Muratec F-100 - Manual

What’s in these operating instructions Note: Each section also contains its own (more abbreviated) table of contents, as well. Getting started What’s in this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 A quick introduction to fax in general . . ....

Getting started A quick and friendly trip through the basics of your Muratec fax machine

1.1 Getting started A quick introduction to fax in general . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Make sure it’s all out of the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 What are all the parts? . . . . . . . . . . . . . . ....

The drawing, below, shows what should be included in the packaging: 1 Fax machine 6 Telephone line cord 2 Document hopper 7 Toner cartridge 3 Paper hopper 8 Drum cartridge 4 Document tray 9 (This manual) 5 AC power cord Be sure to save the box (or boxes) and packing materials for reshipment. Note: D...

1.6 Getting started Pick an installation spot before going ahead Where should you install your fax machine? The location should be:• Clean — Dust buildup can damage your machine. (However, do not use a cover! See next item.) • In the open — Allow at least 12 ″ of clearance around your machine. Be su...

4 Unpack the toner cartridge from its carton.Then, holding the toner cartridge with bothhands, shake it well as shown (note the arrows). 5 Install the toner cartridge in the printer, making sure that the cartridge’sfour pins (two each at the front and rear sides) fit in the slits inside theprinter f...

Attach the paper-handling parts 1 Attach the documenttray by inserting itinto the appropriateholes, as shown. 2 Attach the paper hopper into theappropriate hole, as shown. Pressgently until the hopper won’t goin any farther. 3 Attach the document hopper byinserting its two pegs at a slightlyupward a...

1.9 Getting started 2 If the volume you hear is satisfactory, skip to step 4. Otherwise, go on to step 3. 3 Adjust the volume as you wish:To turn the volume up, press / PROGRAM . To turn the volume down, press . The display, or LCD , indicates the volume. Here are the possible settings: = Loudest se...

1.10 Getting started Your Muratec fax machine comes with EasyStart. It guides you in entering thebare-bones settings required for normal operation — so it’s easy for you to startusing your machine quickly. (Of course, you can make other settings later or changethese settings. We’ll explain in “Beyon...

1.11 Getting started 4 The LCD now asks whether you want to set the calendar/clock for automatic recognition of daylight saving time ( DST ). When the setting is On, your machine automatically will set itself to DST or to standard time, depending upon the calendar setting, at 2 AM on the appropriate...

1.12 Getting started 13 To change the setting, press or / PROGRAM once or twice until your choice appears (here, we’ve changed the setting to Pulse mode): 14 Press ENTER to save the setting and continue. 15 One more thing to do! The LCD now asks whether you want to print a list of all of its setting...

1.13 Getting started Some guidelines How big — and small — your pages can be While you’ll probably be sending normal-sized documents the vast majority of thetime, you can fax a piece of paper as small as a notepad sheet or nearly 3 ′ long! To be precise, the acceptable dimensions (width × length) ar...

1.14 Getting started Changing the pause length The pause is set by the factory to last five seconds, but you can set it to last as longas ten seconds if necessary. If you find the five-second pause is satisfactory whenyou use it with your phone system, do not make this change. But, if you must: 1 Pr...

1.15 Getting started You can set your fax always to transmit from memory as a default. Note: Whichever choice you make, you can override that choice one transmission at a time by pressing MEMORY TRANSMIT . After completing the communica- tion, your fax will return to your desired transmission settin...

1.16 Getting started Sending a fax with on-hook dialing or a handset You also can fax a document by dialing using either the monitor speaker (This iscalled “on-hook” dialing) or the optional handset. Notes: On an F-150, faxing this way disables “V.34” mode and sends the fax in nor- mal ITU - T Group...

1.17 Getting started To redial a voice call (using the optional handset) manually: 1 Obtain a dial tone: either press MONITOR / CALL or lift the optional handset. 2 Press REDIAL / PAUSE . When the other person answers, speak to him/her on the optional handset. Making redial settings It’s up to you h...

1.18 Getting started So what’s the big deal, anyway?!? That may be what you’re wondering, upon seeing the title above. After all, tellingyou how to send faxes is one thing, but — as long as the fax machine is running andhas paper installed — why spend time on explaining how to receive faxes?Well, yo...

1.19 Getting started Tel Ready mode: when Auto Answer is off Use it if: • You intend to use the same line for both fax and phone calls and • You’re using, on that line, at least one other phone which is not connected to your fax machineand • You have installed an optional handset on your fax machine...

1.20 Getting started Fax Ready mode Use it if: You have your fax machine installed on a “dedicated” line (one itdoesn’t share with a second phone). In this mode: Your fax machine answers each incoming call after a certain num- ber of rings (see page 2.5) and attempts fax reception. To select Fax Rea...

Beyond the basics We’ve covered the “musts.” Now, let’s explore the goodies.

Beyond the basics The EasyStart feature guided you through the “just-gotta” settings on your machine.In the next few pages, we’ll cover other settings. Setting up for scans You can set parameters regarding how your fax machine scans documents for eitherfaxing or copying:• Primary transmission mode —...

Using U 4/ CODE to enter characters Certain settings give you a chance to enter some kind of identifying name. Asexplained earlier (page 1.11), you can do this with the one-touch keys. But you mayalso use the U 4/ CODE key in combination with other keys to produce a wide variety of characters, as we...

Reduction margin Your fax machine’s reduction margin is measured in millimeters (mm). We’ll defineit by explaining how it’s used:When a fax message enters your machine’s electronic brain, the machine measuresthe message’s length and compares it to (a) the length of your selected paper plus(b) the re...

2.6 Beyond the basics Setting silent mode If you and your fax machine share a quiet place, you’ll really appreciate being able toput the machine into silent mode. This mutes both the ringer and the “I’m done!” beepyour machine makes after sending or receiving a fax or making a copy. Note: Let’s say ...

2.7 Beyond the basics Setting the language While English is the language in which your machine initially is set to display mes-sages and print reports, you can set it to “speak” French or Spanish, too! As you givethe order for the machine to change languages, it “rolls” from English to French toSpan...

Beyond the basics Your fax machine’s autodialer is one of its most versatile features. It stores yourmost frequently called phone and fax numbers for instant recall so you don’t have toremember them. Now, it’s easy to dial even the most complicated internationalcalls! Autodialer basics How do you au...

Beyond the basics characters (such as a long-distance DIALING OPTIONS (3 times), carrier’s access code) which must be in then / PROGRAM (once) DTMF tone. Do not use on a tone line. Considering call groups As we’ll explain more fully later, your fax machine can broadcast — send the same faxto numerou...

Beyond the basics The machine now is prompting you for a name — a Location ID , remember? — so you’ll be able to find it easily in the EasyDial directory (see pages 2.15–2.16). If you do not wish to enter or change this number’s Location ID , skip to step 11. If you do wish to enter or change this n...

Beyond the basics 3 Toggle between transmission from the feeder or from memory if necessary, bypressing MEMORY TRANSMIT . 4 Press the one-touch key in which you’ve stored the number. The machine will handle the call from here, although the exact sequence of eventswill vary depending upon whether you...

Beyond the basics 2 Press the one-touch key in which you’ve stored the number. As the machinedials, it will show the number on the LCD : Note: Remember that your fax machine’s monitor speaker is not a speakerphone; so, if you dialed by using the monitor speaker, be sure to pick up the hand-set and s...

Beyond the basics 12 The LCD now displays: or You may now designate up to 32 call groups to which this number will belong.(If necessary, review “Considering call groups,” page 2.9.) If you do not wish to change this number’s call group status, skip to step 14.If you do wish to change this number’s c...

Beyond the basics Phoning via speed-dial To dial a phone call using a speed-dial number, you must have an optional handsetattached to your machine. Here’s how to make the call: 1 Obtain a dial tone by doing one of the following:• Lifting the handset • Press MONITOR / CALL to use the monitor speaker ...

Beyond the basics EasyDial directory dialing The EasyDial directory dialing feature makes your autodialer even more like anelectronic phone book. EasyDial sorts and displays numbers alphabetically accord-ing to their Location ID s, so you can easily find them and dial them. When the name you want ap...

Beyond the basics As you’ve probably guessed by now, your fax machine is a dandy phone, too! Let’s seejust how dandy by looking briefly at the machine’s telephone features. Important: All of the instructions on this page assume you have attached an optional handset to your fax machine. Redial Press ...

Beyond the basics The basics of broadcasting The fastest way to fax one document to multiple recipients is broadcasting — andyour fax machine has very powerful broadcasting capabilities. You can use broad-casting from any function requiring the entry of a fax number! That meansyou can perform delaye...

Beyond the basics Relay broadcasting and relay broadcast initiation Relay broadcasting is a powerful function that takes advantage of a remote Muratec“hub” fax machine’s memory to reduce your total communication costs.A “hub” fax machine is one to which you send a document, so the “hub” can relay it...

Beyond the basics Take advantage of lower evening and weekend long-distance rates with delayedtransmission. Your fax machine can store up to 99 delayed transmission commands,each of which you can program up to 31 days in advance. Important: If you program a full 99 delayed transmission commands, no ...

Beyond the basics Reviewing or cancelling delayed commands If you’ve stored a delayed command in your fax machine, it will hold it in memoryuntil it either completes the command successfully or reaches its maximum numberof redial attempts (see pages 1.16–1.17). Your machine can store up to 99 delaye...

Beyond the basics Printing a delayed command list Can’t remember some details about a delayed transmission command you set up?Or, let’s say, someone else in your office is the one who set it up, but now he or shehas left for the night and you have no idea why the machine is “reserved” and howlong it...

Beyond the basics Broadcasting (see pages 2.18–2.20) gets the same document to multiple locations,but what about the reverse? Wouldn’t it be nice if you could just stack several docu-ments into an electronic “basket” and then fling the entire contents of that basketvia fax to one location? Well, you...

Beyond the basics 8 When the date and time are as you wish, press ENTER . 9 The LCD now displays: or The machine now is prompting you for a name for this batch box. If you do not wish to enter or change this batch box’s name, skip to step 11.If you do wish to enter or change this batch box’s name, p...

Beyond the basics To erase another batch box, repeat steps 2–5. To finish, press STOP . Printing a list of your batch boxes You can easily print a list of your batch boxes. The list includes each box’s identifiernumber, the Location ID (if any), fax number and date/time of start. To print the list, ...

Beyond the basics Erasing a document stored in a batch box It’s easy to erase a document stored in a batch box set up on your fax machine: 1 Press / PROGRAM , N , 6, ENTER . The LCD will show: 2 Use the numeric keypad to enter the number (1–5) of the batch box currently“holding” the document you wis...

Beyond the basics Your fax machine has numerous special features to make your communications eas-ier. We’ll cover them here. Cover page For your greater convenience, your fax machine can store a cover page to send atthe beginning of each outgoing fax. This page includes the current date and time,you...

Beyond the basics Entering the cover page message 1 Press / PROGRAM , K , 2, ENTER . 2 Now, use the one-touch keypad to enter a message for the cover page. Themessage can be up to 40 characters in length. You enter the message thesame way you entered your fax name during EasyStart. We’ll review thep...

Beyond the basics Setting the reports: TCR s and RCR s You can set your fax machine to print reports.There are two different reports: a transmit confirmation report ( TCR ) and a receive confirmation report ( RCR ). You can receive a TCR after sending a fax to any Group 3 fax machine, but the RCR fu...

Beyond the basics Polling Polling allows someone to fax a document to you without the other person having tomake (and pay for) the call. Your machine can perform:• Regular polling — Retrieves a document from the remote fax machine.• Database polling — (Possible only in communication with certain mem...

Beyond the basics Your machine will dial the number and, upon making contact with the othermachine, begin receiving the file(s) as if the other machine had placed the call. Continuous polling To perform continuous polling from one or more remote fax machines: 1 Make sure that the document is actuall...

Beyond the basics 2.33 5 If you are storing this document for regular polling, skip to step 7.If you are storing this document for database polling, proceed to step 6. 6 Use the numeric keypad to enter a one- or two-digit database file number toidentify the stored document. 7 Press ENTER . Your fax ...

Beyond the basics 2.34 In order that you may use OneLine + DRD , your phone company must set up your distinctive ring service. When it does, it will assign a ring pattern, expressed intime. For example, the standard telephone ring is 2 seconds “on” (ringing) and 4seconds “off” (silent), after which ...

Beyond the basics Faxing/receiving first, then talking To send or receive a fax first and then talk: 1 While your fax machine is sending or receiving the fax, press MONITOR / CALL . 2 At the remote fax machine, the ringer will ring after that machine receiveseach page. 3 If someone answers at the re...

Beyond the basics Programmable one-touchkeys Using the power of programmable one-touch keys The programmable one-touch keys P 1– P 12 simplify complex fax operations, letting you really tap into your machine’s power. Note: Toggle between the two sets of programmable keys, P 1– P 6 and P 7– P 12, by ...

Beyond the basics 2 Select the key in which you want to program a command or change a previ-ously stored command — if necessary, turn the fliptab to see it, as describedearlier — and then press it. Here, we’ve selected P 08. 3 If you change your mind and wish to select a different programmable one-t...

Beyond the basics 2 Select the key in which you want to program a command or change a previ-ously stored command — if necessary, turn the fliptab to see it, as describedearlier — and then press it. Here, we’ve selected P 06. 3 If you change your mind and wish to select a different programmable one-t...

Beyond the basics Programming a relay broadcast initiation Note: To erase a programmable one-touch key, refer to page 2.43. Note: For this operation to work, three things must be true: • The remote fax machine must be a Muratec fax machine (other than an F-86) with “hub” capability. • The call group...

Beyond the basics 9 There’s a choice to make. Instruct your fax to carry out this delayed commandin one of the following ways: Option 1: Perform the command once at a certain time on a certain day ofthe month. (For example, “Do this at 5:05 PM on the 30th.”) To select this option, use the numeric ke...

Beyond the basics 6 Now, while you still can see the fax number on the LCD , press COMMUNICATION OPTIONS four times and then press ENTER . The LCD shows: If performing regular (not database) polling, press ENTER and skip to step 8. 7 Use the numeric keypad to enter the one- or two-digit identifier f...

Beyond the basics 4 Do not enter any characters here (if you do, you can’t program a batch trans-mission into this key). Instead, only press ENTER and then proceed to step 5. Note: If you accidentally enter any characters here, press CANCEL as many times as needed to erase all of them before you pro...

Beyond the basics To print the list, press / PROGRAM , C , 3, ENTER . Keeping things secure 2.44 Printing a list of your programmable one-touch keys You fax machine can print a list of the commands you’ve stored in your programmable one-touch keys. The list includes each key’s one-touch letter, the ...

Beyond the basics Your machine has a number of features to enhance the security of your fax commu-nications. These security features can help you let your private fax documents stayprivate, avoid unwanted outside communication and even protect against unautho-rized use of your machine — as well as c...

Beyond the basics Using your fax machine during operation protection 1 When you press any key on your machine, the LCD will show: 2 Use the numeric keypad to enter the four-digit passcode (here, we’ve enteredthe passcode we set previously; see page 2.44). If you make an error, press or / PROGRAM unt...

Beyond the basics Printing from (and turning off) security reception When security reception is active, an incoming fax goes directly into your machine’smemory (but is not printed) and lights the MEMORY RECEIVE light. To retrieve the faxes received during this security reception (and to return yourm...

Beyond the basics 6 A mailbox’s name may be up to 16 characters in length. You enter the namethe same way you entered your fax name during EasyStart. We’ll review theprocess, here. (If you’re changing a previously entered name, see the note atthe end of this step.) Important: As in EasyStart, you en...

Beyond the basics Printing SecureMail you receive When your fax machine receives a SecureMail document from another Muratec faxmachine, your machine will print a message alerting the person for whom the docu-ment is intended. Then that person (or at least someone, such as a trustedassistant, to whom...

Beyond the basics 8 What you do now depends upon when you wish the transmission to begin.• To have it begin now, skip to step 11.• To delay it, proceed to step 9. 9 Press COMMUNICATION OPTIONS , ENTER . The LCD will show: 10 Use the numeric keypad to enter the day and time when the SecureMailtransmi...

Beyond the basics 5 To change the setting, press or / PROGRAM repeatedly until your desired setting appears. In this example, we’ve chosen “Mode1.” 6 Press ENTER . Autodialing while using the PIN mask Note: The following instructions presume you are familiar with how to set and use your machine’s au...

Beyond the basics Dialing from the numeric keypad while using the PIN mask Note: If the PIN mask feature is off, you dial normally. If you’ve specified Mode 1 — use “star” power 1 Enter the phone number, then press the * (“star”) key and enter the PIN . The PIN always goes last. For example, to dial...

Beyond the basics Setting security transmission Your fax’s security transmission feature provides extra assurance that your documentsgo where you’re sending them. When this feature is activated and your machine sends afax, the machine compares the last four digits of the dialed number to the other u...

Beyond the basics • Mode 1 (the display calls it “Mode1”) — Your fax machine checks whether any phone number in your autodialer matches the last four digits of the remote fax’ssubscriber ID (remember, that’s the phone number part of the TTI ). If it doesn’t find such a match, your machine disconnect...

Beyond the basics 2 Press or / PROGRAM until you see your preference, Mode2 or Mode3. 3 Press ENTER , ENTER . The display shows: If this is the number you wish to clear, skip to step 5.Otherwise, proceed to step 4. 4 Press / PROGRAM repeatedly until you see the number you wish to clear. 5 Press CANC...

Beyond the basics To clear another department code, repeat steps 2–3.To finish clearing department codes, press STOP to return to standby mode. Activating (or turning off) the department code setting 1 Press / PROGRAM , M , 3, ENTER . The LCD shows: Note: If department code operation is protected (s...

Beyond the basics 4 Press or / PROGRAM once or twice until you see the setting you want. 5 Press ENTER to save the setting. Sending a fax using a department code Note: For this operation to work, two things must be true: • The four-digit department code must exist on your fax machine.• You must know...

Just in case … Now, here’s how to care for your machine. Also, we’ll suggest procedures to try in case of trouble. Finally, the Glossary will explain fax terms you may encounter.

Just in case … We designed your fax machine to work reliably for years. However, you may occa-sionally experience one type or another of paper jam. Here’s what to do. If an original document jams 1 Open the scanner cover by hold-ing the scanner cover release. Important: Hold the cover open. It won’t...

Just in case … If your machine’s printouts (received faxes or copies) develop quality problems, checkthe following descriptions and, when you find the one which appears to be like yours,try the suggested solutions. If they don’t work, they please contact your authorizedMuratec dealer or call Muratec...

Just in case … Occasionally during transmissions, your fax machine will detect a problem with thephone line or will encounter some other trouble in transmission or reception. Whenit does, it will alert you with an alarm. You can further identify the problem with LCD messages, printed check messages ...

Just in case … 3.9 Errors When sending faxes, your machine occasionally will run into communications errors.These can be caused by anything from lightning to telephone line interference.(These same factors cause the static, or line noise, you sometimes hear on phonecalls.) They also can be caused by...

Just in case … Transmission errors T .1.1 The remote fax machine didn’t respond to your machine. Call someone at theremote machine. T .1.4 Someone pressed STOP at the remote unit in the middle of the handshake (the very first part of the fax communication, when the two units “agree” onthe settings t...

Just in case … With proper installation and a little maintenance, your fax machine should give youdependable service for years to come.Although it requires little day-to-day care, you can take these simple precautions tokeep it in top form:• Always make sure your fax machine is installed according t...

Just in case … Corrective cleaning Here are some simple cleaning procedures for keeping your fax machine operatingsmoothly. Use each as the need arises. Curing frequent jams in the document feeder If you’re having trouble with getting your original documents to feed properly, trythis procedure: 1 Tu...

Just in case … General questions Q: Where do I add ink or toner to make my fax machine’s printouts darker?A: You can’t adjust the darkness of an incoming fax printout, but you can adjust the darkness of a copy (or copies) or of a transmission. Insert a document andpress CONTRAST repeatedly to adjust...

Just in case … Q: How do I send a fax to an overseas telephone number?A: Dialing requirements for international calls may vary depending on your local telephone company’s requirements. For most international calls, call 011, thenthe appropriate country code, city code and phone number. (You may find...

Just in case … This glossary contains terms and words you may encounter when discussing orreading about fax machines and fax communications. Please use these definitionsfor reference only. Of course, all information is subject to change without notice. A4, B4, A3 — Standard stationery sizes defined ...

Type: High-speed facsimile transmitter and receiver for home and office use.Phone line: Normal Public Switched Telephone Line ( PSTN ) or equivalent. F-150 modem:• 33,600, 31,200, 28,800, 26,400, 24,000, 21,600, 19,200, 16,800, 14,400, 12,000, 9,600, 7,200, 4,800 and 2,400 bps per ITU - T , V .34. •...

United States of America Federal Communications Commission ( FCC ) information Ringer Equivalence Number ( REN s): AC REN , 2.4 B (F-150) or 3.2 B (F-120 or F-100); DC REN , 0.3. This facsimile machine has been tested and found to comply with the limits for a Class A digital device, pursuant to Part...

A Activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.29Alphanumeric directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . See EasyDialAnswering, setting number of...

T his warranty is made by Muratec America, Inc. (hereafter referred to as “Muratec”). This warranty is valid only on Muratec products purchased and used in the United States of America. This warrantyapplies to the product only while owned and used by the original purchaser (“Customer”). If ownership...

Laser safety This fax machine contains a page printer which operates by means of a laser. Thereis no possibility of danger from the laser, provided the fax machine is operatedaccording to the instructions provided in this manual.Since radiation emitted by the laser is completely confined with a prot...