: Perform the command once at a certain time on a certain day ofthe month. (For example, “Do this at 5:05 PM on the 30th.”) To select this option, use the numeric ke...

Beyond the basics 7 There’s a choice to make. Instruct your fax to carry out this delayed commandin one of the following ways: Option 1: Perform the command once at a certain time on a certain day ofthe month. (For example, “Do this at 5:05 PM on the 30th.”) To select this option, use the numeric ke...

Beyond the basics 7 Use the numeric keypad to enter the two-digit identifier (01–32) for the firstcall group. You can specify up to 10 separate groups for each relay broadcastinitiation. Between the entry of each new group, press COM - OPTIONS to insert a comma but do not insert a comma after the la...

Beyond the basics 6 Now, while you can still see the fax number on the LCD , press COM - OPTIONS three times and then press ENTER . 7 If you want the polling to begin immediately every time you press the key,press ENTER and skip to step 10. If you want to delay the polling (perhaps to take advantage...

Beyond the basics 7 Use the numeric keypad to enter the ITU - T sub-address for the box to which you want to send the document. Here, we’ve entered 123456: 8 Press ENTER . The LCD shows: Note: If the password for the box is not entered, press ENTER and then skip to step 10. 9 Use the numeric keypad ...

Beyond the basics 2.41 Programmable one-touch fax dialing To dial a fax call using a programmable one-touch number: 1 Insert the document. 2 Adjust the resolution and contrast if necessary. 3 Toggle between transmission from the feeder or from memory if necessary, bypressing MEMORY TRANSMIT . 4 Pres...

Beyond the basics Thanks to its built-in PC - FAX feature, your fax machine isn’t only a fax machine — it also can be an image scanner and printer for your computer. Note: If there is no fax software (see “Requirements for your computer”, below) installed on your computer, this interface serves no f...

Beyond the basics Connecting the RS -232 C interface cable 1 Make sure to turn off your fax machine and your computer before proceeding. 2 Attach the ferrite core to your RS - 232 C interface cable. 3 Connect one end of the RS -232 C interface cable to the RS -232 C interface port on your faxmachine...

Printing from your computer to your fax With the RS -232 C interface installed, you can now use your fax machine to print let- ters, reports, graphics and other business correspondence directly from yourcomputer. Here’s how to use the printing feature: 1 Make sure your fax is connected to your compu...

Beyond the basics Your machine has a number of features to enhance the security of your fax commu-nications. These security features can help you keep your private fax documentsprivate, avoid unwanted outside communication and even protect against unautho-rized use of your machine. The key to it all...

Beyond the basics Using your fax machine during operation protection 1 When you press any key on your machine, the LCD will show: 2 Use the numeric keypad to enter the four-digit passcode (here, we’ve enteredthe passcode we set previously; see page 2.45). When you enter correct passcode, the machine...

Beyond the basics 1 Press PROGRAM , K , 2, ENTER . The LCD shows: 2 Use the numeric keypad to enter the passcode. Here, we’ve entered 6296: 3 Press ENTER . • If you’ve entered the correct passcode, your fax machine will print all docu- ments in its memory and then erase them. Then it will turn secur...

Beyond the basics 1 Make a normal autodialer entry through the entry of the name. The LCD will show: 2 Use the numeric keypad to enter the four-digit passcode. Here, we’ll use oursample passcode again. 3 Press ENTER . In our example, we’re setting speed-dial number 001: 4 Use the numeric keypad (inc...

Beyond the basics Settings for use with a closed network For maximum communications security, use a closed network. This limits yourmachine to only communicating with other Muratec fax machines which can “pre-sent” the proper passcode. Important: The passcode you use for closed network operation (an...

Beyond the basics 4 The LCD now asks whether you want to enter a number: If you want to enter or modify a number, press ENTER and proceed to step 5. Otherwise, press PROGRAM and skip to step 10. 5 Depending on whether you have already entered at least one number into theblocked numbers list, the dis...

Just in case … Now, here’s how to care for your machine. Also, we’ll suggest procedures to try in case of trouble. Finally, the Glossary will explain fax terms you may encounter.

3.1 Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4 Figuring out communications problems . . . . . . . ...

Just in case … We designed your fax machine to work reliably for years. However, you may occa-sionally experience one type of paper jam or another. Here’s what to do. If an original document jams 1 Open the scanner cover by hold-ing the scanner cover release. Important: Hold the cover open. It won’t...

Just in case … If your machine’s printouts (received faxes or copies) develop quality problems, checkthe following descriptions. When you find one which is like yours, try the suggestedsolutions. If they don’t work, please contact your authorized Muratec dealer. Pages are blank • The drum cartridge ...

Just in case … Occasionally during transmissions, your fax machine will detect a problem with thephone line or will encounter some other trouble in transmission or reception. Whenit does, it will alert you with an alarm. You can further identify the problem with LCD messages, printed check messages ...

What you see on the LCD What it means/What to do Reset Document Your document wasn’t inserted correctly, or thefax to which you’re sending can’t handle the doc-ument’s page length. Reset the page and tryagain. Scanner In Use The command you’re trying to enter requires theuse of the scanner, which is...

Just in case … 3.9 Specific errors Let’s quickly summarize the error codes you may see on an error report: Dialing errors D .0.3, The remote unit didn’t respond, the call couldn’t be completed or STOP D .0.8 was pressed during dialing. Re-try the call. If your machine repeats the mess-age, call the ...

“Check Message” printouts When there’s a problem with a fax call and your machine detects an error, it pro-duces an error printout headed by the words “Check Message.” This printout liststhe following information about the transmission:• The resulting error code• A communications error message (see ...

Just in case … With proper installation and a little maintenance, your fax machine should give youdependable service for years to come.Although it requires little day-to-day care, you can take these simple precautions tokeep it in top form:• Always make sure your fax machine is installed according t...

Just in case … Corrective cleaning Here are some simple cleaning procedures for keeping your fax machine operatingsmoothly. Use each as the need arises. Curing frequent jams in the document feeder If you’re having trouble with getting your original documents to feed properly, trythis procedure: 1 Tu...

Just in case … General questions Q: Where do I add ink or toner to make my fax machine’s printouts darker?A: You can’t adjust the darkness of an incoming fax printout, but you can adjust the darkness of a copy (or copies) or of a transmission. Insert a document andpress CONTRAST repeatedly to adjust...

Just in case … Q: How do I send a fax to an overseas telephone number?A: Dialing requirements for international calls may vary depending on your local telephone company’s requirements. For most international calls, call 011, thendial the appropriate country code, city code and phone number. (You may...

This glossary contains terms and words you may encounter when discussing orreading about fax machines and fax communications. Please use these definitionsfor reference only. A4, B4, A3 — Standard stationery sizes defined by the International StandardsOrganization, an agency of the United Nations. Se...

Type: High-speed facsimile transmitter and receiver for home and office use.Phone line: Normal Public Switched Telephone Line ( PSTN ) or equivalent. Modem: 14,400 bps with fallback to 12,000, 9,600, 7,200, 4,800 and 2,400 bps per ITU - T , V .17, V .29 and V .27 ter. Compatibility: ITU - T Group 3....

United States of America Federal Communications Commission ( FCC ) information Ringer Equivalence Number ( REN s): AC REN , 3.2 B ; DC REN , 0.3. This facsimile machine has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC rules. These limit...

A Activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.22Alphanumeric directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . See EasyDialAns/Fax Ready mode . . . . ....

T his warranty is made by Muratec America, Inc. (hereafter referred to as “Muratec”). This warranty is valid only on Muratec products purchased and used in the United States of America. This warrantyapplies to the product only while owned and used by the original purchaser (“Customer”). If ownership...

Laser safety This fax machine contains a page printer which operates by means of a laser. Thereis no possibility of danger from the laser, provided the fax machine is operatedaccording to the instructions provided in this manual.Since radiation emitted by the laser is completely confined with a prot...

Installing the optional cassette The optional cassette holds an additional 500 sheets. When properly installed, the fax machine will automat-ically detect the presence of the cassette. To install the optional cassette: 1 Make sure your fax machine is turned off. 2 Unpack the optional cassette and pl...